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2023-02-28-accounts

Company no. 07956417 Charity no. 1146885

Trauma Foundation South West Report and Unaudited Financial Statements 28 February 2023

Amended accounts replacing accounts originally filed with Companies House and Charity Commission.

Trauma Foundation South West

Report of the trustees

For the year ended 28 February 2023

Company number 07956417 Charity number 1146885 Registered office and St Pauls operational address Learning Centre, 94 Grosvenor Rd, Bristol BS2 8XJ Trustees Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows: John Eames Sarah Fairbairns Louise McCabe Chair Elizabeth Murphy Miriam Nye Company secretary Judith Ryde Bankers NatWest Bank 40 Queens Road Bristol BS8 1BF Alos Bristol Limited Independent Easton Business Centre examiners Felix Road BS5 6AF

1

Trauma Foundation South West

Report of the trustees

For the year ended 28 February 2023

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).

Objectives and activities

The charitable objectives of TFSW are two-fold and are as follows:

In order to meet these objectives, we:

The public benefit by our provision of psychotherapy, supervision, training and information

Professionals such as support workers and medical professionals refer traumatised refugees and asylum seekers to us. We then assess them, and if they seem to be someone that can benefit from our work, will be put on a waiting list. We have 12 psychotherapists who carry out this work by seeing three clients each per week and when they have a space, they take a client from the waiting list.

We work with most of the agencies who work with asylum seekers and refugees in Bristol by providing supervision and support for their work. The work is often stressful as it is with highly traumatised and distressed individuals who often feel hopeless about their lives. Our work helps them not to become ‘burnt out’ or suffer from vicarious trauma.

We have provided conferences over the years which explore areas of working with trauma. Our fundraising activities often have an educative function as well.

Achievements and performance

Our work has helped to sustain 33 clients over the period in question. Our clients have been highly

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Trauma Foundation South West

Report of the trustees

For the year ended 28 February 2023

traumatised in their country of origin, having often been tortured or imprisoned and/or been. threatened with being killed and/or witnessing the torture, imprisonment, or death of family members. Their experiences on their journey to England and through interrogations by the Home Office have often been re-traumatising. In the light of that we need to be able to ‘stay with’ people who have lost hope and suffer from post-traumatic stress symptoms such as flash backs, nightmares, anxiety and hypervigilance.

During the pandemic we worked with our clients online, often by phone as many do not have the use of a computer. In 2022, most therapists worked in-person work, but some continued with remote sessions. We plan to continue with remote sessions for clients who are unable to meet in person.

We have increased our work with agencies this year as a response to increased demand and need. We provided regular supervision to more than 100 members of staff from 17 agencies through one-to-one and group sessions to help them continue with this difficult work. We set up a training project with Somerset County Council and provided 10 half day trainings on working with interpreters to both mental health and resettlement workers, and training on working in mental health settings for interpreters. In addition to 155 people who were trained as part of the Somerset Project, we trained more than 300 people working and volunteering with services who support refugees around Vicarious Trauma and Resilience, and Essential Self Care for Helpers/Hosts through bespoke workshops.

We recruited two more members of staff and six new counsellors and psychotherapists in this period. Our 2 day a week Communication and Administration Coordinator started in May (taking over from a Finance and Administration Officer who left during probation), and a Clinical Director to replace Judy Ryde who retired in December 2022.

Financial review

In 2022/23 TFSW generated funds of £114,438 and expended £102,902.

Our donated funding comes from trusts, foundations, regular donors, fundraising events and gift aid. The Equator Fund has been our main funder for the last decade. We are grateful to Quartet’s Resilience Fund for a grant of £10,000; The Blue Thread who gave us £8,000; the Practice rooms who donated £6,000; Picton Street Fayre who donated £2,000; £3,000 from the Foxglove Trust; £5,000 from The Renewal Foundation; £2,000 from the Lady Balogh Psychotherapy Trust; £700 from the Marsh Charitable Trust. The remainder of donated income was from individual donors, sales of our merchandise, and events at Barrow Castle.

Our charitable activities income of £64,923 constitutes £40,000 from Somerset County Council for working with interpreters training and the remaining £24,923 came from our provision of supervision and training services to other refugee organisations.

All funding received has been vital in ensuring that we can continue to be here for our clients, and we would like to thank all donors and funders for supporting us.

Public benefit

The trustees have complied with their duty under the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.

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Trauma Foundation South West

Report of the trustees

For the year ended 28 February 2023

Reserves policy

The reserves policy is reviewed at least every 3 years. The policy in 2022/23 was to hold a financial reserve equivalent to 6 months' expenditure, which amounts to £51,451. This reserves level was deemed both achievable and to be of a sufficient level to ensure continuing operation of the charity. Total unrestricted reserves at 28 February 2023 were £45,294.

