2023-03-31-accounts - Llanelli & District Model Engineers

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LDME annual report from the trustees to the AGM 2022-2023

This year has seen a good number of passengers carried on the railway and an increasing engagement with local schools and voluntary bodies keen to make use of the railway. Some of the school visits have been for pleasure, but an increasing number have been for educational purposes and tied in with school projects looking at transportation and the local area. Amongst our members there has also been an increasing use of the club workshop for personal projects and a number of our new members have acquired locomotives and/or have begun to look at building their own items. Help and feedback received from experienced members of the club has and will be, invaluable to those beginning to engauge in new aspects of the hobby. It is hoped that our educational role will grow over the next year. A number of public events hosted by the club, have also allowed members of the club to demonstrate the operation of machinery based on historic prototypes and explain the processes by which they are constructed and used.

Work has continued around the site to improve the railway, additional siding space has been created to allow the stabling of a spare train with a wheelchair accessible coach marshalled into the rake. This can be brought into use in very short order and allows us to better serve passengers with mobility issues. A number of new members have been trained to act in new roles around the railway and some younger members have also become more involved in day to day operations around the site

Much time this year has been spent checking and maintaining the track and buildings in order to keep our facilities safe, useable and up to standard. Regular inspection of all the stock and track is carried out according to club practices and records are kept for future inspection. Communications between the club and the country park have shown that they are most satisfied with the railway, its environs and our activities. Consultation with other bodies such as our auditing accountant and a local firm of solicitors has also confirmed that we are not lacking in our duties to the public, charity commission and other bodies.

Members have continued to work hard to increase biodiversity around the site, with much being done to encourage plants attractive to pollinators to grow and thrive in the area. A number of high wattage floodlights have been replaced with low energy versions in an attempt to reduce our carbon footprint and in years to come it is expected that low carbon ‘bio-fuels’ will be used in our steam engines.

The club has also had the opportunity to participate in local events, an exhibition of models and two operational miniature traction engines were shewn at a local agricultural show to much acclaim and resulted in a prize plaque for the club. Members have also had the opportunity to visit other events to show their models and demonstrate their operation and construction methods.

The club continues to delight our many visitors, both on public running days and at our rallies and provide much enjoyment for our membership. Great thanks are due to all our hard working volunteers, both those who are active and those who cannot be as active as they wish to be.

Llan11 & Dlstrlct Plodel Englnews Charity registrabon no. 1146472 Financl¥l A¢counts for the Year Ended 31 Match 2023 Contents Bance She Notes to the knaxjnts Independent Examin&s RqAY Fit7th ALcoufttaftcy Ltd. 20 Brklge Street Kldwelty SA17 4UU

Llanelli & District Model Engineers Page 1. Year Ended 31 Mar¢h 2023 Statement of Financial Activitiès I Income & Expendilulo Account 2023 2022 Income Track use other Subscriptions Catering inGome Gift aid reclaim Donations Bank interest Total Income 18.341 750 2,620 11,530 60 2.891 258 2,793 1.110 27,905 17,534 Expenditure Track use & maintenan Workshop maintenance & equipment PremJses maintenan Insurance Rent Spring & autumn rally expenses Catering Public wnning Marketing Printing, postsge & stationery Accountancy & consultancy Travel & subsistence Sundry expenses Depreciation on fed assets 1,706 585 3.003 2.910 3.625 33 553 1,806 500 516 10 212 159 407 598 1.182 282 1,140 19 28 735 312 640 3,125 227 4,827 {15.757) (13,6191 Net sUlUs For The Year 12.148 3,915 The cFi8rity made no recognised gains or k>sses other than those reported in the Statement of Financial Activtlies.

Uanejli & DSstri¢t Model Engineers Page 2. Balance Sheet As At 31 March 2023 2022 Fixed Assets 1,760 3,74Q Current Assets Accrued inci)me Advance on Iccomotive Prepayments Bank deFDSt account Bank current a¢wnt Cash operatFng float Petty cash 210 7,625 2,910 9,111 11.8ce 145 126 31,936 2762 9.111 25.926 145 46,170 Currert Llabllities {due < 1 y) Accrued expeiws Net Current Assets 45,5TO 31,441 47A30 35,181 Represented By: Funds of the ChaTity Getteral {UnrEstri¢ted) Funds Brought forwaFJ Net movwient in funds in the year Restiicted Funds 35,181 12.1A8 31.286 3.915 47. 35,481 Llanelli & tjslrid Model Engirws is a charitable comFony limited ty guarantee registered in EivJland & Wales company nUL 033. rity numtw 11464n. Signed OTr behalf of all the titstees Signature Name Date of aFproval

