M&sham Town Hall Community Charity (A company limited by guarantee) Trstee5. report and fmancial statements for the year ended 31 March 2024 Charity number: 1146402 Company number: 07188671 (England & Wales)
M&sham Town Hall Conununity Charity (A company limited by guarantee) Contents Legal and adThLinistrative infornwti( Trustees. report Indepeleftl examiners. rep Statrment of financial activiti Balance sheet 9-10 Notes to the financial Strtennts
Masham Town Hall Community Charity (A company limited by guarantee) Legal and adniinistrative inforniation Charity number Company rewtration number 07188671 Registered office aDd operational addre Masham Town Hall 9 Little Market Pla RiFon HG4 4DY Trustees Petrr Usher Chairnwi (resigned 30 June 2024) Treasurer Flo Grainger Robert Arnold Susan Cunliffe-Lis Dave HaTley James Hunter MBE Susan Marshall Graham Nicklas Carol Gi1Y Gil&s Gilbey Alan Saxon Peter Weatherill Susan Weatherill Judith Nicklas Anhur Taylor Plumpton (reSId 10 June 2024) (resigTKd 10 June 2024) (resigned 24 Sune 2024) {apwinted 25 Mah 2024) (aptX)Enied 25 March 2024) Secretary Nick Reed Independent Examiner F Wilkiwn FCCA The Barker Partnership 44 Kirkgate Rin North Yorkshire HG4 IPB
M&sham Town Hall Community Charity (A company limited by guarantee) Report of the trustees (incorporating the directors, report) for the year ended 31 March 2024 The trustees present thetr rep)rt and the financial statenMts for the year ended 31 March 2024. The tnLStees. who are also ditectors of Masham Towm Hail Community Chariry for the purFK)5es of company law a] who served during the year and up io the date of this are set out on page l. Preamble Masham Town Hall Community Charity Ltd (MTHCC) was established as a company limited by guarantee on 12 March 2010, and became a regisiereAJ charity on 15 March 2012. Having been dornwit from 2010-2012, the company started trdding after its inaugural Annua] General Meeting on 24 May 2012, at which point the two ft)rnw organisations which the COTnpany plaCeS transferred their cash and fixed assets to MfHCC. organisations were the Masham Town Hail Ass(Kiation (registered charity number 523380). which is now wound up. and Masham Town Hall Trustees (registered charity number 515103). which continues exist for the sole purFM)se of holding the town hall building as Pernwlent EndoWnnt. FknfFHCC 15 the sole Trustee of this charity. which rKJW transacts no business. Structure? governance and management Governing documeni rnICC is a charitable company limited by guarantee. iDCOtporated on 12 March 2010 a1 registered as a charity on 15 March 2012. The company was esthblished uThJer a Memorandum and Articks of AsgKiation which estsblished the objects and wwers of the charitable company. In the evenl of the company being wound up Members are required to contribute an amount not exceeding £10. RecruiTrnent and appointment of Tnlstees The directors of the company are also charity tsustres for the purFM)K8 of chariry law and under the conwanls Articles known as MberS of th¢ Board of Tnjstees. Under the requirenntS of the memor81m and Articles of Association. Trustees are elected to serve for a F)eriiKI of three years after which they MSt be re*lectrd ai the nexi Annual General Meeting. Addttional TnIsS may be apwintrd ex-officio by ihe Board of Trustees at meetings during the year, and such Trustees musi be elec ai next Annu Generdl Meeiing, should they wish to put themselves forward. All Trustees give their time voluntarily aTrl receive no benefits from the charity. Trustees work to, and review regularly. management attounts and a range of dUments governing the organisation's policy and practice. including Financial Regulations, Risk Assessrnent and Fire Risk Awsment, and lIcIeS on Equal Opportunitie5, Health and Safety, and Child and Vulnerable Aduli Protion. A Tnlee IluctiOn and Training Pack is being pr(Kluced to ensure new Trustee5 are familiar with their rights and responsibilities as directors and board members. the organisation's objectives and future plans. and the main documents which set out the operational framework for the Charity including the MeThK)rdndum and Articles of As$(18ti0n. Risk m(uwgement The trustees actively review the major. stragiC. business and OFeraiional risks on a regular basis which the charity faces and believe that controls are in place so that the necessary steps can be thken to le&sen these risks.
