Small Steps Preschool Boreham Annual Trustees Report 1[st] August 2019 – 31[st] July 2020
Charity registered in England and Wales Registration Number 1146534
Company Limited by guarantee in United Kingdom no. 7601172
Office AddressSetting (Operational) Address
15 Allens CloseLord Perry Hall
BorehamBoreham Village Hall
ChelmsfordMain Road
EssexBoreham
CM3 3DRCM3 3JD
Board of Trustees (as at 31[st]July 2020)
ChairpersonNicola Fung
TreasurerRobert Selvage
Susan Selvage
Charlie Cook
Hayley Johnson
Inspection of Accounts completed by
Colchester Community Voluntary Service
Winsley's House
High Street
Colchester
CO1 1UG
1
AFFILIATIONS
Preschool Learning Alliance (membership number 106396)
Small Steps Preschool is a member of the Preschool Learning Alliance and has adopted the model
memorandum and articles of the PSLA as its own.
Ofsted (Membership number EY399734)
Small Steps Preschool is a member of the childcare register and as such is subject to inspections
every three years. Small Steps Preschool complies with Ofsted regulations that stipulate the
number of children that can be cared for at the premises and the staff:child ratios. DBS checks
are carried out on all staff and trustees.
PUBLIC BENEFIT
Small Steps Preschool provides a valuable childcare service for families in the Boreham and
surrounding areas. We promote the social, emotional and educational development of children,
whilst enabling their parents to continue with employment so that they can support their families
financially.We try to keep the cost of childcare low so it is affordable to those who do not receive
funding from Essex County Council.
We hold fundraising activities, some of which the children participate in.The money raised from
these activities includes paying for new equipment and financing an annual day trip for all pre-
school attendees and Christmas and end of year parties.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Board of Trustees are the board of directors of Small Steps Preschool. The Trustees are
predominately parents of children who attend the preschool and elected friends of the Preschool
and members of the Boreham community.Members are selected and co-opted onto the Board
by other members of the Board of Trustees. They are elected for the knowledge and skills they
bring to the Board. The Board meets at least four times a year. Members are elected at the
Annual General Meeting in the autumn half term.
New Trustees are inducted into the role by the outgoing Trustees, and handed a list of roles and
responsibilities outlined by the Preschool Learning Alliance.
The Chairperson of the Board of Trustees oversees the day to day implementation of Board
activities and ensures the preschool Manager is implementing our policies and procedures.
2
OBJECTIVES AND ACTIVITIES
The objective of Small Steps Preschool is to provide sessional childcare and education to
preschool age children. We aim to enable children to develop emotionally, educationally and
physically in a friendly, supportive and caring environment. We endeavour to make childcare
affordable to all, to enable parents to work and therefore assist their families financially. We
seek to involve parents and carers in the education of their children by having parent trustees
and consulting with parents to find out their wishes and involving them in the day to day life of
the preschool.
ACHIEVEMENTS AND PERFORMANCE
Over the past twelve months the preschool has provided space for between 12-22 children to
attend each three hour session (numbers vary slightly at each session). Normally, we have an
annual day trip which is subsidised so that all the children can afford to come. This has proved to
be a valuable experience for children,staff and parents to get together.We have a party at
Christmas and also at the end of the school year, where children leaving to attend Reception class
at school ‘graduate’ and are presented with a certificate and small gift.We have use of a large
enclosed private garden belonging to the scout association which has enabled the children to
enjoy many more outdoor activities, including growing plants and a mud kitchen and various
forest school style activities.
Members of Staff have completed training to extend their experience as child carers particularly
in the area of special educational needs. All staff have up to date full first aid training. Staff were
all given a pay rise.
The preschool opens for both morning and afternoon sessions, meaning the children can attend
the preschool for up to six hours, enabling parents to go to work and pursue financial well being
for their children. The full day also prepares the older children for the transition to school. This is
primarily demand driven.
We offer a before school club, but this does not have many children attending. Despite this, it
remains available, as it assists parents who need to leave home early for work.
3
PLANS FOR THE FUTURE
The Trustees endeavourto develop procedures that maintain the stability of the workby
employing reliable committed staff who share the same values and goals as the board.
The Trustees and staff will develop the preschool, within the new Early Years Foundation Stage
Framework, by providing better facilities for play and education.
The Trustees will continue to promote the preschool to encourage new children,from and
around the Boreham area, to start at ages 2 and 3 and therefore ensure the continuity of the
preschool.
We seek to strengthen links with new parents from which new Trustees may be recruited.
