## **Trustees’ Annual Report for the period** ## **From 01/09/2022 to 31/08/2023** ## **Charity name: St Mary’s School Chiddingfold PTA** ## **Charity registration number: 1146859** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils at St
Mary’s CofE Primary School in
Chiddingfold in particular by: 1) Developing
effective relationships between the staff,
parents and others associated with the
school and 2) Engaging in activities or
providing facilities or equipment which
support the school and advance the
education of the pupils| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity organises fundraising events
with proceeds being donated to the school
to advance the education of the pupils and
the facilities which they have available. The
PTA also facilitates communication
between parents and the school| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have considered the guidance
issued buy the Charity Commission in
respect of public benefit and confirm that
the charity complies with the guidance| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity raised funds throughout the
year which, when donated to the school,
enabled the school to purchase equipment,
learning aids, supplement classroom
budgets, undertake school activities,
astroturf part of the playground and other
items which would improve the school for
the benefit of the pupils.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Funds held by the charity at 31 August
2023 were £25,234.57| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity holds reserves to fund working
capital for events, and donates funds to the
school when requested and approved by
the PTA as a committee.
The charity is required to hold £2,000 of
cash with its bank account| |Amount of reserves held|Para 1.22|£25,234.57| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|St Mary’s School Chiddingfold PTA| |---|---| |Other name the charity uses|n/a| |Registered charity number|1146859| |Charity’s principal address|St Mary’s CofE Primary School
Petworth Road
Chiddingfold
Godalming
Surrey
GU8 4UF| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Paula Botting|Trustee/Chair|13 September 2023|PTA| ||Nazim Girnary|Trustee/Treasurer||PTA| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **n/a** ## **Other optional information** **n/a** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Nazim Girnary **Position (eg Secretary,** Treasurer **Chair, etc) Date** 1 June 2024 |**St Mary's School Chiddingfold PTA**
**Income and Expenditure for theyear ended 31 August 2023**|| |---|---| |**Activities During the Year**
**Bank**
**Cash**
**Total**
23/08/2022
19,336.36
3,133.08
22,469.44
Christmas Cards
-
-
-
Xmas trees
403.24
-
403.24
Xmas fair 2022
571.68
1,745.23
2,316.91
Xmas fair Astroturf
264.27
94.73
359.00
Easy fundraising
625.27
-
625.27
Santa Dash
1,923.30
92.50
2,015.80
School Disco
756.20
68.00
824.20
Bedtime stories
(38.30)
-
(38.30)
Wine and book fair
-
-
-
School Production
1,384.72
2,670.50
4,055.22
Production costs 2022
(67.95)
-
(67.95)
Charitable Giving
33.80
-
33.80
Class fundraising
659.50
-
659.50
Benevity
667.45
-
667.45
Bake Sale
1,293.28
804.34
2,097.62
Smarties challenge
222.57
318.54
541.11
Chiddfest 2024
2,500.00
-
2,500.00
Panto
4,812.04
405.00
5,217.04
Contributions
5.19
-
5.19
**Total fundraising**
**16,016.26**
**6,198.84**
**22,215.10**
Class budgets
(2,800.00)
-
(2,800.00)
School Timeline
(1,500.00)
-
(1,500.00)
School Wintershall
(1,100.00)
-
(1,100.00)
School Bulbs
(33.00)
-
(33.00)
