2023-08-31-accounts

Trustees' Annual Report for the period From Period start date T Period end date 01 09 2022 o 31 08 2023 Reference and administration details

	Charity name			BerkoAstro at Ashlyns School	BerkoAstro at Ashlyns School	BerkoAstro at Ashlyns School
	Other names charity is known by			BerkoAstro
	Registered charity number (if any)		1146798
	Charity's principal address			Ashlyns School
				Chesham Road
				Berkhamsted, Herts.
				Postcode		HP4 3AH

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1	James Shapland			Ashlyns GoverningBody
	Julie Laws			Ashlyns GoverningBody
2	Charlotte Spooner			Berkhamsted Raiders Charity Football Club
3	Julia Bastiman			Berkhamsted Raiders Charity Football Club
4	Peter Shell			Ashlyns GoverningBody
5	GaryIllingworth	Chair		Independent
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

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1 June 2024

	Names of the trustees for the charity, if any, (for example, any custodian trustees)	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name	Dates acted if not for whole year
	Howard Wells	Resigned 18th September 22

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Bank	CAF Bank	25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
Name of chief executive or names of senior staff members (Optional information)
N/A
Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document	Deed of Trust
(eg. trust deed, constitution)
How the charity is constituted	Trust
(eg. trust, association, company)
Trustee selection methods (eg. appointed by, elected by)	By a resolution of the trustees at a special meeting. New trustees are appointed for 3 years. Minimum of 3 trustees.
Additional governance issues (Optional information)
Youmay chooseto include additional information, where relevant, about:	All trustees give their time voluntarily and receive no remuneration or other benefits. Drawing Trustees from both organisations, with an independent chair reflects the working partnership the school and the club has developed to
●policies and procedures	enhance sporting provision for the community and the school. This
adopted for the induction and	working relationship is set out through a Partnership Agreement – the
training of trustees;	facilities referred to in this agreement are the floodlit 3G pitch and
●the charity’s organisational	meetings rooms in the Paul Beard Centre (PBC)
structure and any wider
network with which the	The administration of these facilities is monitored by the Trustees made
charity works;	up of representatives of both organisations. In addition to this, the activity
●relationship with any related parties;	of the facility is monitored by the Football Foundation (FF) on a yearly basis through a Monitoring & Evaluation form.
●trustees’ consideration of major risks and the system and procedures to manage them.	The 3G pitch is available during the day for school use and community use after school hours. This has enhanced curriculum time and enabled the club to develop, continual growth and offering a more comprehensive offer.
	Links with other clubs have been developed to enhance community
	involvement. Hiring the facility to other organisations ensures the long
	term viability of the facility and enables us to build a sinking fund for pitch

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2 June 2024

	and fence replacement. The success of the facility is due to the mutual respect and common goal of both organisations, which is reflected in the Partnership Agreement. The Sinking Fund is held in a ring fenced CAF account set up in May 2013.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
	To provide or assist in the provision of facilities for recreation or other leisure time occupation at Ashlyns School or in the local community.
	In planning and conducting our activities for the year we have had due regard to the Charity Commission’s guidance on public benefit. The main activity related to BerkoAstro is a 3G pitch and meeting rooms which provide an affordable facility for local clubs at a beneficial rate compared to nearby local commercial facilities. The activities related to the facilities are’ ● In addition to clubs block booking of the 3G pitch the Facility Manager and Raiders liaises with local clubs to offer off peak availability during times grass pitches aren’t available, so clubs can still play matches within leagues. ● Commercial organisations hire the pitch to offer a 6-a-side adult football leagues which has now been extended to Sundays. ● The pitch has enhanced the curriculum on offer at the school and provided an area to offer sporting lunchtime activities. Inter-school matches held on the pitch increase participation by students in local leagues. ● Girls’ football is increasing year on year as we have extended our partnership with Arsenal Ladies

Additional details of objectives and activities (Optional information)

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3 June 2024

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D

Achievements and performance

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June 2024

4

• Raiders and the school through BerkoAstro have worked in

• Summary of the main partnership to make the facility a success, affordable and

• achievements of the charity accessible to a wide range of users.

• during the year ● The facility has helped Raiders to increase the number of teams, offering extended use to the local youngsters. The PE department has increased its offer of extra-curricular activities and participation in leagues.

• ● The PBC opened in September 2012 continues to enhance the overall facilities as well as increasing income which has been reinvested back into the facility.

• ● The trustees work closely with the school maintenance team to ensure the facilities are maintained to a high standard.

• ● Girls football continues to increase year on year. ● Replacement surface enhanced usage. ● Enhancement of fencing. ● Extra storage space around the pitch.

