## **Annual General Meeting Minutes**
**Venue:** The Gilbert Room, Twyford Parish Hall, Twyford **Date:** 26[th] September at 8 pm
|**1. Welcome & Apologies**|**Present:**Pamela Lawrence, Mel Simpson, Catherine Thomas, Aaron
McLoughlin, Gemma Gregory, Jo Everest, Rebekeh Temple, Filly Bowen,
Donna Lawrence
**In attendance:**Rachel
**Apologies:**Lottie Bennett, Lisa Williamson|
|---|---|
|**2. Minutes from Previous**
**Meeting**|The minutes of the last AGM were approved.|
|**3. Chairman’s Report**|Mel thanked the Committee for their work this last year especially the
fundraising with a special thank you to Jo and Donna for their help
through the last few years on the committee and especially fundraising.
Mel thanked the committee for providing cover when it has been
needed during the last year at sometimes very short notice.|
|**4. Treasurer’s Report**|Current back accounts as follows:
£23,698.00 in community account
£41,704.00 in Active Saver
The accounts were circulated for the year 22-23. These need to be
signed off by the committee before they can go to the accountants.
There has been a profit of £2751 in 22/23 financial year.
£15.5k was raised from fundraising activities, grants and donations. This
sum includes Gift Aid of 32381 from donations in previous years.
Fewer childcare hours have been delivered so this accounts for the fall
in income of 8.6%.
Despite the ongoing cost of living crisis the bills and consumables did
not rise by much, but staff costs have increased by 8.5% which can in
the main be attributed to the 9.7% pay rise implemented from January
2023
Total assets at the end of the year (31stAugust 2023) were £49,721 so
providing a safe buffer should it be needed.
Aaron is happyto stayon as Treasurer.|
**----- Start of picture text -----**
5. Manager’s Report Pamela thanked Playgroup staff, Mel and the committee for all their
hard work. She went on to thank both Jo and Donna who are both
stepping down from the committee tonight. A combined total from
them of 10 years service to Playgroup.
Pamela thanked all committee members for their support and help
throughout the year when other members of staff have been unable to
work. She went on to say how touched she had felt by all the amazing
fundraising efforts this last year and was pleased to report that a
Playgroup record of in excess of £9000 has been raised.
The changes in Playgroup staff were mentioned, Claire left at Easter,
followed shortly after by Sam. Gemma kindly stepped in toto Claire’s
role for the summer term whilst a replacement was advertised for.
Pamela went on to thank Gemma who has agreed to continue covering
2 sessions at Playgroup until a suitable replacement is found.
Rachel has become Setting Supervisor and she is now working towards
her Level 5 qualification supported by Playgroup and the DFE.
Lisa has now joined permanently and will be working one session a
week, whilst continuing at Forest School and working on her Level 5
qualification externally.
6. Election of Officers There were no new officers elected.
The following officers resigned:
Donna Lawrence
Jo Everest
7. The next meeting The next meeting followed immediately afterwards.
**----- End of picture text -----**
Registered number 07909123
Twyford Playgroup
Report and Accounts
31 August 2023
## **Twyford Playgroup Report and accounts Contents**
||**Page**|
|---|---|
|Company information|1|
|Directors' report|2|
|Accountants' report|4|
|Profit and loss account|5|
|Balance sheet|6|
|Statement of changes in equity|7|
|Notes to the accounts|8|
## **Twyford Playgroup Company Information**
## **Directors**
Pamela Lawrence Gemma Gregory Joanne Everest Lisa Thomas Rebekah Temple Aaron Mcloughlin Hollie McLoughlin Donna Lawrence Charlotte Bennett Felicity Bowen Melissa Simpson
## **Accountants**
Conker Accountancy Limited Chandlers House Ganders Business Park Kingsley Hampshire GU35 9LU
**Registered number** 07909123
1
**Twyford Playgroup Registered number: 07909123 Directors' Report**
The directors present their report and accounts for the year ended 31 August 2023.
## **Principal activities**
The company's principal activity during the year continued to be a playgroup.
