## **Annual Report 2020‐21 Gateway Church, Abergavenny**
It is with immense gratitude again to God, that the pastor, trustees and elders present this annual report for 2020‐
21, outlining how the charity’s key objectives have been pursued during the year, significant outcomes that have resulted, future planning and financial statements.
## **The charity’s Key Objectives continue to be:**
- To share the life-giving and life‐transforming message of Jesus Christ to everyone in our immediate and surrounding communities _**(Preach the Gospel)**_
- To assist members of the fellowship in every way possible to develop and grow in the faith they have chosen to follow _**(Make Disciples)**_
- To model a Biblical pattern of local fellowship, where members don’t exist in isolation but thrive as a vibrant spiritual family, bound by genuine relationships, caring for one another, serving together and collectively pursuing Kingdom objectives _**(Love One Another)**_
- To be a powerful witness of the love and power of Christ to the community we live in, on a day to day basis, by caring for the sick, providing for the needy, comforting the hurting, healing the broken hearted, giving hope to the hopeless, befriending the lonely, embracing the rejected, and offering support to those who cannot manage on their own. _**(Serve the Community)**_
## **- What we did in 2020 21 to achieve these objectives:**
Without a doubt, 2020 was a year like no other – where as a church, like the rest of the world – we were confronted with a brand new scenario in which to operate, with all it’s uncertainties, limitations and challenges. Yet, by God’s grace, we were able to make a difference and let our light shine.
## **OPERATION GATEWAY RELIEF:**
The foremost need for us as a church was to step into the needs that arouse because of Covid and lock-down, and offer whatever help we could to those needy and vulnerable in our community.
As a result of a number of discussions, super-speedy strategizing, and pulling together a small yet absolutely amazing team, the project ‘Operation Gateway Relief’ took off the ground on Monday, 24[th] March 2020. What took place over the next few months was nothing short of a miracle.
- Over the next couple of months, we gave out **10,072** freshly cooked, hot meals to vulnerable families and individuals all across Abergavenny and beyond – each meal individually prepared, packaged, labelled and home-delivered, taking into account special dietary requirements as well as allergy statuses. 99% of the clients serviced came in through referrals from various agencies and charities across Abergavenny.
- A couple of thousand meals were provided to the **NHS night staff of Nevill Hall Hospital** – which was so graciously received.
- We were awarded a Strategic Partnership Status by MCC (Monmouthshire County Council) and adopted as a member of the “ **MCC Covid 19 Community Coordinators Network** ”
1
- Some incredible stats to showcase the enormity of this project include: 10872 recyclable containers used
- 10072 paper bags used
- 29667 labels printed and stuck
- 3200 cutlery sets used (this was for the NHS meals, to make it quick and convenient for them)
Over 715 kilograms of meats were used
Over 825 kilograms of potatoes were used
Over a tonne of vegetables used
Over 3200 drinks sent out
Over 3200 pieces of fruit sent out
Over 3200 post-it notes used
Over 1210 special dietary meals were carefully prepared and delivered
- What was equally amazing was the incredible support we received from the wider community – both businesses as well as individuals – who helped us so much by way of donations and some in practical ways.
- We did not stop with the meals. We carried on with food-parcels going out each month, as well as cooked meals to the NHS night staff of Nevill Hall Hospital, averaging **250 pax** of both each month.
- In September 2020, before the new school year began, we gave out just under 100 school bags filled with school accessories to children from needy families in and around Abergavenny.
- During the Christmas period, **1106 hampers** of various kinds went out, covering 4 categories:
Christmas cooked dinners for families who couldn’t afford to celebrate Christmas and were not in a position to cook themselves
Meal kits for families and individuals who wanted to cook Christmas dinner for their families but couldn’t afford to do so
- Individuals who didn’t need meals but were all by themselves this Christmas – and we wanted them to know they were not alone this Christmas season. Every resident of every single care home in Abergavenny received a special Christmas bag.
Special Kids good bags for kids from needy families
- We continued to help the Homeless who visited us by way of tents, sleeping bags, clothes, toiletries and meals
- Right through the pandemic, we offered the community a special service called the Community Helpline, in case anyone who felt a bit vulnerable, fearful, lonely or anxious wanted a listening ear to just chat, pour out their hearts and ease the stress a bit.
- We were also able to send huge amounts of food stuff to Vision Of Hope, a rehab centre in Govilon, which was well received.
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## **CHURCH:**
- We’ve had to adapt to the ‘new-norm’ that the lockdown restrictions brought us into.
- Our services went **online** , which was quite a huge learning curve. Our teams adapted with the immense technical and logistical challenges amazingly, and our services received record numbers of views both ‘live’ as well as ‘post-live’.
- When we were able to have people back in the building (with government guidance being followed of course), our services went **hybrid** – with both in-person and online live streaming taking place simultaneously.
- We did the same thing for our children. And **Children’s Church** embraced a fresh new way of operation, with in-person services at our Rehoboth Centre, and online livestreaming from our Gateway building
- The kids received Activity Packs each week corresponding to the themes of the respective services, that parents and kids could get engaged with during each service.
- Our **Lifegroups** went digital too – with Lifegroups meeting using various platforms like Jitse, Zoom, and even Whatsapp Video Group Chat
- It has been a time of incredible creativity and Thinking out of the Box during this time. We’ve had online **Prayer Meetings, Bible Studies, Mid-week meetings with Special Guests, Coffee and Fellowship Get togethers** , that have helped us stay connected during this time.
- We have kept our eye on our own Gateway members, in terms of those needing practical help and support – and right through the year, cooked meals, food parcels and other practical help continues to be regularly offered.
- Whilst there are a number of individuals who have worked so hard in helping us navigate through this year, we want to give a special shout out to John Hardwick who has helped us so amazingly with our Online Service Livestreaming. He pioneered this ministry over a year before lockdown began, and that gave us a head start when we needed this ministry the most. And another massive Thank You to Jane Berry who spearheaded all the massive cooking that went on with the thousands of meals sent out via our OGR project.