Section E

Financial review

We aim to rebuild the reserve fund over time to cover the future Brief statement of the investment needed for replacement of the 3G surface and fencing. The charity’s policy on reserves amount set aside is based on the assumption that the current new surface will last a minimum of 10 years. The carpet was replaced during August 2021 and the sinking fund is being rebuilt over the next 10 years. Details of any funds materially N/A in deficit

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June 2024

5

Further financial review details (Optional information)

Our main source of funds is from the hire of the facility for use as outlined You may choose to include in the Objectives and Activities above. additional information, where The majority of income is applied to the running costs of the facility and relevant about:

The majority of income is applied to the running costs of the facility and the reserve fund outlined above. Any excess is used to enhance any sporting facilities on the school site and to support Raiders development.

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The coming year will focus on the success of the current year with an aim to continue to offer the activities as outlined above.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Julie Laws

Position (eg Secretary, Chair, etc) Trustee

Date June 2024

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June 2024

	Berko Astro at Ashlyns School Charity Name	Berko Astro at Ashlyns School Charity Name	Berko Astro at Ashlyns School Charity Name	1146798 No (if any)	CC16a
	Receipts andpayments accounts
	For the period from	01/09/2022	To	31/08/2023
Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Football Season Usage: September to April	70,800	-	-	70,800	73,259
Out of Season Usage: May to August	19,135	-	-	19,135	17,841
Vending income	527	-	-	527	668
Catering sales	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
Sub total(Gross income for AR)	90,462	-	-	90,462	91,768
A2 Asset and investment sales, (see table).
	-	-	-	-	-
	-	-	-	-	-
Sub total	-	-	-	-	-
Total receipts A3 Payments
	90,462	-	-	90,462	91,768
Ashlyns Finance & Admin	1,500	-	-	1,500	1,500
Sports & Facilities Manager	3,233	-	-	3,233	2,812
A2FStaff	4,392	-	-	4,392	3,764
School overheads	1,676	-	-	1,676	1,676
Telephone/Planet Numbers	183	-	-	183	212
Bank costs	61	-	-	61	300
IT costs	44			44	350
Insurance	2,700	-	-	2,700	2,500
Legal and Professional	359	-	-	359	346
Weekly Pitch inc Brushing	7,200			7,200	7,518
Occasional Maintenance Items Equipment Electricity/Floodlights running costs	395			395	1,682
	415			415	2,550
	20,679			20,679	6,408
Floodlight lamp clean, maintain and replace	2,217			2,217	-
Gas Cleaning Cleaning materials/supplies	15			15	135
	2,000			2,000	2,000
	70			70	63
Equipment leasing	2,930			2,930	7,477
Catering consumables	-			-	229
Catering equipment	1,280			1,280
Health & safety compliance	-			-
Training/first aid	-			-
Caretaking costs	-			-
Building maintenance	767			767
				-
				-
				-
	-	-	-	-	-
**Sub total **	52,116	-	-	52,116	41,523
A4 Asset and investmentpurchases, (see table)
Carpet Replacement Fund	32,346			32,346	44,246
Fence Replacement Fund	3,000			3,000	3,000
Road Replacement Fund	3,000			3,000	3,000
Berkhamsted Raiders	-	-	-	-	-
Ashlyns School	-	-	-	-	-
**Sub total **	38,346	-	-	38,346	50,246
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
	90,462	-	-	90,462	91,769
	-	-	-	-	- 0
	36,293	-	-	36,293	- 160,965
	124,346	-	-	124,346	266,066
	160,639	-	-	160,639	105,101

CCXX R1 accounts (SS)

21/02/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	CAF Gold account	125,245	-	-
	Ashlyns account	35,346	-	-
	CAF Platinum account	-
	CAF Cash account	48	-	-
	Details Total cash funds (agree balances with receipts and payments account(s))	160,639	-	-
		OK	OK	OK
		Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
			-	-
			-	-
			-	-
			-	-
			-	-
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
			-
			-
			-
			-
			-
	Signature	Print	Name
				Date of approval

CCXX R2 accounts (SS)

21/02/2024

2

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trusteesl members of Berko Astro at Ashlyns School On accounts for the year ended 31 August 2023 Charity no Ilf any) 1146798 Set out on pages I report lo the trustees on my examination of the accounts of the al)ove charity I'lhe Trust") for the year ended 3110812023. Responsibilitles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l. I report in respect of my examination of the Trust's ac￿unIS carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable DireclK)ns given by the Charity Commission under section 14515llbl of the Act. I have completed my examination. I confirm that no material matters have come lo my allenlion lolher than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect accounting records were not kept in a¢cordance with section 130 of the Act ol the ?￿oUnt5 do not accord with the accounting recoids Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: 21 February 2024 Name: Gavin James Relevant professional qualificatlonlsl or body Ilf any}". ACCA. AAT Address: Stewarts Accountants Ltd 271 High Street, Berkhamsled, Herts HP4 1AA