## **SturFit** ## **Annual Trustees Report 2020-21** ## Administration Detail **Registered Office:** Sturminster Newton Leisure Centre Honeymead Lane Sturminster Newton Dorset DT101EW **Charity Number:** 1147051 **Company Number:** 7977751 ## **Trustees:** Mr Courtenay Hitchcock (Chair) Cllr Michael Roake Dr Colin Orman Mr Robert Clark ## **Accountants:** Probusiness Ltd Wells Business Centre St Lawrence Lodge 37 Chamberlain Street Wells Somerset BA5 2PQ **Bank:** Barclays Bank plc (20-99-40) King George Street Yeovil BA20 1PX **Aims and Objectives of the Charity** - That the Centre should be home to the maximum number of diverse recreational activities which would encourage the widest possible participation by the community, whilst at the same time ensuring financial stability. - That the centre should actively promote young people’s participation in sport and recreation by offering considerably reduced rates for those groups actively coaching young people. ## **Focus of Work** SturFit’s aim throughout the year has been to ensure that the centre is run in a safe, efficient and welcoming manner. It has been a difficult 12 months running the business around Covid-19 guidelines and restrictions, even when allowed to open it has meant reduced numbers of people and not being able to maximise all the facilities and equipment offered. That said, we have survived the year and go into the 21/22 year looking more hopeful. No new investment took place over the year as we have had to eat into our reserves to keep the business going. Post Covid-19 it is hoped that investment in the Gym/Centre will resume. It remains SturFit’s aim to secure a lease from Dorset Council to enable the Trustees to manage the centre in a more efficient way and in turn increase utilisation of the asset. However, this has not moved forward due to Covid-19 prioritisations. We still hold £70K award by the former North Dorset Council. Funds were assigned for redevelopment of the centre as detailed in the outline plans submitted to the Council in 2019. It is hoped that once a new lease is in place opportunities will arise for further grants to complete the project. ## **Public Benefit** - Throughout the Covid-19 pandemic the centre has opened when allowed to do so and operated within the Government guidelines. This has meant set booking slots, spacing out equipment and additional cleaning of equipment and the centre to ensure the safest environment for users of the facility. - A number of Government grants have helped the centre survive through this very difficult time and to ensure the facility remains available. **NOTE:** Going into the 21/22 year Covid-19 continues to have a major impact on our business. Robert Clark –Trustee SturFit REGISTERED COMPANY NUMBER: 07977751 (England and Wales) REGISTERED CHAIUTY NUMBER: 11470SI Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2021 for Sturfit Probusiness Ltd St Lawrence Lodge 37 Chamberlain Street Wells Somerset BA5 2PQ Sturfit Contents of the Financial Statements for the Year Ended 31 March 2021 Page Report of the Trustees Independent Examiner's Report Stdtcment of Financial Activilic5 Balancc Shcci 4105 Notcs to thc Financial Statcmcnts 6t09 Dclailcd Statcmcnt of Financial Activitics Ioto 11 Sturfit Report of the Trustees for the Year Ended 31 March 2021 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their rcport with thc financial statcmcnts of thc charity for thc ycar cndcd 31 Marcli 2021. Thc truslccs havc adopted the provisionq of the Statement of Recommended Practice (SORP) 'A¢¢ounting and Reporting by Charitics, issucd in March 2005. REFERENCE AND ADMINI.STRATIVE DETAILS Registered Company number 07977751 (England and Wales) Registered Charity number 1147051 Registered office Sturminstcr Ncwton Leisure Centre Honeymead Lane Sturminster Newton Doisel DTIO IEW Trustees RAc1￿k J M Roake C D J Hitchcock C E Ornian Independent examiner Martin Bowe Probusiness Ltd