## **Directors**
The following persons served as directors during the year:
Pamela Lawrence Gemma Gregory Joanne Everest Lisa Thomas Rebekah Temple Aaron Mcloughlin Hollie McLoughlin Donna Lawrence Charlotte Bennett Felicity Bowen Melissa Simpson
## **Directors' responsibilities**
The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year. Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
- select suitable accounting policies and then apply them consistently;
- ● make judgements and estimates that are reasonable and prudent;
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Disclosure of information to auditors**
Each person who was a director at the time this report was approved confirms that:
- so far as he is aware, there is no relevant audit information of which the company's auditor is unaware; and
2
**Twyford Playgroup Registered number: 07909123 Directors' Report**
- he has taken all the steps that he ought to have taken as a director in order to make himself aware of any relevant audit information and to establish that the company's auditor is aware of that information.
## **Small company provisions**
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
This report was approved by the board on 22 March 2024 and signed on its behalf.
Aaron Mcloughlin Director
3
**Twyford Playgroup Accountants' Report**
## **Accountants' report to the directors of Twyford Playgroup**
You consider that the company is exempt from an audit for the year ended 31 August 2023. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial year and of its profit or loss for the financial year.
In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet, the Statement of Changes in Equity and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us.
We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts.
Conker Accountancy Limited Accountants
Chandlers House Ganders Business Park Kingsley Hampshire GU35 9LU
22 March 2024
4
## **Twyford Playgroup Profit and Loss Account for the year ended 31 August 2023**
|**Turnover**
Cost of sales
**Gross profit**
Administrative expenses
**Operating profit**
Interest receivable
**Profit before taxation**
Tax on profit
**Profit for the financial year**|**2023**
**£**
91,286
(71,054)
20,232
(18,143)
2,089
149
2,238
-
2,238|**2022**
**£**
99,264
(64,069)
35,195
(18,729)
16,466
2
16,468
-
16,468|
|---|---|---|
5
## **Twyford Playgroup Registered number:** 07909123 **Balance Sheet as at 31 August 2023**
|**Notes**
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
3
**Net current assets**
**Net assets**
**Capital and reserves**
Profit and loss account
**Shareholder's funds**|**2023**
**£**
49,721
(100)
49,621
49,621
49,621
49,621|**2022**
**£**
47,483
(100)
47,383
47,383
47,383
47,383|
|---|---|---|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Aaron Mcloughlin Director Approved by the board on 22 March 2024
6
## **Twyford Playgroup Statement of Changes in Equity for the year ended 31 August 2023**
|**At 1 September 2021**
Profit for the financial year
**At 31 August 2022**
**At 1 September 2022**
**At 31 August 2023**|**Share**
**capital**
**£**
-
-
-
-|**Share**
**premium**
**£**
-
-
-
-|**Re-**
**valuation**
**reserve**
**£**
-
-
-
-|**Profit**
**and loss**
**account**
**£**
30,915
16,468
47,383
47,383
49,621|**Total**
**£**
30,915
16,468
47,383
47,383
49,621|
|---|---|---|---|---|---|
7
**Twyford Playgroup Notes to the Accounts for the year ended 31 August 2023**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
## _**Turnover**_
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
## _**Intangible fixed assets**_
Intangible fixed assets are measured at cost less accumulative amortisation and any accumulative impairment losses.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
|Freehold buildings|over 50 years|
|---|---|
|Leasehold land and buildings|over the lease term|
|Plant and machinery|over 5 years|
|Fixtures, fittings, tools and equipment|over 5 years|
## _**Investments**_
Investments in subsidiaries, associates and joint ventures are measured at cost less any accumulated impairment losses. Listed investments are measured at fair value. Unlisted investments are measured at fair value unless the value cannot be measured reliably, in which case they are measured at cost less any accumulated impairment losses. Changes in fair value are included in the profit and loss account.
## _**Stocks**_
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost is determined using the first in first out method. The carrying amount of stock sold is recognised as an expense in the period in which the related revenue is recognised.
