annual report
Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 September 2020
“ Shine is about living. Being a part of Shine has made cancer a lot less scary for me. ”
2019 Impact Survey respondent
Registered Charity in England & Wales No 1146902 Registered Address:
54 Sterte Esplanade, Poole, Dorset, BH15 2BA
Trustees: Emma Willis, Ceinwen Giles, Laura Purandare, Christopher Riley, Raelene Salter & Richard Cranefield (appointed 26/01/2020).
contents
message from the chair ....................................................... 4 message from the directors ................................................ 5 why is Shine needed? ............................................................ 6 our team .................................................................................7 summary of impact .............................................................. 8 our activities ............................................................................9 thanks ..................................................................................... 18 our plans for 2020-2021 ...................................................... 20 regulatory information .........................................................22 financial summary .............................................................. 24 unaudited financial statements ........................................ 25
“There is nothing else like Shine that is both a really active support network and also a great source of information. Their huge range of programmes and types of support is really impressive.“
- 2020 Impact Survey respondent
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message from the directors
Well, it’s been quite a year!
message from the chair
I have great pleasure in publishing our Annual Report for the 2019 – 2020 financial year. As for many organisations, this has been a very different and challenging year. The impact of Covid-19 has resulted in higher rates of anxiety, stress and pressure in our community.
The wonderful and dedicated team at Shine HQ successfully managed the transition of our programmes from in-person to online, which has allowed us to reach and continue to support as many young adults with cancer as possible.
We are thankful for the ongoing support of our wider community. I would like to express my personal gratitude to all our volunteers and fundraisers who excelled in their innovative ways of raising money, despite the cancellation of many large outdoor activities and fundraising events. This has provided us with the opportunity to carry on with our work. I would also like to thank Shine’s grant funders for their generosity and support, which assisted us in financing the pilots of new online virtual programmes.
It is difficult to foresee how the next 12 months will unravel, but you can be assured we will strive to provide ongoing information and support to as many young adults with cancer as possible.
Christopher Riley
Chair of the Board of Trustees
We began our 2019 - 2020 financial year with plans for expansion and we were already running more events than ever when we heard about a virus in China….By early March, we were beginning to really worry about Covid-19 but figured we’d be back to normal by September. Not quite, it turned out.
The pandemic has presented Shine with huge challenges. We typically raise 40% of our income in the summer months, through sponsored events such as the Nightrider bike challenge, or the London Marathon, but by early April 2020 all mass participation events had been cancelled. We began to worry about the longer-term impact of the pandemic on Shine’s finances and, most importantly, our ability to support the thousands of young adults who are diagnosed with cancer each year.
However, if the last year has shown us anything, it’s how amazing and resourceful our Shine community is. Early on, we worked closely with our employees, Trustees and volunteers to come up with ideas about how we could continue to support those who need us most. With all face-to-face events cancelled, we began running meetups and workshops via Zoom, and by the summer were designing new online programmes for small groups of young adults. We also created new activities such as a virtual book club and film club - things that we haven’t done before, but that have been really successful.
To ensure Shine’s financial stability, we revised our planned budget and reduced costs in as many areas as possible. We gave up our co-working space in London, for example, and with some of our programmes on hold, we placed three of our employees on furlough, while reducing the hours and salary of our other two employees. In April 2020, we launched an emergency fundraising appeal and were very touched by all of those who donated to keep us going, or who developed their own events to raise much-needed funds. We also put in many grant applications for emergency support and we were pleased that some of these were successful.
While Covid-19 has put a stop to many things, it hasn’t stopped cancer. Young adults are still being diagnosed and they are still facing treatment, but they’re now doing it in particularly difficult circumstances. We know from the surveys that we’ve run that rates of anxiety, depression and isolation among our community are higher now than ever before. We don’t know what the next 12 months will bring but we’re committed to making sure that our programmes keep going and that young adults with cancer know that they’re not alone.
Ceinwen & Emma
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why is Shine needed?
Work. Fertility. Finance. Insurance. Sex. Dating. Mental health. Every single aspect of life is affected when you receive a cancer diagnosis. At Shine Cancer Support, we’re here to help, and we support young adults in their 20s, 30s and 40s who have received a cancer diagnosis - no matter what the stage or type of cancer.
An estimated 210,000 adults in their 20s, 30s and 40s are living with and beyond cancer in the UK. That’s 10 times the number of children and teenagers living with the disease. Yet most cancer support services target older people, while services that do include young adults stop at age 24. A cancer diagnosis can have devastating consequences for young adults. Shine Cancer Support is the only charity in the UK focused on supporting this group of people. A young and dynamic organisation, Shine works to identify the unmet needs of people in this age group, and to develop innovative solutions to fill the ‘cancer support gap’ facing younger adults.
Our vision is that every adult in the UK living with cancer in their 20s, 30s or 40s can access the help and support that they need in a way that suits their lifestyle, and that they are a part of a confident, supportive and empowered community of young adults living with cancer.
Our mission is to provide tailored information and peer support for anyone in their 20s, 30s or 40s diagnosed with any cancer. Everything we do supports people, practically and emotionally, at a difficult time in their lives.
Shine’s work has been particularly important throughout Covid-19: a July 2020 survey found that 68% of Shine’s community were ‘shielding’ from the virus (e.g. taking extreme care, not leaving home) while 60% of young adults were experiencing symptoms of depression more frequently since lockdown began (a dramatic 25.4% increase from previous surveys). Seventy-one percent reported feeling anxious more often than before lockdown, and 66% reported feeling ‘very stressed’. At the same time, nearly one quarter of respondents reported increasing difficulties contacting their medical team, issues which were exacerbated by the stresses on the NHS, including staff redeployment and sickness.