St Lawrence Lodge 37 Chamberlain Street Wells Somerset BA5 2PQ STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The Charity is controlled by its governing document, a deed of trust, and constilules a limited companyy limited by guarantee, as defined by the Companies Act 2006. Risk management Tt]c Iru51cc5 have a duty to identify and review the risks to whieh the eharity is exposed and to eT)sure appropriate controls are in place to provide reasonable assurance against fraud and error. Approved by order of the board of trustees on ............................................. and signed on its behalf by.. C D J Hitchcock - Trustee Pagc I Independent Examiner's Report to the Trustees of Sturfit I rcport on thc accounts of thc company for thc ycar cndcd 31 March 2021, which arc sct out on pagcs thrcc lo nine. Responsibilities and ba5l5 of report As the charity's tn]stees (and also the directors for the purposes of company law} you are responsible for the preparation of the accounts in accordance with the requirements of ihe Companies Act 2006. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independant examination, I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act,). In carrying out iny examination I havc followed thc Dircclions ¥iven by the Charity Con)mission under section 145(5){bl of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe.. that accounting records were not kept as required by section 386 of the Companies Act 2006; or that the aLcowits do not accord with those recoids; or that the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statcmcnt of Rccummendcd Practicc applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Iieland; or that there is further information needed for a proper understanding of the accounts. Independent examiner's statement I hdvc complctcd my cxamination and havc no conccrns in rcspect of the mattcrs (l ) to (4) listcd above and, in connection with following the Directions of the Charity Commission I have found no matters that require (Irawing to your aitention. Martin Bowe Probusiness Ltd St Lawrcncc Lodge 37 Chamberlain Street Wells Somerset BA5 2PQ Date.. Pagc 2 Sturfit Statement of Financial Activities for the Year Ended 31 March 2021 31.3.21 Total funds 31.3.20 Total funds Unrcstrictcd fund Rcstrictcd fund Notcs INCOMING RESOURCES Incoming resources from generated funds c.haritable Actiiwities Invcstmcnt incomc Other incoming resources 36,024 41 36,024 41 84,028 241 200 Total incoming resources 36,065 36,065 84.469 RESOURCES EXPETrIDED Governance costs Other resources expended 1,262 48,855 1,262 48,855 2,766 83,646 Total resources expended 50,117 50,117 86,412 NET INCOMINGI(OUTGOILYG) RESOURCES {14,052) (14.052) {1,943) RECONCILIATION OF FUNDS Total funds brought forward 71,980 71,980 73,923 TOTAL FUNDS CARRIED FORWARD 57,928 57,928 71,980 The notes form part of these financial staiemenis Pagc 3 Sturfit Balanee Sheet At 31 March 2021 31.3.21 Total funds 31.3.20 Total funds Unrcstrictcd fund Rcstrictcd fund Notcs FIXED ASSETS Tangible assets 28,580 28,580 33,334 CURRENT ASSETS Debtors Cash at bank and in hand 640 99,713 640 99,713 1,823 107,507 100,353 100,353 109,330 CREDITORS Amounts falling due within one year (1,005) (1,005) (684) NET CURRENT ASSETS 99,348 99,348 108,646 TOTAL ASSETS LESS CURRENT LIABILITIES 127,928 127,928 141,980 CREDITORS Amounts falling duc aftcr morc than onc year {70,000) (70,000) (70,000) LYET ASSETS 57,928 57,928 71,980 FUNDS Unrestricted funds 57,928 71,980 TOTAL FUNDS 57,928 71,980 The notes form part of these financial staiements Pagc 4 continucd... Sturfit Balance Sheet- continued At 31 March 2021 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for thc ycar cndcd 31 March 2021. Thc mcmbcrs have not rcquircd thc company to obtain an audit of its financial slalcmcnts for thc ycar cndcd 31 March 2021 in accordance with Se¢tion 476 of the Companies A¢t 2006. The Iruslees acknowledge their