Company No.07987486 Charity No. 1146853 BASILDON COMMUNITY TRANSPORT SERVICE LTD Trustees, Report and Accounts For The Year Ended 31 March 2024 CONTENTS PAGE Trustees, Annual Report Reference and Adm inistrative details Statement from Independent Examiner Statement of Financla l Activities Statement of Financia I Posltion Notes to the financial statements li 12 13 15 Trustees. Annual Report The trustees have pleasure in presenting their report and accounts for year ended 31 Marth 2024. The report complies with the Charities Act 2011 and the Companies Act 2006, the Memorandum and Articles of Association, the Accounting and Reporting by Charities Statement of Recommended Practice applicable to charitie5 preparin8 their accounts in accordance viith the Financial Reporting Standard 102 (FRS1021 published in October 2019. The report and accounts also comply with and are also prepared to meet the requirements of a directors, report and accounts for Companies Act purpose5. Brief History The charity took tmier the operations of another charitythat had been operating for over 25 years named BDVC on l April 2012. It started trading on 1st April 2012 The charitable companychanged Its name to Basildon Communlty Transport Service on 19th March 2013. Oblectlves and Actlvltle5 In settlng our objectlves and planning our activities, the Trustees have glven caref consideration to the Charity Commission's general guidance on public benefit. All income received by the charlty has been applled to the provlslon of the charitvs 3ims. Our objective5 can be summarised as follows: To provide tran8POrt options for people who fmd mainstream public transport difficult to access due to age, illncss or geogrdphical isolation. To assist tl)e Lhdrilable work of organizations ¢ngagcd in promoting social benefits tor such person8 through the provision of approptiaie transport solution.s. To hclp minimize social exclusion, by providing aftordable mobility acccssible transport solution5 to nccdy individu818. aiid also providc sustafftable transport solutions lo the community statutory organizations. The main activities were as follows., Dial a Ride ScrviLC - designed t'or the residcnltrp of Bdsildon who are unablc Lo 1￿C¢ss a standard vehicle due to a di.s&bility. Minibus Bruk¢r£ig¢ - consists of a pool of vehicles, providing groups with all opti(M of using a vehicle when required without the expen.se of owning and rnnning a vehicle themselvcs. Social Car Schcmc - a scrrficc providing local joumeys for residents who can access standard vchi¢le bui are unable to use public transport, this since covid is no longer provided du¢ to a lack of volunteers but we actively trying lo recrnit. To provide services promoting mobility and gen¢ral hedlth wellbeing. To providc wbcclchair loan and tocnail cutting scrvicc at an aft"onlabl¢ Cost Achlevements and Performance In the ￿e1ve months leading up to 31 March 2024 we achieved the following (2023 figures are shown in brackets}'. 517 (487) individual members benefitted from our activities 18{28) group members, giving other charitable organisations access to transportation forthelr events 22221 (13194} pa&genger journeys for the residents of BasildDn Provided To¢nail cutting service 1757 times (1374) Flnanclal Revlew This financial year produced an overall Loss of £8,446 12023 £51,891). Income totalled £441,168 {2024 £319,683) and expendlture £449,61412023 £371,574) Reserve Policy '. Our current policy 15, in normal circumstances, to aim to maintain our reserves to provide nine months of cover. However, in the last year, the level of General Funds of £248,905 expressed a5 expenditure of £449,614 equates to 6.64 months ( last year 10.17 months ) Given the current economic clirnate, and with the continuing uncertainty of the level of future funding, the Trustees feel that the maintaining of a high level of rese rve5 15 prudent. Trustees believe that the reserves, as set out in this report, will provide suff icient resources to provide sufficient working capitsl for our needs and allow us not only to maintain the existing services but also to implement our plans to move to a lowlzero emission vehicles Operatlng Envlionment Thisyear we incurred increasedc05ts including high vehicle maintenance cost due to the age of some of our fleet. Also, most of the stsff had increases following government guidelines regarding the minimum wage. We were fortunate to receive a donation of £50,000 from Age Concern Essex when this charity ceased trading. Immedlate Challen8es The Trustees of Basildon Community Transport believe that, however challenging current conditions are, the Charity provides an essential, viable service to the local community 3nd will continue to do so over many years to come. The Future The current flnanclal year is likely