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2021-08-31-accounts

ALNE PRE-SCHOOL PLAY GROUP

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2021

Company Registration No. 08056940 (England and Wales) Charity Registration No. 1147197

ALNE PRE-SCHOOL PLAY GROUP

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mrs Dawn Grainger
Mrs Nicola Morris
Mrs Hannah Corner
Mr Chris Chapman
Secretary Dr L J Patel
Charity number 1147197
Company number 08056940
Principal address Alne Pre-school Playgroup
Alne Primary School
Main Steet
Alne
YO61 1RT
Registered office Alne Primary School
Main Street
Alne
York
YO61 1RT
Independent examiner Hunter Gee Holroyd
Club Chambers
Museum Street
York
YO1 7DN
Bankers HSBC Bank plc
Market Place
Easingwold
York
YO61 3AA

ALNE PRE-SCHOOL PLAY GROUP

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 14

ALNE PRE-SCHOOL PLAY GROUP

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 AUGUST 2021

The trustees present their report and financial statements for the year ended 31 August 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

We care for and educate children from Alne and surrounding villages from 2 years old until they start primary school. Our aim is to encourage the development and education of these children through play in a safe, stimulating environment; developing their ability to co-operate and share; teaching them to treat others with kindness and respect; encouraging them to become independent learners, to make friends and to have fun. We are open to all and welcome children with special learning needs or physical disabilities.

Since moving into our new building in April 2013 we have been able to expand our activities to include a breakfast club and an after school club, both of which are open to children up to 11 years.

We have also been able to extend our opening hours and we are now open Mondays to Fridays from 8.00am to 6.00pm. During the school holidays we are also open to children up to 11 years old on the days that Kool Club does not offer any holiday provision at Alne Primary School.

Outwood Primary Academy no longer offers any afterschool or holiday club. Alne Preschool playgroup now provides a full afterschool facility up to 11 years old during term time, Monday to Friday and more places are available during the school holidays.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

During the January 2021 lockdown, the preschool remained open to all children. Some children temporarily stayed away for family reasons but re-joined once the schools reopened to all children at Easter. We ceased to use furlough to support paying staff and instead looked at staffing levels and rotas. No staff were made redundant .

This was a much better year financially with no enforced closures due to the covid pandemic, addressing staffing levels and starting to raise money through fundraising and local grants.

Financial review

Incoming resources for the year were £119,783 including fees received of £112,817, fundraising income of £2,211 and investment income of £4.

Reserves Policy:

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level that would cover our operating costs for one school term. This is currently approximately £25,000. This target was achieved this year with general unrestricted funds being £52,241 at the year end.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

ALNE PRE-SCHOOL PLAY GROUP

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

Plans for future periods

The Preschool setting has agreed to take the provision of after school and holiday club from the Outwood Primary Academy Alne. This will increase revenue across the year.

The Grants money awarded to the preschool will be used to upgrade the outside play area with new toys, bikes and play equipment. There will also be a watermill, water play wall purchased and installed thanks to the locality budget grant of £708.

Structure, governance and management

The charity is a company limited by guarantee governed by its articles of association.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mrs Dawn Grainger Mrs Nicola Morris Mrs Hannah Corner Mrs Roharna Vitty (Resigned 3 October 2020) Mr Chris Chapman

Trustees are appointed or reappointed annually at the Annual General Meeting held in Febr uary.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

Alne Pre-school Playgroup is managed by a voluntary committee of parents/carers and individuals who support the aims and objectives of the group. We have six members of staff comprising a Manager, one Deputy Manager and four Pre-school Playgroup Assistants. We are members of the Pre-school Learning Alliance and are registered with and regularly inspected by Ofsted. We follow the Early Years Foundation Stage (EYFS) which is the statutory framework that sets the standards that all Early Years providers must meet.

The trustees' r eport was approved by the Board of Trustees.

..............................

Mrs Nicola Morris

Trustee Dated: .........................