Structure, governance and management

Trauma Foundation South West is a company limited by guarantee, incorporated on 20 February 2012 (company number 07956417) and as a registered charity on 16 April 2012 (charity number 1146885). The company was set up under Articles and Memorandum of Association, which established the objects and powers of the charitable company.

Trauma Foundation South West is governed by a board of trustees, who also act as the directors of the company. They formally delegate a variety of functions to management to enable the effective day-to-day operation of the company. The board retain oversight and meet quarterly. Serving trustees at the date the accounts were signed are listed on page 1.

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Report of the Trustees

For the year ending 28 February 2023

Trauma Foundation South West

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Independent examiners

Alos Bristol Limited were appointed as independent examiners to the charitable company during the year and have expressed their willingness to continue in that capacity.

Approved by the trustees on 25 April 2023 and signed on their behalf by

Louise McCabe - Chair

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Independent examiner’s report

To the trustees of

Trauma Foundation South West

I report to the charity trustees on examination of the accounts of the Trust for the year ended 28[th]

February 2023, which are set out on pages 7 to 16.

Responsibilities and basis of report

As the trustees of the charitable company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section 145 of the Charities Act 2011 (‘the2011Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Selman Sheshi FMAAT Certified and Licensed Accountant For and on behalf of Alos Bristol Limited Easton Business Centre Felix Road, Easton Bristol, BS5 0HE Date: 25 April 2023

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----- Start of picture text -----
TRAUMA FOUNDATION SOUTH WEST Charity No 1146885
Company No 7956417
Annual accounts for the period
Period start date 01/03/2022 To 28/02/2023
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Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note
S01
S02
S03
S07
Expenditure (Note 4)
Expenditure on:
S08
S09
S12
S13
S15
S17
S22
Reconciliation of
funds:
S23
S24
Total
Net income/(expenditure) before tax for
the reporting period
Charitable activities
Raising funds
Charitable activities
Recommended categories by activity
Income (Note 3)
Income and endowments from:
Total funds carried forward
Total
Net income/(expenditure) after tax
before investment gains/(losses)
Net income/(expenditure)
Other trading activities
Donations and legacies
Total funds brought forward
Net movement in funds
Unrestricted
funds
Restricted
funds
£
£
F01
F02
38,700
10,000
28,000
36,923
860
Total funds
Prior year
funds
£
£
F04
F05
48,700
60,170
64,923
23,682
860
920
67,560
46,923
114,483
84,772
3,500
55,733
43,669
3,500
3,301
99,402
74,838
59,233
43,669
102,902
78,139
8,327
3,254
8,327
3,254
8,327
3,254
8,327
3,254
11,581
6,633
11,581
6,633
11,581
6,633
11,581
6,633
45,294 45,294
38,661
53,621
3,254
56,875
45,294

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TRAUMA FOUNDATION SOUTH WEST

Charity No 1146885 Company No 7956417

Section B

Balance sheet

Guidance Note
Current assets
Debtors (Note 9)
B07
Cash at bank and in hand (Note 10)
B09
Total current assets
B10
Creditors: amounts falling due within
one year (Note 11)
B11
Net current assets/(liabilities)
B12
Total assets less current liabilities
B13
Total net assets or liabilities
B16
Funds of the Charity
Unrestricted funds
B19
Restricted funds
B20
Total funds
B22
Unrestricted
funds
Restricted
funds
Total this
year
Total last
year
£
£
£
£
7,240
-
7,240
12,005
62,373
3,254
65,627
39,999
69,613
3,254
72,867
52,004
-
15,992
-
-
15,992
6,710
-
53,621
3,254
56,875
45,294
53,621
3,254
56,875
45,294
53,621
3,254
56,875
45,294
53,621
-
53,621
45,294
-
3,254
3,254
53,621
3,254
56,875
45,294

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

Signed by the chair of trustees/directors on behalf of all the trustees/directors

Louise McCabe

Date of approval 23 April 2023

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Section C

Notes to the financial statements

1. Accounting policies

a. Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:

The charity constitutes a public benefit entity as defined by FRS 102.

b. Going concern

The accounts have been prepared on the assumption that the charity is able to continue as a going concern. The charity holds unrestricted, general reserves of £45,294 including a cash balance of £39,999. The trustees consider that the charity has sufficient cash reserves and confirmed funding to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.

c. Change of accounting policy

The accounts present a true and fair view and no changes have been made to the accounting adopted in note 1.

