SOPER HALL COMMUNITY CENTRE LIMITED
DIRECTORS’ REPORT AND ACCOUNTS
FOR THE YEAR ENDED 30 NOVEMBER 2023
Charity Registration No. 1147266
SOPER HALL COMMUNITY CENTRE LIMITED
LEGAL AND ADMINISTRATIVE INFORMATION
| Secretary | Champ Secretaries Limited |
|---|---|
| Directors | A J Parr |
| B Connolly | |
| M Baker | |
| H A Hopkinson | |
| M Cooper | |
| C Baker | |
| D Knight | |
| M Smith | |
| Charity number | 1147266 |
| Registered Company | 07452019 |
| number | |
| Registered office address | Soper Hall |
| Harestone Valley Road | |
| Caterham | |
| Surrey | |
| CR3 6HY | |
| Independent Examiner | Richard Dean FCA |
| 123 Aveling Close | |
| Purley | |
| Surrey | |
| CR8 4DY | |
| Bankers | Unity Trust |
| Nine Brindley Place | |
| Birmingham | |
| B1 2HB | |
| Natwest Bank |
2
SOPER HALL COMMUNITY CENTRE LIMITED
| CONTENTS | |
|---|---|
| ------------------------------------------------------------------------------------------- | |
| Page | |
| Directors’ Report | 4 - 6 |
| Independent Examiner’s report | 7 - 8 |
| Statement of financial activities | 9 |
| Balance Sheet | 10 |
| Notes to the accounts | 11 – 16 |
| Detailed Income & Expenditure account | 17 |
3
SOPER HALL COMMUNITY CENTRE LIMITED
DIRECTORS’ REPORT FOR THE YEAR ENDED 30 NOVEMBER 2023
The Directors present their report and accounts for the year ended 30 November 2023.
The accounts have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the charity’s constitution, memorandum and articles incorporated 26 November 2010 and as amended by special resolution registered at Companies House on 12 April 2012, applicable law and the requirements of the Statement of Recommended Practice, FRS102 “Accounting and Reporting by Charities” issued in July 2014.
Structure, governance and management
Soper Hall Community Centre Limited is a registered charity number 1147266 and is a company limited by guarantee and exists to pursue the charity’s objects that are specifically restricted to the following: (1) to further or benefit the residents of Caterham, Surrey, and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation, leisure time with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have the power to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
The charity was incorporated as a company limited by guarantee on 26 [th] November 2010, and the Soper Hall property was acquired by the company for 99p on 25 May 2012 from Tandridge Council. The property was valued at £450,000.
The Directors who served throughout the year, unless where otherwise stated, were as follows:
A Parr
M Cooper
B Connolly
M Baker
H Hopkinson
C Baker D Knight M Smith
4
SOPER HALL COMMUNITY CENTRE LIMITED
DIRECTORS’ REPORT FOR THE YEAR ENDED 30 NOVEMBER 2023 (Continued)
Objectives and activities
The charity’s registered premises are located at Soper Hall, Harestone Valley Road, Caterham, Surrey, CR3 6HY. The premises are located central to the local Caterham community.
The primary objects of the charity are to provide services to help and support people in the local community by providing suitable community centered activities.
Achievements and performance
The charity has established itself as a focal point for the community and has an active Board of Management and systems in place so as to productively and causatively develop the Soper Hall.
Staff
The charity has no employees.
Activities
The halls have been available for a wide range of activities including weddings and farmers’ markets.
Services
The Soper Hall is available for all sorts of hirings with kitchen facilities.
Funding
The charity seeks all available funding in pursuit of its objectives to make the Soper Hall an active facility central to Caterham.
Financial review
The net incoming resources for the year amounted to £25,170 (2022 outgoing: £17,319) with total reserves standing at £530,567 as at the end of November 2023.
The Board of Directors aim to establish a policy whereby sufficient reserves, not restricted, committed or designated be carried to support resources expended at a level enabling the continuation of the current activities of the charity in the event of adversity.
5
SOPER HALL COMMUNITY CENTRE LIMITED
DIRECTORS’ REPORT FOR THE YEAR ENDED 30 NOVEMBER 2023 (Continued)
Asset cover for funds
Note 12 sets out an analysis of the assets attributable to the various funds and description of the trusts. These assets are sufficient to meet the charity’s obligations on a fund by fund basis.
