2022-08-31-accounts - Berkoastro At Ashlyns School

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	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod	for theperiod
	From		Period start date			T o		Period end date
			01	09	2021			31	08	2022

Reference and administration details

Charity name		BerkoAstro at Ashlyns School	BerkoAstro at Ashlyns School

Other names charity is known by		BerkoAstro

Registered charity number(if any)	1146798

Charity's principal address		Ashlyns School
		Chesham Road
		Berkhamsted, Herts.
		Postcode	HP4 3AH

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
1	James Shapland		Ashlyns GoverningBody
	Julie Laws		Ashlyns GoverningBody
2	Charlotte Spooner		Berkhamsted Raiders Charity Football Club
3	Julia Bastiman		Berkhamsted Raiders Charity Football Club
4	Peter Shell		Ashlyns GoverningBody
5	Howard Wells	Chair	Independent
6
7
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10
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12
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14
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19
20
	Names of the trustees for the charity, if any, (for example, any custodian trustees)

TAR

1 June 2023

	Name	Dates acted if not for whole year
	Howard Wells	September 22


Names and addresses of advisers (Optional information)
Type	of adviser Name	Address
Bank	CAF Bank 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ



Name of chief executive or names of senior staff members (Optional information)
N/A
	Section B Structure, governance and management
Description of the charity’s trusts
	Type of governing document	Deed of Trust executed on 5/4/2012
	(eg. trust deed, constitution)
	How the charity is constituted	Trust
	(eg. trust, association, company)
	Trustee selection methods (eg. appointed by, elected by)	By a resolution of the trustees at a special meeting. New trustees are appointed for 3 years. Minimum of 3 trustees.
Additional governance issues (Optional information)
Youmay chooseto include additional information, where relevant, about:		All trustees give their time voluntarily and receive no remuneration or other benefits. Drawing Trustees from both organisations, with an independent chair reflects the working partnership the school and the club has developed to
●policies and procedures		enhance sporting provision for the community and the school. This
	adopted for the induction and	working relationship is set out through a Partnership Agreement – the
	training of trustees;	facilities referred to in this agreement are the floodlit 3G pitch and
●the charity’s organisational		meetings rooms in the Paul Beard Centre (PBC)
	structure and any wider
	network with which the	The administration of these facilities is monitored by the Trustees made
	charity works;	up of representatives of both organisations. In addition to this, the activity
●relationship with any related parties;		of the facility is monitored by the Football Foundation (FF) on a yearly basis through a Monitoring & Evaluation form.
●trustees’ consideration of major risks and the system and procedures to manage them.		The 3G pitch is available during the day for school use and community use after school hours. This has enhanced curriculum time and enabled the club to develop, continual growth and offering a more comprehensive offer.
		Links with other clubs have been developed to enhance community
		involvement. Hiring the facility to other organisations ensures the long
		term viability of the facility and enables us to build a sinking fund for pitch
		and fence replacement.

TAR

June 2023

The success of the facility is due to the mutual respect and common goal of both organisations, which is reflected in the Partnership Agreement. The Sinking Fund is held in a ring fenced CAF account set up in May 2013.

Section C Objectives and activities	Section C Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
	To provide or assist in the provision of facilities for recreation or other leisure time occupation at Ashlyns School or in the local community.
	In planning and conducting our activities for the year we have had due regard to the Charity Commission’s guidance on public benefit. The main activity related to BerkoAstro is a 3G pitch and meeting rooms which provide an affordable facility for local clubs at a beneficial rate compared to nearby local commercial facilities. The activities related to the facilities are’ ● In addition to clubs block booking of the 3G pitch the Facility Manager and Raiders liaises with local clubs to offer off peak availability during times grass pitches aren’t available, so clubs can still play matches within leagues. ● Commercial organisations hire the pitch to offer a 6-a-side adult football leagues which has now been extended to Sundays. ● The pitch has enhanced the curriculum on offer at the school and provided an area to offer sporting lunchtime activities. Inter-school matches held on the pitch increase participation by students in local leagues. ● Herts FA hold training courses using meeting rooms in PBC and the pitch. ● Girls’ football is increasing year on year as we have extended our partnership with Arsenal Ladies ~~●~~ ~~Due to COVID-19 restrictions the facility has been closed for part~~ ~~of the year from mid September 2020 to April 2021 and therefore~~ ~~the Charities activities and income has significantly reduced.~~

Additional details of objectives and activities (Optional information)

TAR

3 June 2023

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D

Achievements and performance

TAR

June 2023

Summary of the main achievements of the charity during the year

Raiders and the school through BerkoAstro have worked in partnership to make the facility a success, affordable and accessible to a wide range of users.
● The facility has helped Raiders to increase the number of teams, offering extended use to the local youngstersThe PE department has increased its offer of extra-curricular activities and participation in leagues.
The PBC opened in September 2012 continues to enhance the overall facilities as well as increasing income which has been reinvested back into the facility.
The trustees work closely with the school maintenance team to ensure the facilities are maintained to a high standard.
● Girls football continues to increase year on year. ● Replacement surface enhanced usage. ● Enhancement of fencing. ● Extra storage space around the pitch.