## **NEW LAUNCHES:**
Just some of the new initiative launched during the year:
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- **Prayer Bursts** : Prayer is vital, and though we cannot meet in-person, that didn’t stop our teams from adapting to an online platform to gather for prayer. And Prayer Bursts, 30 minutes Zoom corporate prayer gatherings launched, enabling people to meet different days of the week, and at different times, for prayer and intercession.
- **Prayer Monitors** : An amazing opportunity for every single member of the Gateway Fellowship to bless their neighbours in their respective streets. Not only those who sign up to becoming a Prayer Monitor for their respective street pray each day for the wellbeing of all their neighbours, they leaflet their neighbours inviting them to ask for prayer or practical help if they ever need so, thus making prayer and help even more assessable to people in our community.
- **Gateway UNLTD** : Our digital platform, that intends to embrace the ‘hybrid’ model of church that we are being ushered into, even post-pandemic, and post-lockdown. This platform will showcase a number of Live as well as pre-recorded programs, from chat shows, worship sessions, prayer and inspiration, current issues, and much, much more, and will also offer greater opportunities for people to get involved in using their gifts and showcasing their talents.
- **Global Lifegroup** : In keeping with the fresh expression God is taking His global church into, including re-defining what ‘local church’ means, our first Global Lifegroup launched on Monday, 22nd March 2021. We have 13 members already, and growing – including 2 from Sweden, 2 from the States, 3 from South Africa, and 2 from London. The meetings have been absolutely incredible, and the group has connected so well, as if everyone’s known each other forever, staying in touch right through the week via the group’s Whatsapp group.
- **Growing In The Bible** : A fortnightly systematic online Live Bible Study, open to the whole world, run by Phil Johnson and Emily Martins.
## **MEMORABLE EVENTS AND POINTS WORTH SPECIAL MENTION:**
- We had an incredible **Carol Service 2020** , against all the odds and limitations. We had more people tune in and watch than we have ever had in-person in the past. There was a great community involvement as well this time, and we were delighted to have Cath Woolridge lead worship for us live in-person, and Dai Woolridge host the evening for us.
- **Gateway Community Awards** – As with each year, we recognise individuals in the community who have served and made a difference, and this year was no different. We appreciated and awarded a number of individuals, and the prestige of these awards has taken on a following on it’s own, with the local newspaper Abergavenny Chronicle as well as South Wales Argus covering the awards.
- **Operation Gateway Relief** grabbed the fascination and appreciation of people far and wide. Again, Abergavenny Chronicle, South Wales Argus, BBC Radio Wales, churches locally and nationally, AOG UK, and several other groups ran articles, interviews and reports on what we did.
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- We had an incredible and very moving **Remembrance Day 2020** service, with contributions and involvement from a number of fabulous people, including our Mayor, MP David Davies, and several ex and presently active Army personnel.
- As mentioned earlier, we ran a 3 session “ **End Times and Biblical Prophecy** ” series late in 2020, and that attracted a huge response, both from people within Gateway, as well as Christians from all over.
- Earlier in 2021, our pastor Chris Vaz and his wife Lyra were interviewed by **BBC Radio Wales** on a special program that was done on the stories of Missionaries to Wales.
- Amidst all the community projects, online ministry, and physical restrictions, we also managed to do a bit of refurbishments and decorating to our Gateway Main Building, to help with all that we do, as well as prepare for the season ahead.
- Our strategic connection with Gwent Police continues, and we were able to meet up with some of the new personnel involved with the town.
- We were delighted to host a number of midweek Live online meetings, with some fabulous guest speakers including Nicky Raiborde (USA), Phil Jones (Canada), Roberts Liardon (USA), Clem Ferris (USA), Julian Richards (Leader, New Wine Cymru)
- **Gateway Bible School** continued to run online despite lockdown, and we were blessed to have all our lecturers minister via Zoom. We had some incredible guest lecturers, including Stuart Lier (Audacious Manchester), Steve Ball (Wales Leader – Elim UK), Steve Uppal (All Nations, Wolverhampton), Simon Harper (Worship Central UK), Matthew Murray (Renew Church, Uttoxeter) and Cath Woolridge (Sound Of Wales), amongst others.
- When it was permitted, we even managed to conduct two weddings at Gateway.
## **WIDER CONNECTIONS:**
- We have always recognised our role with the wider Body of Christ, and our mandate of being a pioneering, resourcing, and apostolic church, hence the term ‘Regional Church’ started to be used 2 years ago.
- Whilst we have not been able to meet physically this year, we continue to inspire and encourage the wider Church Body both in Wales as well as the UK.
- Our Pastor, Chris Vaz continues to be serve in His various roles – **Area Leader for AOG South Wales** , part of the **New Wine Wales National Leadership Team** , part of the **Leadership Development** team for AOG GB, as well as offering spiritual support and input to various church leaders and leadership teams.
- Chris was also involved is doing a 2-session Leadership Seminar with around 85 Pastors and Leaders connected to New Wine Wales, and was also part of the team that hosted a live National Prayer meeting for AOG UK, involving more than 700 pastors and leaders from all over the UK as well as overseas.
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## **OTHER UPDATES:**
- **New constitution** : The trustees have spent time this year prayerfully updating the church constitution, the final version of which will be available on the church website shortly. The updates include gender neutral language, the election of trustees is now in line with best practice in AoG churches which removes the need for the fellowship to vote and ensuring that the trustees and the church are operating in line with the most current legislation.
- **Safeguarding:** During the year, the trustees reported one serious incident to the Charities Commission. The incident was investigated by Monmouthshire County Council Social Services with full cooperation from the trustees. The allegation was unanimously agreed to be unsubstantiated and the case dismissed. The Charities Commission are satisfied that the trustees acted and continue to act appropriately in safeguarding staff, volunteers, church goers and community contacts.
- **Update on Gateway Homeless Project** : In light of the global pandemic the last year has caused us to re-evaluate some of our strategies, which have wider implications even when things get back to some sort of normalcy. For the Gateway Homeless Project we are planning to continue but with a revised approach. Rather than redeveloping our Rehoboth building, we plan instead to invest in a stand-alone house that can be dedicated to the homeless project, at the appropriate time and as we get funding to support it. We consider this will provide stand-alone management for the Housing Project & enable the continued full use of Rehoboth for Children & Youth activities. The Gateway Homeless Project Bank Account currently stands at £25480.99. Donors: if you wish to discuss your historic or ongoing donations please contact us in confidence at your convenience. If anyone has any further queries, please feel free to get in touch with us.
