## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 April 2024 **To** 31 March 2025 ## Section A Reference and administration details **Charity name** North Oxfordshire District Scout council **Other names charity is known by** North Oxfordshire District Trustee Board **Registered charity number (if any)** 1146635 **Charity's principal address** 62 The Moors Kidlington Oxford **Postcode OX5 2AJ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Colin Davidson|Chair||| ||David Betts|Treasurer||| ||Phil Grant|||| ||Katie Blundall|||| ||Kyle Walton|||| ||Suzanne Smith|||| ||Gordon Weston|||| ||Claire O’Brien|||| ||Sophie Smith|||| ||Matthew Labuda|||| ||Mike Bowden|||| ||Steph Fawdry|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive**|**or names of senior staff members (Optional information)**|| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Elected by the AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 Promote the development of young people in achieving their full physical, intellectual and spiritual potential as individuals as responsible citizens and members of their local national and international communities **Summary of the objects of the charity set out in its governing document** The charity achieves its objectives by supporting scout groups within its district and providing events and activities. The trustees are aware of their statutory obligations to have regard to the guidance issued by the Charity commission on public benefit **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance The Trustees met 6 times in the year. They received written reports from **Summary of the main** the Treasurer and the District Volunteer Lead **achievements of the charity during the year** Membership levels stand at around 1000 The Horley Campsite provides a valuable asset contributing to the provision of scouting in North Oxfordshire The trustees provide support to scout groups as needed The trustees have an appointments committee and has made appointments thoughout the year and continue with its work ## **Section E Financial review** March **2012** **TAR** 5 **Brief statement of the charity’s policy on reserves** The trustees policy on reserves is to ensure that they have sufficient funds to put on and subsidise activities and events and to maintain and invest in the district campsite at Horley in a fully operational condition for the use of all the scout members of the district **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s) Colin
Davidson
David Betts
Full name(s) Colin Davidson
Position (eg Secretary, Chair, Chair Treasurer
etc)
**----- End of picture text -----**
March **2012** **TAR** 6 Date 12° July 2025 TAR March 2012 Scouts North Oxfordshire District Scout Council Reports & Accounts Year Ended 31" March 2025 INDEPENDENT EXAMINER'S REPORT NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL I report on the accounts for the year ended 31 March 2025 which are appended to this report. Respective responsibilities of Council of Management and Examiner As the trustees of the charity you are responsible for the preparation of the accounts; you consider that an audit is not required under s144(2) pf the Charities Act 2011 and that an Independent Examination is needed. It is my repsonsibility to.. Examine the accounts under s145 of the 2011 Act To follow the procedures laid down int eh General Directions given by the Charity Commissioners (under s145(5) of the 2011 Act), and - To stste whether particular matter shave come to my attents'on. Basis of Examinerfs statement My report is in respect of an examination carried out under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5(b} of that section. An examination includes a review of the accounting records kept by the council of management and a comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the council of management as was necessary for the purposes of this report. The procedures undertaken do not constitute an audit. Independent Examinerfs statement In connection with my examinats'on no matter has come to my attents"on" Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with s130 of the 2011 Act and to prepare accounts which accord with the accounting record and to comply with the requirement of the 2011 have not been met; or to which, in my opnion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered Accountants 6-7 Citibase, New Barclay House 234 Botley Rd OXFORD OX2 OHP 20 June 2025 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312025 