VELMORE COMMUNITY ASSOCIATION (A COMPANY LIMfTED BY GUARAJYfEE) REPORT AND FINANCIAL STATEMENTS FOR THE YEAR EIYDED 31 MARCH 2021 Regutsred Charlty Number. 1147104
31 MARCH 2021 9-10 of FhMn¢lal Athitxj 12-13 14-23
Pag¢ J 31 MARCH 2fAA The Fln•nctsl Statanwts ¢qxDpty with the thritk5 Act 2011. the C(wrynie8 AL 2006, th¢ Memor4nthmi and Artleles of As¢latIOn and Accow)tin8 thl Rwing by Charitks: Statthhmt with the Finthl ReNth8 Standr•d •wlic•bk in th¢ UK aTrJ Rewblic of Ireland (FRS 102). arlty Name: 1147104 Co•pw Rryl•trth NTAmb•r. 0788619) V¢lmore Cfflfrn Hamlre SO53 3GY Falkjand R(•d Eastldgh H4mpshir¢ S053 3GY MrA Watt Mrs M D F Athinx MrRADibb hfrs L R05S
(ACOblPANYUMrrED BYGUARANfEK) (CONfThuKD) 31 Th1AR 2•21 L Glbt< Urtll 5 janu 21V21 04rAdvl•Dn A&hom & Dobell 230 ShirJ¢y Rc•J $015 3HR b) Ixvmot¢ the Ixn•fft of the InlMbhwK8 of th¢ VthoTe Ejlate and Nc¢th Fthd Copse In the boro4h of Eastl¢l8h wlthout dIstit of sexual orienlathN a84 dixbllity. naOnlIty. or of politiL reli8ious or (rthtt OPInk by &8yxialkn 108¢ther the slid inhabitants and authorftk& volwithry ¢xh¢r ryiSAtions in & ¢omnTh eff1 to adv•nc¢ ¢dtIon and to wl(k f1]It$ In th¢ inttsts of so¢lal w%1f¢ for Tr¢tIon lelgure41m¢ 0¢¢yti the obJKt of Impovkn8 the CldI% of life for the gAld to ¢stablish or th• ¢stablis1mtt of a Conmunlty Centre •Thl to makntsin and mar4e body) In fir11tt of the Obie¢ts: and b¢nefit shall Ir Velmore Estak and North E4KI Cote lft the bornu8h of Euttel8h. Thls K¢a is Publk B••fit Statellwnt All of our activities ttr¢ undtth to fimtsr •Jur charithbk Purp ts the public b¢rKfiL In &knpin8 our ObitIveS and planning our 1Vi•S th¢ Inthes ve corystd¢rtd the Ch¥lty Commlsslon's 8u1dall on public benefft knKh¥ll4 th¢ Buldknts B¢nefiL' Rut a Charity (PB2)'.
31 MARCH 2•21 COVllk19 The a¢tlviti¢s of the Caxre 318n1tlc impxted durllw the y¢v by thv worfd.wlde cov119 Th¢ Certre #Arted the financial yar in l(xkdown VIng ¢loRd for busineu on 18 Mwch 2020. Thlg rmittd th¢ until 3 Au8uA It op1 3 days a wc¢k and then on 28 septeMt It o 5 do¥ a we¢k Howthv. ¢141 rules wrY¢ ill pla. A s#ond l(thown wa5 Am¢¢4 for 5 Nove4nber whicts lasted ¢11 4 Dtr¢. The Centre Closed for Christmu on 18 Dnber remaw ¢led 4 and then nAtionAI Iixkdown rules artkng 26 D¢be1. The C¢th theft remained 8hul until th¢ wer¢ Ilfte41 pc th1$ financial peri¢>J and allom ré to an 12 Awil 2021. ASlI11(4 au the aff wrre inttwjty Ibrlw Wh Irt fUr8h was allow ttrn inltlally the tre Manager was emplo wt dm¢ as nethl later the café assistsnt WAS bTou%ht bAck Iwrt time. Durln8 tho period when F•rt4ime furlh waq not llowe¢ the need$ of tho In JnuAry 2(r21 unfothnatdy Lollaine Qlbbcm the poJd My after a r¢l4tiv¢ty Short Illnejs un4eltrAI to COV She been dolng an ClIent job fw the Al18t10 arKI was hi8hty and loved by the communky. She wlll