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our team
Shine is run by two Founding Directors: Emma Willis , Director of Operations and Training, and Ceinwen Giles , Director of Partnerships and Evaluation. The Directors benefit from the advice and support of our Board of Trustees, as well as our many volunteers and supporters. Most of our volunteers and Trustees have had cancer themselves. As we grow, we believe it is important that Shine remains a patient-led organisation. Both of the Directors had cancer as young adults: Emma was diagnosed with breast cancer at 29, while Ceinwen was diagnosed with non-Hodgkin lymphoma in 2010 shortly after the birth of her daughter. Shine’s three staff members have also had cancer diagnoses. Jon , who supports our fundraisers and manages our social media, had a brain tumour in his 20s. Rosie , our Programme Assistant, oversees the management and administration of many of our activities while living with breast cancer. Neil , our Network Support Officer, still lives with the impact of a brain tumour in his mid-20s.
Ceinwen Giles
Emma Willis
Jonathan Smith
Rosie Hellawell
Neil MacVicar
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summary of impact
Every year, we carry out an annual impact survey to help us understand the changes brought about by our work. In October 2020, we ran a short survey for Shine beneficiaries to help us gain insight into areas that affect the people we support and how our work is making a difference. This year, we were especially keen to learn what impact our new ways of working had had for our community.
In the last year, we’ve supported people with a wide range of cancer types including breast cancer, bowel cancer and blood 15% cancer, as well as gynaecological cancers, sarcoma, testicular cancer and brain tumours. Sixty-eight percent of those we 17% supported had finished treatment for cancer, while 17% were currently in treatment. The 68% remaining 15% of beneficiaries were living with incurable or chronic cancers. This is an area we are particularly keen to support in future years.
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Respondents gave Shine an average
score of 4.7 out of 5 when asked how 85%
well they felt Shine had responded to the
pandemic.
85% feel less emotionally
isolated since becoming
75% involved with Shine
74%
87%
50% of respondents received
50%
Shine’s weekly newsletter .
87% of respondents agreed that they would
74% feel less stressed
75% feel less anxious
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----- Start of picture text -----
87% of respondents agreed that they would
recommend Shine’s services to a friend or family
in our age group.
----- End of picture text -----
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our activities
Pre-pandemic, Shine’s work was organised into three strands:
During the first five months of our financial year, we were able to carry out our activities as planned. However, in mid-March 2020, we cancelled all inperson events for the foreseeable future. While this created challenges in ensuring that we were still able to support our community members, we worked hard - with the help of Trustees and volunteers - to pivot all of our work online.
1. Online support and information
2. In-person workshops, activities and peer support
3. Advocacy and training for health professionals.
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in-person events
great escapes
We ran two Great Escape retreats before the pandemic hit: one in Manchester in October 2019, and one in Bournemouth in January 2020. In total, 38 people attended these events, taking part in Shine’s unique blend of peer support and expert information - with more than a few therapy animals thrown in for good measure!
Results from the Escape evaluations show that 90% of participants rated the events as ‘fantastic overall’. The percentage of participants who said they felt more emotionally supported as a result of the Escape was also significant: only 19% of participants stated that they were very emotionally supported before the Escape, and this improved to 90% after the event.
“It is hard to convey how important this weekend has been. Life changing. What Shine does is amazing and necessary. There is no one else doing this and without them, as a young adult with cancer, there would be only isolation and a feeling of otherness. I hope more people get to do this.”
Importantly, the benefits of the Escapes have continued, even in the face of the challenges presented by the pandemic. In our six-month follow up surveys, 94% of people who attended were still in touch with at least one person they met for the first time on the Escape, and 90% felt more hopeful as a result of attending. Many people took specific actions following the Escape as well, including seeing a counsellor or dietician, joining a gym, or attending a regular support group.
“The whole experience has been so valuable to me and has made me feel so good! At no time did I feel alone or worried - I was taken care of so well and so much thought has been put into making us all feel secure, accepted, comfortable and safe to share.”
“My favourite part of the Escape was being able to connect with other young adults and being able to talk so openly and honestly in a safe environment without feeling judged.”
Many of our Escape groups have also met up over Zoom throughout the pandemic, including ‘Escapees’; from 2016 and 2017!
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northern retreat
“I met some wonderful people, laughed a lot and had some fantastic conversations throughout the weekend without feeling judged. It was great to take some guilt-free time off, away from my lovely family and friends. I hadn’t realised how much I needed the weekend until it came to going home. I could have happily spend my a week with the group!“
Between 6-9 March 2020, we held a retreat in the North of England with funding from our Building Connections Lottery grant.
We were able to host eight young adults with cancer at a rented house where they shared meals and experiences and took part in a range of group activities, from country walks to pub lunches. The retreat was designed to be less intensive than our Great Escape. Eighty-eight percent of participants rated the retreat as ‘fantastic’ (the remaining 12% said it was ‘very good’). A similar proportion of participants (88%) said that they felt much more emotionally supported as a result of attending the event, with 75% stating that the weekend had made them feel more hopeful.