responsibilities for ensuring that the charitable cotnpany keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) prcpariiig financial statcmcnts which givc a truc aiid fair vicw of thc statc of affairs of thc charilablc company as at the end of each financial year and of its qurplus or deficit for each finan¢ial year in accordancc with thc rcquircmcnts of Scctions 394 and 395 and which othcnvisc comply with the requirements of the Companies Act 2006 relating to financial statements. so far as applicable to the charitablc company. These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to charitable small companies and with the Financial Reporting Standard for Smaller Entities {effective January 2015). The financial statements were approved by the Board of Trustees on sigwed un its behdlf by.. . and were C D J Hilchcock-Trustee The notes form part of these financial statemenis Pagc 5 Sturfit Iyotes to the Financial Statements for the Year Ended 31 March 2021 ACCOUNTING POLICIES Accounting convention The finaiicial statements have been prepared under the historical cost convention, and in accordance with thc Financial Rcporting Staiidard for Smallcr Entitics Icffcctivc April 2008), thc Companics Act 2006 and Ihe requirements of the Statemenl of Recommended Practice, Accounting and Reporting by Charitics. Incoming resources All incoming resources are included on the Statement of Financial Activities when the charity is Icgally cntitlcd to thc incomc aiid thc amount can bc quantificd with rcasonablc accuracy. Resources expended Expenditure is accounted for on an ac¢ruals baqis and has been ¢lassified under headings that aggrcgatc all cost rclatcd to thc catcgory. Whcrc costs cannot bc dircctly attribulcd to particular headings they have been allocated to activities on a basis Consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Reslricled funds can only be used for particular reslricled purposes within the objects of the charity. Restrictions arise when specified by the donor or when tunds are raised lor particular restricted putyoses. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. INVESTMENT INCOME 31.3.21 31.3.20 Deposit account interest 41 241 NET INCOMINGI(OUTGOING) RESOURCES Nct resources are stated after chargingl(crcditing)'. 31.3.21 31.3.20 Depretiiation - owned assets Surplus on disposal of fixed asset 5,104 8,794 {200) Pagc 6 Sturfit Notes to the Finaneial Statements - continued for the Year Ended 31 March 2021 TRUSTEES, REMUNERATION AND BENEFITS Thcrc wcrc no tru5tCCs' rcmuncration or othcr bcncfit5 for thc ycar cndcd 31 March 2021 nor for ihc year ended 31 Mar¢h 2020. Trustees, expenses Thcrc wcrc no trustccs, cxpcnscs paid for thc year cndcd 31 March 2021 nor for thc ycar cndcd 31 March 2020. TANGIBLE FIXED ASSETS Plant and machinery ctc Land and buildings Totals COST At l April 2020 Additions 31,651 77,417 350 109,068 350 At 31 March 2021 31,651 77,767 109,418 DEPRECIATION At l April 2020 Charge for year 31,651 44,083 5,104 75,734 5,104 At 31 March 2021 31,651 49,187 80,838 NET BOOK VALUE Ai 31 March 2021 28,580 28,580 Al 31 March 2020 33,334 33,334 DEBTORS 31.3.21 31.3.20 Amounts falling due within one year: Trade debtors Other debtors 1,356 467 40 40 1.823 Amounts falling du¢ after more than one year.. Othcr debtors 600 Aggregate amounts 640 1,823 Pagc 7 Sturfit Notes to the Finaneial Statements - continued for the Year Ended 31 March 2021 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.21 31.3.20 Othcr crcditors 1,005 684 CREDITORS: AMOUNTS FALL1Tr4G DUE AFTER MORE THAN ONE YEAR 31.3.21 31.3.20 Other Creditors 70,000 70,000 MOVEMENT IN FUNDS Net movement in funds At 1.4.20 At 31.3.21 Unrestricted funds General fund 71,980 (14,052) 57,928 TOTAL FUNDS 71,980 (14.052) 57,928 Net movemeni in funds, included in the above are as follows.. Incoming resources Resources Movement in expended funds Unrestricted funds General fund 36,065 150,117) (14,052) TOTAL