9

Section C Notes to the accounts (cont) Note 2 Accounting policies 2.2 INCOME Recognition of income These are included in the Statement of Financial Activities (SoFA) when:  the charity becomes entitled to the resources;  it is more likely than not that the trustees will receive the resources;  the monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless Offsetting required or permitted by the FRS 102 SORP or FRS 102. Grants and donations are only included in the SoFA when the general income Grants and donations recognition criteria are met (5.10 to 5.12 FRS102 SORP).

In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP).

Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in Legacies the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Government grants The charity has received government grants in the reporting period Gift Aid receivable is included in income when there is a valid declaration from the donor. Tax reclaims on Any Gift Aid amount recovered on a donation is considered to be part of that gift and is donations and gifts treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Contractual income and This is only included in the SoFA once the charity has provided the related goods or performance related services or met the performance related conditions. grants Donated goods are measured at fair value (the amount for which the asset could be Donated goods exchanged) unless impractical to do so. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution.

Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'.

Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable.

Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable.

Donated services and Donated services and facilities are included in the SOFA when received at the value of facilities the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.

Support costs

The charity has incurred expenditure on support costs.

10

Section C Notes to the accounts
(cont)
Volunteer help The value of any voluntary help received is not included in the accounts but is
described in the trustees’ annual report.
Income from interest, This is included in the accounts when receipt is probable and the amount
royalties and dividends receivable can be measured reliably.
Income from
membership
subscriptions
Membership subscriptions received in the nature of a gift are recognised in
Donations and Legacies.
Membership subscriptions which gives a member the right to buy services or
other benefits are recognised as income earned from the provision of goods and
services as income from charitable activities.
Settlement of insurance
claims
Insurance claims are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as
an item of other income in the SoFA.
Investment gains and
losses
This includes any realised or unrealised gains or losses on the sale of
investments and any gain or loss resulting from revaluing investments to market
value at the end of the year.
2.3 EXPENDITURE AND LIABILITIES
Liabilities are recognised where it is more likely than not that there is a legal or
Liability recognition constructive obligation committing the charity to pay out resources and the
amount of the obligation can be measured with reasonable certainty.
Governance and Support costs have been allocated between governance costs and other
support costs support. Governance costs comprise all costs involving public accountability of
the charity and its compliance with regulation and good practice.
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating
property costs by floor areas, or per capita, staff costs by the time spent and
other costs by their usage.
Grants with Where the charity gives a grant with conditions for its payment being a specific
performance conditions level of service or output to be provided, such grants are only recognised in the
SoFA once the recipient of the grant has provided the specified service or
output.
Grants payable without Where there are no conditions attaching to the grant that enables the donor
performance conditions charity to realistically avoid the commitment, a liability for the full funding
Redundancy cost The charity made no redundancy payments during the reporting period.
Deferred income No material item of deferred income has been included in the accounts.
Creditors The charity has creditors which are measured at settlement amounts less any
trade discounts
A liability is measured on recognition at its historical cost and then subsequently
Provisions for liabilities measured at the best estimate of the amount required to settle the obligation at
the reporting date
Basic financial
instruments
The charity accounts for basic financial instruments on initial recognition as per
paragraph 10.7 FRS102 SORP. Subsequent measurement is as per
paragraphs 11.17 to 11.19, FRS102 SORP.

11

Section C Notes to the accounts
(cont)
2.4 ASSETS
Tangible fixed assets These are capitalised if they can be used for more than one year, and cost at
for use by charity least
They are valued at cost.
The depreciation rates and methods used are disclosed in note 14.
The charity has intangible fixed assets, that is, non-monetary assets that do not
Intangible fixed assets have physical substance but are identifiable and are controlled by the charity
through custody or legal rights. The amortisation rates and methods used are
disclosed in note 15.
They are valued at cost.
The charity has heritage assets, that is, non-monetary assets with historic,
Heritage assets artistic, scientific, technological, geophysical or environmental qualities that are
held and maintained principally for their contribution to knowledge and culture.
The depreciation rates and methods used as disclosed in note 16.
They are valued at cost.
Fixed asset investments in quoted shares, traded bonds and similar
investments are valued at initially at cost and subsequently at fair value (their
Investments market value) at the year end. The same treatment is applied to unlisted
investments unless fair value cannot be measured reliably in which case it is
measured at cost less impairment.
Investments held for resale or pending their sale and cash and cash equivalents
with a maturity date of less than 1 year are treated as current asset investments
Stocks and work in Stocks held for sale as part of non-charitable trade are measured at the lower or
progress cost or net realisable value.
Goods or services provided as part of a charitable activity are measured at net
realisable value based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to
occur on the contract.
Debtors (including trade debtors and loans receivable) are measured on initial
Debtors recognition at settlement amount after any trade discounts or amount advanced
by the charity. Subsequently, they are measured at the cash or other
consideration expected to be received.
The charity has investments which it holds for resale or pending their sale and
Current asset
investments
cash and cash equivalents with a maturity date less than one year. These
include cash on deposit and cash equivalents with a maturity of loss than one
year held for investment purposes rather than to meet short-term cash
commitments as they fall due.
They are valued at fair value except where they qualify as basic financial