ALNE PRE-SCHOOL PLAY GROUP

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF ALNE PRE-SCHOOL PLAY GROUP

I report to the trustees on my examination of the financial statements of Alne Pre-school Play Group (the charity) for the year ended 31 August 2021.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Hunter Gee Holroyd

Nigel Atkinson FCA Club Chambers Museum Street York YO1 7DN

Dated: .........................

ALNE PRE-SCHOOL PLAY GROUP

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021

Unrestricted
Restricted
funds
funds
2021
2021
Notes
£
£
Income and endowments from:
Voluntary income
2
-
2,235
Charitable activities
3
112,817
-
Other trading activities
4
2,211
-
Investments
5
4
-
Other income
6
2,516
-
Total income
117,548
2,235
Expenditure on:
Raising funds
7
216
-
Charitable activities
8
114,579
250
Total resources
expended
114,795
250
Net income/(expenditure)
for the year/
Net movement in funds
2,753
1,985
Fund balances at 1
September 2020
190,984
250
Fund balances at 31
August 2021
193,737
2,235		 TotalUnrestricted
Restricted
funds
funds
2021
2020
2020
£
£
£
2,235
-
500
112,817
101,402
-
2,211
676
-
4
85
-
2,516
2,692
-
119,783
104,855
500
216
245
-
114,829
116,864
250
115,045
117,109
250
4,738
(12,254)
250
191,234
203,238
-
195,972
190,984
250		 Total
2020
£
500
101,402
676
85
2,692
105,355
245
117,114
117,359
(12,004)
203,238
191,234

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

ALNE PRE-SCHOOL PLAY GROUP

BALANCE SHEET

AS AT 31 AUGUST 2021

Notes
Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
15
Unrestricted funds
Designated funds
16
General unrestricted funds		 2021
£
402
55,984
56,386
(1,910)
141,496
52,241		 £
141,496
54,476
195,972
2,235
193,737
195,972		 2020
£
1,600
47,557
49,157
(2,832)
144,909
46,075		 £
144,909
46,325
191,234
250
190,984
191,234

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 August 2021.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on .........................

..............................

Mrs Nicola Morris Trustee

Company Registration No. 08056940

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021

1 Accounting policies

Company information

Alne Pre-school Play Group is a private company limited by guarantee incorporated in England and Wales. The registered office is Alne Primary School, Main Street, Alne, York, YO61 1RT.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling , which is the functional currency of the charity . Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Fees received are accounted for on a receipts basis.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Income from fundraising events is included when a specific fund raising event has been held.

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

1 Accounting policies

(Continued)

1.5 Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Charitable expenditure includes those costs incurred by the charity in the delivery of its activities and services. Costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource and are all allocated directly to a particular activity.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity including costs of the independent examination.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Building

2% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

Recoverable amount is the higher of fair value less costs to sell and value in use. In assessing value in use, the estimated future cash flows are discounted to their present value using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the asset for which the estimates of future cash flows have not been adjusted.

If the recoverable amount of an asset is estimated to be less than its carrying amount, the carrying amount of the asset is reduced to its recoverable amount. An impairment loss is recognised immediately in income/ (expenditure for the year , unless the relevant asset is carried at a revalued amount, in which case the impairment loss is treated as a revaluation decrease.

Recognised impairment losses are reversed if, and only if, the reasons for the impairment loss have ceased to apply. Where an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but so that the increased carrying amount does not exceed the carrying amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately, unless the relevant asset is carried in at a revalued amount, in which case the reversal of the impairment loss is treated as a revaluation increase.