## **FUTURE PLANNING:**
- **Pioneer the ‘Hybrid Model’ as well as the ‘Global Model’ of church life and ministry** God is taking His global church into.
- **Develop our “Regional Church”** : To embrace the wider role God is taking us into, to increase our resourcing and support towards other local churches, ministries, leaders and organisations as we work as in a more collaborated manner to see our towns, cities and villages impacted with the power and love of Christ
- **Lifegroup membership** : To see at least 92% of our members become part of Lifegroups. This will only help us serve each one better.
- **Increased outreach to our community** : To be an even greater “prophetic voice” in our community. Develop stronger strategies to reach out and minister to the homeless and underprivileged people, as well as addicts, who are coming to us even more than ever before. Target newer areas in town to see an increase in our Kids Club reach.
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- **Infrastructure** : With our Rehoboth Facility becoming even more strategic to our Children’s & Youth Ministries, the need to update Rehoboth, just like we did to Gateway is essential, and we hope to give it an uplift soon, hopefully before lockdown comes to an end fully.
- **Spirit of excellence** : With each passing year, we want to develop better structures and protocols for better communication, resource management, and visitor experience. A church must be able to demonstrate a
- spirit on excellence in all that we do, reflecting the excellent God we serve.
- **Training & Equipping** : Provide better training and equipping to all our staff and volunteers to be able to serve more effectively.
## **TEAMS:**
- Minister: Christopher Vaz, supported incredibly by his wife Lyra
- Elders: Phil Hopkins, Stewart Clark, Haydn Dwyer, Phillip Johnson, Steve Thomas
- Trustees: Lawrence Wilson (Chairman, Employees, Safeguarding), Steve Knight (Treasurer), Aled Williams (Buildings), Sue Hopkins (HR), Huw Medlicott (Co-opted member), Kath Mallord
- Worship: Rob Westall
- Kids Club: Helen Cox, Aaron Foley, Lyra Vaz, Claire Childs
- Community Pastors: Lyra Vaz and Aaron Foley
- School Assemblies: Lyra Vaz
- Gateway Kids: Chenise Fenwick, Helen Cox, Edith Wilson, Claire Childs
- Gateway Youth: Chenise Fenwick
- Men: Ken Barwise
- Women: Lyra Vaz
- Crèche: Chenise Fenwick
- Ministry Team: Kath Mallord
- Prayer: Phil Johnson, Kath Mallord
- Lifegroups: Stewart and Apryl Clark
- Pastoral Care Team: Lyra Vaz (Haydn Dwyer, Carole Parsons)
- Welcome Team: Val Hardwick, Lyra Vaz
- Gateway Bible School: Chris Vaz (Stewart Clark, Philip Johnson, Mark Small)
- Funding: Mark Small
- Gateway Creative & Performing Arts: Dawne Howells & Megan Whittock
- Street Team: John Hardwick
- Gateway Internships: Chris Vaz
- Operations Coordinator: Aled Williams
- Care Coordinator: Lyra Vaz
- Caretaker: Rhys Jones
- Cleaner: Mihail Paicau
- Registrar: Belinda Dwyer
- Administrator: Jan Knight
- Treasurer: Steve Knight
- Imagineers Team: Steph Foley, Kerrie Wilson
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## Gateway Church Abergavenny
Report and Accounts Year ended 31 March 2021
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
## **GATEWAY CHURCH ABERGAVENNY**
## **COMPANY INFORMATION**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **Trustees**
Christopher Holland (resigned September 2020) Stephen Knight (resigned April 2021) Lawrence Wilson Susan Hopkins Mark Small (resigned November 2020) Katherine Mallord (appointed October 2020) Peter Hall (resigned September 2020) Helen Cox (appointed April 2021; resigned September 2021) **Company Secretary** Lawrence Wilson **Key Staff** Pastor Chris Vaz **Governing Document** Memorandum and Articles of Association dated November 2011 amended 5th January 2021 **Company Registration Number** 7842926 **Charity Registration Number** 1146530 **Principal Address and** Gateway Christian Centre **Registered Office** Monk Street Abergavenny Monmouthshire NP7 5ND **Independent Examiner** Lisa Darby ACA Stewardship 1 Lamb's Passage London EC1Y 8AB **Bankers** HSBC UK Bank plc National Westminster Bank Plc
|**Contents**|**Page**|
|---|---|
|Company Information|1|
|Trustees' Annual Report|2-3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7-13|
|Detailed Statement of Financial Activities with Comparatives|14|
|Full Trustees' report|Appendix|
Page 1
## **GATEWAY CHURCH ABERGAVENNY**
## **TRUSTEES' ANNUAL REPORT (INCORPORATING DIRECTORS' REPORT)**
## **FOR THE YEAR ENDED 31 MARCH 2021**
The trustees, who are the charity's directors for the purposes of company law, have pleasure in submitting the Report and Accounts for the year.
## **Objects of the charity**
The charity is a charitable company and is governed by its memorandum and articles of association. The objects of the charity, as set out in the governing document are: to advance the Christian faith.
## **Summary of the charity's main activities and achievements**
See Appendix for Annual Report which includes a full review of activities.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
## **Structure, Governance and Management**
The policy and operating decisions of the charity rest with the Directors who meet regularly to monitor the activities of the Company. New Directors are recruited and appointed according to the Governing Document; the Trustees may by ordinary resolution appoint a person who is willing to act to be a Trustee, ratified by resolution at a Church Members' Meeting.
## **Financial review**
During the year income increased by £97,803, to £401,634, and expenditure increased by £38,180 to £257,356. As a result, the funds at the year end increased to £545,210, of which £475,920 is unrestricted.
## **Reserves policy**
Our policy is to retain sufficient unrestricted reserves:
- To ensure that the charity has sufficient funds to meet its financial commitments;
- To demonstrate that the charity is sustainable into the future;
- To ensure that the charity is able to manage future unforeseen financial difficulties;
- ●To ensure that excessive funds are not held without any identifiable reason or for any identifiable purpose.