FINANCIAL REVIEW
The last inspected accounts for year ended 31 July 2019 show our net assets to be £17,266. This
financial year we have made a profit of £2,198 The setting closed in March 2020 and did not re-
open before the financial year ending 31 July 2020 due to the outbreak of Corona virus / Covid-
19. Despite this, Small Steps Preschool remains financial healthy with net assets of £19,464.
RESERVES POLICY
We maintain a reserve that will allow the Preschool to operate for three months should funds be
withheld. This should give the preschool time to seek new revenue sources and maintain the
stability of the preschool.
ONGOING CONCERNS
Each year the Preschool looses a high proportion of the children when they start school in
September. This temporarily reduces income, and looking ahead into year 2020/21 predicted
numbers are currently strong, this may have been helped by the new housing estate very close
to the preschool, consisting of 180 houses, which will potentially bring more children to the
preschool after it is completed.
We maintain a reserve that will allow the Preschool to operate for three months should funds be
withheld. This should give the preschool time to seek new revenue sources and maintain the
stability of the preschool.
Each year the Preschool looses a high proportion of the children when they start school in
September. This temporarily reduces income, and looking ahead into year 2020/21 predicted
numbers are currently strong, this may have been helped by the new housing estate very close
to the preschool, consisting of 180 houses, which will potentially bring more children to the
preschool after it is completed.
Nicola Stonehouse
Chairperson
Date
4
SMALL STEPS PRE-SCHOOL BOREHAM
Charity number 1146534 Company registration number 07601172
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st JULY 2020
SMALL STEPS PRE-SCHOOL BOREHAM
CONTENTS FOR THE YEAR ENDED 31 JULY 2020
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Income and Expenditure account | 2 |
| Balance Sheet | 3 |
| Notes forming part of the financial statements | 4-5 |
| Independent Examination report | 6 |
SMALL STEPS PRE-SCHOOL BOREHAM
LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 JULY 2020
Registered Address 15 Allens Close Boreham Chelmsford Essex CM3 3DR Charity Number 1146534 Company Number 07601172 Trustees Nicola Fung, Chairperson (Resigned 31st October 2020) Kate Reilly, Chairperson (Appointed 1st November 2020) Wendy Parr, Treasurer (Resigned 17th October 2019) Hayley Johnson (Appointed 17th October 2019) Robert Selvage (Appointed 17th October 2019) Susan Selvage Lucie Byrne (Resigned 9th September 2019) Charley Cook
Bankers Santander UK plc Business Banking 301 St Vincent Street Glasgow, G2 5NT Independent Examiner Community360 Winsley's House Colchester Essex CO1 1UG
1
SMALL STEPS PRE SCHOOL BOREHAM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2020
| Note Incoming Resources Charitable income 2 Other income Total Income Resources Expended: Charitable activities 3 Cost of raising funds 4 Total Expenditure Net Income/(Expense) Total funds brought forward at 31 July 2019 Total funds carried forward at 31 July 2020 |
2020 £ 62,976 65 63,041 60,843 - 60,843 2,198 17,266 19,464 |
2019 £ 44,819 62 |
|---|---|---|
| 44,881 | ||
| 48,990 75 |
||
| 49,065 | ||
| (4,184) 21,450 |
||
| 17,266 |
The notes on page 4 and 5 form part of these financial statements.
2
SMALL STEPS PRE SCHOOL BOREHAM
BALANCE SHEET AS AT 31 JULY 2020
| Note Current Assets Cash at bank and in hand Other debtors 6 Total Current Assets Current Liabilities Creditors: Due within one year 7 Total Current Liabilities Net Current Assets Net Assets Total Unrestricted Funds |
2020 £ 19,979 49 20,028 564 564 19,464 19,464 19,464 |
2019 £ 17,586 49 |
|---|---|---|
| 17,635 | ||
| 369 | ||
| 369 | ||
| 17,266 | ||
| 17,266 | ||
| 17,266 |
For the year ended 31 July 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The director's acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.
The directors declare that they have approved the accounts above.
Date:
Kate Reilly
3
SMALL STEPS PRE SCHOOL BOREHAM
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
1. Accounting Policies
Basis of the preparation of the accounts
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective1 January 2015).
The trustees have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the charity is small.
Incoming resources
All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts.
Resources expended
These have been analysed using a natural classification.
Going Concern
These accounts have been prepared on a going concern basis.