Section E Financial review We aim to rebuild the reserve fund over time to cover the future Brief statement of the investment needed for replacement of the 3G surface and fencing. The charity’s policy on reserves amount set aside is based on the assumption that the current new surface will last a minimum of 10 years. The carpet was replaced during August 2021 and the sinking fund is being rebuilt over the next 10 years. Details of any funds materially N/A in deficit

TAR

June 2023

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Our main source of funds is from the hire of the facility for use as outlined in the Objectives and Activities above.

The majority of income is applied to the running costs of the facility and the reserve fund outlined above. Any excess is used to enhance any sporting facilities on the school site and to support Raiders development.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F

Other optional information

The coming year will focus on the success of the current year with an aim to continue to offer the activities as outlined above, plus aiming to offer new activities and make sure some of this year’s new activities become regular ongoing offerings.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Julie Laws Position (eg Secretary, Chair, etc) Trustee Date 25th May 23

TAR

June 2023

	Charity Name Berko Astro at Ashlyns School	Charity Name Berko Astro at Ashlyns School	Charity Name Berko Astro at Ashlyns School	No (if any) 1146798	CC16a
	Receipts andpayments accounts
	For the period from	01/09/2021	To	31/08/2022

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Football Season Usage: September to April	73,259	-	-	73,259	45,415
Out of Season Usage: May to August	17,841	-	-	17,841	28,530
Vending income	668	-	-	668	-
Catering sales	-	-	-	-	74
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	91,768	-	-	91,768	74,019
A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
	91,768	-	-	91,768	74,019

Ashlyns Finance & Admin	1,500	-	-	1,500	1,420
Sports & Facilities Manager	2,812	-	-	2,812	2,700
A2FStaff	3,764	-	-	3,764	3,704
School overheads	1,676	-	-	1,676	1,676
Telephone/Planet Numbers	212	-	-	212	188
Bank costs	300	-	-	300	263
IT costs	350			350	327
Insurance	2,500	-	-	2,500	2,392
Legal and Professional	346	-	-	346	310
Weekly Pitch inc Brushing	7,518			7,518	6,735
Occasional Maintenance Items Equipment Electricity/Floodlights running costs Gas Cleaning Cleaning materials/supplies	1,682			1,682	120
	2,550			2,550
	6,408			6,408	5,288
	135			135	210
	2,000			2,000	2,000
	63			63	490
Equipment leasing	7,477			7,477	5,781
Catering consumables	229			229
Health & safety compliance	-				78
Training/first aid	-				138
Caretaking costs	-				840




	-	-	-	-	-
**Sub total **	41,523	-	-	41,523	34,660

A4 Asset and investmentpurchases, (see table)
Carpet Replacement Fund	44,246			44,246	25,574
Fence Replacement Fund	3,000			3,000	3,000
Road Replacement Fund	3,000			3,000	3,000
Berkhamsted Raiders	-	-	-	-	3,893
Ashlyns School	-	-	-	-	3,893
**Sub total **	50,246	-	-	50,246	39,360
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	91,769	-	-	91,769	74,019

	- 0	-	-	- 0	5,620
	- 160,965	-	-	- 160,965	-
	266,066	-	-	266,066	260,446
	105,101	-	-	105,101	266,066

CCXX R1 accounts (SS)

03/04/2023

Section B Statement of assets and liabilities at the end of the period

Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
CAF Gold account	77,053	-	-
Ashlyns account	28,000	-	-
CAF Platinum account	1
CAF Cash account	47	-	-
*Total cash funds* (agree balances with receipts and payments account(s)) Details	105,101	-	-
	OK	OK	OK
	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
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Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
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Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
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Details	Fund to which liability relates	Amount due (optional)	When due (optional)
		-
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		-
		-
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Signature	Print	Name
			Date of approval

CCXX R2 accounts (SS)

03/04/2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independenl Examiner's Report Report to the trusteesl members of Berko Astro at Ashlyns School On accounts for the year ended 31 August 2022 CharSty no lif any) 1146798 Set out on pages I report to the truslees on my examination of the accounts of the above charity ("Ihe Trust ) for the year ended 3110812022. Responsibllltles and As the charity Irustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Chaflty Commission under section 145{5)Ibl of the Act. I have compleled my examination. I confirm that no material mallers have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounling records were not kept in accordance wrth section 130 of the Act or Ihe accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please del te the words in the brackets if Ihey do not apply. Signed: Date: 3 April 2023 Name: Gavin Ja es Relevant professional qualification(s) or body lif any}: ACCA, AAT Address: Stewarts Accountants Ltd 271 High Street, Berkhamsted, Herts HP4 1AA