## **Trustees' Annual Report for the period** **From** Period start date **T** Period end date 01 09 2020 **o** 31 08 2021 ||**Charity name**|||BerkoAstro at Ashlyns School|BerkoAstro at Ashlyns School|BerkoAstro at Ashlyns School|| |---|---|---|---|---|---|---|---| ||||||||| ||**Other names charity is known by**|||BerkoAstro|||| ||||||||| ||**Registered charity number(if any)**||1146798||||| ||||||||| ||**Charity's principal address**|||Ashlyns School|||| |||||Chesham Road|||| |||||Berkhamsted, Herts.|||| |||||**Postcode**||**HP4 3AH**|| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| |1|James Shapland|||Ashlyns GoverningBody| ||Julie Laws|||Ashlyns GoverningBody| |2|Keith Pollard|||Berkhamsted Raiders Charity
Football Club| |3|Julia Bastiman|||Berkhamsted Raiders Charity
Football Club| |4|Peter Shell|||Ashlyns GoverningBody| |5|Howard Wells|Chair||Independent| |6||||| |7||||| |8||||| |9||||| |10||||| |11||||| |12||||| |13||||| |14||||| |15||||| |16||||| |17||||| |18||||| |19||||| |20||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **TAR** 1 June 2022 ||**Name**|**Dates acted if not for whole year**|| |---|---|---|---| ||N/A||| ||||| ||||| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |
**Bank**|CAF Bank|25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document|Deed of Trust executed on 5/4/2012|| |---|---|---| |(eg. trust deed, constitution)||| |How the charity is constituted|Trust|| |(eg. trust, association, company)||| |Trustee selection methods
(eg. appointed by, elected by)|By a resolution of the trustees at a special meeting. New trustees are
appointed for 3 years. Minimum of 3 trustees.|| |**Additional governance issues (Optional information)**||| |You**may choose**to include
additional information, where
relevant, about:|All trustees give their time voluntarily and receive no remuneration or
other benefits.
Drawing Trustees from both organisations, with an independent chair
reflects the working partnership the school and the club has developed to|| |●policies and procedures|enhance sporting provision for the community and the school. This|| |adopted for the induction and|working relationship is set out through a Partnership Agreement – the|| |training of trustees;|facilities referred to in this agreement are the floodlit 3G pitch and|| |●the charity’s organisational|meetings rooms in the Paul Beard Centre (PBC)|| |structure and any wider||| |network with which the|The administration of these facilities is monitored by the Trustees made|| |charity works;|up of representatives of both organisations. In addition to this, the activity|| |●relationship with any related
parties;|of the facility is monitored by the Football Foundation (FF) on a yearly
basis through a Monitoring & Evaluation form.|| |●trustees’ consideration of
major risks and the system
and procedures to manage
them.|The 3G pitch is available during the day for school use and community
use after school hours. This has enhanced curriculum time and enabled
the club to develop, doubling in size and offering a more comprehensive
offer.|| ||Links with other clubs have been developed to enhance community|| ||involvement. Hiring the facility to other organisations ensures the long|| ||term viability of the facility and enables us to build a sinking fund for pitch|| ||and fence replacement.|| **TAR** 2 June 2022 The success of the facility is due to the mutual respect and common goal of both organisations, which is reflected in the Partnership Agreement. The Sinking Fund is held in a ring fenced CAF account set up in May 2013. ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|To provide or assist in the provision of facilities for recreation or other
leisure time occupation at Ashlyns School or in the local community.| |---|---| ||In planning and conducting our activities for the year we have had due
regard to the Charity Commission’s guidance on public benefit.
The main activity related to BerkoAstro is a 3G pitch and meeting rooms
which provide an affordable facility for local clubs at a beneficial rate
compared to nearby local commercial facilities. The activities related to the
facilities are’
●
In addition to clubs block booking of the 3G pitch the Facility
Manager and Raiders liaises with local clubs to offer off peak
availability during times grass pitches aren’t available, so clubs can
still play matches within leagues.
●
Commercial organisations hire the pitch to offer a 6-a-side adult
football leagues which has now been extended to Sundays.