Induction, recruitment and training of trustees
The power to appoint new trustees rests with the current trustees.
Public benefit statement
The Charity’s trustees have referred to the guidance in the Charity Commission’s general guidance on Public Benefit when reviewing the charity’s aims and objectives and in planning its future activities. In particular, they have considered how planned activities will contribute to the aims and objectives they have set.
Risk policy
The Trustees periodically carry out a risk assessment and review of the operations. As the charity is small, it is flexible and responsive to the changes in the needs of the users and beneficiaries.
Investment policy
The Trustees are conscious of how charity funds are used. Any investments that are made are carefully considered and the impact on the available funds are considered.
Achievements
During the year the company maintained a tight control of expenses including energy costs.
On Behalf of the Board
Champ Secretaries Limited – Secretary
Dated
6
SOPER HALL COMMUNITY CENTRE LIMITED
INDEPENDENT EXAMINER’S REPORT TO THE BOARD MEMBERS OF SOPER HALL COMMUNITY CENTRE LIMITED
I report on the accounts of the charitable company for the year ended 30 November 2023 which are set out on pages 9 - 17.
Respective responsibilities of trustees and reporting accountants
The Board Members, who are also the directors of Soper Hall Community Centre Limited, for the purposes of company law, are responsible for the preparation of the accounts. The Board Members consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an Independent Examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
(i) examine the accounts under section 145 of the 2011 Act; (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5) of the 2011 Act; and
-
(iii) to state whether particular matters have come to my attention.
Basis of Independent Examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
7
INDEPENDENT EXAMINER’S REPORT TO THE BOARD MEMBERS OF SOPER HALL COMMUNITY CENTRE LIMITED (Continued)
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(a) which gives me reasonable cause to believe that in any material respect the requirements:
-
(i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-
(ii) to prepare accounts with the accounting records, comply with the requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities;
-
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Richard Dean FCA
123 Aveling Close Purley Surrey CR8 4DY
Dated: 2024
8
SOPER HALL COMMUNITY CENTRE LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023
| Un- restricted funds Desig- nated funds Notes £ £ Incoming resources from generated funds Donations and gifts 2 2,767 - Trading income 3 84,227 - __ __ 86,994 - Activities in furtherance of Charity’s objects 4 11,066 - __ __ Total incoming resources 98,060 - __ __ Resources expended Charitable activities5 Project expenses 25,545 - Property running costs 46,345 - __ __ Total charitable expenditure 71,890 - Governance costs 1,000 __ __ Total resources expended 72,890 - __ __ Net income/expenditure for the year 25,170 - ~~____~~ ~~______~~ |
Re- stricte d funds £ - - __ - - __ - ______________ - - ______________ - - __ - ______________ - ~~__~~ |
Total 2023 Total 2022 £ £ 2,767 3,750 84,227 77,293 __ __ 86,994 81,043 11,066 9,190 __ __ __ 98,060 90,233 __ __ 25,545 23,153 46,345 83,399 __ __ __ 71,890 106,552 1,000 1,000 __ __ __ 72,890 107,552 __ __ __ 25,170 (17,319) ~~_______~~ ~~____~~ |
Total 2023 Total 2022 £ £ 2,767 3,750 84,227 77,293 __ __ 86,994 81,043 11,066 9,190 __ __ __ 98,060 90,233 __ __ 25,545 23,153 46,345 83,399 __ __ __ 71,890 106,552 1,000 1,000 __ __ __ 72,890 107,552 __ __ __ 25,170 (17,319) ~~_______~~ ~~____~~ |
|---|---|---|---|
| ~~____~~ |
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
9
SOPER HALL COMMUNITY CENTRE LIMITED BALANCE SHEET AS AT 30 NOVEMBER 2023
| Notes £ Fixed assets Freehold building 8 Current assets Debtors 9 31,231 Cash at bank and in hand 57,314 __ 88,545 Creditors: amounts falling due within one year 10 (9,093) __ Net current assets Total assets less current liabilities Revaluation reserve Income funds 11 Unrestricted funds Other charitable funds 12 |
2023 £ 451,115 ---------- 451,115 44,990 36,782 __ 81,772 (29,345) __ 79,452 530,567 __ 449,999 80,568 __ 530,567 ____ |
2022 £ 452,970 ----------- 452,970 52,427 |
|---|---|---|
| 505,397 __ 449,999 55,398 __ 505,397 ____ |
The Company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 November 2021. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and applications of resources, including its income and expenditure for the financial year in accordance with the requirements of the Companies Act 2006 relating to accounts so far as applicable to the company.
