## **Annual General Meeting Minutes** ## **Venue:** The Bugle, Twyford **Date:** 11[th] October 2021 at 7 pm |**Item**|**Comment**| |---|---| |**1. Welcome & Apologies**|**Present:**Pamela Lawrence, Richard Sellars, Cesca Carr-Roberts, Freya
Fixler, Gemma Gregory, Jo Everest, Catherine Thomas, Corrina Cottrell,
Rebekeh Temple, Lisa Williamson,
**In attendance:**Felicity Bowen, Lotte Bennett, Mel Simpson, Hannah
Broad, Hollie McCloughlin
**Apologies:**Tracy Nutbeam| |**2. Minutes from Previous**
**Meeting**|The minutes of the last AGM held on 6st October 2020 were approved
and signed.| |**3. Chairman’s Report**|Cesca thanked Pamela, the playgroup staff and committee for all of
their hard work over the challenging times of the last year. Cesca
continued to praise Pamela and her team for keeping the playgroup up
and running, their kindness and for the nurturing environment that
they provide.
The Chairman confirmed that Richard is stepping down from the role of
Treasurer along with Freya, Tracy and Corrina. They were all thanked
for their hard work during their time on the committee.
The Chairman informed the committee that she is herself looking to
step down over the next few weeks once a new Chair is confirmed. New
members to the committee will need to complete a DBS check and an
EY2 form for Ofsted. To ensure that everything discussed at the
meetings remains confidential a confidentiality agreement will also
need to be signed.
There are vacancies for the roles of Chair, Treasurer, HR Officer and
Fundraising committee members.
Cesca reminded everyone that we ask for a minimum 2 year
commitment and that we must keep a balance of 60/40 of existing
parents and non Twyford Playgroup parents.| |**4. Treasurer’s Report**|Current back account as follows:
£28,651.98 in community account
£20,470.22in Active Saver
Total £49,122.20
Figures are currently looking very good despite the 12k loss that was
forecast for last summer term.
Katy has forecast a loss of £5,980 for the Autumn term but we remain
hopeful the Pamela will be able to have better news as the numbers of
children attending playgroup are now forecast to increase.
The Treasurer went on to summarise the challenges that playgroup has
faced whilst he has been Treasurer but through determination and hard
work of the committee and Katy, along with the support of the villagers
playgroup is still continuing. Richard continued by saying that whilst he
is still on the Parish Council for another year he will continue to support
Playgroup in their dealings with it.| |---|---| |**5. Manager’s Report**|Pamela gave a heartfelt thank you to Cesca for being Chair for the last 4
years and being on the committee for a total of 6 years. Her support
through all the complex situations that have arisen, her tireless
fundraising efforts have been endless and she will be missed.
Richard was also thanked for his support through the years with all the
invoicing and funding, attending Parish Hall meetings on our behalf and
attending many fund raising events.
Thanks was also given to Freya, Tracy and Corrina who are also stepping
down.
The Manager went on the say that the last year has been a very
challenging one with the ongoing impact of Covid 19. There was just
one day of closure due to the pandemic in February ‘21. In the Spring
Term we welcomed a large amount of 2 year olds, the largest in the 21
years that Pamela has been working at playgroup. All have settled in
well. The Summer Term ended with a superb Sports day at Hunters
Park.
Pamela acknowledged the local communities fundraising efforts over
the last year to support playgroup through this difficult year including
Duncan who raised a substantial amount for playgroup.
Chloe who had been a valuable member of staff left playgroup in July
and due to the level of numbers we have been unable to replace her.
Ellie and Nilum have made the decision to reduce their hours. Clare
Crow remains on long term sick leave following on from her Covid
complications.
There are currently 24 children on role with 3 more due to join this
academic year, but sadly we will lose 20 of the 24 to school next year so
a real effort needs to be made to sell playgroup in our community.| **----- Start of picture text -----**
6. Election of Officers Freya, Corrina, Richard and Tracy have resigned from the Committee
The following roles were elected:
Committee Members:
Felicity Bowen voted in by Pamela and Catherine
Mel Simpson (Safeguarding and Chair) voted in by Cesca and Freya
Lotte Bennett voted in by Gemma and Freya
Hollie McLoughlin (Safegurding) voted in by Pamela and Jo
Aaron McLoughlin (Treasurer) voted in by Richard and Pamela
Donna Lawrence voted in by Cesca and Pamela
The following officers were re- elected:
Francesca Carr-Roberts (Chairman)
Pamela Lawrence (Manager)
Catherine Thomas (Secretary)
Gemma (Health and Safety Officer)
Committee members:
Jo Everest (Fundraising)
Lisa Williamson
Rebekeh Temple
Hannah Broad has said that whilst she does not wish to join the
committee at this stage she is happy to help out at fundraising events.