●
The pitch has enhanced the curriculum on offer at the school and
provided an area to offer sporting lunchtime activities. Inter-school
matches held on the pitch increase participation by students in
local leagues.
●
Herts FA hold training courses using meeting rooms in PBC and
the pitch.
●
Girls’ football is increasing year on year as we have extended our
partnership with Arsenal Ladies
●
Due to COVID-19 restrictions the facility has been closed for part
of the year from mid September 2020 to April 2021 and therefore
the Charities activities and income has significantly reduced.| ## **Additional details of objectives and activities (Optional information)** **TAR** 3 June 2022 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance **TAR** June 2022 4 ## **Summary of the main achievements of the charity during the year** - Raiders and the school through BerkoAstro have worked in partnership to make the facility a success, affordable and accessible to a wide range of users. - The facility has helped Raiders to increase the number of teams. - ● The PE department has increased its offer of extra-curricular activities and participation in leagues. - The PBC opened in September 2012 and has enhanced the overall facilities as well as increasing income which has been reinvested back into the facility. - The trustees work closely with the school maintenance team to ensure the facilities are maintained to a high standard. - Girls football continues to increase year on year. ## **Section E Financial review** We aim to build a reserve fund over time to cover the future investment **Brief statement of the** needed for replacement of the 3G surface and fencing. The amount set **charity’s policy on reserves** aside is based on the assumption that the surface will last a minimum of 10 years. The carpet was replaced during August 2021 and the sinking fund is being rebuilt over the next 10 years. **Details of any funds materially** N/A **in deficit** **TAR** June 2022 5 ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Our main source of funds is from the hire of the facility for use as outlined in the Objectives and Activities above. The majority of income is applied to the running costs of the facility and the reserve fund outlined above. Any excess is used to enhance any sporting facilities on the school site and to support Raiders development. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** The coming year will focus on the success of the current year with an aim to continue to offer the activities as outlined above, plus aiming to offer new activities and make sure some of this year’s new activities become regular ongoing offerings. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Julie Laws **Position (eg Secretary, Chair, etc)** Trustee **Date** 17th June 22 **TAR** 6 June 2022 ||**Berko Astro at Ashlyns School**|**Berko Astro at Ashlyns School**|**Berko Astro at Ashlyns School**|**Berko Astro at Ashlyns School**|**Berko Astro at Ashlyns School**|**Berko Astro at Ashlyns School**| |---|---|---|---|---|---|---| ||**For the period**
**from**||01/09/2020|**To**||| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**45,415**
**28,530**
**74**
**-**
**-**
**74,019**
**-**
**-**
**-**
**74,019**
**-**
**-**
**1,420**
**-**
**-**
**2,700**
**1,676**
**3,704**
**188**
**327**
**78**
**2,392**
**138**
**310**
**263**
**6,735**
**-**
**120**
**1,707**
**3,581**
**210**
**2,000**
**490**
**840**
**-**
**5,781**
**-**
**3,000**
**25,574**
**3,000**
**3,893**
**3,893**
**74,019**
**-**
**-**
**-**
**74,019**||**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|| |Football Season Usage: September to April|**45,415**||**-**
**-**
**-**
**-**
**-**
**-**|**-**|**45,415**
**28,530**
**74**
**-**
`