to remain extremely unpredictable, and therefore immensely challenging for the Charlty. The Trustees have 3 policy of replacing vehicles once they approach the end of their serviceablelife, particularly when the costs of maintsiningthe vehScles becomes significantly more expensive. The Trustees plan to replace the fleet of diesel busses currently in service, wlth low/zero emlsslon vehlcles and so are placlng an order for one bus for dellvery sn late 2025. Key Operatln8 Rlsks The Trustees have a duty to Identlfy and revlew all rlsks to whlch the Charlty Is exposed { positive and negative l and carryout this duty and ensure approprlate controls are in place and any necessary action is tsken to mitigate such negative risks. These include strong governance, together with clear operating procedures and, where necessary, focussèd tralnlng. There are any number of risks to the operating assumptions listed above. These include, but are not Ilmited to, the followlng: l. Our assumptions on ongoing funding from Essex and Basildon Councils are misplaced. Trustees believe that the reserves, will be sufficient to maintain the existing services, Unexpected expenditure would mean that our reserves would fall at a faster rate than a ntlclpated, Structure, Governance and Management The compary is governed by its Memorandum and Articles of Association incorporated on th 13 March 2012 The directors of the cornpa ny are also charity trustee5 for the purposes of charity law and under the companils Articles are known as members of the Management Committee. The Management Comrnittee,together with the Chief Executive Officer, meetat leastfour times a year. The Management Comrnittee is responsible for the strategic direction and policy of the charity. New trustees are either advertised for in the IcKal press or introduced via networking and all applicants are interviewed. Skills matching forms an important part of the selection process. The Chlef Executlve Officer is responsible for the day-to-day operational management of the Charity. At the start of the financial year, the Company employed three full time staff: one admin 2 minibus drivers, 2 part time minibus drivers and 4 part time admin. The Chief Executive Officer is on a consultant basis shared in partnership working with Brentwood Community Transport. In additlon to their 5trateglc and governance roles. the trustees support the operatlons and the Chief Executive Officer through supervision and appllcatlon. Company Information Trustees Employees Clive Poel Grahame Poel Anthony Cole Chairman Treasurer Robert Agius Driver Lynn Barden Driver Brian Baker Driver Peter Baker Drlver Brian Bateman Driver Lisa Beavis Driver stephen Brownsdon Driver Alan Churms Driver Anthony Crawley Driver Debbie Desborough Toenail Cutter Danlca Dalv Administrator Kylie-Rae Evans Administrator Victoria Marie NicholasAdministrator Kerry Owers Administrator Kylle-Rae E1123beth Parkin Administrator Emma Quick Administrator Gwyneth Rust Toenail Cutter Jamie Reed Driver Anthony Toulson Driver Stewart Tyler Driver Sara h West Toenail Cutter Christopher Winn Driver Sharon Wornham Administrator Consultant Tlna Tlckner Chief Executive Officer shared wlth Brentwood Community Transport Company Information (continued) Charlty Number Company Number 1146853 07987486 Registered Office & Principal Office The George Hurd Centre 151 Floor, Audley Way Basildon Essex SS14 2 FL Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent MEIg 4JQ Barclays 8ank PIC PO Box 544 54 Lombard Street London EC3V gEX Virgin Money Jubilee House Gosforth Newcastle upon Tyne NE34PL Aldermore Bank PIC I" Floor Block B Western House Lynch Wood Peterborough PE2 6FZ Metro Bank PIC One Southampton Row London WC18 SHA Cambridge & Counties Bank Limited Charnwood Court New Walk Leicester LEI 6TE Nationwide Building Society Nationwide House Plpers Way Swindon SN38 INW Independent Examlner John Eke F.C.l.E, Soarvlew 4 Stsble Court Malborough Devon. TQ7 3FB Sincere thanks 80 to all of our stsff and everyone who has contributed to the success of the organisation. with a special thank you to our volunteers- Volunteer David Simms Daphne Andrews Signed by order of the Trustees. Cllve P Ch an io Independent Examiner's Report to the Trustees of Basildon Communlty Transport Service Limited ('the company.) I rcport lo thc charity trustet% on tny exarnination of th¢ accounts of th¢ company for the year ended 31 si March 2024, which are set out on pages 12 to 21. Respoll5ibllities and basis of report As the charity's Tru*¢s of the comEwiy (and also its directors for the purposes of company law) you ar¢ responsible tor the preparation of the acuounLs in accordance with the rcquircmcnts of Th¢ Companies Act 2006 ('the 2006 Act,) Having satisficd mybcifthtil th¢ a￿Out￿ arc not