2020-11-30-accounts - Soper Hall Community Centre Limited

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SOPER HALL COMMUNITY CENTRE LIMITED

DIRECTORS’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 30 NOVEMBER 2020

Charity Registration No. 1147266

SOPER HALL COMMUNITY CENTRE LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Secretary	J Howarth
Directors	A J Parr
	B Connolly
	M Baker
	H A Hopkinson
	M Cooper
	L. Fisher
	G. Miller
Charity number	1147266
Registered Company	07452019
number
Registered office address	Soper Hall
	Harestone Valley Road
	Caterham
	Surrey
	CR3 6HY
Independent Examiner	Richard Dean FCA
	123 Aveling Close
	Purley
	Surrey
	CR8 4DY
Bankers	Unity Trust
	Nine Brindley Place
	Birmingham
	B1 2HB

SOPER HALL COMMUNITY CENTRE LIMITED

CONTENTS
-------------------------------------------------------------------------------------------
	Page
Directors’ Report	4 - 6
Independent Examiner’s report	7 - 8
Statement of financial activities	9
Balance Sheet	10
Notes to the accounts	11 – 16
Detailed Income & Expenditure account	17

SOPER HALL COMMUNITY CENTRE LIMITED

DIRECTORS’ REPORT FOR THE YEAR ENDED 30 NOVEMBER 2020

The Directors present their report and accounts for the year ended 30 November 2020.

The accounts have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the charity’s constitution, memorandum and articles incorporated 26 November 2010 and as amended by special resolution registered at Companies House on 12 April 2012, applicable law and the requirements of the Statement of Recommended Practice, FRS102 “Accounting and Reporting by Charities” issued in July 2014.

Structure, governance and management

Soper Hall Community Centre Limited is a registered charity number 1147266 and is a company limited by guarantee and exists to pursue the charity’s objects that are specifically restricted to the following: (1) to further or benefit the residents of Caterham, Surrey, and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation, leisure time with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have the power to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

The charity was incorporated as a company limited by guarantee on 26 [th] November 2010, and the Soper Hall property was acquired by the company for 99p on 25 May 2012 from Tandridge Council. The property was valued at £450,000.

The Directors who served throughout the year, unless where otherwise stated, were as follows:

A Parr

M Cooper B Connolly M Baker

H Hopkinson

L. Fisher - appointed 17 March 2020

SOPER HALL COMMUNITY CENTRE LIMITED

DIRECTORS’ REPORT

FOR THE YEAR ENDED 30 NOVEMBER 2020 (Continued)

Objectives and activities

The charity’s registered premises are located at Soper Hall, Harestone Valley Road, Caterham, Surrey, CR3 6HY. The premises are located central to the local Caterham community.

The primary objects of the charity are to provide services to help and support people in the local community by providing suitable community centered activities.

Achievements and performance

The charity has established itself as a focal point for the community and has an active Board of Management and systems in place so as to productively and causatively develop the Soper Hall.

Staff

The charity has no employees.

Activities

The halls have been available for a wide range of activities including weddings and farmers’ markets.

Services

The Soper Hall is available for all sorts of hirings with kitchen facilities.

Funding

The charity seeks all available funding in pursuit of its objectives to make the Soper Hall an active facility central to Caterham.

Financial review

The net outgoing resources for the year amounted to £2,855 (2019 incoming: £11,893 with total reserves standing at £527,685 as at the end of November 2020.

The Board of Directors aim to establish a policy whereby sufficient reserves, not restricted, committed or designated be carried to support resources expended at a level enabling the continuation of the current activities of the charity in the event of adversity.

Asset cover for funds

Note 12 sets out an analysis of the assets attributable to the various funds and description of the trusts. These assets are sufficient to meet the charity’s obligations on a fund by fund basis.

SOPER HALL COMMUNITY CENTRE LIMITED

DIRECTORS’ REPORT

FOR THE YEAR ENDED 30 NOVEMBER 2020 (Continued)

Induction, recruitment and training of trustees

The power to appoint new trustees rests with the current trustees.

Public benefit statement

The Charity’s trustees have referred to the guidance in the Charity Commission’s general guidance on Public Benefit when reviewing the charity’s aims and objectives and in planning its future activities. In particular, they have considered how planned activities will contribute to the aims and objectives they have set.

Risk policy

The Trustees periodically carry out a risk assessment and review of the operations. As the charity is small, it is flexible and responsive to the changes in the needs of the users and beneficiaries.

Investment policy

The Trustees are conscious of how charity funds are used. Any investments that are made are carefully considered and the impact on the available funds are considered.