be s&lly miss•J by th¢ whole Centre man4ment team ¢ommunity. In re¢o8ni¢ion of her work arf as a rewlt of 8Ifts Cffjtr¢ In her manory• a lardth wlll be created at the front ofthe C•ntre in her nm¢. The closure of the Centr¢ due to the whlonlc ne4xwltstsl thot All e4)Jt• thuld be As nMKh POlb ond geneAJty only ¢&q¢ntid s¢rvi(%s ard mIlntenan ¢arrfed < The buildln8 was inspeae41 twice a by volunte¢rs tr) Tropenln8 a ¢In of the water 8y#ems In imjth TrAildln8s wts curithl (xrt In with govwmnart re¢ommendadons for the eontrol of14hJnnalM dlu replace th¢ in Kent Hall ne•rly Dew • The8¢ tiks MtrE free fmm a charlty Au8USt for tkn sum of£1287.20. A numb¥ of repAirs became necessary at Beknthi Hdl durfng the IcKkdown vknilst it in usc by th¢ PschwA. In Dnber 2019. the coveTin8 thc b1ked-uP window dioratrd to there was a failuff of the hot air heathi8 SyStalL Telnwrary IHtin8 was pmided to allow the
{CONllNUED) 31 MARCH 2021 H•thh & SAkty Heolih inciduts •nd K¢ithnts •r fryKted to the Tnth There have been no durin8 thts pttiod In wlth the guidKe a Covld Rlsk A8ge8sm¢nt W•S CleA1 out and the 108 impkjnented lth th¢ bulldln8 was rtroFeKd followin8 lo¢kdown. in¢lwled restri• th• u¥kn8 the IwlJdj t58 ntIlatIon and The Covld sliulon thtrln8 the yew did Mt IMine& &v¢kymwt rth the focus was QH actlons keep business A number of kul auttKty graftts were applled for and durln8 thts w tryth8 •rry Tr• C The Clw Tree café was Teeo8nized u a key Icul rnsourc¢ for people who hod be confined to home for p¢rlods durln8 the y•tr and % •$ F¢rnIitt by th¢ Covld rul4 the o when p1b It opud on 3 Au8USt follory th March 2020 Clore for 3 days a w¢¢k and wis by a volunt¢¢r and the Centr¢ MaMW. This exto)tsl to S days a wk at the Md of S¢oember but was Cloxd ¢)n J Novemb¢r by the * natk l(Kkdown. It re• briefly from losure Tfflnain In place the ffjd of th¢ Ilnffi¢ial IMW of th¢ This be &thtresxd by minimlsin¥ cost4 r¥Ainin8 sthff by using the FurJou8h Sdry volunteers in plaLY of F4id staff (due iihlal fvrlou8h r¢*ictions) and by apptyin8 for all applicable 8raM& Thb has the Alati * rexh the end of this The dwhabk 4x)mpw had an d¢¢ff in inMme to £60,998 c(ffjpved to £71886 In the prevlous ymr. ExFndhure deaeased * £53,747 (2W20 - £652861 AJ a the charitabk ComFY INwred a surp in th? year to 31 M•rth 2ff21 of£7251 (2020. £7.6LK)%
(coNrJNUED)
31 MARCH
amrAmt of r¢s¢rve is nntly withln the fu held at the Hotver, the ongolng Covid
Situatlon ¢<xrtlnues •ff¢¢t the r
