## **SECOND BENGEO GROUP EXECUTIVE COMMITTEE REPORT**
I welcome you to the 2021 Annual General Meeting as we finally begin to see a pathway to beyond Covid. I think it si fair to say one of main achievements this past year is that we are still here. We have collectively shown that the Second Bengeo Scout Group is strong, resilient and ready to resume Scouting activities in all its forms. We _are_ prepared.
That is not to say there will not be challenges ahead, not least being ensuring we have clear reopening procedures in place, and that those cautiously follow the lead set by our national governing body for scouting, the Scout Association. At the time of writing we remain at the ‘red’ level which means no face to face activities can take place. As guidance emerges, we will write to parents setting out how we will recommence activities.
Nonetheless, other challenges remain. The most important of which is group leadership. At present we have vacancies for Beaver and Scout Leaders. Without Leaders, Scouting cannot happen. Therefore, my primary message this time is to urge every parent/carer of our young people to consider if they are able to step up and offer to support our activities. Everyone who has been involved as a Leader will tell you how incredibly rewarding it is working with young people. If you have any questions about what the roles involve, please talk to Debbie Ryan, our Group Scout Leader. You can contact her by phone on: 07802 376198
Not least because of the incredibly challenging journey the past year will have been for many families, I want, on behalf of everyone connected with the Second Bengeo Scout Group, to thank all of the leaders who have done their utmost to maintain engagement with our young people, largely through online delivery of Scouting sessions to Beavers, Cubs and Scouts. Thank you.
Moving onto other matters, as you know, 4 years ago, we made the important announcement that we had secured a 40 year lease on our Scout hut. That means the future of Scouting is as good as 100% secure on the site for at least as long as I will be involved in Scouting.
Once again, this year, I was very much hoping to be able to welcome you at our AGM in our newly refurbished hall. Sadly, that is not to be the case, for the time being. But, face-to-face Scouting activities will start soon, and you will be impressed.
Once we do establish what will be, not a return to normal, but a “new normal”, we have to take note of the fact that it is a condition of our lease that the building is made available to the whole community, and it is our ambition that Scouting is at the heart of our community. With this newly refurbished building, we will achieve both goals. It is now much more inviting for prospective hirers and that will bring in much-needed income to pay our annual lease cost. Under the new contract this has increased from a peppercorn rate to £1000 per year, and has for 2020/21 increased again to £2000 per year, and then in 2022 it increases to £3000 per year.
Although East Herts Council offered us a rent holiday, we would have to pay the rent in the end. I wrote last year to all parents/carers to thank those who are able to continue paying their regular subscriptions. As I said in the letter, the future of Scouting is secure, however those contributions do ensure that we are in the best place possible to resume the full range of activities without being impeded by a financial difficulty.
Returning to the refurbishment work, although we have previously been able to raise significant funds, we are still really keen to talk to you if who have experience of fundraising. However, anyone who is willing to spend some time helping the Group with its fundraising will be very welcome.
Moving on, we should pay our usual tribute to the many leaders and supporters who ensure that your children have high quality, high value activities, including the evening meetings, camps and other trips. And thois year, Scouting has lived on through many ‘virtual’ sessions. The Scout group is a collective of many willing and enthusiastic individuals, particularly those who run the many Scouting groups under the 2[nd ] Bengeo umbrella. They put in huge amounts of time to provide varied and fun activities for all our members. I would like to extend our thanks to them in the usual manner.
Despite everything, the Group continues to maintain its very healthy roll, having grown considerably in previous years. This is a particular tribute to the great programmes of activities organised by the leaders. We are especially pleased that a second Cub Pack is now well established and is a recognition of the continued enthusiasm for Scouting. It is also good news for the overall health and longevity of our Scout groups as the young Scouts work their way through various tiers of Scouting.
Scouting is a not-for-profit organisation; the leaders are unpaid, there are no profits and any surpluses generated from your child’s subscriptions are ploughed straight back into the Group and invested into new equipment, energy and general maintenance costs associated with our building. Without your payment of the very modest subscriptions, Scouting could not continue.