The accounts were approved by the Board on
A Parr – Vice-Chair C Baker – Chair
……………….……………. …………………………….
Company Registration No. 07452019
10
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2023
SOPER HALL COMMUNITY CENTRE LIMITED
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, FRS102 “Accounting and Reporting by Charities”, issued in July 2014 and the Companies Act 2006.
1.2 Incoming resources
Incoming resources development funding, donations and hall hires are recognised in full in the Statement of Financial Activities in the year in which they are received exclusive of VAT.
Voluntary Income is received by way of donations, collections and grants and is included in full in the Statement of Financial Activities in the year in which they are received.
1.3 Resources expended
Resources expended are recognised in the period in which they are incurred. Resources expended are stated exclusive of VAT.
11
SOPER HALL COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023
1 Accounting policies (continued)
1.4 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Freehold property Nil Fixtures, fittings & equipment 25% straight line
The Directors consider that the value of the freehold property is vastly greater than the acquired value and given the intended substantial refurbishment no depreciation is necessary.
1.5 Accumulated funds
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
Designated funds are funds earmarked by the Board of Directors for particular purposes.
1.6 Unrestricted Funds
- Unrestricted funds are donations and other incoming resources received or generated for the object of the charity without further specified purpose and are available as general funds.
2 Donations and Gifts
| 2023 2022 |
Unrestricted Funds £ Designated funds £ Restricted funds £ Total £ 2,767 - - 2,767 ____ ___ __ __ 3,750 - - 3,750 __ __ __ _____ |
|---|---|
12
SOPER HALL COMMUNITY CENTRE LIMITED
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023
| 3 Trading income Office Rental income Hall Rental Income |
2023 £ 37,135 47,092 ____ 84,227 ~~____~~ |
2022 £ 45,413 31,880 _______ 77,293 |
|---|---|---|
| ~~____~~ |
4 Activities in furtherance of the charity’s objects
Income receivable for charitable activities
| Unrestricted | Designated | Restricte | Total | |
|---|---|---|---|---|
| funds | Funds | d funds | ||
| £ | £ | £ | £ | |
| 2023 | 11,066 | - | - | 11,066 |
| ______ | ______ | ______ | ______ | |
| 2022 | 9,190 | - | - | 9,190 |
| ______ | ______ | ______ | ______ |
13
SOPER HALL COMMUNITY CENTRE LIMITED
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023
5 Total resources expended
| Charitable activities Project expenses Activities undertaken directly Office running costs Activities undertaken directly Governance costs |
Staff Costs £ 11,328 - __ 11,328 __ - ____ 11,328 |
Depre- ciation £ - 1,855 __ 1,855 __ - ____ 1,855 |
Other costs £ 14,217 44,490 __ 58,707 __ 1,000 ____ 59,707 |
Total 2022 £ 25,545 46,345 __ 71,890 __ 1,000 ____ 72,890 |
2022 £ 23,153 83,399 ____ |
|---|---|---|---|---|---|
| 106,552 ____ |
|||||
| 1,000 ____ |
|||||
| 107,552 |
Governance costs include payments to Independent Examiners of £1,000.
6 Trustees
None of the trustees (or any persons connected with them) received any remuneration during the year.
7 Employees
There were no employees in either year.
14
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023
SOPER HALL COMMUNITY CENTRE LIMITED
| 8 Fixed Assets Cost 1.12.2022 Additions Revaluations Disposals 30.11.2023 Depreciation 1.12.2022 Charge for the year Released on disposal 30.11.2023 Net Book Value 1.12.2022 30.11.2023 |
Freehold property £ 450,000 - - - ___ 450,000 ___ - - - ___ - ___ 450,000 ______ 450,000 |
Equipment £ 7,417 - - - 7,417 4,447 1,855 - ___ 6,302 2,970 ___ 1,115 |
Total £ 457,417 - - - ___ 457,417 ___ 4,447 1,855 - ___ 6,302 ___ 452,970 ______ 451,115 |
|---|---|---|---|
The company acquired the freehold rights to the Soper Hall on 25 May 2012 for 99p from Tandridge Council which they valued at £450,000. The Directors believe this to be an undervaluation but have no intention ceteris paribus of making any disposal of the property. In the event of a force majeure disposal of the property within 10 years of 25 May 2012 there is a potential liability for payment of part of any gain to Tandridge Council which cannot as yet be determined.