{CoNTMl) 31 MAR{ 2•21 •hd Tryistered a charity 3 MAY 2012. Tr c4xnrAny was ¢•bll4Thl a m¢morum of As81tIOn whkh wtsbllshed th¢ objects p)Thrrs of the ¢lwri8ble cCnpY arrtlls 8overrAI by Its Artlcl&• of AsKl•tiL Anyw ¢kn aFs)ty to Botrd of D1ctOrS to bewne a member of the clwilabk c(mpw)y •nd membtr IA) £1 in the ¢v¢ot of the ch•rltsble Lxmnpany W11n8 U The AMo¢iatirm works wlthin ewrenc rekvant in H¢•lth Sthty at Wtyk A¢t 1974. Employment Act 21KJI, Chorits Act 2011, Cunpanies Act 26, D&ts K1¢¢t10n Ac¢ (SORP (FRS 102)) WKI Euro1 Workln8 Thn¢ Dir¢¢d The are •ppoIntl by m¢mb¢rf •8reanert at In AnftuAI Oenernl Medinfv A thlrd of the Trth Indnttlo• Aod Tralnknl tralnln8 of new truJ¢s is aTrnll8¢d by the Bwd on m indfvlduAI trAsl& The trustees have examhKd the major str814 lyJsiEs5 and 0tt(ml rtsks which the charitsbk a8recd at a qu(rn mting of the Bd of The Bovd of at the dat¢ of si8nin8
31 bSARCH 2•21 Velmor¢ Communlty collaboTrJ wlth a numbv of key to ¢nswe the cJwi¢abJ¢ East1¢1 B(Y C1] Chle Ford Parish cth11 Velmore Frluthhlp Gwi Velmore Chtuth One Cixnmuntty mwM8rnrt p¢rJowl of the Chorhable ¢omFany in chv8¢ of direc¢in8 and ¢onlrollSn8 the ¢h8rlt•bk cthnpmy Ind nmnln8 •nd OWin8 th¢ thority on a day to thy bas1& The PAY of th¢ Senlor manage Team ts by the tru¢8 rklicallY on the basls of Th¢ ¢hritable ¢ompany'8 di[10[¥ (who are th¢ PUTPDXS of tharlty law) _ reswnsible for Frythi8 an report and Ststs?ts in wlth 4)pli¢abk IAW •nd Unlted Kingd(xn A¢countin8 StsTrluds (uni Kln8dtyn GmIty A Awountin8 Pr&¢ti¢e). ComFffj law r¢qulres the dlrtctrxs to FiMn¢1 for exh fioanciai perio4 which 8lve a tnje and fair view of the sta of th¢ Affairs of the charltabk comp•ny as * the Balan(% Sheet date •nd of its I(nIn8 t¢¢5 aThl wlicion of reurce& In¢111n8 Incom¢ oiKwve the m¢thtyJs and priA¢ipk8 In the Chftritses SORP (FRS 102). dep•rtur&s dixla*d athl explained in the FhwKlal Stsi¢m¢nl¥ and
31 MARC 2WAI a¢¢uTW at any thn4 the po*tson of the charitsbk ¢ompw knd to enable t1 to ¢nsu that the Flnan¢ial Statements compty with the cnpt¢S A¢t 21XhS. Th¢ thR¢tLYS are alxl Inforn)ation In¢hthl on the ¢thtrltable ¢(wnpAny'8 lati0Th In th Unit¢d Kingdom othef Jurkndi¢tkn AWA
31 MARCH 2tr21 I report to the chty StleS my exwnInrti of th¢ Accouts of V¢JmoR Communty AssocIad (the Ccffipany) the y¢x wjtd 31 2021. As the ¢hrfty's tru¢a of the ILI d1 fty the Pw[e1 of eomF4ny law) Compmiej Act 2006 ('th¢ 2(K16 Aix. Havin8 sthfled myself th•t the A¢a>uth of the Cc(llpny w¢ ncrt nwtred to be ed Part 16 of the 2(K16 Act and Ire eli8lbk fr* ind¢penthnt exwn1natl0 I r¢m in respect of my exarnin•tlon of your ¢lwity'$ Accounts as carried Je¢tion 145 of the Charltles Act 2011 ('the 2011 A¢t'). lft win8 Out my exlminth I hv¢ folknlrd the Dir¢¢tiLW 8iven by the awity Commiuhn 8e¢tlon 145(SXb) of the 2011 ACL l. actMth8 e0T Th%re not kept in of the CllF• •s wuiffd by s¢¢tion 386 of the the Alxwits do not mply with thc reqUIr¢mp of 396 oftrK 2006 A the Acc(Kvts bave not in u%(th¢e wlth the methods and winciples of the Slalcm¢nt of RKommended Pmtic¢ for xcountin8 aNI rrywxting by charities {applicabk to Ikable in thc UK and Rewblk of lrnlth>J (FRS IIY2)).