**74,019**|**61,413**| |Out of Season Usage: Mayto August|**28,530**|||**-**||| |Cateringsales|**74**|||**-**||| |Vendingmachine sales|**-**|||**-**||**1,042**| |CAF Bank interest and donation|**-**|||**-**
**-**||**352**| |**_Sub total_**_(Gross income for AR)_|**74,019**|||||**62,807**| ||||**-**
**-**
**-**|||| |**A2 Asset and investment sales, (see table).**||||||| ||**-**|||**-**|**-**
**-**
**-**|| ||**-**|||**-**
**-**||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**
**Cost of Sales**||||||| ||||**-**|**-**|**74,019**|**62,807**| |||||||| |CoachingFees-parties,courses etc|**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**-**
**-**
**1,420**
**-**
**-**
**2,700**
**1,676**
**3,704**
**188**
**327**
**78**
**2,392**
**138**
**310**
**263**
**-**
**6,735**
**-**
**120**
**1,707**
**3,581**
**210**
**2,000**
**490**
**840**
**-**
**-**
**5,781**
**-**
**-**
**3,000**
**25,574**
**3,000**
**3,893**
**3,893**
**-**
**74,019**|| |**Administration**|**-**|||**-**||**-**| |Ashlyns Finance & Admin|**1,420**|||**-**||**1,404**| |Sports Development Officer|**-**|||**-**||**4,677**| |Berko Astro Manager|**-**|||**-**||**-**| |Sports & Facilities Manager|**2,700**|||**-**||**2,558**| |School overheads|**1,676**|||**-**||**1,676**| |A2F Staff|**3,704**|||**-**||**-**| |Telephone/Planet Numbers|**188**|||||**181**| |IT systems and software|**327**|||||**826**| |Health & safety training/compliance|**78**|||||**59**| |Insurance|**2,392**|||||**2,392**| |Training/first aid|**138**|||||| |Legal & professional fees|**310**|||||**341**| |Bank costs|**263**|||**-**||**326**| |**Maintenance**||||||| |Weekly Pitch maintenance|**6,735**|||||**9,540**| |Annual pitch inspection|**-**|||||**1,015**| |Occasional Maintenance Items|**120**|||||**-**| |Floodlight mainenance|**1,707**|||||**3,931**| |Electricity running costs|**3,581**|||||**4,630**| |Gas|**210**|||||**974**| |Cleaning building/changing rooms|**2,000**|||||**1,529**| |Cleaning materials/supplies|**490**|||||**335**| |Caretaking costs|**840**|||||**715**| |Building maintenance|**-**|||||**14,304**| |**Catering**||||||| |Equipment leasing|**5,781**|||||**4,573**| |Catering consumables|**-**|||||**201**| |**Donations**||||||| |Road Replacement Fund|**3,000**|||||**1,000**| |Carpet Replacement Fund|**25,574**|||||**-**| |Fence Replacement Fund|**3,000**|||||**-**| |Berkhamsted Raiders|**3,893**|||||**-**| |Ashlyns School|**3,893**|||||**-**| |||||||| |||||||| |||||||| |||||**-**||| |**_Sub total_ **|**74,019**|||||**57,187**| |||||||| |**A4 Asset and investment purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**|**-**
**-**
**-**|| ||**-**|||**-**
**-**||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||**74,019**|| ||||**-**|**-**||**57,187**| |||||||| ||**- 0**||**-**|
**-**|**- 0**|**5,620**| ||**-**|

|**-**
**-**|**-**|**-**
**266,066**|**-**| ||**266,066**|||**-**||**260,446**| ||**266,066**||**-**|
**-**|
**266,067**|**266,066**| CCXX R1 accounts (SS) 09/06/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
CAF Bank
Ashlyns Account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**230,160**|**-**
**-**
**-**|**-**| |||**35,906**||**-**| |||**-**||**-**| |||**266,066**|**-**|**-**| |||OK
**Unrestricted**
**funds**
**to nearest £**||OK| |||||**Endowment**
**funds**
**to nearest £**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||**Fund to which**
**asset belongs**||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||**Fund to which**
**asset belongs**||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||**Fund to which**
**liability relates**||**When due**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||| |||||Date of
approval| |||||| |||||| CCXX R2 accounts (SS) 09/06/2022 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Berko Astro at Ashlyns School On accounts for the year ended 31 August 2021 Charity no lif any) 1146798 Set out on pages 1 to2 I report to the Iruslees on my examination of the accounts of the above charity ('the Trust"} for the year ended 3110812021. RÈ$ponsibilities and As the charity trustees of the Trust, you are fesponsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directs'ons given by the Charity Commission under section 145{5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below") in connection with the examination which gives me cause to believe Ihat in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of Ihe accounts to be reached. Please del te th8 Wo￿lS in the brackets if they do not apply. Signed: Date: Name: Gavin J es Relevant professional quallfl¢ationlsl or body {if anyl- ACCA Address: stewarts Accountants Ltd 271 High Street, Berkhamsted, Herts HP4 1AA