FUNDS 36,065 (50,117) (14,052) Comparatives for movement in funds Net movement in funds At 1.4.19 At 31.3.20 Unrestricted Funds General fund 73,923 {1,943) 71,980 TOTAL FUNDS 73,923 {1,943) 71,980 Pagc 8 Sturfit Notes to the Finaneial Statements - continued for the Year Ended 31 March 2021 MOVEMENT IN FUNDS- continued Comparative nct movcn]cnt in funds, includcd in thc abovc arc as follows.. Incoming resources Rcsourccs Movcmcnl in expended funds Unrestricted funds General fund 84,469 186,412) {1,943) TOTAL FUNDS 84,469 186,412) {1,943) A current year 12 months and prior year 12 months combined position is as follows.. Net movement in funds At 1.4.19 At 31.3.21 Unrestricted funds Gcncral fund 73,923 (15,995) 57,928 TOTAL FUNDS 73,923 (15,995) 57,928 A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows.. Incoming resources Resources Movement in expended funds Unrestricted funds Gencral fund 120,534 {136,529) (15,995) TOTAL FULYDS 120,534 {136.529) (15,995) Pagc 9 Sturfit Detailed Statement of Financial Activities for the Year Ended 31 March 2021 31.3.21 31.3.20 INCOMING RESOURCES Charitable Activities Clcaning Income Gym Income Club Income c.lasses Income Vcnding Mdchinc Incomc Grant Income 600 13,017 2,858 4,314 3,001 50,135 16,818 13,887 187 15,235 36,024 84.028 Investment income Deposit account interest 41 241 Other incoming resources Gain on sale of tangible fixed assets 200 Total incoming resources 36,065 84.469 RESOURCES EXPENDED Governance eosts Accountancy Bookkeeping Fces Legal fees 912 150 200 912 1,854 1,262 2,766 Support costs Management G￿￿ Management Fees Insurance Lighi and heat Telephone Postage and stationery Advertising Cleaning Maintenance Charges Licences Gym Equipment Maintenance Membership System Rental 33,262 1,625 1,200 302 195 541 2,585 151 1,473 49,593 1,233 6,792 223 235 859 5,801 381 1,582 3,474 2,289 1,781 43,115 72,462 This page does not fonn paff of the statutllry financial statements Pagc 10 Sturfit Detailed Statement of Financial Activities for the Year Ended 31 March 2021 31.3.21 31.3.20 Finance Short leasehold Fixturcs and fittings Computer equipment 2,830 5,790 174 4,974 130 5,104 8,794 Information technology Website Fees Computcr Sundrics 160 95 135 255 135 Other General Expenses Wastc Disposal Uniforms Training Volunteer's Dinner Office Sundries Donations Small Equipment Replacement Entertainment 137 619 237 381 495 252 54 217 106 138 381 2,255 Total resources expended 50,117 86,412 Net expenditure (14,052) {1,943) This page does not fonn part of the statutllry financial statements Pag¢ll Sturfit Balance Sheet- continued At 31 March 2021 The charitable ¢ompany is entitled to exemption from audit under Section 477 of the Companies Act 2006 for thc ycar cndcd 31 March 2021. Thc mcmbcrs have not rcquircd thc company to obtain an audit of its financial slalcmcnts for thc ycar cndcd 31 March 2021 in accordance with Se¢tion 476 of the Companies A¢t 2006. The Iruslees acknowledge their responsibilities for ensuring that the charitable cotnpany keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) prcpariiig financial statcmcnts which givc a truc aiid fair vicw of thc statc of affairs of thc charilablc company as at the end of each financial year and of its qurplus or deficit for each finan¢ial year in accordancc with thc rcquircmcnts of Scctions 394 and 395 and which othcnvisc comply with thc requirements of the Companies Act 2006 relating to financial statements. so far as applicable to the charitablc company. These financial statements have been prepared in accordance with the special provisions of Part 15 of the Conipanies Act 2006 relating to charitable small companies and with the Financial Reporting Standard for Smaller Entities {effective January 2015). The financial statements were approved by the Board of Trustees on signed un its behdlf by.. . and were C D J Hilchcock-Trustee The notes form part of these financial statemenis Pagc 5