Pwio 31 HRl•ll whl¢h attention sh(Mld be thiwn In tht 14)(*t In lo enable a woper undrystlg of the l Dee•mber 2ml 8015 3HR
P•8¢11 31 MARCH 2•21 2021 Umrulrkt•d Total Totsl Fwud• Fundi Donations and l¢gxl¢s Choritable tetlvitl¢s (kh¢r tr1Th a¢tivit 14,586 7,128 3.113 17,699 7.128 4,499 67,842 54S 3Q171 3Q171 57.885 3.113 6Q998 71886 SQ939 1808 53,747 65,286 5Q939 1808 53,747 65286 305 7251 RECONCIUATION OF Furffjs 436 1.Th1 2&136 20.536 £33J82 4(4)5 £35) £4]36 Tr Slatement of Fillala1 knivtti¢s Ilud¥ all •nd loms rwo8nlsrAI in the yeK. All
AS AT 31 MARCJ 2021 2021 Tangible fixed assets io 5.7r2 7.710 5.7f2 7,710 C&sh at bank11 In Imnd 33J41 17.475 33.610 23,718 12 3.292 20,426 35J87 28.136 IT A&SKTS 14 £35J87 136 15 33.3f2 1005 26.436 l.700 £35,387 £2&136
P4e 13 (COPrnNUED) AS AT 31 MARCH 2•21 que5tlon in wtth On 476: and IS of the Comwk¥ Act rekntlng tt) small Compnies vknkh ¢on#ll¢ th• wU&l Financial Statern ryulred by the A¢t 2006 4Dd •rE for clrcultition to members of the A WATr
Pag¢ 14 31 MARCH 2021 and Arti¢l¢s of As8ociitson and rtySst¢ral wilh the awity Commission and Comwil HJus¢ In En8lknd •NI Wak& lTh¢ •lthrss is Velmore Centr4 Falkland Eastlcw. HamphirA S053 3GY. Th¢ cJwilabl¢ COMpY is a public benefft entity, prfn¢lpl a(ttyJnting polIc •lotrte4 jud8an¢nts aNf kcy s¢xrn of ethadon Im¢¢rtainty in the wepArntlon of the Flnanclal Ststements ue as follows: (4) B•th of Pr•parnth>n StMIth appl11¢ in the UK and Ryblk of Irel&MI (FRS 102) . (Ch•rities SORP IFRS 102)). the financi Rwtin8 StWKlatd apylkable In the UK and Rybli¢ of knl (FRS 102) •nd the COMF5 Act 2(# (b) All in¢(NM is in¢lud¢d In the Stsiwnart of Fina] A¢tlvhks when the chjrltyb company Is entltkd kn the income and the amount ¢an Ix quantified with rwon&bl¢ ac¢tsrw. The followin8 spKlfic policie8 aff 4ppll¢d to p•rticuknr ¢atsyies of income: tknnati and k8a¢i¢s ar¢ rw¢ived by way of donations and 8ifts and in¢luded In fvll in the Stalement of FllwKlal A¢tlvhl¢s when rrfclvabl where this be quttfiThL Tr ofs•rvk¢s WDvthJ by vohtheus has fty as the c(ffjwiy earm the ri8ht to ¢onsldErntion by its