requiredto be audited under ParL L6 of the 2006 Act and are eligible foi indcpcndcnt examinatirm, T report in resrtct of my examination of your charity's accounts under scclion 145 of the 2011 Act. In carrying out my cxamirwtion I have followedthegelleral dirwtions given by thc Charity Lommission under section 145 (5)(b) of thc 201 l Act. Jndependent eiaminer's statement As thc charity's incomc exceedcd£25O,01)O your cxamincr must bc ol mLThlK-ruf a bixly listed in Secti(￿ 145 of th¢ 2011 ACL T confim that I am qualitiedto undertake the exaniination by bcinga mLmber and Fellowot-the AssoLi*itiiTrii of Charity Independent Eixaniiners, wbich is one of the list¢d budies. I hai'e completed niy examination and Lvnfirm that no m8ttet's have conie to my attenlioii iii CQlln¢ctivn with the examination giving me ¢ause to believc: l. Accountingrecordswercnot kcpt in rcspect of the Company as required by Secti￿ 386 of thc 2006 A¢t; or The accounts do not accord with thos¢ rccords. or 3. Th¢ dccounts do not comply with th¢ accounting requirem¢nt&' ofseL'tion 145 of the Charities Act 2011 other than any requirunL%]i that the accounts Bive a 'true and fair view. which is nvt il matter Lunbider¢d as part ot an independenl examinatioTL' or 4. The accounts have not bcen pr¥pared in accordancc with the meihods and principles of the Statement of ReLiJIMniendedPraciiceforaccounting dnd rtipurtingby Lharities applicableto charitic5 prcparingthcir a￿>Unts in accordancev4ith the Financial Rcporting Standard applicable in the UKandRepublic of Ireland (FRS 102) I haire nn concerns and have come aLruss nu vther matters in crjnnectian with the examuiation tu whiLh attention should be drawTr in tliis rctK)rt iti ordLT to ¥nabl¢ a proper understanding nf the accounts to be reached. Date 19th November, 2024 Slgned John Robert Eke Fellow of the Association of Charlty Independent Examiners Soarview. 4 Stable Court, Malborough, Devon TQ7 3FB Statement of Flnanclal Actlvltles for the Year Ended 31 March 2024 Unrestrlcted Funds 2024 2023 Further Detalls Income and endowments from: Donations and legacies Charita ble Activities Investments 51,171 382,948 7,049 183 316,629 2,871 Total Expenditure on: 441,168 319,683 Raising Funds Cha ritable activities Other 449,614 371,574 Total 449,614 371,S74 Net Income (Expenditure) 18,446) 151,891) Transfers between funds Net Movement in Funds 18,446) {51,891) Reconclllatlon of Funds: Balances b/f 375.838 427,729 Balances clf 367,392 375,838 Thls SOFA Incorporates an Income and Expendlture account as requlred under the Companles Art 2006. 12 Statement of Financlal Posltion as at 31 March 2024, Further detalls 2024 2023 Flxed Asset Tangible assets 111,488 55,585 Current Asset Debtors Cash at bank 3S,218 272 312 307,530 73,006 296 638 369.644 Credltors Amounts fallin8 due wlthln one year 151,6261 {49,391J Total Current Llabllltles 151,6261 (49,391) Net Current Assets 255,904 320,253 Total Assets less Current Llabllltles 367 392 Represented by Funds and Reserves: Restricted Funds Unrestrlcted Funds: Designated Fixed Assets Fund General Funds Transport Comrnunity Activities 111,488 55,585 115,821 140,083 219,188 101,065 Total Charity Funds 367 392 375 838 13 These financlal statements have been prepared In accordunce with the speclal provlslon5 for smoll ¢ompanie5 under Part 15 of the Companies Act 2006 ond with Finondal Reportlng Standard 102 For the year ended 31/03/2017 the company was entltled to exemptlonArom audit under Sertlon 477 of the Componles Art 2006 relatlng to small companies the members have nol required the company to obiain an audit of its accounts for the year in question in accordance with scction 476, the dircctors acknowledge their responsibilities for complying with the requirements of th¢ Act with rcspecl to accounting records and the prepardtion of accounts Th¢ notes on pages 15 to 20 form part of these financial statements Thls report and financial statements were approved by the members of the committee on 1$ November 2024 and are signed on their behalf by. Ive Poel (Chairman) Company Registration Number: 07987486 ahay)e"Voel (Treasurer) C￿tY Number; 1146853 14 Notes to the Financial Statements Year Ended 31 March 2024 Accounting Policies Basss of accountlrbg The flnanclal statements have been prepared under the historical cost convention, and in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities and comply with the Memorandum and Articles of Association of the Company and the Companies Act 2006. Income and endowments Income from donations and grants, Including capital grants, is recognised when there is evidence of entitlement, receipt is probable and its amount can be measured reliablyi except as follows: al when donors specify that donations and grants given to the charity has a time related