“It was very chilled, and offered support and new friendship. Lovely food, nice outings, knowledgeable yoga/relaxation session. Lots and lots of laughs!”
workshops
“The best part of the day? Meeting people, hearing their experiences, being able share my own experiences and having the opportunity to laugh at the absurdities we encounter.”
We held two in-person workshops before the pandemic hit.
On the evening of 25 February, we held a workshop in collaboration with Look Good, Feel Better at the Maggie’s Centre at St. Bartholomew’s Hospital in East London. We had 11 women and three men join us for male and female grooming sessions run by Look Good, Feel Better. Everyone who attended took home a great goody bag full of products and learned valuable tips for looking and feeling their best while living with cancer.
“It was so useful to have my difficult emotions validated!”
“I found it so valuable to be in a room and know that others understood me and wouldn’t try to fix me. It was also refreshing being in a room with other people who didn’t say “oh, but you look so well!”.
On 2 March, we held our first ever in-person workshop for Shine Lifers, those young adults who are living with a chronic or incurable cancer. We worked with our community of Lifers as well as a counsellor to develop a one-day programme that provided an opportunity to discuss the challenges of living with an incurable diagnosis, while also learning approaches for managing anxiety and relaxation. Participants gave the workshop an average rating of 4.5 out of 5, with all participants stating that we should run the workshop again.
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Shine online
As Covid-19 shut down the world, we worked as quickly as we could to move the main strands of our work online. Inevitably, some things were changed or delayed, but overall we’re really pleased that we managed to maintain high levels of support despite the huge challenges that everyone was facing (and - let’s be honest - continues to face).
At the start of the pandemic we finalised our brand update and new website. Both had been in the works for a few months but with everyone working at home and going online, we made a big push to finalise them by the end of March 2020. The new website provides a muchimproved user experience, with clearer signposting to resources, personal experiences, and other resources such as Shine’s blog and podcast.
Huge thanks also go to our Shine Network Leaders and Trustees who, early on, joined the Shine team to think through the new activities we could add, and how we could change our existing activities so that they worked online. We couldn’t have got through 2020 without them!
private online groups
Our website, social media channels and closed Facebook groups have never been more valuable in allowing us to connect with both supporters of the charity and our beneficiaries across the UK.
In 2019-2020, we gained 241 followers on Facebook (giving us a total of 4,451), 407 new followers on Twitter (taking us to a total of 3,986) and 592 followers on Instagram (giving us a total of 2,292).
Our Facebook groups continued to grow throughout the year. Our main private group added, on average, 32 members per month, giving us a total of 2,221 members by the end of September 2020. Our Shine Plus Ones group (for the family, friends and partners of young adults with cancer) grew from 190 members to 235 members, while our Shine Lifers group expanded to 176 members. Our newer Dating after Cancer group has 68 members, while our Menopause after Cancer group has 65 members.
Feedback from our members
“I get a huge amount from the main Facebook group, both from being able to ask for help and from being able to offer it. There is a fantastic sense of community. The separate menopause group is helpful too as it’s a more niche topic and can be sensitive.”
“I think the Facebook groups are great. A good mix of information, amusement, serious issues, help and support being given. It’s a really good balance.”
Our private Facebook groups remain an important way for Shine to provide peer support at any time of day or night. At the start of the pandemic, we tried to manage the posts relating to Covid-19 in order to ensure that issues related to cancer were still being highlighted. The need for this has reduced as time has gone on.
“The main group is a great place to see relevant questions and answers from people my age, and not just with the same cancer I have - some issues happen regardless of cancer type.”
“It’s nice to know that people are there and understand what you are going through. I spoke with someone else with the same cancer type as me and in a similar location. I found her on Shine and to-date she is still the only person I know. It’s definitely what I needed when I was newly diagnosed.”
“The groups are great. They give me a space to ask questions and vent, but also give support to others, without feeling exposed or worrying that the other people won’t understand.”
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other online resources
In addition to our private Facebook group, we have a number of other key online resources. This includes our blog, which published a record 24 posts this year. We released four new episodes of our podcast, which have been listened to more than 500 times.
Shine networks
Shine Networks continue to be a cornerstone of our work across the UK. Between October 2019 and March 2020, we ran 67 in-person meetups for young adults with cancer, reaching a total of 396 people. We also added three new Networks in Devon, Edinburgh and Guernsey.
After mid-March, and with in-person events not possible, Shine Networks quickly began meeting up virtually. While these will never be a full replacement for meeting up in a pub, we’ve been really pleased with the number of Zoom-based events we’ve run, and the number of people who have joined them. Between April and September 2020, we ran 95 local Shine Network meetups online. In addition, we ran 10 yoga and wellbeing sessions and 16 book and film club meetups. In total, we reached 1049 people through these activities.
We are really pleased that beneficiaries regularly tell us what a great time they’ve had and how helpful it is for them to be able to meet up with others that ‘get it’. We know that Zoom meetups aren’t for everyone but we’ve worked hard to ensure that they’re as inclusive as possible and that people can join them in an informal and relaxed way.
Our new website has allowed us to build out a number of new resource pages, including pages on mental health, sex, fertility, dating, and work. We have also added a number of pages to highlight activities that are being done by the Shine community during lockdown, as well as links to other useful organisations in the UK.
“Shine helped me to feel more normal and more human in what I’m feeling. It was priceless to meet other people who have gone through treatment and looking normal.”
“The group meetups instantly made me feel at ease. It’s so great to have volunteers giving up their time to help and connect others.”