School Science Week
(540.00)
-
(540.00)
School Term 1 bake sale 2022/3
(50.00)
-
(50.00)
School Book Week
(999.00)
-
(999.00)
Turkey donation - Bake Sale
(126.70)
-
(126.70)
School Term 2 bake sale 2022/3
(50.00)
-
(50.00)
Support staff presents (x10)
(135.00)
-
(135.00)
School Term 3 bake sale 2022/3
(50.00)
-
(50.00)
Bluetooth Speaker
(169.99)
-
(169.99)
Bank charges
(55.00)
-
(55.00)
Malawi Fund - Xmas Fair
-
(198.00)
(198.00)
Malawi Fund - Panto
(454.73)
451.45
(3.28)
Parent Kind
(140.00)
-
(140.00)
AstroTurf
(11,500.00)
-
(11,500.00)
**Total cost**
**(19,703.42)**
**253.45**
**(19,449.97)**
Cash deposit
5,764.00
(5,764.00)
-
Cash deposit
3,700.00
(3,700.00)
**Total**
**25,113.20**
**121.37**
**25,234.57**
Made up of (27/08/23)
Bank balance 27/08/23
25,113.20
25,113.20
Float for Cake Sale
20.00
20.00
Pettycash
101.37
101.37
**25,113.20**
**121.37**
**25,234.57**
_Check_
_-_
_(0.00)_
_-_|**Income**
**Expense**
**Profit**
-
-
-
1,264.00
(860.76)
403.24
3,395.56
(1,078.65)
2,316.91
359.00
-
359.00
625.27
-
625.27
2,412.50
(396.70)
2,015.80
836.00
(11.80)
824.20
-
(38.30)
(38.30)
-
-
-
8,079.16
(4,023.94)
4,055.22
-
(67.95)
(67.95)
33.80
-
33.80
659.50
-
659.50
667.45
-
667.45
2,097.62
-
2,097.62
567.54
(26.43)
541.11
2,500.00
-
2,500.00
9,471.40
(4,254.36)
5,217.04
5.19
-
5.19| ||**32,973.99**
**(10,758.89)**
**22,215.10**| ||| |**Income/Expenditure**
**2022/23**
Revenue
32,973.99
Cost of Sales
(10,758.89)
**Gross Profit**
**22,215.10**
School donations
(18,622.00)
Other costs
(827.97)
**Net income**
**2,765.13**
-
**Balance sheet as at 31 August**
**2023**
**2022**
Bank balance
25,113.20
19,336.36
Cash balance
121.37
3,133.08
**Net assets**
**25,234.57**
**22,469.44**
Surplus brough forwards
22,469.44
6,591.71
Surplus/(Deficit)for theyear
2,765.13
15,877.73
**Surplus carried forwards**
**25,234.57**
**22,469.44**|| |**Balance sheet as at 31 August**
**2023**
**2022**
Bank balance
25,113.20
19,336.36
Cash balance
121.37
3,133.08|| |**Net assets**
**25,234.57**
**22,469.44**|| |Surplus brough forwards
22,469.44
6,591.71
Surplus/(Deficit)for theyear
2,765.13
15,877.73|| |**Surplus carried forwards**
**25,234.57**
**22,469.44**|| ||| CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report R•port to ih• tru•t• Sl Mary's Sch¢d Cl￿ddingfokd PTA On accounts for th• y•ar •nd•d 31 ￿￿USt 2023 C￿rIty no Ilf any) 1146859 S•t ¢)ut on pag•• I report lo trustees on my exafflination of thg a¢￿Unts ol thg Above arityllhe Trusf) for lh6 ywr ended 31108 12023. As th8 charitys Irusiees. you are f8sponsibl8 for the pr8par8ts¢)n of tho aco)unis in a¢wdanc8 wilh the requirements of the Charities Aci 2011 rthe Aeri. I reF¥Jrt in respect of my examinal*Jn offv Trust's aCAxunis carried out under sedion 145 01 the 2011 Aci in carrwng out my examination, I have lollowed all the applicable Directions given by the Charity Commission urKl•r 1445Xbl of the R•$pon¥lbll1￿M and ba¥Ss of report Independ•nt I ha￿ compknied my èxamination. l o)nfifft that malarial matters hgve •xarnlMrf8 8tstament ryjme to my attentK)n in conneclion examinatw)n which gives me cause lo bglieve that in. ony material respect: the a¢￿unbrmj re(*rds **re rh)t kept in 8ctsxdanc• wlh sedon 130 ol the Charities kl.. or Ihe aco)unts not accThd thè accounting r8o)rd$: or th& ¥ccounis dhl nol comply vrith tho applicable requirernents corKeming Ihe fom and conlenl ofaccounts sel out in the Charities (A￿nts ar￿ Rfjp￿S) R8gulatw$ 2008 other than any requirement that th& 9￿OuntS gN8 a Irue and fiirf wow which is not a matter cws*lere