## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 April 2023 **To** 31 March 2024 ## Section A Reference and administration details **Charity name** North Oxfordshire District Scout council **Other names charity is known by** **Registered charity number (if any)** 1146635 **Charity's principal address** 62 The Moors Kidlington Oxford **Postcode OX5 2AJ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Colin Davidson|Chairman||| ||David Betts|Treasurer||| ||Phil Grant|||| ||Joshua Page|||| ||Kyle Walton|||| ||Suzanne Smith|||| ||Dominic Turner|||| ||Ian Broome|||| ||Janet Duxbury|||| ||Matthew Labuda|||| ||Mike Bowden|||| ||Sophie Smith|||| ||Claire O’Brien|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution)[Policy Organisation & Rules] How the charity is constituted (eg. trust, association, company)[ Policy Organisation & Rules] Trustee selection methods (eg. appointed by, elected by)[Elected by the AGM] ## **Additional governance issues (Optional information)** All Trustees complete mandatory training which comprises: You **may choose** to include additional information, where  Safety relevant, about:  Safeguarding  policies and procedures  Data protection in Scouts adopted for the induction and  Creating inclusion training of trustees;  Who we are and what we do - the charity’s organisational They also complete a Trustee Declaration to confirm their eligibility to act - structure and any wider as a trustee. network with which the charity works; The Trustee board maintains a Risk Register - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The purpose of The Scouts is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. March **2012** **TAR** 2 The charity achieves its objectives by supporting scout groups within its district and providing events and activities. The trustees are aware of their statutory obligations to have regard to the guidance issued by the Charity commission on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Trustees met 6 times in the year. They received written reports from the Treasurer and the District Commissioner Membership levels have returned to pre pandemic levels however we have lost some leaders causing some groups to close. The trusts campsite has now returned to use at pre pandemic levels. This provides a valuable asset contributing to the provision of scouting in North Oxfordshire The trustees provide support to scout groups as needed The trustees have an Appointments Advisory Committee, which has advised on appointments thoughout the year. In December 2024 the process changes to become a Welcome Conversation and will no longer be a responsibility of the District Trustees. March **2012** **TAR** 4 **Section E Financial review** The trustees policy on reserves is to ensure that they have sufficient **Brief statement of the** funds to put on and subsidise activities and events and to maintain and **charity’s policy on reserves** invest in the district campsite at Horley in a fully operational condition for the use of all the scout members of the district **Details of any funds materially** None **in deficit** **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. # **Section F Other optional information** **Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s)**[Colin ] Davidson **Full name(s)** Colin Davidson David Betts **Position** Chairman Treasurer **Date** 25[th] November 2024 March **2012** **TAR** 5 TAR March 2012 Scouts North Oxfordshire District Scout Council Reports & Accounts Year Ended 31" March 2024 INDEPENDENT EXAMINER'S REPORT NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL I report on the accounts for the year ended 31 March 2024, which are attached to this report. Respective responsibilities of trustees and examiner As the trutees of the charity you are responsible for the preparation of the accounts,. you consider that an audit is not required under section 144(21 of the Charities Act 2011 (the 2011 Act) 8nd that an Independent Examination is needed. It is my responsibilty to.. Examine the accounts under s145 of the 2011 Act., To follow the procedures laid down in the General Directions given by the Charity Commisioners (under S14515)b of the 2011 Act)., and - To stste whether particular matters have come to my attention Basis of independ8nt examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the trustees and a comparison of the accounts with those records. It also includes considering any unusual items or disclusures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to the matters in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act., and - to prepare accounts which accord