These reserves are considered in 2 parts:
Financial reserves are considered in two parts:
●General reserves that are deemed necessary to meet future operational requirements and to protect the charity against future financial uncertainties including loss of income and unexpected increases in operating costs;
●Reserves set aside to meet future financial commitments for a specific significant project or venture or planned future commitment.
At the year end, the charity held unrestricted cash of £323,001 of which £225,221 is held for specific future projects and the charity is complying with its reserves policy.
Page 2
## **GATEWAY CHURCH ABERGAVENNY**
## **TRUSTEES' ANNUAL REPORT (INCORPORATING DIRECTORS' REPORT)**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **Key risks and uncertainties**
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
As mentioned in the appendix trustees' report, in March 2020 the charity took steps (in line with government advice) to help contain the outbreak of COVID-19. This included the temporary suspension of all physical gatherings and the charity has had to curtail, or change, how it operates. The trustees are monitoring income and expenditure and, if it becomes necessary, will take measures to mitigate the impact of COVID-19 on the charity’s unrestricted net current assets.
## **Responsibilities of trustees under company law**
The trustees are responsible for preparing the trustees' annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing these financial statements, the trustees are required to:
1. select suitable accounting policies and apply them consistently;
2. observe the methods and principles in the Charities SORP;
3. make judgements and estimates that are reasonable and prudent;
4. state whether the applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
5. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Approval**
This report, which has been prepared in accordance with the provisions of the Companies Act 2006 relating to small companies, was approved by the trustees and signed on their behalf by:
_____________________________________ Lawrence Wilson
Date: _________________________ 2021
Page 3
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **GATEWAY CHURCH ABERGAVENNY ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021 on pages 5 to 14 following, which have been prepared on the basis of the accounting policies set out on pages 7 and 8.
## **Responsibilities and basis of report**
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner’s statement**
Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the ICAEW, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lisa Darby ACA Institute of Chartered Accountants in England and Wales
Stewardship 1 Lamb's Passage London EC1Y 8AB
Date:
Page 4
## **GATEWAY CHURCH ABERGAVENNY**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 MARCH 2021**
|Note
**INCOME AND ENDOWMENTS FROM:**
Donations and legacies
3
Charitable activities
4
Investments
5
**Total income and endowments**
**EXPENDITURE ON:**
Charitable activities
6
**Total expenditure**
**Net income/(expenditure)**
**Transfers between funds**
15
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
15|Unrestricted
Funds
£
289,558
2,814
7,308
299,680
185,701
185,701
113,979
(15,665)
98,314
377,606
475,920|Restricted
Funds
£
100,388
1,566
-
101,954
71,655
71,655
30,299
15,665
45,964
23,326
69,290|Total
Funds
2021
£
389,946
4,380
7,308
401,634
257,356
257,356
144,278
0
144,278
400,932
545,210|Total
Funds
2020
£
269,600
15,833
18,398|
|---|---|---|---|---|
|||||303,831|
|||||219,176|
|||||219,176|
||||||
|||||84,655
-|
|||||84,655
316,277|
|||||400,932|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing operations.
The statement of financial activities also complies with the requirements for an income and expenditure account required by the Companies Act 2006.
There was a rounding difference between the SOFA and the Balance Sheet in 2020.
The notes on pages 7 to 14 form part of these accounts.
Page 5
## **GATEWAY CHURCH ABERGAVENNY**
## **BALANCE SHEET**
## **FOR THE YEAR ENDED 31 MARCH 2021**
|Note
**FIXED ASSETS**
Tangible assets
9
**CURRENT ASSETS**
Stock
10
Debtors
11
Cash at bank and in hand
12
**CREDITORS: Amounts falling**
**due within one year**
13
**Net current assets / (liabilities)**
**TOTAL NET ASSETS**
**FUND BALANCES**
Unrestricted Funds
15
General funds
Designated funds
Restricted Funds
15|Total
Total
General Designated
Restricted
Funds
Funds
Funds
Funds
Funds
2021
2020
£
£
£
£
£
155,793
-
-
155,793
160,150
-
2,600
2,600
-
4,076
-
-
4,076
3,802
97,780
225,221
66,690
389,691
246,240
Unrestricted Funds|
|---|---|
||101,856
225,221
69,290
396,366
250,043|
||(6,950)
-
-
(6,950)
(9,262)|
||94,906
225,221
69,290
389,417
240,780|
|||
||250,699
225,221
69,290
545,210
400,931|
||250,699
-
-
250,699
319,223
-
225,221
-
225,221
58,383|
||250,699
225,221
-
475,920
377,606
-
-
69,290
69,290
23,325|
||250,699
225,221
69,290
545,210
400,931|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006 however, in accordance with Section 145 of the Charities Act 2011, the accounts have been examined by an independent examiner and their report has been included in these financial statements.
The trustees (who are the charitable company's directors for the purposes of company law) acknowledge their responsibilities for:
- (a) ensuring that the charitable company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006, and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its net income or expenditure for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements have been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.
The financial statements were approved by the Board of Trustees and were signed on its behalf by:
_________________________________Lawrence Wilson
Date: __________________
Company number: 7842926
Charity number: 1146530
The notes on pages 7 to 14 form part of these accounts.
Page 6
## **GATEWAY CHURCH ABERGAVENNY**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **1 Statutory Information**
The charity is a charitable company limited by guarantee and is incorporated in the United Kingdom. The company's registered number and registered office address can be found on the Company Information page.
## **2 Accounting Policies**
These financial statements are prepared on a going concern basis, under the historical cost convention.
These financial statements have been prepared in accordance with the "Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ("the Charities SORP"), with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland ("FRS 102"), with the Companies Act 2006 and with the Charities Act 2011. The charity meets the definition of a public benefit entity as set out in FRS 102.
The principles adopted in the preparation of the financial statements are set out below.
## a) Going concern
The trustees (who are the charitable company's directors for the purposes of company law) have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The trustees have made this assessment for a period of at least one year from the date of approval of the financial statements. In particular the trustees have considered the charity's forecasts and projections and the possible implications should projected income and / or expenditure vary unexpectedly. The trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue to operate for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements. In making this assessment the trustees have considered the impact of Covid-19 and have concluded that its impact on net income will not be material.