Achievements

During the year the company refurbished the building at a cost of £15,884 – including - Sanding conference hall floor £2,755 and windows above conference hall £5,677 – thus making more space available for public use, and helping preserve the structure.

On Behalf of the Board

J Howarth – Secretary

Dated 10[th] August 2021

SOPER HALL COMMUNITY CENTRE LIMITED

INDEPENDENT EXAMINER’S REPORT

TO THE BOARD MEMBERS OF SOPER HALL COMMUNITY CENTRE LIMITED

I report on the accounts of the Charitable company for the year ended 30 November 2020 which are set out on pages 9 - 17.

Respective responsibilities of trustees and reporting accountants

The Board Members, who are also the directors of Soper Hall Community Centre Limited, for the purposes of company law, are responsible for the preparation of the accounts. The Board Members consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an Independent Examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

(i) examine the accounts under section 145 of the 2011 Act;
(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5) of the 2011 Act; and
(iii) to state whether particular matters have come to my attention.

Basis of Independent Examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S REPORT TO THE BOARD MEMBERS OF SOPER HALL COMMUNITY CENTRE LIMITED (Continued)

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(a) which gives me reasonable cause to believe that in any material respect the requirements:
(i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and
(ii) to prepare accounts with the accounting records, comply with the requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities;
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Richard Dean FCA

123 Aveling Close Purley Surrey CR8 4DY

Dated: 2021

SOPER HALL COMMUNITY CENTRE LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2020

Un- restricted funds Desig- nated funds Notes £ £ Incoming resources from generated funds Donations and gifts 2 206 - Trading income 3 55,181 - __ __ 55,387 - Activities in furtherance of Charity’s objects 4 9,425 - __ __ Total incoming resources 64,812 - __ __ Resources expended Charitable activities5 Project expenses 15,181 - Property running costs 51,486 - __ __ Total charitable expenditure 66,667 - Governance costs 1,000 __ __ Total resources expended 67,667 - __ ______ Net (expenditure)/income for the year (2,855) -	Re- stricted funds £ - - __ - - __ - __ - - __ - - __ - __ -	Total 2019 £ 206 55,181 ____ 55,387 9,425 ____ 64,812 ____ 15,181 51,486 ____ 66,667 1,000 ____ 67,667 ____ (2,855)	Total 2019 £ 1,325 83,986 __ 85,311 10,406 __ 95,717 __ 14,811 68,013 __ 82,824 1,000 __ 83,824 __ 11,893

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

SOPER HALL COMMUNITY CENTRE LIMITED BALANCE SHEET AS AT 30 NOVEMBER 2020

			2020		2019
	Notes	£		£	£
Fixed assets
Freehold building	8		450,737		451,106
			----------		-----------
			450,737		451,106
Current assets
Debtors	9	37,079		36,415
Cash at bank and in hand		57,580		56,262
		____		____
		94,659		92,677
Creditors: amounts falling due
within one year	10	(17,711)		(13,243)
		____		____
Net current assets			76,948		79,434
			____		____
Total assets less current liabilities			527,685		530,540
			____		____
Revaluation reserve	11		449,999		449,999
Income funds
Unrestricted funds
Other charitable funds	12		77,686		80,541
			____		____
			527,685		530,540
			____		____

The Company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 November 2020. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.

The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and applications of resources, including its income and expenditure for the financial year in accordance with the requirements of the Companies Act 2006 relating to accounts so far as applicable to the company.

The accounts were approved by the Board on 10[th] August 2021

Andrew Parr B. Connolly

A Parr – Vice-Chair B Connolly – Chair ……………….……………. …………………………….

Company Registration No. 07452019

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2020

SOPER HALL COMMUNITY CENTRE LIMITED

1 Accounting policies

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention.

The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, FRS102 “Accounting and Reporting by Charities”, issued in July 2014 and the Companies Act 2006.

1.2 Incoming resources

Incoming resources development funding, donations and hall hires are recognised in full in the Statement of Financial Activities in the year in which they are received exclusive of VAT.

Voluntary Income is received by way of donations, collections and grants and is included in full in the Statement of Financial Activities in the year in which they are received.

1.3 Resources expended

Resources expended are recognised in the period in which they are incurred. Resources expended are stated exclusive of VAT.

SOPER HALL COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2020

1 Accounting policies (continued)

1.4 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Freehold property Nil Fixtures, fittings & equipment 25% straight line

The Directors consider that the value of the freehold property is vastly greater than the acquired value and given the intended substantial refurbishment no depreciation is necessary.

1.5 Accumulated funds

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.

Designated funds are funds earmarked by the Board of Directors for particular purposes.

1.6 Unrestricted Funds

Unrestricted funds are donations and other incoming resources received or generated for the object of the charity without further specified purpose and are available as general funds.