Masham Town Hall Community Charity (A company limited by guarantee) Report of the trust (incorporating the directors, report) for the year ended 31 March 2024 Objectives and activitles Aims and objectives rHCC's objects &s set out in the company's randUrn of a$s(lation are to "promote the benefits of the inhabitants of Mashamshire by M)rking with l(KaJ voluntary and community organisations, inhabitants and other authorities in a common effort to advawe education and to provide facilitRes in the interest of s(Kial welfare for recreation a1 leisure tin (Kcupation with the object of improving conditions of life for the said inhabitants. without distinction of age, disability, nationality. race, sex, sexual orienlation. wilitiC81. religious or other opinions" and "in particular ... to maintain and manage the Town Hall as a centre whereat such facilities be provided." Our activities during the year 10 31 March 2024 The Charity was able to nm and IM)St a full programnx of space letting. fundsIng activity. and entrrtainment during this year. Income from all these strands regressed a little. primarily due to the failure of the building's boiler in (ktoter 2023, which resulted in a 12-week lod using hired space heaters as best we could. boiler was replaced in a timely manner. and the community was adtnirably understsnding of the situation, bui some latings were cancelled and the knx office aNi bar takings for some were down as wiKd spread that the Town Hall could get challengingly cold in the evening. Tr entertainll*nt Program featured I l events down frorn the previo$ yeafs 15 due to diary issues and some cancellations including sadly a much-anticipatrd atmj pM)pular Sharon Shannon gig. Highlights of the year's programme iluded sold-out gigs by Fairport Convention and Dixon County, the latter also raising money for Yorkshire Air Ambulance in memory of B Tian Ggg. a wotsjerful local cFaCkr, farnr, and long-time supporter of (and perfOeT at) the Town Hall who died in a tragic aident in 2023. The entertainment pmgramme and bar function are sthffed entirely by volunteers. and betmten contributed £14.794 iowards repair and maintenance of our historic building, as well &5 nkIng a significant contribution to the quality of life of many Mthanthre residents and visitors. Other fundraising activities Inc]ling craft fairs and a Christtnas Fair were aided by new volunt¢er5 on the Events Committee, with further funding activtti&s including coffee mornings planned for 2024-25. The Charity's major fundwsing evenl the Masham SteatD Rally. was well organised ev¢r and. despite medire weather over Rally weeken(L made a profit of £7.763 to put towards repair and refijrbishment of the Towi Hall. As ever, thanks are due the Rally Committee. the team of 80+ weekend volunteers, and the people of Masham se support of the Rally is so evidenL esFtcially during the Saturday night gathering in Masham Markei Place. the use of which is kindly donated by Masham Parish Council.
M&sham Town Hall Conmnunity Charity (A company limited by guarantee) Report of the trustees (incorporating the directors, report) for the year ended 31 March 2024 Financial review The Charity showed an exce of exnditre over of £25.OJ l. at I1 £30.iJY) of which is attributable to the purchase and installation of the new boiler. the cost of space ar hire and electricity to run the heatrrs while the boiler was out of action. and the opp)rtuniiy cosi of lost lettings, tickei sales. and bar income. Given the aEM)ve and that fewer rfornwice events look place. box office turnover (£24,759, down £4,622) and bar Djrnover (£17,633, down £1,416) were pleasingly robusL and ktter tesults are ex&cted in tK)th ateas in 2024-25. t£tting income was down by £7,256 to £17,181: as well as boiler issu£s this is due io coming off a windfall year in 2022-23 including several major events (weddings. parties ac) which had been postPODed during COVID. IA)oking at the Rally. a saving of £2,584 was made on the year's expenditure. mainly through savings on field entertainment and equipurnt hire. the latter item showing the pnKknce of purchasing in 2021-22 and renovating in 2022-23 a office Carava which this year and going fonvard will require littl¢ if any exndItUTe. In view of the above, it will be noted that cash flow was problematic for some of the year. viith llK)nies necessaTiIy trdnsferreAJ from the savings accouni cover regular expenditure over the winter months. The cost of tK)iler and related works meaning that reserves reduced from £114.861 to £89.850 over the course of the year, and it should be noted th this figure is still comfortably in excess of that set out in the Charity's reserves tx)licy. Apart from the new ly)iler, only minor building improvementslrenovations ik place over year. Frustratingly, tK)iler Placement was part of the nexi tranche of major building work for which funding was being g)ughL but there are no funding organisations willing w fu1 such work r¢tr05pectively. However. in Mah we were infornd that a bid to the UK Shared Prosperity Fund had been accepted, with a grant of £39.443 received in April 2024 for building improvements including renovation of external windows. ladies toilets. and entra[KdcOIdor lighting. The Charity's balance sheet continues to retlect ]x)sitively on our increase in investment in secwe interest yielding investments (COIF). continued investsnent in service assets rythin the building, and prudent financial management. Investment policy Aside from relaining a prudent anK)unt in reserves each year. nx)st of the charity's funds are to be spent in the short tern], or available for enrgencY capitsl WOTk. Thus there are few funds for long teTm inve51menL Having ¢onsi(kred the options available, the Board of Trustees rethirLS the sum necessary io comply with its reserves p¥)Itcy in an interest-bearing Savings account. ensuring that the reserve is available to set up any futUTe Steam Rally if wessary, with additional fun(Ls available on a contingency basis. This investment policy is reviewed on an annual basis. Resernes policy The Management Committee has examined the charity's requirennts for reserves in light of the main risks to the organisation. It has established a p)licy wriuen into the FInarla1 Regulations whereby "MTHCC Ltd shall at all times keep a reserve sufficient w (a) cover the c&shfiow budget requirements of the next Masham Steam Engine Rally. and (b) to wind up organisation in the event of its becoming unviable &8 a b511."