15
SOPER HALL COMMUNITY CENTRE LIMITED
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023
9 Debtors
| Other debtors | 2023 £ 31,231 ____ 31,231 |
2022 £ 44,990 ____ 44,990 |
|---|---|---|
10 Creditors: amounts falling due within one year
| Other creditors Accruals |
2023 £ 8,093 1,000 ____ _ 9,093 ~~____~~ |
2022 £ 28,345 1,000 ___ 29,345 ~~__~~ |
|---|---|---|
11 Revaluation Reserve
| Revaluation reserve at 01.12.22 Revaluation of freehold in year Revaluation reserve at 30.11.23 |
449,999 - 449,999 |
|---|---|
12 Analysis of net assets between funds
Fund balances at 30 November 2023 are represented by:
| Unrestricted funds £ Fixed Assets 1,115 Net Current Assets 79,452 _______ 80,567 |
Designated Funds £ - - _______ - |
Restricted funds £ 450,000 - _______ 450,000 |
Total £ 451,115 79,452 _______ 530,567 |
|---|---|---|---|
16
SOPER HALL COMMUNITY CENTRE LIMITED
INCOME AND EXPENDITURE FOR THE YEAR ENDED 30 NOVEMBER 2023
|Income
Events income
Unrestricted Grants
Hall Rental Income
Office Rental income
Other income
Expenditure
Repairs & Maintenance
Advertising & Marketing
Professional fees
Light & heat
Rates
Insurance
Subsistence
Entertaining
Cleaning
Printing & Stationery
Computer expenses
Accountancy
Bank charges
Telephone
Operating Leases
General expenses
Community activities
Bar stock
Staff training
Subscriptions
Bad debt
Wages
Depreciation of plant & equipment
Total
Surplus/(Deficit) for the year|2023
£
£
10,905
2,767
47,092
37,135
161
98,060
6,406
1,206
-
13,277
2,237
6,486 <br> <br>458<br> <br>129<br> <br>16,084<br> <br>430<br> <br>1,955<br> <br>1,000<br> <br>(49)<br> <br>565<br> <br>2,575<br> <br>1,407<br> <br>246<br> <br>2,887<br> <br>35<br> <br>25<br>2,348<br>11,328<br> <br>1,855<br>|2023<br>£<br>£<br> <br>10,905<br> <br>2,767<br> <br>47,092<br> <br>37,135<br> <br>161<br> <br>98,060<br>6,406<br> <br>1,206<br> <br>-<br> <br>13,277<br> <br>2,237<br> <br>6,486
458
129
16,084
430
1,955
1,000
(49)
565
2,575
1,407
246
2,887
35
25
2,348
11,328
1,855
|2022
£
£
9,150
3,750
45,413
31,880
40
90,233
43,502
2,652
389
11,528
1,262
6,015
-
307
19,237
119
1,715
1,000
72
2,245
2,575
2,480
-
-
-
-
-
10,599
1,855
107,552
(17,319)|2022
£
£
9,150
3,750
45,413
31,880
40
90,233
43,502
2,652
389
11,528
1,262
6,015
-
307
19,237
119
1,715
1,000
72
2,245
2,575
2,480
-
-
-
-
-
10,599
1,855
107,552
(17,319)|2022
£
£
9,150
3,750
45,413
31,880
40
90,233
43,502
2,652
389
11,528
1,262
6,015
-
307
19,237
119
1,715
1,000
72
2,245
2,575
2,480
-
-
-
-
-
10,599
1,855
107,552
(17,319)|2022
£
£
9,150
3,750
45,413
31,880
40
90,233
43,502
2,652
389
11,528
1,262
6,015
-
307
19,237
119
1,715
1,000
72
2,245
2,575
2,480
-
-
-
-
-
10,599
1,855
107,552
(17,319)|
|---|---|---|---|---|---|---|
||
|
72,890
25,170
|
|
|
|107,552|
|||25,170||||(17,319)|
17