2 Donations and Gifts

2020 2019	Unrestricted Funds £ Designated funds £ Restricted funds £ Total £ 206 - - 206 ____ ___ __ __ 1,325 - - 1,325 __ __ __ _____

SOPER HALL COMMUNITY CENTRE LIMITED

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2020

3 Trading income Office Rental income Hall Rental Income	2020 £ 40,764 14,417 ____ 55,181	2019 £ 43,989 39,997 _______ 83,986

4 Activities in furtherance of the charity’s objects Grants receivable for charitable activities

	Unrestricted	Designated	Restricted	Total
	funds	Funds	funds
	£	£	£	£
2020	9,425	-	-	9,425
	______	______	______	______
2019	9,406	-	1,000	10,406
	______	______	______	______

SOPER HALL COMMUNITY CENTRE LIMITED

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2020

5 Total resources expended

Charitable activities Project expenses Activities undertaken directly Office running costs Activities undertaken directly Governance costs	Staff Costs £ 5,571 - __ 5,571 __ - ____ 5,571	Depre- ciation £ - - __ - __ - ____ -	Other costs £ 9,610 51,486 __ 61,096 __ 1,000 ____ 62,096	Total 2020 £ 15,181 51,486 __ 66,667 __ 1,000 ____ 67,667	2019 £ 14,811 68,013 __ 82,824 __ 1,000 ____ 83,824

Governance costs include payments to Independent Examiners of £1,000.

6 Trustees

None of the trustees (or any persons connected with them) received any remuneration during the year.

7 Employees

There were no employees in either year.

SOPER HALL COMMUNITY CENTRE LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2020

8 Fixed Assets Cost 1.12.2019 Additions Revaluations Disposals 30.11.2020 Depreciation 1.12.2019 Charge for the year Released on disposal 30.11.2020 Net Book Value 1.12.2019 30.11.2020	Freehold property £ 450,000 - - - ___ 450,000 ___ - - - ___ - ___ 450,000 ~~______~~ 450,000	Equipment £ 1,475 - - 1,475 369 369 - ___ 738 1,106 ~~___~~ 737	Total £ 451,475 - - - ___ 451,475 ___ 369 369 - ___ 738 ___ 450,000 ~~______~~ 451,106

The company acquired the freehold rights to the Soper Hall on 25 May 2012 for 99p from Tandridge Council which they valued at £450,000. The Directors believe this to be an undervaluation but have no intention ceteris paribus of making any disposal of the property. In the event of a force majeure disposal of the property within 10 years of 25 May 2012 there is a potential liability for payment of part of any gain to Tandridge Council which cannot as yet be determined.

SOPER HALL COMMUNITY CENTRE LIMITED

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2020

9 Debtors Other debtors	2020 £ 37,079 ____ 37,079	2019 £ 36,415 ____ 36,415

10 Creditors: amounts falling due within one year

Other creditors Accruals	2020 £ 15,711 2,000 ____ _ 17,711 ~~____~~	2019 £ 11,243 2,000 ___ 13,243 ~~__~~

11 Revaluation Reserve

Revaluation reserve at 01.12.19 Revaluation of freehold in year Revaluation reserve at 30.11.20	449,999 - 449,999

12 Analysis of net assets between funds

Fund balances at 30 November 2020 are represented by:

Unrestricted funds £ Fixed Assets 737 Net Current Assets 76,948 _______ 77,685	Designated Funds £ - - _______ -	Restricted funds £ 450,000 - _______ 450,000	Total £ 450,737 76,948 _______ 527,685

SOPER HALL COMMUNITY CENTRE LIMITED

INCOME AND EXPENDITURE FOR THE YEAR ENDED 30 NOVEMBER 2020

Income Events income Unrestricted Grants Restricted Grants Hall Rental Income Office Rental income Memberships Other donations Expenditure Repairs & Maintenance Advertising & Marketing Legal fees Professional fees Light & heat Rates Insurance Staff training Entertaining Cleaning Printing & Stationery Computer expenses Accountancy Bank charges Telephone Operating Leases General expenses Wages Depreciation of plant & equipment Total (Deficit)/Surplus for the year	2020 £ £ 4,425 5,000 - 14,417 40,764 10 196 64,812 15,884 1,348 - 658 15,142 3,553 5,465 ` - - 11,442 410 1,715 1,000 107 2,428 2,575 - 5,571 369 67,667 (2,855)	2019 £ £ 9,406 - 1,000 39,997 43,989 260 1,065 95,717 37,287 1,377 40 1,500 11,253 5,760 4,012 345 272 9,701 185 1,792 1,000 90 2,668 2,575 127 3,471 369 83,824 11,893