Annual General Meeting Minutes Twyford Playgroup EY484175 Venue: The Gilbert Room, Twyford Parish Hall, Tyryford, Winchester S021 1QY Date: 30th September at 8 pm 1. Welcome and Apologies Present Pamela Lawrence Rachel Knott Aaron McLoughlin Melissa Simpson Francessca McDonnell Jessica Boreham Apologies Jaclyn Alexander Christianne Williamson 1. Minutes from the previous meeting The minutes from the previous meeting were shared and agreed by all present and by the two members unable to attend the meeting. 2. Chairperson's Report Melissa Simpson welcomed everyone and thanked both the staff team for their hard work over the past academic year. She thanked the committee members for their continued support and hard work fundraising for the setting and thanked the members of the subcommittee fund raising team. She referred to the incredible amount of money that had been raised and encouraged the teams to not fee dis heartened that we unfortunately ended the year with a loss. Melissa confimed that she was stepping down from the role as Chair of the committee and thanked Pamela for her continued support of Ihe setting. Melissa confirmed that she would be happy to continue to support Playgroup assisting with fund raising when she is able to. 3. Current bank accounts as follows £65.55- Cash Funds £3,171.77 - Barclays Balan £17,394.55- Co-op Balance £30,522.62 - Saver Account Balan The previous years accounts have been signed off. The Budget for 2025126 was calculated by Katy Toms prior to this meeting. This is Forecasting a loss of £6.500.00 for the Autumn Term 2025. assuming that there may be no pay rises, and if the new reduced staffing model September 2025 remains the same throughout this academic year. 202412025 made a Loss of £2,245.22 Income was £81,746.80 (Including the fundraising money) Outgoings at ££83,992.02 (including bills, staff costs, consumables and other) The Treasurer reminded the Committee that we must keep reserves in place should Playgroup close and redundancies need to be paid. We only have 13 children on role currently, delivering 35 sessions of childcare per week. compared with 61 in Autumn 2024. The treasurer wamed of the lack of new enquiries for new children joining the setting - emphasising the need to promote playgroup hugely, without new children we will struggle to remain viable into the next academic year. 4. Manager's Report Rachel began by thanking the committee for their continued hard work and support. Rachel thanked the staff team for their hard work and thanked Pamela who has now retired from working in the setting as a member of staff after 25 years and how she is looking foNard to working wilh Pamela as Chair of the committee going fomard. Transitions to all Primary Schools for those children who left in July went very well, and Transition Parlnership Agreements were completed for 2 children by SONCO Pamela and Assistant SENCO Jane to ensure smooth transitions for the children with additional needs. Rachel advised that Jane Ratcliffe would now be the setting SENCO replacing Pamela and Rachel will be the Assistant SENCO. Jo Read will be carrying out the SENCO Induction training in the Spring Temi and will then replace Rachel in the role of Assistant. She confirmed that we have 13 children on role with 4 new children joining the setting in September and 2 children due to start in January. There are no further children currently on the waiting list for 2025126. Work is being completed on the bathrooms in the Gilbert Room and together with Li the Health and Safety Officer risk assessments have been created. Jo Read continues to work on her Level 3 qualification and is due to complete this in January 2026, being mentored by Rachel and Pamela. Rachel confirmed she is hopefully about to complete and pass her Level 5 qualification this October 2025. She confirmed Jane a member of the staff team will be running the Wreath Making Fundraiser this Autum. 5. Election of Officers The new officers elected were: Pamela Lawrence- Chair The following offi￿rS resigned: Melissa Simpson Gemma Gregory 6. The Next Committee Meeting The Next and First Meeting of the new committee followed immediately after at9pm. ## **Twyford Playgroup Receipts and Payments Account for the year ended 31 August 2025** |Cash book balance brought forward at 01.09.24
from Statement of Assets and Liabilities 2024
Unrestricted
Restricted
**RECEIPTS**
Fees from Parents
£27,652.38
EYE Funding
£42,220.41
Registration Fees
£240.00
SEN Funding
£0.00
Fundraising
£9,884.17
Grants
£0.00
Milk
£0.00
Snack
£0.00
Donations
£247.47
Interest
£470.53
Petty Cash
£0.00
Other
£986.33
Cash
£45.51
_Total Receipts_
_£81,746.80_
Unrestricted
Restricted
**PAYMENTS**
Premises
£6,000.00
Wages
£65,502.62
Pensions
£3,661.88
Bills (inc Insurance)
£2,627.69
Petty Cash
£790.00
Equipment
£1,633.30
Stationary
£755.39
Utility
£351.59
Fundraising
£0.00
Training
£946.71
Other
£1,722.84
_Total Payments_
_£83,992.02_
Cash book carried forward at 31-08-25
**Statement of Assests & Liabilities at Year end 31 August 2025**
Cash Funds
£65.55
Barclays Balance
£3,171.77
Co-op Balance
£17,394.55
Saver Account Balance
£30,522.62
Other Monetary Assets
Investment Assets
Liabilities
Assests retained for the Charity's own use|**£53,399.71**
_£81,746.80_
**£135,146.51**
_£83,992.02_
**£51,154.49**
**£51,154.49**
None
None
None
Various|**£53,399.71**
_£81,746.80_
**£135,146.51**
_£83,992.02_
**£51,154.49**
**£51,154.49**
None
None
None
Various| |---|---|---| |||**£51,154.49**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Chclfify Nan.Ip Tr4ébQD FaAYGQ£x)P i /08/2oig On accounts forthe year ended Charlty no Ilf any) I14-l 22Q> Set out on pages IremErnLw lo the pa* Trumber5 of aijdrtional shtètsl I report to the trustees on my examination of thè accounts of the above charity (Ihe Trusf) for ￿ year ended S I: .,Q8 ,2a)2S Responsibilitles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordan￿ wlth thè requlrements of thè Chartlies Act 2011 rthe Acr). I re￿rt in resped of my examination of the Tru5t'5 account5 carried out under section 145 of the 2011 AGt and in carying out My examination, I have followed the applicat4e Directions given by the Charity Commission under section 145(5)(b) of th& Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disdosed below ') in connection with th8 èxamination whith grves me Gause to belv&ve that in, any material resp8ct.' aGcounting re￿rdS were not kept in accordan￿ with section 130 of the Acl or the accounts do not accord wilh the accounting records Independent examiner's statsment I have no concems and have come across no other matters in connection with the examination to vthich attention should be drawn in order to enable a proper understanding of the accourtts to be reached. . Please delete the bvords in the brackets rf they do not apply. Slgned: Date: i /s1202(<• Name: Relevant professional qualificatlon(8l or body {if any): Address: L)Tr4 rf I c￿4￿JEA￿ls +I(JJ 4GSLiY, qLL) IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independerrt examination of tharity acc¢Junts'. directions and guidance for examiners). GIV8 hore brief d8talls of any Items that thè examinerwishes to disclose. IER October 2018