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
8
## **Twyford Playgroup Notes to the Accounts for the year ended 31 August 2023**
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
## _**Taxation**_
A current tax liability is recognised for the tax payable on the taxable profit of the current and past periods. A current tax asset is recognised in respect of a tax loss that can be carried back to recover tax paid in a previous period. Deferred tax is recognised in respect of all timing differences between the recognition of income and expenses in the financial statements and their inclusion in tax assessments. Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits. Deferred tax is measured using the tax rates and laws that have been enacted or substantively enacted by the reporting date and that are expected to apply to the reversal of the timing difference, except for revalued land and investment property where the tax rate that applies to the sale of the asset is used. Current and deferred tax assets and liabilities are not discounted.
## _**Provisions**_
Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
## _**Foreign currency translation**_
Transactions in foreign currencies are initially recognised at the rate of exchange ruling at the date of the transaction. At the end of each reporting period foreign currency monetary items are translated at the closing rate of exchange. Non-monetary items that are measured at historical cost are translated at the rate ruling at the date of the transaction. All differences are charged to profit or loss.
## _**Leased assets**_
A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases. The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments. Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability. Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life. Operating lease payments are recognised as an expense on a straight line basis over the lease term.
## _**Pensions**_
Contributions to defined contribution plans are expensed in the period to which they relate.
**2023 2022 Number Number**
**2 Employees**
9
## **Twyford Playgroup Notes to the Accounts for the year ended 31 August 2023**
|Average number of persons employed by the company
**3**
**Creditors: amounts falling due within one year**
Other creditors|8
**2023**
**£**
100|8
**2022**
**£**
100|
|---|---|---|
10
## **Twyford Playgroup**
## **Detailed profit and loss account for the year ended 31 August 2023**
_This schedule does not form part of the statutory accounts_
|**Sales**
Cost of sales
**Gross profit**
Administrative expenses
**Operating profit**
Interest receivable
**Profit before tax**|**2023**
**£**
91,286
(71,054)
20,232
(18,143)
2,089
149
2,238|**2022**
**£**
99,264
(64,069)
35,195
(18,729)
16,466
2
16,468|
|---|---|---|
11
## **Twyford Playgroup Detailed profit and loss account for the year ended 31 August 2023**
_This schedule does not form part of the statutory accounts_
|**Sales**
Sales
**Cost of sales**
Purchases
Direct labour
**Administrative expenses**
Employee costs:
Pensions
Temporary staff and recruitment
Staff training and welfare
Premises costs:
Rent
Cleaning
General administrative expenses:
Stationery and printing
Insurance
Equipment expensed
Software
Sundry expenses
Legal and professional costs:
Accountancy fees
Other legal and professional|**2023**
**£**
91,286
742
70,312
71,054
4,360
330
985
5,675
6,000
400
6,400
419
902
2,438
734
878
5,560
375
133
508
18,143|**2022**
**£**
99,264
42
64,027
64,069
4,131
144
1,019
5,294
6,000
602
6,602
928
876
3,894
105
468
6,271
375
187
562
18,729|
|---|---|---|
12
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
-hlY I laFP.-
On accounts for the year
ended
Charity no
(if any}
11412Z(g
Set out on pages
itt Ir*. p3ge ofRAdiI)nl shetrLsl
I report to the trustees on my examination of the accounts of th8 above
charity fthe Trusv) for the year ended'31', .,'Q).E12Q
Responslbllltles and As the chaiity trustees of the Trust you are responsible for the preparation
basi5 of report of the accounts in accordance with the requirements of the chareS Act
2011 (Ihe Acf).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions gr¥en by the Gharity Commission
under section 145(5){b) of the Act.
I have completed my examination. l Confimi that no material matters have
me to my attention (other than that disdosed below.) in connection with
the examination whith gives me cause to believe that in, any materbal
respect..
accountirMJ records were tt kept in accordan with section 130 of
the Act or
the accA)unts do not accord Véith the accounting records
Independent
examinor's statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understarKling of the accounts to bo reached.
. Please delete the words in the br8ck8ts rf th8y (lo not appty.
Slgned:
Dato:
I s/o8/202*
Name:
Relevant professional
quallficatlonls) or body
{rfany):
Address:
r4 , Gu3b qLLJ
IER
October 2018
Section B
Disclosure
cornplete rf the examiner needs to h¥Jhlight matters of concern {see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brlef detalls of
any Item3 that tha
examlner wishes to
dbclose.
IER
October 2018