STATEMENT OF FINANCIAL AcfiviTY This Year Last Year Total Incoming Resources 99783 102542 Total Resources Expended 130424 90272 Net Surplus/ Outgoing Resources -30641 12270 Depreciation -1180 -1387 Net Movement of Funds -31821 10883 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31103/2025 INCOMING RESOURCES This year Last year Membership fees received 69124 66543 Campsite Running 23298 24835 Closed Groups 3993 Overpaid expenses returned iio Badges 4395 4730 District Events 2207 2433 Donations 643 io Bank Interest TOTAL INCOMING RESOURCES 99783 102544 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2025 OUTGOING RESOURCES This year Last year Membership fees 63196 61133 District Camps 1759 1622 Campsite Running 26628 19898 Campsite Lease and planning 6691 Sunscription refund 397 Badges 4371 3334 Grants 250 District Events 680 416 District Team 1033 822 Closed Group costs 23964 478 Donation passed on Equipment Bank Charges 145 171 Other Expenses Administration and IT Depreciation Auditor 140 1180 240 2148 1387 TOTAL RESOURCES EXPENDED 130424 91659 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312025 BALANCE SHEEr This Year This year at 31st March 2024 Note No. FIXED ASSETS Tangible Assets 6683 7861 CURRENT ASSETS Stocks Debtors Cash and Bank 3029 3033 3777 3362 56797 134583 63603 140978 CURRENT LIABILITIES Amounts due within one year 8871 55603 NET CURRENT ASSETS 54732 85375 NET ASSETS 61415 93236 RESERVES Unrestricted io 54772 71084 Designated Campsite Closed group reserve Equipment 3019 13040 6591 3624 2521 61415 93236 REPRESENTED BY Accumilated fund 93236 82353 Defecit on year -31821 10883 Accumilated funds at year end 61415 93236 Approved By committee Date 6 June 2025 Signed David Betts Treasurer NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2025 NOTES TO THE ACCOUNTS l)Accounting Policies a) Basis of Policies These accounts are prepared under the historical cost convention, in accordance with applicable accounting standards and the Statement of Recommended practice "Accounting by Charities b) Depreciation Provision for depreciation of fixed assets held fore use by the charity is made at annual rates calculated to spread the cost (less anticipated residual disposal value) of each asset evenly over its expected useful life. Depreciation rate used against equipment is 15% reducing balance. 2)TANGIBLE ASSETS Total Buildings Equipment 7862 Net Book Value @31/03/24 7862 Deprecaition for year -1180 -1180 Net Book Value @ 31/03/25 6682 6683 3)STOCK Badges Adjustment 3250 -221 3029 4)DEBTORS Badge Sales Campsite unpaid invoices ioi 3676 3777 NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312025 NOTES TO THE ACCOUNTS 5)CASH AND BANK Current Accout 56725 Cash in Hand 72 56797 6)LIABILITIES Campsite Accrual 2022/23 Campsite rent 2021/22 Accrual Campsite rent 2023124 Accrual Campsite rent 2024125 Accrual Subs paid received early Subs paid early 500 3CM)O 3500 59078 -60207 8871 7)EXPLORER FUNDS Funds held by Explorer Scout Units that are self administered but ultimatly are the responsibility of the distict balance held at the end of the year are £ 8)REMUNERATION AND EXPENSES There were no remuneration expenses or other payments made in the year. 9)REGISTERED NUMBERS North Oxfordshire District Scout Council is registered with the following Charities Commission Scout Association 1146635 14815 10) Designated Funds Equipment Closed Groups Campsite Total Balance as at 31st March 2024 2521 6591 13040 Contribution to funds in 2024/25 1103 Withdrawn from funds 2024125 -6591 -10021 Balance as at 31st March 2025 3624 3019 6643 Scouts North Oxfordshire District Scout Council Reports & Accounts Year Ended 31" March 2025 INDEPENDENT EXAMINER'S REPORT NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL I report on the accounts for the year ended 31 March 2025 which are appended to this report. Respective responsibilities of Council of Management and Examiner As the trustees of the charity you are responsible for the preparation of the accounts; you consider that an audit is not required under s144(2) pf the Charities Act 2011 and that an Independent Examination is needed. It is my repsonsibility to.. Examine the accounts under s145 of the 2011 Act To follow the procedures laid down int eh General Directions given by the Charity Commissioners (under s145(5) of the 2011 Act), and - To stste whether particular matter shave come to my attents'on. Basis of Examinerfs statement My report is in respect of an examination