2. Charitable Income
| 2. Charitable Income Essex County Council - fees Session fees Other charitable income 3. Cost of Charitable Activities Staff costs Training Rent Professional fees Insurance Subscriptions Telephone, stationery & postage Equipment Consumables Refreshments Activities & trips Miscellaneous |
2020 £ 57,026 4,991 959 62,976 2020 £ 49,410 129 6,863 462 594 311 562 238 1,084 341 257 593 60,843 |
2019 £ 38,219 5,736 864 |
|---|---|---|
| 44,819 | ||
| 2019 £ 34,589 441 9,731 564 594 115 509 215 812 501 494 423 |
||
| 48,990 |
4
SMALL STEPS PRE SCHOOL BOREHAM
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
| 4. Cost of Raising Funds Advertising & promotions 5. Staff No staff were paid more than £60,000 per annum. 6. Debtors Prepayments 7. Creditors Accruals |
2020 £ - - 2020 £ 49 49 2020 £ 564 564 |
2019 £ 75 |
|---|---|---|
| 75 | ||
| 2019 £ 49 |
||
| 49 | ||
| 2019 £ 369 |
||
| 369 |
5
SMALL STEPS PRE-SCHOOL BOREHAM
Charity number 1146534 Company registration number 07601172
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st JULY 2020
SMALL STEPS PRE-SCHOOL BOREHAM
CONTENTS FOR THE YEAR ENDED 31 JULY 2020
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Income and Expenditure account | 2 |
| Balance Sheet | 3 |
| Notes forming part of the financial statements | 4-5 |
| Independent Examination report | 6 |
SMALL STEPS PRE-SCHOOL BOREHAM
LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 JULY 2020
Registered Address 15 Allens Close Boreham Chelmsford Essex CM3 3DR Charity Number 1146534 Company Number 07601172 Trustees Nicola Fung, Chairperson (Resigned 31st October 2020) Kate Reilly, Chairperson (Appointed 1st November 2020) Wendy Parr, Treasurer (Resigned 17th October 2019) Hayley Johnson (Appointed 17th October 2019) Robert Selvage (Appointed 17th October 2019) Susan Selvage Lucie Byrne (Resigned 9th September 2019) Charley Cook
Bankers Santander UK plc Business Banking 301 St Vincent Street Glasgow, G2 5NT Independent Examiner Community360 Winsley's House Colchester Essex CO1 1UG
1
SMALL STEPS PRE SCHOOL BOREHAM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2020
| Note Incoming Resources Charitable income 2 Other income Total Income Resources Expended: Charitable activities 3 Cost of raising funds 4 Total Expenditure Net Income/(Expense) Total funds brought forward at 31 July 2019 Total funds carried forward at 31 July 2020 |
2020 £ 62,976 65 63,041 60,843 - 60,843 2,198 17,266 19,464 |
2019 £ 44,819 62 |
|---|---|---|
| 44,881 | ||
| 48,990 75 |
||
| 49,065 | ||
| (4,184) 21,450 |
||
| 17,266 |
The notes on page 4 and 5 form part of these financial statements.
2
SMALL STEPS PRE SCHOOL BOREHAM
BALANCE SHEET AS AT 31 JULY 2020
| Note Current Assets Cash at bank and in hand Other debtors 6 Total Current Assets Current Liabilities Creditors: Due within one year 7 Total Current Liabilities Net Current Assets Net Assets Total Unrestricted Funds |
2020 £ 19,979 49 20,028 564 564 19,464 19,464 19,464 |
2019 £ 17,586 49 |
|---|---|---|
| 17,635 | ||
| 369 | ||
| 369 | ||
| 17,266 | ||
| 17,266 | ||
| 17,266 |
For the year ended 31 July 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The director's acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.
The directors declare that they have approved the accounts above.
Date:
Kate Reilly
3
SMALL STEPS PRE SCHOOL BOREHAM
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
1. Accounting Policies
Basis of the preparation of the accounts
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective1 January 2015).
The trustees have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the charity is small.
Incoming resources
All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts.
Resources expended
These have been analysed using a natural classification.
Going Concern
These accounts have been prepared on a going concern basis.
2. Charitable Income
| 2. Charitable Income Essex County Council - fees Session fees Other charitable income 3. Cost of Charitable Activities Staff costs Training Rent Professional fees Insurance Subscriptions Telephone, stationery & postage Equipment Consumables Refreshments Activities & trips Miscellaneous |
2020 £ 57,026 4,991 959 62,976 2020 £ 49,410 129 6,863 462 594 311 562 238 1,084 341 257 593 60,843 |
2019 £ 38,219 5,736 864 |
|---|---|---|
| 44,819 | ||
| 2019 £ 34,589 441 9,731 564 594 115 509 215 812 501 494 423 |
||
| 48,990 |
4
SMALL STEPS PRE SCHOOL BOREHAM
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
| 4. Cost of Raising Funds Advertising & promotions 5. Staff No staff were paid more than £60,000 per annum. 6. Debtors Prepayments 7. Creditors Accruals |
2020 £ - - 2020 £ 49 49 2020 £ 564 564 |
2019 £ 75 |
|---|---|---|
| 75 | ||
| 2019 £ 49 |
||
| 49 | ||
| 2019 £ 369 |
||
| 369 |
5