with the accounting records and to comply with the requirements of the 2011 Act have not been met., or to which, in my opinion, attention should be drawn in orderto enable a proper understanding of the accounts to be reached. A Churchill Stone Mercer Lewin Ltd Chartered Accountants 6-7 Citibase, New Barclay House 234 Botley Rd, Oxford OX2 OHP 9 July 2024 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL AccouMfs FOR THE YEAR ENDED 3110312024 STATEMENT OF FINANCIAL ACTIVITY Thisyear Last Year Total Incoming Resources 102542 92796 Total Resources Expended 90272 94978 Net Surplu5/Outgoing Resources 12270 -2182 Revaluation of Assets 4915 Depreciation -1387 Net Movement of Funds 10883 2733 NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312024 BALANCE SHEET Thisyear Thisyear at 31st March 2023 Note No. FIXED ASSETS Tangibl e Assets 7861 9247 CURRENT ASSETS Stocks Debtors Cash and Bank 3033 3362 134583 2724 2391 108945 140978 114060 CURRENT LIABILITIES Amountsduewithin oneyear 55603 40954 NET CURRENT ASSETS 85375 73106 NET ASSETS 93236 82353 RESERVES Unrestricted io 71084 66184 Designated Campsite Closed group reserve Equipment 13040 6591 2521 8104 7069 1896 93236 83253 REPRESENTED BY Accumilated fund 82353 79620 Surplusforyear 10883 2733 Accumilated funds at year end 93236 82353 Approved By cornrnittee Date8th May 2024 Signed David Betts Treasurer NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312024 INCOMING RESOURCES Thisyear Last year Membership received 66543 57973 Campsite Runnlng 24835 24069 Closed Groups 3993 Scout Shop 4647 Badges 4730 5682 District Events 2433 404 Donations io Bank Interest 21 TOTAL INCOMING RESOURCES 102544 92796 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31103/2024 OUTGOING RESOURCES This year Last year Membership fees 61133 57664 District Activities 1622 Campsite Running 19898 17992 Scout Shop 4908 Badges 3334 4589 Grants 250 200 District Events 416 District Team 822 658 Closed Group costs 478 639 Donation passed on Equipment 310 Bank Charge5 171 254 Other Expenses Administration and IT Depreciation 2148 1387 6132 1632 TOTAL RESOURCES EXPENDED 91659 94978 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL Accoumfs FOR THE YEAR ENDED 3110312024 NOTES TO THE ACCOUNTS l)Accountlng Policles a) Basis of Pol icies These accounts are prepared underthe historical cost convention, in accordancewith applicableaccountingstandards and theStatement of Recommended practice Accounting bycharities" bl Depreciation Provision for depreciation of fixed assets held fore use by the charity is made at an nual rates calculated to spread the cost (less anticipated residual disP05al value) of each asset evenly over its expected useful l ife. Depreciation rate used agai nst equi pment is 15% reduci ng balance. New Asset register has been prepared and valued as at 31st March 2024 2)TANGIBLE ASSETS Total Buildings Equipment 9247 Net Book Value @31/03/23 9248 Deprecaition forye3r -1387 -1387 Net Book Value @ 31/03124 7860 7861 3)STOCK Badges Adjustment 3027 3033 4)DEBTORS Badge5ales Campsite unpaid invoices 150 3212 3362 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/0312024 NOTES TO THE ACCOUNTS 5)CASH AND BANK Current Accout Cash in Hand 134523 60 134583 6)LIABIUTIES CampsiteAccrual 2022123 Campsite rent 2021/22 Accrual Campsite rent 2023124 Accrual Subs paid early 500 3000 3000 48806 55306 7)EXPLORER FUNDS Fund5 held by Explorer Scout Units that are self administered but ultimatly are the responsi bi lity of the distict balance held at the end of the year 3re£ 8)REMUNERATION AND EXPENSES There were no remuneration expenses or other payments made in theyear, 9)REGISTERED NUMBERS North Oxfordsh i re District Scout Council is registered with the following Charities Commi55ion Scout Association 1146635 14815 10) Designated Funds Equipment Closed Groups Campsite Balance asat 31st March 2023 1896 7069 8104 Contribution to fiJnds in 2023124 1103 4936 Withdrawn from funds 2023124 478 478 Balanceasat 31st March 2022123 2521 6591 13040 Scouts North Oxfordshire District Scout Council Reports & Accounts Year Ended 31" March 2024 INDEPENDENT EXAMINER'S REPORT NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL I report on the accounts for the year ended 31 March 2024, which are attached to this report. Respective responsibilities of trustees and examiner As the trutees of the charity you are responsible for the preparation of the accounts,. you consider that an audit is not required under section 144(21 of the Charities Act 2011 (the 2011 Act) 8nd that an Independent Examination is needed. It is my responsibilty to.. Examine the accounts under s145 