condition and must be used in future accounting periods, the income is deferred until those periods. b) when donors Impose pre-conditlons which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met. When donors specify that donations and grants, inc5uding capital grants, are for a particular restricted purpose, which do not amount to pre-conditions regarding entitlement, this income is included in incoming resources as restricted funds when receivable. Expendlture All expenditure is accounted for on an accruals basis.VAT is generallynot included in expenditure as VAT is recoverable on the basis that passenger transpoTt is zero-rated, Some expenditure, however, is outside the scope of VAT and as this VAT is not recoverable it is included in expenditure. Governance These costs which are included within expenditure on Charitsble activities relate to complian with statutory requirements. 15 Depreciation Major expenditure on tangiblefixed assets costin8 over £5CKJ will be capitalised. The cost of other items is wrltten off as incurred. Depreciation is calculated so as to write off the cost of the asset, less its estlmated residual value, over the useful economic life of that asset on a 5traight-line basis as follows: Annual Rate Wheelchairs Motor vehicles 20% Taxation The company 15 3 charlty Within the meaning of section 505 of the Income and Corporatlon Taxes Act 1988. Accordinglyi the company can claim rellef frcm taxation In respect of Income or capitsl galns recelved, to the extent that such income or gains are applied to exclusively charitatrle purposes. The majorityof our transportation income is zero rated with regard to VAT. This is in line wlth VAT Notice 744A March 2002 which allows zero rating when the vehlcles used aredeslgned or adapted to carry not less than ten passengers. 2. Income and Endowments from Charitable Activities Unrestricted 2024 Total 2024 Total 2023 Grants Fares & Contracts Membershlp Other Total 181,992 180,260 8,498 181,992 180,260 8,498 182,867 121,294 7,159 382 947 316 629 16 Grants Unrestricted Total 2024 Total 2023 General (Essex County Council 8asildon Borough Council Community Transport Community Activities Grant 103,367 103,367 103,367 52,625 26,000 52,625 53,500 26,QMJO 26,000 181992 181992 182 867 Fares and Contrarts 2024 2023 Toenail Cutting Services Fares (section 19) Concessionary Fares (section 22) NHS Bus Route 24,649 3,391 84,224 21,392 4,432 72,955 180 260 121294 2.3 Other Incoming Resources 2024 2023 Bus Services Operating Grant JRS Furlough 12,197 5,309 17 Expendlture on Charltable Activities 2024 2023 Transport Comm. unlty Stsff Costs Volunteer reimbursements Premises Vehlcle runnlng costs: HirelLe3sln8 Maintenance Fuel Other Bank charges Legal & Professlonal Covld Costs Office: ststionery & Prlntlng ComputL¥r costs Sundry Expenses Independent Examination Depreciation 200,131 53,003 253.134 228,817 165 55 220 2,504 84,638 21,570 20.725 303 6,563 84,638 21.570 20,725 303 8.750 60,3S2 27,032 13,329 324 1,455 2,187 1,635 10.703 4,282 3(XJ 35,240 545 2,180 10,703 11.215 4(N) 35,776 1,248 9,896 6,922 908 18,787 6,933 100 536 Total 386 255 371 Staff Costs: Gross Salaries Employer Nl Employer Pension Training/ CRB Consultancy 199,730 3,901 2,966 1,130 178,997 2,972 1,739 760 228.817 Staff Nos: 2024 FfE 2023 FfE Full time Part tlme Total 16 18 16 18 18 Tangible Assets Wheel Chairs & Equlpment Motor Vehlcles Total Cost As at start of year Additions 203,473 209,837 144,839 8.474 292,832 301,306 209,837 Sold Balance at year end 137,561) 255,271 137,561) 263,745 &474 2CV3,627 Depreciation As at start of year Sold 147,948 { 37,5611 154,042 (37,561) 135,255 Charge in year A5 at year end 536 6,630 145.627 152,257 154,042 Net Book Value 109,644 111,488 55,585 Debtors 2024 12,913 10,519 2,124 2023 34,492 24,593 5,309 Trade debtors Other debtors- Vat -BSOG Prepayments 19 CreditOTS: Amounts falling due within one year 2024 26,448 19,651 2,211 2023 30,666 14,033 1,950 Trade creditors Other Payroll taxes, social security & union fees Deposlts 7. Movement In General Funds Communlty Actlvftles Transport Bought forward l Aprll 2023 Income 219.188 337 007 101,065 556,195 205,226 Expenses 86 169.940 141,867 Transfer Fixed Asset Fund Carrled Forward 31 March 2024 115 821 140 083 20 8. Movement of Funds Unrestrlcted Funds General Designated Funds Fixed Assets Fund Total Funds Brought forward 01 April 2023 Incomin8 Resources Expenditure Transfer Transfer this year depn. Carried forward 320,253 441,168 {449,614) {91,679) 55,585 375,838 441,168 {449,614) 91,679 255 904 367 392 Transfers are in respect of changes to the Designated Fixed Assets Fund in respect of the Increase In Flxed Assets and the depreclatlon charge for the year £35,776. Capltal Commitments The purchase of one bus had been contracted. 21