12

Section C Notes to the accounts (cont)

Note 3 Income
Unrestricted Restricted
Analysis of income funds funds Total funds Prior year
£ £ £ £
Donations Donations and gifts
and legacies: 38,700 10,000 48,700 58,978
-
Total 38,700 10,000 48,700 58,978
Charitable Provision of services
activities: 28,000 - 28,000 23,682
Project Income (Somerset CC) - 36,923 36,923
Total 28,000 36,923 64,923 23,682
Other trading Lettings income
activities: 860 - 860 920
Total 860 - 860 920
TOTAL INCOME 67,560 46,923 114,483 83,580

13

Notes to the accounts (cont)

Section C

----- Start of picture text -----
Note 4 Expenditure
This year Last year
Unrestricted Restricted Unrestricted
Analysis funds funds Total funds funds Total funds
Expenditure on raising funds: £ £
-
Staff costs (note 7.1) 3,158 3,158 2,859 2,859
Staging fundraising events 342 - 342 442 442
-
Total expenditure on raising funds 3,500 3,500 3,301 3,301
Expenditure on charitable activities:
Staff costs (note 7.1) -
8,620 8,620 2,859 2,859
Therapists
23,365 23,365 23,352 23,352
Supervision 1,443 1,443 1,918 1,918
Supervision & training - POS 13,873 13,873 11,907 11,907
Interpreters 3,885 3,885 7,170 7,170
Art therapy - - 8,366 8,366
Group therapy 435 435 4,336 4,336
Assessment 140 140 575 575
- - - -
Total expenditure on charitable activities
43,141 8,620 51,761 60,483 60,483
Expenditure on projects
Staff costs (note 7.1) - 18,182 18,182 - -
Rent and rates - 1,905 1,905 - -
Office costs - 2,366 2,366 - -
Accountancy and bookkeeping - 2,000 2,000 - -
Interpreters - 600 600 - -
Somerset training costs - 8,616 8,616 - -
Total - 33,669 33,669 - -
Support and governance costs
Staff costs (note 7.1 2,997 1,380 4,377 3,812 3,812
Staff training - - 161 161
Rent and Rates 4,240 4,240 4,438 4,438
Insurance 2,358 2,358 185 185
Office costs 133 133 781 781
Legal and professional 6 6 6 6
Accountancy and bookkeeping 2,857 2,857 3,780 3,780
12,592 1,380 13,972 13,163 13,163
TOTAL EXPENDITURE 59,233 43,669 102,902 76,947 76,947
----- End of picture text -----

14

Section C

(cont)

Notes to the accounts

Note 5 Details of certain types of expenditure

Note 6.1 Fees for examination of the accounts Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Independe
nt
Note 6
Net movement in funds
This is stated after charging:
Trustees' remunaration
Trustees' reimbursed expenses
Independent examiner's remunaration:
-Independent examination (including VAT)
Total
Total staff costs
7.2
Average head count in the year
Pension costs (defined contribution
Note 7
Paid employees
7.1 Staff Costs
Salaries and wages
This year
£
1,000
This Year
£
Nil
Nil
0
1000
This year
£
32,570
740
33,310
This year
Number
2
2
Last year
£
1,380
Last Year
£
Nil
0
0
1380
Last year
£
9,252
278
9,530
Last year
Number
1
1

No employee or freelancer earned more than £60k during the current or prior year.

The key management personnel of the charitable company comprise of trustees, the secretary to the trustees (paid as a freelancer), Head of Operations (paid via payroll) and the Clinical Director (paid via payroll). The total remuneration of the key management personnel was £22,167 (2022: £10,429).

Note 8 Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

15

Section C

(cont)

Notes to the accounts

Note 9 Debtors and prepayments
This year
Last year
£
£
Trade debtors 7,240.0
12,005.0
Total 7,240.0
12,005.0
Note 10
Cash at bank and in hand This year
Last year
£
£
Cash at bank and on hand 65,627
39,999
Other -
-
Total 65,627
39,999
Note 11 This year
Last year
£
£
Analysis of creditors - amounts falling due within one year
Trade creditors 6,502
3,652
Payments received on account for contracts
or performance-related grants 3,077
-
Accruals and deferred income 3,773
1,380
Taxation and social security 940
179
Pension 216
108
Other creditors 1,484
1,391
Total 15,992
6,710

Note 12 Related party transactions

There were no related party transactions in the current or prior year.

16