“The best part of Shine is knowing there are other people feeling a similar way to me. And hopefully meeting some of them in person in the future!”
break out programme
In September 2020, we piloted a new activity called the Break Out programme. The Break Out programme was originally conceived as a way of providing the content of our in-person Great Escape retreats via Zoom. Working with our volunteers and previous Escape participants and facilitators, we designed a seven-week programme which launched on 11 September with 12 participants. Two groups of participants met for two hours each week, covering specific topics such as anxiety and depression, coping with grief and loss, and developing new priorities after a diagnosis. Following the end of this programme, we will be reviewing feedback and, if necessary, updating the content and format. We plan to run another Break Out programme in early 2021.
online workshops
“[The best part of the workshop was] to be able to voice my anxieties and to listen to others who are experiencing the same feelings.”
Our shift to online delivery of programmes extended to our workshops, and between March and September 2020 we ran a number of online workshops and activities to support our community.
“It was really helpful simply being in a space where I found (to my great surprise) that other people had similar reactions to their own situations, even though there is no blueprint and everyone was at different stage in their own journey.”
In March 2020, we ran our first online workshop for Shine Plus Ones, the partners, family and friends of young adults living with a cancer diagnosis. This had already been scheduled as a face-to-face workshop so we worked quickly to move this online within the same month. Seven people attended the workshop, which covered a mixture of tools and techniques to manage anxiety, and gave attendees an opportunity to meet with others in similar situations. One hundred percent of respondents rated the workshop as useful and all commented that they would be interested in attending more.
“The best part of the session was learning how to break down the ways in which anxiety manifests in our minds, bodies and behaviours.”
In July we included two workshops on managing anxiety that were delivered in collaboration with Paul DuBois, a trainer and executive coach who has been a long-time supporter of Shine. In total, we had 50 people attended the workshops, of which 84% agreed that the sessions were very useful. All (100% of participants) said that they would recommend the sessions to a friend.
“The workshop was useful in helping me to recognise the really wide range of ways anxiety and stress can show up. They also were really helpful in making me more aware of when I’m running on stress and anxiety and might not even know it!”
“The session was very nonjudgemental and the facilitator made me feel better about selfidentifying with some not so good qualities/behaviours.”
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advocacy and training
workshops for healthcare professionals
With support from the Building Connections Fund of the National Lottery, Shine had planned to run a series of workshops for healthcare professionals. Between September and February we held six in-person workshops for a total of 116 people. However, further workshops were cancelled from March 2020 onwards.
In August 2020, we decided to formalise the workshop as an online training course and to seek CPD accreditation. This was granted in early September 2020. A pilot workshop of the material was held online in August 2020 with 63 people. We have been very pleased with the results of the online workshop: 98% of participants said that they felt better able to support their younger patients as a result of attending the workshop, with 100% stating that they would refer younger patients to Shine in the future.
“It was really helpful to hear the perspective of people who have experienced cancer treatment themselves and how they were thinking and feeling at this time, and what they wanted to chat about.”
“Thank you so much for such an engaging, friendly and interactive workshop. I felt as though I learned a lot in such a short space of time - there really was so much valuable information and I’ve taken loads of practical advice away with me which I can use immediately.”
“I was so impressed by the quality of your delivery and your use of technology - I didn’t feel I lost out by a virtual session. The content of the session and the way you presented makes it difficult for me to forget the needs of younger adults. The longevity of the impacts - either late effects of treatment or changes in lifestyle/ personal circumstances resulting in different needs are so important to address.”
advocacy and involvement
Voicing the concerns of young adults with cancer has always been a core aim of Shine and we’ve been glad to be able to do this throughout the pandemic. Through our membership of Cancer52, a coalition of charities focused on rarer cancers, we have contributed to surveys and discussions on issues such as shielding.
In mid-2020, we joined National Voices, an umbrella organisation for health and care charities in England, participating in workshops on peer support, shielding and how those with underlying health conditions can continue to be supported throughout Covid-19. We have also worked as part of the All.Can partnership of UK charities and large pharmaceutical companies to highlight the need of young adults with cancer to access good quality psychosocial support.
In addition, our Director Ceinwen Giles has continued to chair the Patient and Public Voices Forum of the NHS England Cancer Programme throughout the pandemic, raising issues related to treatment changes and delays and changes to psychosocial support.
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our thanks
As a small charity, our success relies on the support of our volunteers and corporate sponsors. This has never been truer than in 2020.
We have been exceptionally lucky over the last few years to have been supported by two fabulous companies: Oliver Spencer and the Turner Agency (TTA). Oliver Spencer and his team provided amazing support to Shine during the first lockdown, donating a percentage of online sales to Shine to keep our services going. TTA has also been a huge support to Shine this year, helping us to manage changes to the scheduling of Shine Connect and develop plans for an online conference in November 2020.
We’d like to give a special shout-out to Fran Woodcock who, during the first national lockdown, climbed the height of Ben Nevis on a rickety treadmill while wearing a range of costumes chosen by friends and family. She raised more than £12,000, and also raised awareness of the challenges facing shielders during the pandemic. Special thanks also go to participants in the 2.6 Challenge who collectively raised over £13,000 for us.
We’d also like to give huge thanks to the Oak Foundation for their support both during and after the first phase of pandemic. Other funders who have provided emergency Covid-related funding include the National Lottery Community Fund, Janssen, Pfizer, Charities Aid Foundation, St. James’s Place Charity Foundation, and the Winston Churchill Memorial Trust.