Pge IS FOR THK YKAR ENDED 31 MARCH 2•21 ACCOUNllNG POLiaL8 (coknNuxD) (c) EldItre Expendityft Is r¢¢wll •n K¢nMls b•Jl$ •$ a Ilthlllty Is IncUn F4endltsu Irrtlud¢s VAT u the thlble ¢(xnptty is not VAT re8iknd WMI is rywted aq prt of the ¢XFthdiknr to whicth it r¢1 ¢omp•ny In th¢ ddlvy of its acdvtsks aTrJ 9ervlces for Its bthllcl•rlek It Includ¢s Support costs aK thos¢ funct11$ th•t 8igt th WO of the ¢haritsbl¢ o)mp&ny but do not dlreKdy undertth the ¢harltabk acivld¢& Theje coxs hAve be locAted b¢tween the expendIts teIe5 of the Slallment of FuwKial Actlvhks on & bmsis d&8i8ned stalutory requirements of the ¢h•ritsbJe ciffipany and in¢ludo the Independent Examln•r's fees and costs linked to the stre8ie maw¢m¢nt of the charitable cllpanY. (d) Tath8lbl• Vlx•d A•Mts All flx¢d ugets initially re¢ord¢d at ca# kss eumul•trd deweciatlon And •ty (¢) D¢btor• (fj at BA•k ud IR HA Cash at bank and in hand I1(S clsh and d¥)rt tum highly Ilquld investhients with I short maturfty of thK¢ nxrfhs or le&% fmm the dats of wuisl¢ion or openin8 of the d¢p)sit or simiJarfK¢ounL
Pag¢ 16 (CONllNUED) 31 2•21 (8) Cr•dlton •d Provl•loM Cr¢ditors And PTovisions are r011 where th¢ dwrity a went obll8at r¢Jvltin8 fmrn e¥t will Noi4bty result in th¢ transftt of fvndg to a third y and the 4rn¢xmt to the {lIs1t10n can be mea1 { e#Irn r¢llably. 4lk•win8 for any d18¢ d (h) Oper•th8 Actlviliu ev¢nty over the wiod of the lo U) Fumd AeeoDlld DesiBnthl funds fiuth ¢slabll4d by th¢ ITh¢1 frtyn thne to tlme for 4)[fiC projects or purp>x ar¢ in ary way r¢gtrickd and any wrplus or d¢fi¢lt wlll be purpose of tILe appeal. Th¢ putNJse INI of desIated and re#rithd fiuth is 1 out wts thts can b¢ quantifie The choritable c(rnwy onty hAs finwknl IIAbllhie5 of a klnd that qualify 18 l•si¢ finfficial &sic instrum¢Ns ini¢i•Jly the effective Intert# method. (m) SnlfiuotJ•dgemuts 4nd Esdmat Preparion of FinwKial Stat¢ments may mwire Man to make gnifIc1nt judgem¢JJts #nd estimatr& The aR no items in the FhwKlal Ststements wh¢re FuwKial Statemen
Page 17 31 MAR(H 2021 DONATIONS Af4D LFLACILS Fp•d Fun Grants received (Jher donatlo 10.310 7J89 4,679 1710 499 £14.586 £3,113 £17.699 £A.499 There wer¢ no donad servikxs and faciliti rgxivabl¢ whi¢h LUtd b¢ quantifKd in the yar (2020- noJ% F••ds Fun 5.187 1.941 5.187 55,665 11177 £7.128 £7,128 £67.842
Page 18 31 MARCH 2021 2020 Fud• FdI Fu•d• 545 £545 2021 FuDd• Fu*d• Vund• 25.671 10.joo 25.671 10,5 EBC Busim Rats8 Rplief Scheme £4171 £3(171 2021 2020 51280 51280 61498 1313 lJ13 1.134 1.128 £53.747 £53.747 £65286 The eXndItie on charltsble &ifvltles In 21Y21 of £53.747 12tr20 . £65,286) compri £50.939 funds (2(Y20. £64.986) and a808 restricted funds (2020. £300).