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

1 Accounting policies

(Continued)

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity 's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity ’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 2 Voluntary income

Restricted Restricted
funds funds
2021 2020
£ £
Grants receivable for core activities 2,235 500

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

3 Charitable activities

Fees - Fees - NYCC NYCC 2021 2020 £ £ Fees received 112,817 101,402

4 Other trading activities
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Fundraising events 2,211 676
5 Investments
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Interest receivable 4 85
6 Other income
Unrestricted Total
funds
2021 2020
£ £
Furlough claim grants 2,516 2,692

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

7 Raising funds

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Fundraising and publicity
Staging fundraising events 216 245
216 245
Charitable activities
Playgroup Playgroup
activities activities
2021 2020
£ £
Staff costs 90,453 93,364
Depreciation and impairment 3,413 3,413
Equipment 704 1,623
Rent (375)
500
PLA membership/insurance 1,116 1,116
Postage and stationery 200 169
Telephone 386 360
Refreshments 5,038 6,486
Ofsted 220 220
Licences 103 20
Electricity and water 4,212 3,113
Professional fees 1,062 1,096
Council tax 53 505
Sundry expenses 1,647 1,086
Repairs 972 1,609
Bad debts 364 -
109,568 114,680
Share of governance costs (see note 9) 5,261 2,434
114,829 117,114
Analysis by fund
Unrestricted funds 114,579 116,864
Restricted funds 250 250
114,829 117,114

8 Charitable activities

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

9 Support costs

Support
costs
Governance
costs
£
£
Accountancy
-
1,506
Bookkeeping and Sage
costs
-
3,755
-
5,261
Analysed between:
Charitable activities
-
5,261		 2021
£
1,506
3,755
5,261
5,261		 2020 Basis of allocation
£
1,428 Governance
1,006
Governance
2,434
2,434

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration during the year or were reimbursed any expenses.

11 Employees

Number of employees

The average monthly number of employees during the year was:

2021 2020
Number Number
Education and development 6 6
Employment costs 2021 2020
£ £
Wages and salaries 90,453 93,364

There were no employees whose annual remuneration was £60,000 or more.

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

12 Tangible fixed assets

Cost
At 1 September 2020
At 31 August 2021
Depreciation and impairment
At 1 September 2020
Depreciation charged in the year
At 31 August 2021
Carrying amount
At 31 August 2021
At 31 August 2020
13
Debtors
Amounts falling due within one year:
Trade debtors
Prepayments and accrued income
14
Creditors: amounts falling due within one year
Trade creditors
Accruals and deferred income		 2021
£
402
-
402
2021
£
29
1,881
1,910		 Building
£
170,647
170,647
25,738
3,413
29,151
141,496
144,909
2020
£
-
1,600
1,600
2020
£
9
2,823
2,832

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

15 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement in funds Movement in funds
Incoming Resources Balance at Incoming Resources Balance at
resources expended 1 September resources expended 31 August
2020 2021
£ £ £ £ £ £
Breakfast Clubs 500 (250) 250 - (250) -
Co-op grant funding - - - 1,527 - 1,527
NYCC grant funding - - - 708 - 708
500 (250) 250 2,235 (250) 2,235

The Breakfast Clubs fund reflects a Groundworks grant towards costs in running the clubs.

Co-op Grant to be used to purchase new outside play equipment, mud kitchen, raised planting for growing fruit and vegetables. New rain water collection butts will be installed.

NYCC Locality budget grant of £708 for the purpose of a water mill wall for water play.

16 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Balance at
1 September
2019
Resources
expended
£
£
Playgroup buildings fund
139,322
(3,413)
139,322
(3,413)		 Transfers
Balance at
1 September
2020
Resources
expended
Balance at
31 August
2021
£
£
£
£
9,000
144,909
(3,413)
141,496
9,000
144,909
(3,413)
141,496

The designated building fund reflects the cost of the p laygroup building s less d epreciation charged.

ALNE PRE-SCHOOL PLAY GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2021

17
Analysis of net assets between funds
Unrestricted
funds
Restricted
funds
2021
2021
£
£
Fund balances at 31
August 2021 are
represented by:
Tangible assets
141,496
-
Current assets/
(liabilities)
52,241
2,235
193,737
2,235		 TotalUnrestricted
funds
Restricted
funds
2021
2020
2020
£
£
£
141,496
144,909
-
54,476
46,075
250
195,972
190,984
250		 Total
2020
£
144,909
46,325
191,234

18 Related party transactions

There were no disclosable related party transactions during the year (2020 - none) .