2024-08-31-accounts - Twyford Playgroup

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Annual General Meeting Minutes

Venue: The Gilbert Room, Twyford Parish Hall, Twyford Date: 8[th] October 2024 at 8 pm

1. Welcome & Apologies	Present:Pamela Lawrence, Mel Simpson, Catherine Thomas, Aaron McLoughlin, Gemma Gregory, Rebekeh Temple, Filly Bowen, Lottie Bennett In attendance:Rachel Knott, Christianne Williamson, Francesca McDonnell, Jaclyn Alexander, Jessica Boreham, Suzanne Dew Apologies:Lisa Williamson
2. Minutes from Previous Meeting	The minutes of the last AGM were approved.
3. Chairman’s Report	Mel welcomed everyone and thanked the prospective new Committee members for joining the AGM. She thanked the outgoing Committee for their hard work this last year, once again the fundraising efforts have been incredible and the Playgroup managed to finish the year in profit. Mel told everyone that Lotte is happy to run the pre Christmas fundraising and asked everyone to support her and volunteer.
4. Treasurer’s Report	Current back accounts as follows as at Friday 4th October £310.17 Barclays account £21,450.01 Co-op current account £30,052.09 Co-op Savings The previous years accounts have been signed off. The budget for 2024/25 was circulated from Katy prior to the meeting. This is forecasting a loss of £15,296 assuming no pay rises and assuming a new staffing model from November ‘24 2023/2024 made a profit of £3,661. Income was £96,327 (including fundraising monies), with outgoings £92,666 The treasurer reminded the Committee that we have to keep reserves in place should Playgroup close and redundancies need to be paid. Aaron is happyto stayon as Treasurer.

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5. Manager’s Report Pamela thanked Playgroup staff, Mel and the committee for all their
hard work. She went on to thank Rebekah, Catherine, Gemma, Lisa,
Lotte and Filly who are all stepping down from the committee tonight.
Lotte, Filly and Catherine will provide handovers for their relevant roles
to the new incoming committee.
Pamela thanked all committee members for their support and help
throughout the year when other members of staff have been unable to
work. She went on to thank everyone for the amazing fundraising
efforts again this last year.
The changes in Playgroup staff were mentioned, the recruitment of new
staff, and the changeovers regarding the role of Manager, SENCO and
Deputy.
Transitions to Primary schools for those children who left in July had all
gone well. The transitions were well planned and supported, all
involved good levels of contact with each of the 4 schools the children
moved on to.
Plans are in progress to promote playgroup locally to advertise in the
community and forge good connections with the Wednesday Tots
group.
6. Election of Officers The new officers elected were:
Christianne Williamson: Proposed by Gemma and Filly
Francesca McDonnell: Proposed by Filly and Lotte
Jaclyn Alexander: Proposed by Mel and Pam
Jessica Boreham: Proposed by Rebekah and Mel
The following officers resigned:
Rebekah Temple
Lisa Williamson
Gemma Gregory
Lotte Bennett
Filly Bowen
Catherine will be resigning as Secretary but will stay in position until a
full handover is done over the next few weeks once the new Secretary
has been appointed.
7. The next meeting The next meeting followed immediately afterwards at 9pm.
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Registered number 07909123

Twyford Playgroup

Report and Accounts

31 August 2024

Twyford Playgroup Report and Accounts Contents

	Page
Company Information	1
Directors' Report	2
Accountants' Report	4
Profit and Loss Account	5
Balance Sheet	6
Statement of Changes in Equity	7
Notes to the Accounts	8

Twyford Playgroup Company Information

Directors

Pamela Lawrence Gemma Gregory Joanne Everest Lisa Thomas Rebekah Temple Aaron Mcloughlin Amanda Adams Donna Lawrence Charlotte Bennett Felicity Bowen Melissa Simpson

Accountants

Conker Accountancy Limited Chandlers House Ganders Business Park Kingsley Hampshire GU35 9LU

Registered number 07909123

Twyford Playgroup Registered number: 07909123 Directors' Report

The directors present their report and accounts for the year ended 31 August 2024.

Principal activities

The company's principal activity during the year continued to be a playgroup.

Directors

The following persons served as directors during the year:

Pamela Lawrence Gemma Gregory Joanne Everest Lisa Thomas Rebekah Temple Aaron Mcloughlin Amanda Adams Donna Lawrence Charlotte Bennett Felicity Bowen Melissa Simpson

Directors' responsibilities

The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.

Company law requires the directors to prepare accounts for each financial year. Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:

select suitable accounting policies and then apply them consistently;
● make judgements and estimates that are reasonable and prudent;
prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Disclosure of information to auditors

Each person who was a director at the time this report was approved confirms that:

so far as he is aware, there is no relevant audit information of which the company's auditor is unaware; and

Twyford Playgroup Registered number: 07909123 Directors' Report

he has taken all the steps that he ought to have taken as a director in order to make himself aware of any relevant audit information and to establish that the company's auditor is aware of that information.

Small company provisions

This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.

This report was approved by the board on 28 January 2025 and signed on its behalf.