More than ever, our work wouldn’t be possible without the amazing fundraising carried out by our community. In the past twelve months we’ve had runners, walkers, footballers, artists and musicians raise money for us either through participation in large events or, once that was impossible, by putting on their own.
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our plans for 2020-2021
We have spent a lot of time over the last year - and the last six months in particular - looking at how we operate: streamlining our systems and ensuring that we can operate online as effectively and efficiently as possible. Prior to the pandemic, our work focused on three strands, one of which was in-person activities. At the time of writing, we are unsure when in-person activities will resume but we have planned to suspend them until at least August 2021. Shine Connect, our annual conference, will be held online for the first time in November 2020 and we will take the learning from the delivery of the conference, together with our other online programmes, to devise a new strategy, fit for a post-Covid world.
At present, our areas of strategic focus are:
- 1: Continue to grow and develop Shine’s peer support and information workstreams, reaching as many young adults with cancer as possible.
Objective: Ensure that younger adults with cancer are able to access good quality information and support 24/7, no matter where they are in the UK. Aims and activities:
-
Create new online content to include more reference pages and videos on topics of interest to young adults with cancer (e.g. adoption, fertility, etc.).
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Continue to grow Shine’s private online support groups, including Shine’s new topic-focused groups such as Menopause and Dating after Cancer.
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Produce at least four new podcasts and 10 new blogs, reflecting the key topics that matter to young adults with cancer.
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Develop new online resources and programmes on topics such as returning to work and living with incurable cancer.
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When possible, restart Shine’s in-person support activities in a Covid-secure way. This work will recognise the benefits of online activities - such as increased reach - and may include hybrid programmes which combine inperson and online elements.
3: Strengthened governance and management of Shine, ensuring resilience to Covid-19 and associated financial and operational pressures.
Objective: Ensure the long-term viability of Shine by strengthening community and major donor fundraising, together with improved marketing and communications.
Aims and activities:
-
Work with Trustees and staff to efficiently manage the development and delivery of Shine’s programmes, making use of government support programmes (e.g. furlough) where appropriate.
-
Review Shine’s financial controls policy, as well as cashflow and accounting systems, to ensure resilient management throughout the pandemic and beyond.
2: Build knowledge and expertise for young adult cancer support among health and care professionals in the UK, while acting as a voice for young adult cancer patients in nationallevel policy discussions.
Objective: Ensuring that healthcare professionals have the skills to support young adult patients, and that the voices of young adults with cancer are heard in discussions at local and national level on key issues such as shielding and returning to work.
Aims and activities:
-
Continue to deliver highquality CPD-accredited training programmes for healthcare professionals through regular online workshops.
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Continue to participate in national-level activities (e.g. NHS Cancer Programme) where there are opportunities to shape delivery of services.
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Maintain an active status as members of National Voices, Cancer52, and other coalitions and advocacy groups.
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Develop further in-house expertise in community, corporate and major donor fundraising, thereby diversifying Shine’s income base.
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regulatory information
Shine’s structure, governance and management
To summarise the purposes of Shine Cancer Support as set out in our governing document, our ‘Charitable Objects’ are:
-
To promote physical and mental health by providing a support network for adults and their families who have been diagnosed with or in the past have suffered from cancer through the provision of services such as, but not limited to, information, open meetings, social events, and a website.
-
To advance the education of the public in the subject of cancer and other cancer-related subjects such as, but not limited to, cancer prevention and cancer diagnoses.
The board of Trustees have had regard to the guidance issued by the Charities Commission on public benefit and this report summarises the main activities in relation to those purposes above for the public benefit, and also summarises the main achievements of Shine Cancer Support and demonstrates the difference that our work has made to its beneficiaries and the wider public.
Shine Cancer Support was formed by Constitution, which was agreed on 23 September 2009. The association was registered as a charity with the Charities Commission of England and Wales on 17 April 2012 with the three founding Trustees: Emma Willis, Ceinwen Giles and Laura Purandare. The current Trustees include the three founding Trustees alongside Christopher Riley, Raelene Salter and Richard Cranefield (appointed 26 January 2020).
Methods adopted for the recruitment and appointment of new Trustees
Recruitment and appointment of new Trustees is the responsibility of the existing Trustees.
The Trustees may appoint any person who is willing to act as Trustee subject to the requirements of the Charities Commission and the Constitution.
The Trustees manage the charity and there are five people employed by the charity. This includes two of the Trustees, whose contracts are for work which falls outside of their Trustee duties. This is authorised by the Constitution and has been checked with the Charities Commission. The rationales for these decisions are recorded within Trustee meeting minutes. No Trustees are paid for carrying out their duties as Trustees. Other professionals have been paid for providing specific services to the charity on an invoice basis that does not constitute employment. The Trustees make all decisions regarding the running and management of the charity and are supported by volunteers who carry out specific tasks and roles that do not involve major decision-making.
The Trustees have had due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. The Trustees have given consideration to the major risks to which the charity is exposed and satisfied themselves that systems or procedures are established in order to manage those risks. There were no serious incidents to report during the financial year 2019-2020.
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REGISTERED CHARITY NUMBER: 1146902
financial review
As expected, the Covid-19 pandemic has had a major impact on our predicted levels of community fundraising income. To offset the impact of this, we have been fortunate to receive some emergency grant funding and also had a great initial response to some fundraising campaigns at the start of the pandemic. As time has moved on, we are increasingly unable to predict levels of community fundraising.