Uanelli & District Model Engine5 Page 3.1 Year Endgd 31 MarGh 2023 Notes to the Financlal Statsmenls Accounting Polici8$ The a¢couniing policies arp summ3ris&g bek)w. The atcounting poltciés have been applied (x)n8islenlty thro01 the year and the precling year. 1.1 Basis of Prepardtion The financial statemwts have been prepared underthe historical cost convention and in ac£ordance with the Financial Reporbw Stsndard applicable in the UK (FRS 102) issued on 16 July 2014 and mc¥Y1rd in 2016 and wilh the Chartties Act 2011. The dwty cOrlItuteS a public benefft entsty as defined by FRS 102. 12 Fund Accounting General funds are unrestrthl fiJnds which are available for use st the dixretion of the trustees in furtherance ofthe general obiectNes of the charity and which ttave not been designated for other purpose Restricted funds ate funds whi( are to be US in a(xa)rdance with specffjc instructions imposed by donors or which have rdised by the ctrRfity for speufic purposed. The costs of raising and admTnisterÈng said ndS are charged against that spectfic The movements on of ndldUal rastricted fiJnds are set out in the notes to the financial statements. 13 Incomlng Resourits These are inCded in the Statement of Financtal AdNkties {SoFA) when: - the charity becomes entytled lo th8 resour, . the trustees are virtually certain tsy wiiF re1ve the resour, and . the monetary value be measutEd with sufficient refiabiiity 1.4 AlloGatlon of Costs All expendItie and lithlities are iEicluded on an accnjal basis and re¢ognisod when there is a legal or nsIrU[ve otAigation to pay out resour. 1.5 Tangible Fhed Assets Tangible fixed assets for use by the chaw are capiklis&l rflhey can be used for more than one year and cost at least £500. They are valued at cost or 8 reason8ble value on receipt. Maintenance of the assets is also caprialtsed. Depreciation is Olilated so as to write off the cost of an asset overthe useful eujnomic life of that asset cjjrrenty consKler#l to be five years. Employa08 The charrty does not any staff. Transactlons with TTUStees and Related PaTbes 4 trustees (2022: 5 trustees} received an aggregLe of £4,23g.46 {2. £1.674.20) as reimbursement of experKliture on gcths purthased to further the obiecbves of the chartty. in 8tt0rdanÉ* WTth the charitS Artid&s ofAss(Kiation.

Llanelll & Dislitt Modol Enginee13 Page 3.2 Year Ended 31 Mar¢h 2023 Notes to tho Finan¢ial Statgment5 4. Membership The rnembership ofthe on 31st March was as foJlow5:. Adu mern County membws Junior memt 57 37 31 5. Flxed Assets 2023 Brought fothrd Additsons in year Disposals Sn year CarrieLI forward 59.712 1.145 61.679 80,534 Dopreckation Brought forward Chargefor the year Wtttten off on disposals cale foNard (56.794) (3,1251 {51,*8) (4.8261 59.919 56.794 Net Book Value 1,760 . 3,740 6. Taxation The ch8rity's actiwties fall wlhin the exemptions afforded by the pts7on8 ofthe Income & Cofpo53tii)n Taxes Act 1988. Accordingly, thwe is no taxat chaFge in these a¢unts.

Llanglli & District Model Eryinee Page 4. Year Ended 31 March 2023 Indepvndent Examinefs Report to the & Tntstees I report on the acthjrbts ofthe Lknelb. & Disfrirt Model Engineers forlhe yearending 31 Morth 2023, pages 1-3. Respective Responsibilitles of Tntees and Examlner The Charitys trustees are reswnsible for the preparalion ofthe amwnts n acc4Jrdano thè requirements of .& Ch2ritie8 2011. The f)iJstees con%der th an audft not Tequir&l for this year urkder seclion 144 of the Act and that an Independent ExamatiOn is needed. tt is my responsibilty to Examine the accounts under Secti( 145 ofthe chariti ACL To follow the procedures Lqin down in the ger31 direc1y given by the Chaity Comm&ssion (under sKtion 145 of the Act} and to state whether ary rdrtnilar Ma IRve C(tyT to my attenti. Basis of Indendent Examinerfs Statement My exatnination wa5 carried out in 8ccordance wfth the gerseral directions grven by the Chartty Commission. An exarniriation inciudes 3 review ofthe accourjbng remrts kept by Ihe Chaity and a comFkqrison of the 3ccounts with those rwd& It al includes consitkration of any items ordiscbsures in the accounts. and seeking explanakns the trust&s rming such matters. The proc&dures undertaken do not provide all th& evtdence would r4uir&d of an aud( and consequently no opinion is gThien as lo whether the accoL¢nts present a and lair view. the rwrt is limitA tu those matters set out in the statement beknv. Inrlopendgnt Examin•ts Slatement In connection wtili my examination, no material matt$ have come to my atW"on'. 111 Which give reasonable caL55e io belie'ie tha( in a-, y materral respec( the requiren7ents'. TO keep proper aGcounb"ng records in Lcordance with sedion 130 oflhe Cha14bes P£L and To prepare accounts whrch accord wrth the 8¢¢ounting )rS have not been mel 121 To which, in my opinion. attenfion shc¥Jd be drawT] in order ID enable a prow understsndwjg of the accounts lo be reached. 12.ts,22 Tessa Finch FMAAT inch A¢¢ountsncy Ltd. 20 Bridge Street K5dwelly rms. SA174UU