Aaron Mcloughlin Director

Twyford Playgroup Accountants' Report

Accountants' report to the directors of Twyford Playgroup

You consider that the company is exempt from an audit for the year ended 31 August 2024. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial year and of its profit or loss for the financial year.

In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet, the Statement of Changes in Equity and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us.

We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts.

Conker Accountancy Limited Accountants

Chandlers House Ganders Business Park Kingsley Hampshire GU35 9LU

28 January 2025

Twyford Playgroup Profit and Loss Account for the year ended 31 August 2024

Turnover Cost of sales Gross profit Administrative expenses Operating profit Interest receivable Profit before taxation Tax on profit Profit for the financial year	2024 £ 96,112 (75,051) 21,061 (17,595) 3,466 213 3,679 - 3,679	2023 £ 91,286 (71,054) 20,232 (18,143) 2,089 149 2,238 - 2,238

Twyford Playgroup Registered number: 07909123 Balance Sheet as at 31 August 2024

Notes Current assets Cash at bank and in hand Creditors: amounts falling due within one year 3 Net current assets Net assets Capital and reserves Profit and loss account Shareholder's funds	2024 £ 53,400 (100) 53,300 53,300 53,300 53,300	2023 £ 49,721 (100) 49,621 49,621 49,621 49,621

The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.

The member has not required the company to obtain an audit in accordance with section 476 of the Act.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.

Aaron Mcloughlin Director Approved by the board on 28 January 2025

Twyford Playgroup Statement of Changes in Equity for the year ended 31 August 2024

At 1 September 2022 Profit for the financial year At 31 August 2023 At 1 September 2023 Profit for the financial year At 31 August 2024	Share capital £ - - - -	Share premium £ - - - -	Re- valuation reserve £ - - - -	Profit and loss account £ 47,383 2,238 49,621 49,621 3,679 53,300	Total £ 47,383 2,238 49,621 49,621 3,679 53,300

Twyford Playgroup Notes to the Accounts for the year ended 31 August 2024

1 Accounting policies

Basis of preparation

The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).

Turnover

Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.

Pensions

Contributions to defined contribution plans are expensed in the period to which they relate.

2 Employees Average number of persons employed by the company 3 Creditors: amounts falling due within one year Other creditors	2024 Number 8 2024 £ 100	2023 Number 8 2023 £ 100

Twyford Playgroup

Detailed profit and loss account for the year ended 31 August 2024

This schedule does not form part of the statutory accounts

Sales Cost of sales Gross profit Administrative expenses Operating profit Interest receivable Profit before tax	2024 £ 96,112 (75,051) 21,061 (17,595) 3,466 213 3,679	2023 £ 91,286 (71,054) 20,232 (18,143) 2,089 149 2,238

Twyford Playgroup Detailed profit and loss account for the year ended 31 August 2024

This schedule does not form part of the statutory accounts

Sales Sales Cost of sales Purchases Direct labour Administrative expenses Employee costs: Pensions Temporary staff and recruitment Staff training and welfare Premises costs: Rent Cleaning General administrative expenses: Telephone and fax Postage Stationery and printing Subscriptions Insurance Equipment expensed Software Sundry expenses Legal and professional costs: Accountancy fees Other legal and professional	2024 £ 96,112 - 75,051 75,051 4,192 251 1,158 5,601 6,000 600 6,600 - 27 522 268 954 2,158 45 892 4,866 375 153 528 17,595	2023 £ 91,286 742 70,312 71,054 4,360 330 985 5,675 6,000 400 6,400 30 - 419 159 902 2,438 734 878 5,560 375 133 508 18,143

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustoesl mombors of Chanty Name On accounts for the year endod 51108/2024 Charity no (rf any) 114722ts Set out on pages {rEM to IrUe the p>Je nufflb*E ol addits01i21 shestsl I rep)rt to the trustees on my exarninatKv) of the accounts of the al)ove charity ('Ih8 Twsf) for year ended J RosponSi.11tiQS and As the chaiity trustees of th& Trnsl, you are spOnsible for the preparation basls of roport of tha aixounts in accordance with the requirements of the Chartties Act 2011 knr). I rewrt in respect of my eXaMinatn of the Trust's accounts carried out under section 145 of the 2011 Act arKI in Carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5Xb) of Ihe Act. I have crNnpleted my examination. I confim that no material matters have ¢ome to my attention (other than that disGlosed below ") in conneGtion with the examination which gives rn6 cause to believe that in, any material respect.. accounting re(x)rds were not kept in accordance with section 130 of the Act or the accounts do not ac)rd wtlh the accounting rerdS Independent examlner's statsmenl I have no concems and have come across no other matters in connection wtth the examination to attontion should bè drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the Lwackets rfthey do not apply. Slgned: Date: 201Y202S Name: Relevant professional quallflcatlon{s} or body (If any): Address: IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Ind8p&ndent examination of charity accounts: directions and guidance for examlners). Glve here brfef detalls of any items that the examlner wlshes to discloso. IER October 2018