Early in 2020, as we became aware of the potential impact of the pandemic, we reviewed our financial standing and budgets with the Trustees and developed a plan to mitigate the impact of the pandemic. We were able to access support from the government’s Job Retention Scheme which allowed us to avoid potential immediate redundancies. At the same time, we were seeing an increase in demand from our community and a need to develop new services and adapt others to replace our face-to-face support. This needed careful planning and regular reviews of our budget and accounts.
With the support of our team and our Board of Trustees, we have been able to maintain and increase online services while making cost savings in other areas (for example, by cancelling our shared office space in London). Together with the emergency funding received, the cost savings have meant that we have ended this financial year in a stronger position than anticipated.
As we write this report, we are midway into the next financial year. Community fundraising continues to be negatively impacted by lockdowns and emergency grant funding is less available. We are aware that the longer term and wider financial impact of Covid-19 is yet to be felt and we continue to monitor our budgets and plans regularly with the Trustees.
We are grateful for the support we have received this year, which has allowed us to continue to provide services to our beneficiaries at an exceptionally difficult time. We are hopeful that, with careful financial management, we will be able to continue our plans for growth over the next few years.
Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 September 2020
for
Shine Cancer Support
reserve policy summary
In the Trustees’ view, the reserves should provide the charity with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future. At a time of growth within the charity, the accounts are monitored monthly and discussed quarterly with the Trustees to allow analysis of unexpected events, risks and issues to be managed.
As the majority of our income is from voluntary sources and one-off grant awards, it is increasingly difficult to predict ongoing income reliably against a backdrop of the significant economic impact caused by the global pandemic.
Having experienced the drop in community income caused by Covid-19 restrictions and anticipating a general economic downturn in the next few years, the Trustees propose to increase the level of unrestricted reserves. Previous plans were to base the amount on a minimum operating cost which would see a reduction in services. The current situation has shown us that, at the same time as facing a reduction in income, we may be facing an increase in demand and need for new services.
With this in mind, we have increased the target reserves to allow for reduced - rather than minimum - costs to be covered, allowing us to continue to provide services should we experience fluctuations in income over the next few years.
For the year 2020-21, we have calculated twelve months of reduced running costs to be £200,000. Thanks to some emergency funding and other financial support received this year, our current unrestricted funds balance is above the reserve amount. This will continue to be reviewed by the Trustees, who have no concerns about the current levels.
At the end of the year the charity had unrestricted funds of £297,401 (2019: £193,324) and restricted funds of £40,445 (2019: £30,149). The charities free reserves (Unrestricted funds less long term assets) are £296,549 (2019: £191,620).
Ward Goodman 4 Cedar Park Cobham Road Ferndown Industrial Estate Wimborne Dorset BH21 7SF
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Shine Cancer Support
Shine Cancer Support
Report of the Trustees
for the Year Ended 30 September 2020
Contents of the Financial Statements for the Year Ended 30 September 2020
| Page | |
|---|---|
| Report of the Trustees | 27 27 |
| Independent Examiner's Report | 28 28 |
| Statement of Financial Activities | 29 29 |
| Balance Sheet | 30 30 |
| Notes to the Financial Statements | 31 31 |
The trustees present their report with the financial statements of the charity for the year ended 30 September 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1146902
Principal address 54 Sterte Esplanade Poole Dorset BH15 2BA
Trustees
Ms C Giles Miss E Willis Ms L Purandare C Riley Ms R Salter R J Cranefield (appointed 26.1.2020)
Independent Examiner
Ward Goodman 4 Cedar Park Cobham Road Ferndown Industrial Estate Wimborne Dorset BH21 7SF
Approved by order of the board of trustees on 28 May 2021 and signed on its behalf by:
........................................................................ Miss E Willis - Trustee
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Shine Cancer Support
Independent Examiner's Report to the Trustees of Shine Cancer Support
Statement of Financial Activities
Independent examiner's report to the trustees of Shine Cancer Support
I report to the charity trustees on my examination of the accounts of Shine Cancer Support (the Trust) for the year ended 30 September 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr I M Rodd BSc FCA FCCA ICAEW
Ward Goodman 4 Cedar Park Cobham Road Ferndown Industrial Estate Wimborne
for the Year Ended 30 September 2020
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 3 273,533 Charitable activities Charitable activities 2,000 Other trading activities 4 1,044 Investment income 5 119 Total 276,696 EXPENDITURE ON Raising funds 1,988 Charitable activities Charitable activities 170,168 Total 172,156 NET INCOME 104,540 Transfers between funds 13 (463) Net movement in funds 104,077 RECONCILIATION OF FUNDS Total funds brought forward 193,324 TOTAL FUNDS CARRIED FORWARD 297,401 |
Restricted funds £ 61,295 - - - 61,295 - 51,462 51,462 9,833 463 10,296 30,149 40,445 |
2020 Total funds £ 334,828 2,000 1,044 119 337,991 1,988 221,630 223,618 114,373 - 114,373 223,473 337,846 |
2019 Total funds £ 270,975 9,183 8,456 604 |
|---|---|---|---|
| 289,218 2,708 250,864 |
|||
| 253,572 | |||
| 35,646 - |
|||
| 35,646 187,827 |
|||
| 223,473 |
Dorset BH21 7SF
Date:
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Shine Cancer Support
Shine Cancer Support
Balance Sheet
30 September 2020
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 10 852 CURRENT ASSETS Debtors 11 150 Cash at bank and in hand 299,149 299,299 CREDITORS Amounts falling due within one year 12 (2,750) NET CURRENT ASSETS 296,549 TOTAL ASSETS LESS CURRENT LIABILITIES 297,401 NET ASSETS 297,401 FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ - - 40,445 40,445 - 40,445 40,445 40,445 |
2020 Total funds £ 852 150 339,594 339,744 (2,750) 336,994 337,846 337,846 297,401 40,445 337,846 |
2019 Total funds £ 1,704 113 225,204 225,317 (3,548) 221,769 223,473 223,473 193,324 30,149 223,473 |
|---|---|---|---|
Notes to the Financial Statements
for the Year Ended 30 September 2020
1. LEGAL FORM
Shine Cancer Support is a charitable unincorporated association. Registered at the Charity Commission.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Computer equipment - Straight line over 3 years
Taxation
The financial statements were approved by the Board of Trustees and authorised for issue on 21 June 2021 and were signed on its behalf by:
The charity is exempt from tax on its charitable activities.