I would also take this opportunity again to remind parents of the East Herts lottery, where 50p of every ticket purchased go straight to the group.
The committee members through the year have been Barbara Kiln (Secretary), John Alflat (Treasurer), Jon Durbin (Chair), Simon Green, Joseph Ward-Berry, Garry Fawbet, Andrew May, and, in their roles as Scout leaders, Debbie Ryan, and Lois Bowles. Our thanks go also to others who help with the maintenance and housekeeping of the building and grounds.
If you have any suggestions about any matter relating to the running of the committee or the Group, we would be pleased to hear from you.
Thank you.
Jon Durbin, Chair - On behalf of the Executive Committee
|**2nd Bengeo account summary- Year to 31Dec2020**
**Balances**
_B/f at 1/1/2020_
**C/f**
Movements
Main acc
_9053.17_
**18,529.83**
9,476.66
Dep acc
_0.11_
**0.11**
-
Hut acc
_8718.16_
**4,610.32**
(4,107.84)
Scout acc
_584.52_
**218.04**
(366.48)
Cub Acc
_1,403.83_
**1,629.53**
225.70
Cub Cash
_228.14_
**228.14**
-
Beaver acc
_1,038.00_
**-**
(1,038.00)
_21,025.93_
**25,215.97**
**4,190.04**
**Income & Expenditure**
Income
Subs
10,767.00
Income
Gift aid claim
1,199.82
Income
Hut Hire
375.00
Income
Donations
3,000.00
Income
Camps & Events
230.00
Income
Book stall
140.00
Income
Fundraising
1,465.11
Income
Grants
17,207.20
Income
Interest
2.16
34,386.29
Pymts
District subs
(3,700.00)
Pymts
Rent
(1,863.78)
Pymts
Elec
(441.45)
Pymts
Gas
(1,002.33)
Pymts
Water
(261.98)
Pymts
Phone
(186.60)
Pymts
Insurance
(1,098.47)
Pymts
Maint/refurb
(20,521.63)
Pymts
Cleaning
(221.68)
Pymts
Uniform
(225.19)
Pymts
Secretarial
(62.14)
Pymts
Activities
(536.00)
Pymts
Equipment
-
Pymts
Training
(75.00)
Pymts
Legal & prof
-
(30,196.25)
Surplus
**4,190.04**|**2nd Bengeo account summary- Year to 31Dec2020**
**Balances**
_B/f at 1/1/2020_
**C/f**
Movements
Main acc
_9053.17_
**18,529.83**
9,476.66
Dep acc
_0.11_
**0.11**
-
Hut acc
_8718.16_
**4,610.32**
(4,107.84)
Scout acc
_584.52_
**218.04**
(366.48)
Cub Acc
_1,403.83_
**1,629.53**
225.70
Cub Cash
_228.14_
**228.14**
-
Beaver acc
_1,038.00_
**-**
(1,038.00)
_21,025.93_
**25,215.97**
**4,190.04**
**Income & Expenditure**
Income
Subs
10,767.00
Income
Gift aid claim
1,199.82
Income
Hut Hire
375.00
Income
Donations
3,000.00
Income
Camps & Events
230.00
Income
Book stall
140.00
Income
Fundraising
1,465.11
Income
Grants
17,207.20
Income
Interest
2.16
34,386.29
Pymts
District subs
(3,700.00)
Pymts
Rent
(1,863.78)
Pymts
Elec
(441.45)
Pymts
Gas
(1,002.33)
Pymts
Water
(261.98)
Pymts
Phone
(186.60)
Pymts
Insurance
(1,098.47)
Pymts
Maint/refurb
(20,521.63)
Pymts
Cleaning
(221.68)
Pymts
Uniform
(225.19)
Pymts
Secretarial
(62.14)
Pymts
Activities
(536.00)
Pymts
Equipment
-
Pymts
Training
(75.00)
Pymts
Legal & prof
-
(30,196.25)
Surplus
**4,190.04**||**PRIOR YEAR COMPARISON YE 31 Dec 2019**
_B/f at 1/1/2019_
**C/f**
Movements
_11339.23_
**9,053.18**
(2,286.05)
_9180.45_
**0.11**
(9,180.34)
_17912.68_
**8,718.16**
(9,194.52)