## b) Income
Income including investment income is recognised in the period in which the charity becomes entitled to receipt, the amount receivable can be measured with reasonable certainty, and receipt is probable. For the most part, income is generally recognised when it is received. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
Income from donations and legacies includes:
- i) Recoverable gift aid. This is recognised when the related donation is received. Gift aid that has not been recovered by the balance sheet date is included as a debtor.
- ii) Donated facilities, services and goods. Goods donated for distribution to beneficiaries are recognised as income when receivable at fair value (being an estimate of the amount it would cost to purchase those items).
The charity relies on volunteers to carry out many of its activities, however, in accordance with the SORP, the value of these services has not been included in these financial statements as they cannot be reliably measured.
When donated goods, services and facilities are distributed or consumed, an expense in respect of those items is included in the Statement of Financial Activities. At the year end any goods that have not been distributed or consumed are recognised as stock; donated fixed assets are capitalised.
Income from charitable activities represents income receivable from goods, services and facilities supplied in furtherance of the charity's charitable objects. It includes income from Bible School, Youth activities and Housing Project.
Investment income represents income generated by the charity's assets and includes income from letting the charity's property and bank interest.
## c) Expenditure
Expenditure, including irrecoverable VAT, is recognised when it is incurred or, if earlier, when a legal or constructive obligation for a payment arises provided that it is probable that settlement will be required and the amount of the obligation can be measured reliably.
The charity makes grants to other institutions and individuals to further its charitable objectives. Grants payable are recognised as constructive obligations arise, which is generally when the charity expresses a commitment to the recipient that can be measured reliably and then only to the extent that any conditions associated with the grant are outside of the control of the charity.
Page 7
## **GATEWAY CHURCH ABERGAVENNY**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
The cost of raising funds is not significant and has not been separately disclosed.
Governance costs, which are included in expenditure on charitable activities but are identified separately in the notes to the accounts, includes costs associated with the independent examination of the financial statements, compliance with constitutional and statutory requirements and any other expenditure incurred on the strategic management of the charity.
## d) Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
## e) Tangible fixed assets
- Items purchased or donated for the charity's own use are capitalised when the cost of purchased items, or the fair value of donated items, is more than £1,000 and the item is expected to benefit the charity over more than one accounting period. Depreciation is charged on a straight line basis so as to write down the value of each asset to its estimated residual value (if any) over its expected useful economic life. To achieve this objective the following rates of depreciation are charged:
Freehold land Is not depreciated (because it is not consumed by use) Freehold buildings Over 50 years after taking account of the building's residual value Leasehold improvements Over the lease term or, if shorter, expected useful life Equipment Over 3 to 7 years
The carrying values of tangible fixed assets are reviewed for impairment in periods when events or changes in circumstances indicate that the carrying value may not be recoverable.
## f) Stocks
- Stocks of donated items held for distribution to beneficiaries are measured at fair value. Most regular stock is perishable (& generally at or beyond sell by date) and is therefore not included.
## g) Pension scheme arrangements
The charity operates defined contribution pension schemes for its employees. Obligations for contributions to these schemes are recognised as an expense when the liability arises. The assets of these schemes are held separately from those of the charity in independently administered funds.
## h) Taxation
The company is a registered charity; it has taken advantage of the various reliefs from taxation available to charities and no tax is payable on the charity's income.
## i) Exemption from preparing a cashflow statement
The charity has taken advantage of an exemption conferred by the Charities SORP and has not prepared a cash flow statement.
|**3**
**Donations and legacies**
Donations of cash and similar
Donations in kind
Other grants receivable
Income tax recoverable
Donations in kind comprise the following:
Goods donated for:
Distribution to beneficiaries|Unrestricted
Funds
£
211,155
-
51,524
26,880
289,558
Unrestricted
Funds
£
-
-|Designated
Funds
£
-
-
-
-
-
Designated
Funds
£
-
-|Restricted
Funds
£
39,266
60,272
-
849
100,388
Restricted
Funds
£
60,272
60,272|Total
2021
£
250,421
60,272
51,524
27,729
389,946
Total
2021
£
60,272
60,272|Total
2020
£
226,937
9,929
-
32,735|
|---|---|---|---|---|---|
||||||269,600|
||||||Total
2020
£
9,929|
||||||9,929|
Page 8
## **GATEWAY CHURCH ABERGAVENNY**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
|**4**
**Income from charitable activities**
Housing project
Bible School
Youth
Holiday Club
Other
**5**
**Investment income**
Property letting
Bank interest
**6**
**Charitable expenditure**
**a**
**Costs incurred directly on specific activities**
Salaries, travel and expenses
Ministry expenses and training
Evangelism, outreach and events
Worship and Media
Speakers expenses
Children and Youth work
Housing Project
Bible School
Community Projects
Donations in kind expensed
Note 6c
Grants payable
Note 6d
**b**
**Costs incurred on support & administration**
Insurance
Running costs and admin
Utilities
Building repairs and maintenance
Governance
Depreciation
**Total expenditure**|Unrestricted
Funds
£
-
-
1,066
717
1,783
Unrestricted
Funds
£
7,230
77
7,308
Unrestricted
Funds
£
119,559
2,135
-
3,577
425
853
-
-
-
-
9,954
136,503
2,611
13,223
13,970
7,738
2,640
7,802
47,984
184,487|Designated
Funds
£
-
1,023
8
-
-
1,031
Designated
Funds
£
-
-
-
Designated
Funds
£
-
-
-
-
-
1,144
-
70
-
-
1,214
-
-
-
-
-
-
-
1,214|Restricted
Funds
£
1,566
-
-
-
1,566
Restricted
Funds
£
-
-
-
Restricted
Funds
£
-
-
-
-
-
-
-
13,868
57,672
8
71,549
-
106
-
-
-
-
106
71,655|Total
2021
£
1,566
1,023
1,074
-
717
4,380
Total
2021
£
7,230
77
7,308
Total
2021
£
119,559
2,135
-
3,577
425
1,996
-
70
13,868
57,672
9,962
209,266
2,611
13,329
13,970
7,738
2,640
7,802
48,090
257,356|Total
2020
£
6,962
5,141
795
422
2,513|
|---|---|---|---|---|---|
||||||15,833|
||||||Total
2020
£
18,074
324|
||||||18,398|
||||||Total
2020
£
121,143
5,651
308
1,999
3,919
9,732
463
477
-
9,929
12,421|
||||||166,043|
||||||2,470
15,868
16,579
7,474
2,400
8,343|
||||||53,133|
||||||219,176|
The fee payable to the independent examiner for preparing and examining the accounts was £2,640 (2020: £2,400); in addition the charity paid £90 (2020: £90) to Stewardship for consultancy services.