Fund accounting
............................................. E Willis - Trustee
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Government grants
Government grants shall be recognised in profit or loss on a systematic basis over the periods in which the entity recognises as expenses the related costs for which the grants are intended to compensate.
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Shine Cancer Support
Notes to the Financial Statements - continued
for the Year Ended 30 September 2020
3. DONATIONS AND LEGACIES
| Donations Grants Sponsorship Corporate Grants received, included in the above, are as follows: AFCB Community Grant The National Lottery Aviva Community Fund Government Grants - JRS Metamorph Law Winston Churchill CAF OTHER TRADING ACTIVITIES Fundraising events Shop income Other income INVESTMENT INCOME Interest receivable - trading |
2020 £ 122,316 84,978 81,042 46,492 334,828 2020 £ - 49,295 - 20,911 1,000 10,000 3,772 84,978 2020 £ 225 253 566 1,044 2020 £ 119 |
2019 £ 118,606 40,087 91,421 20,861 |
|
|---|---|---|---|
| 270,975 | |||
| 2019 £ 1,000 34,087 5,000 - - - - |
|||
| 40,087 | |||
| 2019 £ 7,661 768 27 8,456 2019 £ 604 |
Grants received, included in the above, are as follows:
4. OTHER TRADING ACTIVITIES
5. INVESTMENT INCOME
Interest receivable - trading
Notes to the Financial Statements - continued
for the Year Ended 30 September 2020
6. SUPPORT COSTS
| 6. | SUPPORT COSTS | |||
|---|---|---|---|---|
| Governance | ||||
| Other 3 | costs | Totals | ||
| £ | £ | £ | ||
| Charitable activities | 858 | 11,403 | 12,261 | |
| Included within Governance costs is the Independent Examination fee of £2,600 (2019: £2,600). | ||||
| 7. | TRUSTEES' REMUNERATION AND BENEFITS | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Trustees' salaries | 84,491 | 85,682 | ||
| Trustees' social security | 4,957 | 9,472 | ||
| Trustees' pension contributions to money purchase schemes | 2,163 | 1,777 | ||
| 91,611 | 96,931 | |||
| Trustees are remunerated in accordance with the Charities constitution for | work that falls | outside of their | ||
| Trustee duties. | ||||
| Trustees' expenses | ||||
| 2020 | 2019 | |||
| £ | £ | |||
| Trustees' expenses | 64 | - | ||
| 8. | STAFF COSTS | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Wages and salaries | 134,463 | 126,620 | ||
| Social security costs | 8,862 | 9,592 | ||
| Other pension costs | 3,097 | 2,522 | ||
| 146,422 | 138,734 | |||
| The average monthly number of employees during the year was as follows: | ||||
| 2020 | 2019 | |||
| Members of staff | 5 | 4 |
No employees received emoluments in excess of £60,000.