_-_
**320.00**
320.00
_180.00_
**1,145.00**
965.00
_-_
**-**
-
_38,612.36_
**19,236.45**
**(19,375.91)**
Subs
11,819.12
Hut Hire
600.00
Donations
4,522.50
Camps & Events
-
Book stall
909.55
Fundraising
3,124.02
Grants
32,474.27
Interest
20.40
53,469.86
District subs
(4,400.00)
Rent
(750.00)
Elec
(368.08)
Gas
(1,213.11)
Water
(297.37)
Phone
(371.75)
Insurance
(1,071.56)
Maint/refurb
(63,166.67)
Cleaning
(262.68)
Uniform
(236.27)
Secretarial
-
Activities
(708.28)
Equipment
-
Legal & prof
-
(72,845.77)
**(19,375.91)**|
|---|---|---|---|
|||||
|||||
|||||
||**4,190.04**|||
## **2nd Bengeo Scout Group**
**Unaudited Accounts for the year ended 31 December 2020**
|**Income & expenditure**|**YE 2020**|**YE 2019**|**YE 2019**|
|---|---|---|---|
|**Income**
Subs
Hut hire
Donations
Camps
Book stall
Fundraising
Grants & gift aid
Interest
**Expenditure**
District subs
Rent
Electricity
Gas
Water
Telephone
Insurance
Maintenance
Cleaning
Uniform
Secretarial
Camps & activities
Training
Bank charges
**Surplus / (Deficit) in year**|**£**
**£**
10,767
375
3,001
1,024
140
1,465
18,407
2
35,181
(3,700)
(1,364)
(441)
(1,002)
(262)
(187)
(1,098)
(20,522)
(222)
(214)
(83)
(1,356)
(75)
(30)
(30,556)
**4,625**|**£**
**£**
11,854
600
4,523
4,977
910
3,123
32,474
20
58,480
(4,400)
(750)
(368)
(1,213)
(297)
(372)
(1,072)
(63,092)
(263)
(313)
(29)
(6,935)
-
(16)
(79,120)
**(20,640)**||
|||||
||||**(20,640)**|
|**Statement of Assets**
**2020**
**2019**|**Statement of Assets**
**2020**
**2019**|**Statement of Assets**
**2020**
**2019**|
|---|---|---|
|Net assets as at 1st January
Surplus / (Deficit) in year
**Net assets as at 31 December**
**Represented by:**
**Cash at bank and in Hand**
Current account
Deposit account
Hut fund account
Scout troop account
Cub account
Cub cash account
Beavers account
Payments in advance
**Total**|(2,608)
4,625
**2,017**
**C/f**
**Surplus / (Deficit)**
**31-Dec-20**
**in the year**
18,530
9,477
-
-
4,610
(4,108)
218
(367)
1,744
340
49
(179)
-
(1,038)
25,151
4,125
500
500
**25,651**
**4,625**|18,032
(20,640)
**(2,608)**
**B/f**
**31-Dec-19**
9,053
-
8,718
585
1,404
228
1,038|
|||21,026
-|
|||**21,026**|
## **2nd Bengeo Scout Group Unaudited Accounts for the year ended 31 December 2020**
## **Independent Examiner’s Report to the Trustees of 2nd Bengeo Scout Group**
I report to the trustees on my examination of the accounts of 2nd Bengeo Scout Group for the year ended 31 December 2020.
## **Responsibilities and basis of report**
As the charity trustees of the Group, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Group's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1)accounting records were not kept in respect of the Group as required by section 130 of the Act; or
(2)the accounts do not accord with those records; or
(3)the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Andrew Lane
Relevant professional qualification or body: FCCA
Address: 238 Station Road, Addlestone, Surrey KT15 2PS Date: 1 February 2022