of the 2011 Act., To follow the procedures laid down in the General Directions given by the Charity Commisioners (under S14515)b of the 2011 Act)., and - To stste whether particular matters have come to my attention Basis of independ8nt examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the trustees and a comparison of the accounts with those records. It also includes considering any unusual items or disclusures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to the matters in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act., and - to prepare accounts which accord with the accounting records and to comply with the requirements of the 2011 Act have not been met., or to which, in my opinion, attention should be drawn in orderto enable a proper understanding of the accounts to be reached. A Churchill Stone Mercer Lewin Ltd Chartered Accountants 6-7 Citibase, New Barclay House 234 Botley Rd, Oxford OX2 OHP 9 July 2024 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL AccouMfs FOR THE YEAR ENDED 3110312024 STATEMENT OF FINANCIAL ACTIVITY Thisyear Last Year Total Incoming Resources 102542 92796 Total Resources Expended 90272 94978 Net Surplu5/Outgoing Resources 12270 -2182 Revaluation of Assets 4915 Depreciation -1387 Net Movement of Funds 10883 2733 NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312024 BALANCE SHEET Thisyear Thisyear at 31st March 2023 Note No. FIXED ASSETS Tangibl e Assets 7861 9247 CURRENT ASSETS Stocks Debtors Cash and Bank 3033 3362 134583 2724 2391 108945 140978 114060 CURRENT LIABILITIES Amountsduewithin oneyear 55603 40954 NET CURRENT ASSETS 85375 73106 NET ASSETS 93236 82353 RESERVES Unrestricted io 71084 66184 Designated Campsite Closed group reserve Equipment 13040 6591 2521 8104 7069 1896 93236 83253 REPRESENTED BY Accumilated fund 82353 79620 Surplusforyear 10883 2733 Accumilated funds at year end 93236 82353 Approved By cornrnittee Date8th May 2024 Signed David Betts Treasurer NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 3110312024 INCOMING RESOURCES Thisyear Last year Membership received 66543 57973 Campsite Runnlng 24835 24069 Closed Groups 3993 Scout Shop 4647 Badges 4730 5682 District Events 2433 404 Donations io Bank Interest 21 TOTAL INCOMING RESOURCES 102544 92796 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31103/2024 OUTGOING RESOURCES This year Last year Membership fees 61133 57664 District Activities 1622 Campsite Running 19898 17992 Scout Shop 4908 Badges 3334 4589 Grants 250 200 District Events 416 District Team 822 658 Closed Group costs 478 639 Donation passed on Equipment 310 Bank Charge5 171 254 Other Expenses Administration and IT Depreciation 2148 1387 6132 1632 TOTAL RESOURCES EXPENDED 91659 94978 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL Accoumfs FOR THE YEAR ENDED 3110312024 NOTES TO THE ACCOUNTS l)Accountlng Policles a) Basis of Pol icies These accounts are prepared underthe historical cost convention, in accordancewith applicableaccountingstandards and theStatement of Recommended practice Accounting bycharities" bl Depreciation Provision for depreciation of fixed assets held fore use by the charity is made at an nual rates calculated to spread the cost (less anticipated residual disP05al value) of each asset evenly over its expected useful l ife. Depreciation rate used agai nst equi pment is 15% reduci ng balance. New Asset register has been prepared and valued as at 31st March 2024 2)TANGIBLE ASSETS Total Buildings Equipment 9247 Net Book Value @31/03/23 9248 Deprecaition forye3r -1387 -1387 Net Book Value @ 31/03124 7860 7861 3)STOCK Badges Adjustment 3027 3033 4)DEBTORS Badge5ales Campsite unpaid invoices 150 3212 3362 NORTH OXFORDSHIRE DISTRicf SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/0312024 NOTES TO THE ACCOUNTS 5)CASH AND BANK Current Accout Cash in Hand 134523 60 134583 6)LIABIUTIES CampsiteAccrual 2022123 Campsite rent 2021/22 Accrual Campsite rent 2023124 Accrual Subs paid early 500 3000 3000 48806 55306 7)EXPLORER FUNDS Fund5 held by Explorer Scout Units that are self administered but ultimatly are the responsi bi lity of the distict balance held at the end of the year 3re£ 8)REMUNERATION AND EXPENSES There were no remuneration expenses or other payments made in theyear, 9)REGISTERED NUMBERS North Oxfordsh i re District Scout Council is registered with the following Charities Commi55ion Scout Association 1146635 14815 10) Designated Funds Equipment Closed Groups Campsite Balance asat 31st March 2023 1896 7069 8104 Contribution to fiJnds in 2023124 1103 4936 Withdrawn from funds 2023124 478 478 Balanceasat 31st March 2022123 2521 6591 13040