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Notes to the Financial Statements - continued
for the Year Ended 30 September 2020
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 202,979 Charitable activities Charitable activities 9,183 Other trading activities 8,456 Investment income 604 Total 221,222 EXPENDITURE ON Raising funds 2,708 Charitable activities Charitable activities 202,507 Total 205,215 NET INCOME 16,007 Transfers between funds 27 Net movement in funds 16,034 RECONCILIATION OF FUNDS Total funds brought forward 177,290 TOTAL FUNDS CARRIED FORWARD 193,324 TANGIBLE FIXED ASSETS COST At 1 October 2019 and 30 September 2020 DEPRECIATION At 1 October 2019 Charge for year At 30 September 2020 NET BOOK VALUE At 30 September 2020 A 30 S b 2019 |
Restricted Total funds funds £ £ 67,996 270,975 - 9,183 - 8,456 - 604 67,996 289,218 - 2,708 48,357 250,864 48,357 253,572 19,639 35,646 (27) - 19,612 35,646 10,537 187,827 30,149 223,473 Computer equipment £ 2,556 852 852 1,704 852 1 704 |
|---|---|
10. TANGIBLE FIXED ASSETS
Notes to the Financial Statements - continued
for the Year Ended 30 September 2020
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Prepayments and accrued income 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors Accrued expenses 13. MOVEMENT IN FUNDS Net At movement 1.10.19 in funds £ £ Unrestricted funds General fund 193,324 104,540 Restricted funds VBG camp 8,635 (65) Lottery funding 717 (1,180) M B Donation 20,797 (4,449) Winston Churchill - 7,900 JP Morgan - 1,000 Lottery Covid - 6,627 30,149 9,833 TOTAL FUNDS 223,473 114,373 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 276,696 Restricted funds VBG camp - Lottery funding 39,382 M B Donation - Winston Churchill 10,000 Metamorph 1,000 JP Morgan 1,000 Lottery Covid 9,913 61,295 TOTAL FUNDS 337,991 |
2020 2019 £ £ 150 113 2020 2019 £ £ - 315 150 633 2,600 2,600 2,750 3,548 Transfers between At funds 30.9.20 £ £ (463) 297,401 - 8,570 463 - - 16,348 - 7,900 - 1,000 - 6,627 463 40,445 - 337,846 Resources Movement expended in funds £ £ (172,156) 104,540 (65) (65) (40,562) (1,180) (4,449) (4,449) (2,100) 7,900 (1,000) - - 1,000 (3,286) 6,627 (51,462) 9,833 (223,618) 114,373 |
|---|---|
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Shine Cancer Support
Notes to the Financial Statements - continued
for the Year Ended 30 September 2020
13. MOVEMENT IN FUNDS - continued
Notes to the Financial Statements - continued
for the Year Ended 30 September 2020
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds VBG camp TIF - Escape ACT FDN Workshop Lottery funding AFC Bournemouth - Community grant M B Donation TOTAL FUNDS |
At 1.10.18 £ 177,290 7,742 779 2,016 - - - 10,537 187,827 |
Net movement in funds £ 16,007 893 (252) (2,016) 717 (500) 20,797 19,639 35,646 |
Transfers between funds £ 27 - (527) - - 500 - (27) - |
At 30.9.19 £ 193,324 8,635 - - 717 - 20,797 30,149 223,473 |
|---|---|---|---|---|
| Unrestricted funds General fund Restricted funds VBG camp TIF - Escape ACT FDN Workshop Lottery funding AFC Bournemouth - Community grant M B Donation Winston Churchill JP Morgan Lottery Covid TOTAL FUNDS |
At 1.10.18 £ 177,290 7,742 779 2,016 - - - - - - 10,537 187,827 |
Net movement in funds £ 120,547 828 (252) (2,016) (463) (500) 16,348 7,900 1,000 6,627 29,472 150,019 |
Transfers between funds £ (436) - (527) - 463 500 - - - - 436 - |
At 30.9.20 £ 297,401 8,570 - - - - 16,348 7,900 1,000 6,627 40,445 337,846 |
|---|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds VBG camp TIF - Escape ACT FDN Workshop Lottery funding Red Trouser Day AFC Bournemouth - Community grant M B Donation Aviva Camp TOTAL FUNDS |
Incoming resources £ 221,222 1,908 - - 34,088 1,000 1,000 25,000 5,000 67,996 289,218 |
Resources Movement expended in funds £ £ (205,215) 16,007 (1,015) 893 (252) (252) (2,016) (2,016) (33,371) 717 (1,000) - (1,500) (500) (4,203) 20,797 (5,000) - (48,357) 19,639 (253,572) 35,646 |
|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds VBG camp TIF - Escape ACT FDN Workshop Lottery funding Red Trouser Day AFC Bournemouth - Community grant M B Donation Aviva Camp Winston Churchill Metamorph JP Morgan Lottery Covid TOTAL FUNDS |
Incoming resources £ 497,918 1,908 - - 73,470 1,000 1,000 25,000 5,000 10,000 1,000 1,000 9,913 129,291 627,209 |
Resources Movement expended in funds £ £ (377,371) 120,547 (1,080) 828 (252) (252) (2,016) (2,016) (73,933) (463) (1,000) - (1,500) (500) (8,652) 16,348 (5,000) - (2,100) 7,900 (1,000) - - 1,000 (3,286) 6,627 (99,819) 29,472 (477,190) 150,019 |
|---|---|---|
Funds are restricted for the following reasons:
VBG Camp - This is income to be spent specifically on the camp run by Shine on an annual basis.
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Notes to the Financial Statements - continued
for the Year Ended 30 September 2020
13. MOVEMENT IN FUNDS - continued
TIF Escape - This is income from the TIF Group to be spent on the escape that Shine ran early in the year. ACT FDN Workshop - This is income to be spent specifically on the workshops that are run by Shine throughout the year.
Lottery - This is income from the Lottery Building connection grant
Red Trouser Day - Income from Red Trouser Day to fund a bowel cancer patient attending a Great Escape
AFCB Community grant - Income received from the AFCB Community Grant scheme
M B Donation - Income received from a major donor 'MB' to design and deliver 6 work shops along with hosting a retreat for beneficiaries.
Aviva Camp - Income from an Aviva grant to be spent on the Shine Camp.
Winston Churchill MT - Fellowship funding to support the development of the Circles programme. Metamorph Law - Donation to specifically support the delivery of the North Great Escape.
JP Morgan - Award to fund the purchase of a new printer and other office equipment for the office in Poole. Lottery Covid - Emergency Covid grant to support the development of the online Breakout programme.
Transfers between funds
Transfers have been completed to show the actual spend on the project.
For the TIF fund, it was agreed with the trustees that the restriction could be lifted for the remaining balance.
14. RELATED PARTY DISCLOSURES
During the year the Trustees donated a total of £34 (2019: £206) to the charity.
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