|**c**
**Donations in kind expensed in year**
Donated goods distributed in year|Unrestricted
Funds
£
-
-|Designated
Funds
£
-
-|Restricted
Funds
£
57,672
57,672|Total
2021
£
57,672
57,672|Total
2020
£
9,929|
|---|---|---|---|---|---|
||||||9,929|
Page 9
## **GATEWAY CHURCH ABERGAVENNY**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
|**NOTES TO THE ACCOUNTS**
**GATEWAY CHURCH ABERGAVENNY**
**FOR THE YEAR ENDED 31 MARCH 2021**||
|---|---|
|**d**
**Grants payable**
Institutions
Individuals
£
£
Grants for UK and overseas mission
9,821
8
Grants for the relief of poverty
133
9,821
141
_The comparatives for the previous year are as follows:_
_Institutions_
_Individuals_
_£_
_£_
_Grants for UK and overseas mission_
_11,121_
_(63)_
_Grants for the relief of poverty_
_1,362_
_11,121_
_1,299_
The charity's principal grants (£1,000 or more) to institutions comprised:
2021
£
The Assemblies of God
4,800
Vision of Hope Gilwern
1,224
New Wine Cymru
1,224
Abergavenny Community Trust
-
East-West Ministries
1,800
Grants to institutions for less than £1,000 each
773
9,821
**7**
2021
£
Gross wages and salaries
114,723
Social security
2,787
Employer's pension contributions
2,048
119,559
**Analysis of staff costs, the cost of key management personnel and trustee remuneration and expenses**|2021
£
9,829
133|
||9,962|
||_2020_
_£_
_11,059_
_1,362_|
||_12,421_|
||2020
£
4,800
1,224
1,224
1,500
1,800
572|
||11,121|
||2020
£
119,490
4,311
2,232|
||126,033|
The number of employees in the year was 9 (2020: 9). Most of the charity's activities are carried out by volunteers.
No staff received salaries at a rate of more than £60,000 per annum.
The charity's key management comprise the trustees and the key staff named on the Company Information page. Total employment benefits payable to key management for the year were as follows:
|Trustees
Key management connected to trustees
Other members of key management
_The following amounts were payable in the previous year:_
_Trustees_
_Key management connected to trustees:_
_Other members of key management_|Wages &
salaries
-
-
36,339
36,339
_Wages &_
_salaries_
-
-
_36,868_
_36,868_|Other
employment
benefits
-
-
-
_Other_
_employment_
_benefits_
-
-
_-_
_-_|Employer
pension
contributions
-
-
903
903
_Employer_
_pension_
_contributions_
-
-
_922_
_922_|2021
£
-
-
37,242|
|---|---|---|---|---|
|||||37,242|
|||||_2020_
_£_
-
-
_37,790_|
|||||_37,790_|
No trustees received employment benefits in either the current or preceding year.
All trustee expenses where reimbursements for expenses incurred when acting as agent for the charity or when undertaking employment duties. They are not connected with serving as a trustee and they contained no profit element.
Page 10
## **GATEWAY CHURCH ABERGAVENNY**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **8 Acting as agent**
In the previous year the charity acted as an agent receiving £3,147 and paying £2,281 with nothing owed at y/e. No such agency arrangement was in place this year.
|**9**
**Tangible fixed assets**
Cost/Valuation
At 01 April 2020
Additions
Disposals
At 31 March 2021
Accumulated depreciation
At 01 April 2020
Charge for the year
Eliminated on disposal
At 31 March 2021
Net book value
At 31 March 2021
At 01 April 2020
**10**
**Stock**
Donated goods
For distribution to beneficiaries
**11**
**Debtors**
**Falling due within one year:**
Tax recoverable
Other debtors
**Total debtors**
**12**
**Cash at Bank and in Hand**
Bank operating accounts
**13**
**Creditors: liabilities falling due within one year**
Accruals
Other creditors
Grant obligations|Freehold
Property
£
162,500
-
-
162,500
19,500
3,250
-
22,750
139,750
143,000
Land and|Fixtures
£
18,000
-
-
18,000
7,200
1,800
-
9,000
9,000
10,800
buildings|Fittings and
equipment
£
22,980
3,444
(6,013)
20,411
16,629
2,752
(6,013)
13,368
7,043
6,350
2021
£
2,600
2,600
2021
£
2,103
1,973
4,076
2021
£
389,691
389,691
2021
£
2,640
4,310
-
6,950|Total
2021
£
203,480
3,444
(6,013)|
|---|---|---|---|---|
|||||200,911|
|||||43,329
7,802
(6,013)|
|||||45,118|
|||||155,793|
|||||160,150|
|||||2020
£
-|
|||||-|
|||||2020
£
3,488
314|
|||||3,802|
|||||2020
£
246,240|
|||||246,240|
|||||2020
£
2,400
6,592
270|
|||||9,262|
Page 11
## **GATEWAY CHURCH ABERGAVENNY**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **14 Pension commitments**
During the year employer’s pension contributions totalling £2,048 (2020: £2,232) were payable to defined contribution personal pension schemes. No pension contributions were owing at the balance sheet date (2020: £nil).