carried out under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5(b} of that section. An examination includes a review of the accounting records kept by the council of management and a comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the council of management as was necessary for the purposes of this report. The procedures undertaken do not constitute an audit. Independent Examinerfs statement In connection with my examinats'on no matter has come to my attents"on" Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with s130 of the 2011 Act and to prepare accounts which accord with the accounting record and to comply with the requirement of the 2011 have not been met; or to which, in my opnion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered Accountants 6-7 Citibase, New Barclay House 234 Botley Rd OXFORD OX2 OHP 20 June 2025 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312025 STATEMENT OF FINANCIAL AcfiviTY This Year Last Year Total Incoming Resources 99783 102542 Total Resources Expended 130424 90272 Net Surplus/ Outgoing Resources -30641 12270 Depreciation -1180 -1387 Net Movement of Funds -31821 10883 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31103/2025 INCOMING RESOURCES This year Last year Membership fees received 69124 66543 Campsite Running 23298 24835 Closed Groups 3993 Overpaid expenses returned iio Badges 4395 4730 District Events 2207 2433 Donations 643 io Bank Interest TOTAL INCOMING RESOURCES 99783 102544 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2025 OUTGOING RESOURCES This year Last year Membership fees 63196 61133 District Camps 1759 1622 Campsite Running 26628 19898 Campsite Lease and planning 6691 Sunscription refund 397 Badges 4371 3334 Grants 250 District Events 680 416 District Team 1033 822 Closed Group costs 23964 478 Donation passed on Equipment Bank Charges 145 171 Other Expenses Administration and IT Depreciation Auditor 140 1180 240 2148 1387 TOTAL RESOURCES EXPENDED 130424 91659 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312025 BALANCE SHEEr This Year This year at 31st March 2024 Note No. FIXED ASSETS Tangible Assets 6683 7861 CURRENT ASSETS Stocks Debtors Cash and Bank 3029 3033 3777 3362 56797 134583 63603 140978 CURRENT LIABILITIES Amounts due within one year 8871 55603 NET CURRENT ASSETS 54732 85375 NET ASSETS 61415 93236 RESERVES Unrestricted io 54772 71084 Designated Campsite Closed group reserve Equipment 3019 13040 6591 3624 2521 61415 93236 REPRESENTED BY Accumilated fund 93236 82353 Defecit on year -31821 10883 Accumilated funds at year end 61415 93236 Approved By committee Date 6 June 2025 Signed David Betts Treasurer NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2025 NOTES TO THE ACCOUNTS l)Accounting Policies a) Basis of Policies These accounts are prepared under the historical cost convention, in accordance with applicable accounting standards and the Statement of Recommended practice "Accounting by Charities b) Depreciation Provision for depreciation of fixed assets held fore use by the charity is made at annual rates calculated to spread the cost (less anticipated residual disposal value) of each asset evenly over its expected useful life. Depreciation rate used against equipment is 15% reducing balance. 2)TANGIBLE ASSETS Total Buildings Equipment 7862 Net Book Value @31/03/24 7862 Deprecaition for year -1180 -1180 Net Book Value @ 31/03/25 6682 6683 3)STOCK Badges Adjustment 3250 -221 3029 4)DEBTORS Badge Sales Campsite unpaid invoices ioi 3676 3777 NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312025 NOTES TO THE ACCOUNTS 5)CASH AND BANK Current Accout 56725 Cash in Hand 72 56797 6)LIABILITIES Campsite Accrual 2022/23 Campsite rent 2021/22 Accrual Campsite rent 2023124 Accrual Campsite rent 2024125 Accrual Subs paid received early Subs paid early 500 3CM)O 3500 59078 -60207 8871 7)EXPLORER FUNDS Funds held by Explorer Scout Units that are self administered but ultimatly are the responsibility of the distict balance held at the end of the year are £ 8)REMUNERATION AND EXPENSES There were no remuneration expenses or other payments made in the year. 9)REGISTERED NUMBERS North Oxfordshire District Scout Council is registered with the following Charities Commission Scout Association 1146635 14815 10) Designated Funds Equipment Closed Groups Campsite Total Balance as at 31st March 2024 2521 6591 13040 Contribution to funds in 2024/25 1103 Withdrawn from funds 2024125 -6591 -10021 Balance as at 31st March 2025 3624 3019 6643