## **Doncaster Pride – Chair’s Report to AGM** ## **October 2023** Year two – Elmfield Park and what a great event we had! The budget as always a challenge and some changes in the sponsor line up meant we took a little time securing the funds required to deliver what was our biggest event to date. The numbers swelled to around 15,000 visitors and the challenges grew. We also faced the challenge of delivering this Pride knowing we’d already started the planning and negotiations for UK Pride next year in 2024. Changes to the layout from 2022 worked well and the event ran smoothly, with the exception of an extreme religious protest inside the Park during the event – with the help of massed security and the police it went without incident, but did take a lot of time dealing with it. highlights of 2023 - Great layout and engagement - A great day for the sponsors and the opportunity to show the new ones what we can do - in advance of the UK Pride year. - The introduction of Youth Pride – which was well received. - As always the volunteers ## Improvements required for 2024 - Security – particularly bag searches need to improve - Perimeter fence breaches need to be addressed - Overnight security needs to be tightened - On site parking requires a rethink ## Requirements for 2024 - Site arrangements need to be carefully considered - Opportunity to move to Town Field needs to be considered carefully - Fund raising needs to start early as the funds required for UK Pride will be challenging - Strengthen the planning process - Strengthen the team to meet the challenge ahead Its fair to say what is coming is a huge challenge, and one that we, as a team, will face with the usual commitment and dedication. It is remarkable to look at the growth and impact of the event some 16 years after the first event and reflect on the achievements of the many people that have given their time over years to bring us to the brink of UK Pride Host City. Jenny **----- Start of picture text -----**
Charity Name No (if any)
Doncaster Pride 1146814
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 06/04/2022 05/04/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants & Awards - - -
Donations & Sponsers 40,630 - 40,630 14,528
Market Stall / Vans 6,450 - 6,450 400
VIP Tickets 3,539 3,539 172
Collection Tins 714 - 714 54
Merchandice Sales 871 - 871 -
Bank Interest - - -
Hire of Vehicle - - 700
Refund 530 - - 530 -
Sub total (Gross income for
52,734 - - 52,734 15,854
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 52,734 - - 52,734 15,854
A3 Payments
Book Project - - -
Parade 532 - 532 -
Bespoke Tricycle - - 697
Insurance 1,448 - 1,448 196
Postage & Stationery - - 10
Signage, Advertising & Website 3,441 - 3,441 1,041
Software 439 - 439 66
Wrist Bands 26 26 -
Conferences - 49
Stage Lighting / Sound 15,867 - 15,867 -
Venue Hire / Security 5,400 - 5,400 1,163
Stage Acts 6,430 - 6,430 2,820
Backstage Area 1,407 - 1,407 100
Ticket Refunds - - 75
Travel / accommodation 792 - 792 469
Misc Items 6,357 - 6,357 1,950
Equipment Hire 15,218 - 15,218 2,291
Laptop - - 1,009
First Aid 1,774 1,774 -
Transfer to Petty Cash - - 14
Sub total [ 59,131 ] - - 59,131 11,949
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 59,131 - - 59,131 11,949
Net of receipts/(payments) - 6,398 - - - 6,398 3,905
A5 Transfers between funds - - -
A6 Cash funds last year end 14,985 - 14,985 11,080
Cash funds this year end 8,588 - - 8,588 14,985
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CCXX R1 accounts (SS) 19/09/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Cash At Bank 8,576 -
Petty Cash 12
- - -
Total cash funds 8,588 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the Computer Equipment Unrestricted 295 -
Computer Equipment Unrestricted 1,009 -
Bespoke Tricycle Unrestricted 697 -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name approval
**----- End of picture text -----**
CCXX R2 accounts (SS) 19/09/2023 2 **Independent examiner's report on the accounts** **Report to the trustees/** Charity Name Doncaster Pride **members of On accounts for the year** 6[th] April 2023 **Charity no** 1146814 **ended (if any) Set out on pages** Pages 1 & 2 CC16a Report (remember to include the page numbers of additional sheets) **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently statement below. - **Independent** In connection with my examination, no matter has come to my attention - **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|**Date:**|8thSeptember 2023| |---|---|---| |||| |||| ||Christopher Hoyland|| |||| |||| 1 **March 2012** **IER** **Address:** Bentley Resource Centre High Street, Bentley Doncaster. DN5 0AA ## **Section B Disclosure** 2 **March 2012** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 3 **March 2012** **IER**