## **15 Funds**
During the year the movements in the charity's funds were as follows:
|_Designated Funds_
Bible School Fund
Holiday Club
Building Fund
Youth Fund
_General Unrestricted Funds_
Total Unrestricted Funds
_Restricted Funds_
Mission
Operation Gateway Relief
Housing project
Fathers Arms
Aggregate of funds|Opening
balance
2021
£
4,664
110
50,000
3,609
58,383
319,223
377,605
525
2,110
6,510
14,180
23,325
400,931|Incoming
resources
2021
£
1,023
-
-
8
1,031
298,649
299,680
113
100,275
1,566
-
101,954
401,634|Outgoing
resources
2021
£
(70)
(387)
-
(757)
(1,214)
(184,487)
(185,701)
(8)
(71,540)
-
(106)
(71,655)
(257,355)|Transfers
in the year
2021
£
-
-
167,021
-
167,021
(182,686)
(15,665)
(1,360)
17,025
15,665
0|Gains and
losses
2021
£
-
-
-
-
-
-
-
-
-|Closing
balance
2021
£
5,617
(277)
217,021
2,860|
|---|---|---|---|---|---|---|
|||||||225,221
250,699|
|||||||475,920|
|||||||630
29,485
25,101
14,074|
|||||||69,290|
|||||||545,210|
## **Analysis of net assets by fund**
|**ysis of net assets by fund**||||
|---|---|---|---|
|Tangible fixed assets
Stock
Debtors
Cash at bank and in hand
Creditors falling due within one year|General
Designated
funds
funds
£
£
155,793
-
-
-
4,076
-
97,780
225,221
(6,950)
-
250,699
225,221
Unrestricted Funds|Restricted
funds
£
-
2,600
-
66,690
-
69,290|2021
£
155,793
2,600
4,076
389,691
(6,950)|
||||545,210|
## _Restricted Funds_
The mission fund relates to funds donated for missionaries and organisations that are supported by the charity (see Trustee report)
Operation Gateway Relief fund is to support community projects
The Housing project relates to providing housing and support for the homeless in our community (see Trustee report). Fathers Arms is a drop-In Café, providing food and support for those in need in our community (see Trustee report).
Page 12
## **GATEWAY CHURCH ABERGAVENNY**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## _Transfers between Funds_
The transfer from Operational Gateway Relief to general funds is to cover costs accrued for in 2020 which relate to Community projects. The transfer from General Funds to the Gateway Building Fund is to set aside reserves to cover future building costs. The transfer from General Funds to the Housing Project is to recognise restricted funds from 2020.
_In the previous year the movements in the charity's funds were as follows:_
|_Designated Funds_
Bible School Fund
Holiday Club
Building Fund
Youth Fund
_General Unrestricted Funds_
Total Unrestricted Funds
_Restricted Funds_
Mission
Community Project
Housing project
Fathers Arms
Aggregate of funds|Opening
balance
2020
£
-
50,000
4,372
54,372
241,277
295,649
-
-
16,627
20,627
316,276|Incoming
resources
2020
£
5,141
422
-
475
6,038
275,750
281,788
525
2,110
6,973
12,435
22,043
303,831|Outgoing
resources
2020
£
(477)
(2,509)
-
(1,638)
(4,624)
(201,176)
(205,800)
-
(463)
(12,913)
(13,377)
(219,177)|Transfers
in the year
2020
£
2,197
-
400
2,597
3,371
5,968
-
(1,968)
(5,968)
-|Gains and
losses
2020
£
-
-
-
-
0
-
-
-
-|Closing
balance
2020
£
4,664
110
50,000
3,609|
|---|---|---|---|---|---|---|
|||||||58,383
319,223|
|||||||377,606|
|||||||525
2,110
6,510
14,180|
|||||||23,325|
|||||||400,931|
## **Analysis of net assets by fund**
|**ysis of net assets by fund**||||
|---|---|---|---|
|Tangible fixed assets
Stock
Debtors
Cash at bank and in hand
Creditors falling due within one year|General
Designated
funds
funds
£
£
160,150
-
-
-
3,802
-
164,533
58,383
(9,262)
-
319,223
58,383
Unrestricted Funds|Restricted
funds
£
-
-
-
23,325
-
23,325|2020
£
160,150
-
3,802
246,240
(9,262)|
||||400,931|
**16 Transactions with related parties** During the year the charity:
- a) received donations totalling £16,929 (2020: £19,600) from related parties (which includes trustees, anyone closely connected to them and key management).
During the year the charity also made the following payments to, or for, related parties:
- a) Janet Knight, who is closely related to Stephen Knight, a trustee, received employment benefits totalling £11,111 (2020: £11,476) for providing administrative services to the charity
Except as disclosed above and in note 7 'Analysis of staff costs', there have been no other transactions with related parties during the year.
## **17 Members**
Each member of the company commits to contribute if the charity is wound up an amount of £10.
Page 13
## **GATEWAY CHURCH ABERGAVENNY**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES WITH COMPARATIVES**
## **FOR THE YEAR ENDED 31 MARCH 2021**
|Note
**INCOME AND ENDOWMENTS FROM:**
Donations and legacies
3
Charitable activities
4
Investments
5
**Total income and endowments**
**EXPENDITURE ON:**
Charitable activities:
6
**Total Expenditure**
**Net income/(expenditure)**
**Transfers between funds**
15
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
15|2021
£
289,558
1,783
7,308
298,649
184,487
184,487
114,162
(182,686)
(68,524)
319,223
250,699
Unrestricted F|2020
£
254,519
2,833
18,398
275,750
201,176
201,176
74,575
3,371
77,946
241,277
319,223
unds - General|2021
£
-
1,031
-
1,031
1,214
1,214
(183)
167,021
166,838
58,384
225,222
Unrestricted Fun|2020
£
-
6,038
-
6,038
4,624
4,624
1,414
2,597
4,011
54,373
58,384
ds - Designated|2021
£
100,388
1,566
-
101,954
71,655
71,655
30,299
15,665
45,964
23,326
69,290
Restricte|2020
£
15,081
6,962
-
22,043
13,377
13,377
8,667
(5,968)
2,699
20,626
23,325
d Funds|Total
Funds
2021
£
389,946
4,380
7,308
401,634
257,356
257,356
144,278
0
144,278
400,932
545,210|Total
Funds
2020
£
269,600
15,833
18,398|
|---|---|---|---|---|---|---|---|---|
|||||||||303,831|
|||||||||219,176|
|||||||||219,176|
||||||||||
|||||||||84,655
-|
|||||||||84,655
316,277|
|||||||||400,932|
Page 14
Stewardship 1 Lamb’s Passage London EC1Y 8AB
Dear Sirs
## **Re. Gateway Church Abergavenny (‘The Charity’)**
## **CONFIRMATION OF REPRESENTATIONS – Independent Examination**
We confirm to the best of our knowledge and belief, and having made appropriate enquiries of other directors and officials of the charity, the following representations given to you in connection with your examination of the charity’s financial statements for the year ended 31 March 2021.