7. The next meeting The next meeting will be held immediately
The Chair thanked everyone for coming and the AGM was closed.
**----- End of picture text -----**
Registered number 07909123 Twyford Playgroup Report and Accounts 31 August 2021 ## **Twyford Playgroup Report and accounts Contents** ||**Page**| |---|---| |Company information|1| |Directors' report|2| |Accountants' report|3| |Profit and loss account|4| |Balance sheet|5| |Statement of changes in equity|6| |Notes to the accounts|7| ## **Twyford Playgroup Company Information** ## **Directors** Francesca Carr-Roberts Richard Sellars Pamela Lawrence Freya Winkless Fixler Gemma Gregory Joanne Everest Corrina Cottrell Lisa Thomas Tracey Nutbeam Rebekah Temple Aaron Mcloughlin ## **Accountants** Conker Accountancy Limited Chandlers House Ganders Business Park Kingsley Hampshire GU35 9LU **Registered number** 07909123 1 **Twyford Playgroup Registered number: Directors' Report** **07909123** The directors present their report and accounts for the year ended 31 August 2021. ## **Principal activities** The company's principal activity during the year continued to be a playgroup. ## **Directors** The following persons served as directors during the year: Francesca Carr-Roberts Richard Sellars Pamela Lawrence Freya Winkless Fixler Gemma Gregory Joanne Everest Corrina Cottrell Lisa Thomas Tracey Nutbeam Rebekah Temple This report was approved by the board on 4 April 2022 and signed on its behalf. Aaron Mcloughlin Director 2 **Twyford Playgroup Accountants' Report** ## **Accountants' report to the directors of Twyford Playgroup** You consider that the company is exempt from an audit for the year ended 31 August 2021. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial year and of its profit or loss for the financial year. In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet, the Statement of Changes in Equity and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us. We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts. Conker Accountancy Limited Accountants Chandlers House Ganders Business Park Kingsley Hampshire GU35 9LU 4 April 2022 3 ## **Twyford Playgroup Profit and Loss Account for the year ended 31 August 2021** |**Turnover**
Cost of sales
**Gross profit**
Administrative expenses
**Operating profit**
Interest receivable
**Profit before taxation**
Tax on profit
**Profit for the financial year**|**2021**
**£**
80,768
(65,397)
15,371
(15,125)
246
16
262
-
262|**2020**
**£**
73,132
(60,661)| |---|---|---| |||12,471
(11,272)| |||1,199
46| |||1,245
-| |||1,245| 4 ## **Twyford Playgroup Registered number:** 07909123 **Balance Sheet as at 31 August 2021** |**Notes**
**Current assets**
Cash at bank and in hand
**Net current assets**
**Net assets**
**Capital and reserves**
Profit and loss account
**Shareholder's funds**|30,915|**2021**
**£**
30,915
30,915
30,915
30,915|30,653|**2020**
**£**
30,653| |---|---|---|---|---| |||||| |||||30,653| |||||30,653| |||||30,653| The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. The member has not required the company to obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies. Aaron Mcloughlin Director Approved by the board on 4 April 2022 5 ## **Twyford Playgroup Statement of Changes in Equity for the year ended 31 August 2021** |**At 1 September 2019**
Profit for the financial year
**At 31 August 2020**
**At 1 September 2020**
**At 31 August 2021**|**Share**
**capital**
**£**
-
-
-
-|**Share**
**premium**
**£**
-
-
-
-|**Re-**
**valuation**
**reserve**
**£**
-
-
-
-|**Profit**
**and loss**
**account**
**£**
29,408
1,245
30,653
30,653
30,915|**Total**
**£**
29,408
1,245| |---|---|---|---|---|---| ||||||30,653| ||||||30,653| ||||||30,915| 6 **Twyford Playgroup Notes to the Accounts for the year ended 31 August 2021** ## **1 Accounting policies** ## _**Basis of preparation**_ The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard). ## _**Turnover**_ Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs. ## _**Intangible fixed assets**_ Intangible fixed assets are measured at cost less accumulative amortisation and any accumulative impairment losses. ## _**Tangible fixed assets**_ Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows: Freehold buildings over 50 years Leasehold land and buildings over the lease term Plant and machinery over 5 years Fixtures, fittings, tools and equipment over 5 years ## _**Investments**_ Investments in subsidiaries, associates and joint ventures are measured at cost less any accumulated impairment losses. Listed investments are measured at fair value. Unlisted investments are measured at fair value unless the value cannot be measured reliably, in which case they are measured at cost less any accumulated impairment losses. Changes in fair value are included in the profit and loss account. ## _**Stocks**_ Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost is determined using the first in first out method. The carrying amount of stock sold is recognised as an expense in the period in which the related revenue is recognised. ## _**Debtors**_ Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts. 7 ## **Twyford Playgroup Notes to the Accounts for the year ended 31 August 2021** ## _**Creditors**_ Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method. ## _**Taxation**_ A current tax liability is recognised for the tax payable on the taxable profit of the current and past periods. A current tax asset is recognised in respect of a tax loss that can be carried back to recover tax paid in a previous period. Deferred tax is recognised in respect of all timing differences between the recognition of income and expenses in the financial statements and their inclusion in tax assessments. Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits. Deferred tax is measured using the tax rates and laws that have been enacted or substantively enacted by the reporting date and that are expected to apply to the reversal of the timing difference, except for revalued land and investment property where the tax rate that applies to the sale of the asset is used. Current and deferred tax assets and liabilities are not discounted. ## _**Provisions**_ Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably. ## _**Foreign currency translation**_ Transactions in foreign currencies are initially recognised at the rate of exchange ruling at the date of the transaction. At the end of each reporting period foreign currency monetary items are translated at the closing rate of exchange. Non-monetary items that are measured at historical cost are translated at the rate ruling at the date of the transaction. All differences are charged to profit or loss. ## _**Leased assets**_ A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases. The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments. Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability. Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life. Operating lease payments are recognised as an expense on a straight line basis over the lease term. ## _**Pensions**_ Contributions to defined contribution plans are expensed in the period to which they relate. **2021 2020 Number Number** **2 Employees** 8 **Twyford Playgroup Notes to the Accounts for the year ended 31 August 2021** 8 8 Average number of persons employed by the company 9 ## **Twyford Playgroup** ## **Detailed profit and loss account for the year ended 31 August 2021** _This schedule does not form part of the statutory accounts_ |**Sales**
Cost of sales
**Gross profit**
Administrative expenses
**Operating profit**
Interest receivable
**Profit before tax**|**2021**
**£**
80,768
(65,397)
15,371
(15,125)
246
16
262|**2020**
**£**
73,132
(60,661)| |---|---|---| |||12,471
(11,272)| |||1,199
46| |||1,245| 10 ## **Twyford Playgroup Detailed profit and loss account for the year ended 31 August 2021** _This schedule does not form part of the statutory accounts_ |**Sales**
Sales
**Cost of sales**
Purchases
Direct labour
**Administrative expenses**
Employee costs:
Pensions
Temporary staff and recruitment
Staff training and welfare
Premises costs:
Rent
Cleaning
General administrative expenses:
Telephone and fax
Postage
Stationery and printing
Insurance
Equipment expensed
Software
Sundry expenses
Legal and professional costs:
Accountancy fees
Other legal and professional|**2021**
**£**
80,768
2,145
63,252
65,397
2,812
406
887
4,105
6,000
1,325
7,325
40
-
267
861
838
79
1,136
3,221
375
99
474
15,125|**2020**
**£**
73,132| |---|---|---| |||326
60,335| |||60,661| |||2,506
-
169| |||2,675| |||4,500
542| |||5,042| |||60
16
693
860
1,188
95
-| |||2,912| |||375
268| |||643| |||| |||11,272| 11 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examinef s Report Report to the trusteesl members of Twyford Playgroup On accounts for tho year endèd 3110812021 Charity no (If any) 1147226 Set out on pagos I report to the trustees on my examination of the accounts of the above charity (Ihe Trust'} for the year ended Responslbillties and As the charity trustees of the Trust. you are responsible for the preparation basls of rnport of the accounts in accordance with the requirements of the Charities A 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in ¢arying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145{5Xb) of the Act. I have compl8t8d my examination. I ￿nf1M that no matèrial matters hav8 come to my attention in connection with the examination vthith gives rne cause to believe that in, any mat8ri81 respect: accounting records vffjre not kept in accordance Ihryth section 130 of the Act or the accounts do not ac￿rd with the accounting records I have no concems and have come across no other matter5 in connection th the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reathed. . Ple8s8 delete th8 words in th8 braGkets rf they do not apply. Ind•p•ndent examlnorfs statement Slgned: Date: 0410512022 Nam•". Caroline Ambler Relevant prof•sslonal quallficatlon(s) or body (If any)". Conker Accountancy Ltd Address: Unit 1 Chandlers House Ganders Business Park Kingsley, GU35 9LU IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independenl examinaticn of charity accounts: directions and guidance for examiners). Glve hare bri•f details of any Items that the examiner wishes to disclose. IER October 2018