Pw19 31 MARCS WAI dwitable a¢tivilieJ undutkn (se¢ note 6) In the year. Reftr to the tabl¢ below for tIK hsls Totsl Offi¢e ¢08ts lJ13 Independent Exwnlnw'i fe 1.313 1.154 £lJ13 £1.134 4467 This h atat after ¢harBln8: Lkprrtlatlon £1.928 Q570 £1,154 £1,128 2021 Wa8¢9 and sAl•rks lal Searity o)sts EmptwS pffjslc 37.188 39.5TJ 508 567 £37.696 £4Q140
31 MARCH 2021 The dvtt•8e nurnlxr of emplorn thin8 the )Yar was as follow8: No anploye¢ r#dved r¢xlluner of m(Y¢ £60,0(Kl the )w (2020. £nil (2020- £nAI). EqmMt Flttln8• T(rt At l Awll 21no 7.856 21579 30,435 (6.084) (5,055) (11,139) at31 march21 17,524 19296 At l Aprll 2020 Pwovlded the >t•r Ejiminatyj OD di4xMI 705 288 (&084) (5,055) (11,139) 16.020 21725 A8 •t31 Mar¢h 2021 11605 13J14 N•t Bookvth As31 MaffhW21 fA,919 £5.782 A¥ at 31 MaTth 2U20 £1.131 W59 £7,710
Pag¢ 21 31 MARCH 21lll I I. DEFfoRS 6243 £269 £6243 774 264 PAYE A¢cnMIs 295 1304 IA,0O5 £3292 21 £269 £6243 £3.710 £3.028
Page 22 (CONllNUED) 31 MARCH F•Ath Fuads 7.710 33,610 23,718 {4,CQ5) (32Y2) 33.610 (4.QOSJ CuTr•nt ltsbllh Totsl funds £35J87 £35Jfl £2¢136 Ineomly 04tyothi At •IA20 Rerea Ruo•r¢# 31.0321 A#•lyth ofmovemats l• 436 57.885 Sll939 33J82 436 57.885 50,939 33.382 alyjh ofMov•m¢mts I RtJtrlet¢d Fum B¢lmont H411 Fund 1,700 Covld Sutwt Fund 858 403 403 3,113 1005 Totsl £21136 £60.998 £53.747 £35.387 dwhable obie¢t& For the purpoR of this Teprt •ny fimds reLe11 towarth c4)uns¢lling are
31 MARCI 2021 Kcstrict¢d Funds must te u1 for the y¢tfic pury¥)ge u lald down by the donor. The Belmont Hall Fund ye1xttt a 8rnnt 1ved from Ford Porfsh Councll frx repairn to Belmoth Hall. This m has N)w beffl fully udliJ durlD8 this ye4r and th¢ Covid Fund a th)natkn rwelved In order h) wov¢ Covid Jupport for work kn the ¢ommunlty. Th• Café Clth Pu1 rel41 for the Y•llupIK)l• ofthe Mfé's ¢haiT& Thu¢ wue no r¢ld p•ty •rtskn8 in the )vr to 31 Mor¢b W21 (2Q20. £nil). 18. TAXATION 478 of th? Cknntkn T•xw A¢t 2010 ty of Its dwhabk Dbie£ts actfvl¢Ks. The cknrithbk mnY is limlteAI by al kns no kn withl. The Ilthilty of ¢h Inisx ln th¢ event of windinyN is limlw * £1.
THE FOLLOWING PAGE DOES NOT FORM PART OF THE STATUTORY FINANCIAL STATEMENTS
31 MAR 2021 COME 17.699 7.128 4,499 67,842 545 Charitabkn xtivities Other Itadin8 livItieS 3Q171 71886 Cth wrchases FrIc4ShIp club exp W•8os and sa]arfes Employers. Nl Employ¢r's AIIOVA Employ¢rs' p¢nslon Room hire Ll8ht aftd ht 3.157 201 39,573 37,188 1.570 (1.570) (1.924) 567 3J93 3JiS 1.487 1.424 4,r20 1,443 1349 93 649 392 2.570 140 ACc(xtancY Teleplwe offlc4 ¢1 Depr¢¢ialiott Ckhv SU l*m8 I2 18 51280 61498 318 1.342 1,128 lJ13 1,154 53.747 65286 £7351