## **1. General**
We acknowledge as directors our responsibility under the Companies Act 2006 for preparing financial statements which give a true and fair view and for making accurate representations to you, as set out in the terms of the engagement letter.
All the accounting records, including for each branch/subgroup of the charity, have been made available to you for the purpose of your examination and all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All cash received during the year has been clearly accounted for, and has either been banked or spent as recorded in the expenditure records.
All other records and related information, including minutes of trustees’, members’ and management meetings, have been made available to you. The trustees have discussed and properly decided upon all matters, which require their approval.
We understand that you have undertaken an independent examination, rather than an audit, and that consequently no ‘true and fair’ opinion has been provided by you on the financial statements. The charity is not required to have an audit, according to either the terms of the governing document, or any stipulation made by a donor or another party.
## **2. Financial Statements**
We have reviewed the financial statements which have been prepared, and are satisfied that any amendments suggested by you, which have been made to the financial statements and the trustees’ report, are accurate and appropriate.
## **3. Assets and liabilities**
1
All assets included in the balance sheet were in existence and owned by the charity at the balance sheet date and free from any mortgage or charge. The balance sheet includes all tangible assets (property, vehicles, and equipment); investments; and debts due to the charity and by the charity to others. The details of all bank accounts owned by the charity have been provided to you, whether managed by the main finance team or by others, and there are no groups or activities legally part of the charity which are not included.
All assets sold or scrapped have been duly eliminated and the proceeds accounted for. Permanent diminution in the value of assets has been reflected in its carrying value in the financial statements.
At the balance sheet date there were no material commitments for grants to be paid, for the purchase of property/equipment or long-term contracts for goods/services.
All known liabilities of the charity are included in the financial statements. In particular:
- No amounts received from donors were received as loans rather than gifts.
- The £1,040.67 liability to PAYE/NIC was paid in the month following the year end
- The pension arrangements for the staff are based on ‘defined contribution’ schemes and there are no commitments, legal or moral, which may require significant additional contributions.
## **4. Grants and donations**
All grants, donations and other income, the receipt of which is subject to specific terms and conditions, have been noted in the financial statements as restricted income. This includes material donated goods given in support of activities of the charity.
The expenditure which met those restrictions is as recorded in the restricted funds Note 15 in the accounts leaving unused balances of restricted funds of £69,290 at the year-end.
The charity has complied with all aspects of agreements and donor restrictions that would have a material effect on the financial statements in the event of non-compliance. In particular:
- there has been no use of gifts made for specific purposes other than as specified by the donor.
- all conditions of the donors for use of the funds had been met by the 31 March 2021.
## **5. Going concern**
We believe that the charity’s financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be adequate for the charity’s need and with sufficient confidence such that there is no requirement to detail material uncertainties in this respect in the accounts.
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We have assessed the future funding needs, the budgets for the 2021/22 period and have no reason to believe that the income levels shown/anticipated will not be met. The expenditure levels shown in the budgets are prepared prudently and there is flexibility in core costs to enable temporary fluctuations in funding to be catered for.
In the light of those budget expectations, and considering the current level of reserves, the charity will have sufficient reserves to be able to continue operations for at least the next 12 months from the date of this letter.
## **6. Laws and regulations**
We are not aware of any irregularities, including fraud, involving management or employees of the charity; nor are we aware of any breaches or possible breaches of statute, regulations, contracts, agreements or the company’s Memorandum and Articles of Association which might prejudice the charity’s going concern status or that might result in the charity suffering significant penalties or other loss. No allegations of such irregularities, including fraud, or such breaches have come to our notice.
## **7. Transactions and arrangements with officers**
The charity has not had nor entered into at any time during the year, any arrangement, transaction or agreement to provide credit facilities (including loans, quasi-loans or credit transactions) for directors, shadow directors or their connected persons nor to guarantee or provide security for such matters.
No officers other than directors had any indebtedness to the charity under loans, quasi-loans or credit transactions at the balance sheet date.
No director had a direct or indirect material interest in any other transaction or arrangement with the charity.
Any remuneration, salary or payment for services, gift or other payment made to any director, family member or business of a director, has been fully and accurately disclosed in the financial statements; along with the name of the individual director(s) concerned, the relevant amount(s), and the legal authority for making such. We confirm that we believe the governing document legally supports these payments. Expenses paid to directors are as disclosed in the financial statements and do not include any “profit” element.
## **8. Transactions with related parties**
The charity has not had, or entered into, at any time during the year material transactions with other charities over which influence is exerted by directors/senior staff or other companies/businesses related parties whether or not the outcome has been to influence the presentation of transactions.
All related party transactions with individuals have been fully disclosed in note 16.
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## **9. Post balance sheet events**
Except as disclosed in the financial statements, no events or transactions have occurred since the year end, or are pending, which could have a material effect on the financial statements or which are of such significance in relation to the charity’s affairs that they should be mentioned in the financial statements in order to avoid giving a misleading view of the charity’s financial position.
## **10. Commitments, contingencies and liabilities**
We do not know of any substantial liabilities, contingent liabilities or capital commitments, of a material amount. There is no litigation in progress or pending.
We confirm that the above representations are made on the basis of enquiries of management, volunteers and staff with relevant knowledge and experience (and, where appropriate, of inspection of supporting documentation) sufficient to satisfy ourselves that we can properly make each of the above representations to you.
Yours faithfully
_On behalf of the Trustees:_
(signed) ..…………………………………………
Trustee (print name) ..
…………………………………………
(signed) ..………………………………………… …………………………………………
Trustee (print name) ..
Date of approval of accounts …………………………
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