M&sham Town Hall Community Charity (A company limited by guarantee) Report of the trustees (incorporating the directors, report) for the year ended 31 March 2024 Plans for future periods The Charitys CUTrent focus Is to ¢ontinue to deliver a wide range of s¢rYic¢s and entertainnnt to the community of mashanh1re. and continue to support the regeneTation of Kla1 life ')St Covid". The Trustees, direction is to continue to develop affordable. sustainable access and &tivities for our local community. whilst ensuring that the organisation remains finarKially robusL covering costs and future deVelopnt nee(ts. The replacement or refurbishment of out of date or not fit for purpose key services wiihin the Town Hall remains an ongoing projeci, with priorities currently including replnrtt of failing lead gully to the front of the building. renovation of the disabled toiler and Committee ROO and the purchase of new chairs for the Main Hall to replace our current stock. which h&8 perfornd admirdbly over many years but is now beginning to show its age. The Trnstees ontinue to monitor. and attend to &8 esSary. the fabric and Structure of the building. with a new quinquennial survey to be conunissioned in 2024-25 to upts¢ the 2015 and 2020 surveys aJKI inform IoDger-term prioriti. Statement of trustees, responsibilities The trUseS (who are also direC[S of Masham Town Hall Community Charity for the purw)se of company law) are responsible for pparIng the Trusw, Annual Rert 2nd financial stan*nts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally ACpted Accounting Prnctice). Company and charity law requires the io prepare financial statements for each financial year which give a true and fair view of the staTr of affairs of the chariiable company and ol the incoming resources and application of resources, including the income and expetKliture. of the charitable company for that Ffricrtl. In Preping these financial sthtements. trustees ar¢ required to: s¢lect suitable accounting policies atMI then apply them wnsistently: observe the mrthTrls and principles in the Charities SORP; make Judgents and estimates that are reasonable prudenL state whether applicable UK Accounting Standards have been followe4l subject to any material departures disclosed and explained in the financial statennts. aTrJ prepare the financial stat¢menls on the going corKern basis unkss it is inapprorn to presume thal the charitable company will continue in oTatIOn. The ttuskes are TnSible for keeping proper accounting records which ¢Jisclos¢ with rOnable accuracy at any time the financial SitiOn of the charlthble company and which enable them to ensure that the finala1 statements comply with the Companies Act 21. They are alg) restK)nsible for safeguarding the assets of the chariLqble company and hence for taking reasonable steps for the prevention aNi detedion of fraud aThJ other irregularitie Independent Examiner The Barker PartnehIp were re-appointed at the Annual General Meeting as the charitable company's accountants during the year and have express their Willing[ to continu¢ in that capaciiy. Small eompany provisions This rep)rt has been prepared in accordance with provisio8 applicable to compani¢5 entitled to the small companies exemption.
Masham Town Hall Con]munity Charity (A company limited by guarantee) Report of the trustees (incorporating the directors, report) for the year ended 31 March 20 On behalf of the board James Hunter MBE Chair of Trusttts 4 October 2024
Masham Town Hall Con]munity Charity (A company limited by guarantee) Independent examiner's report to the tn on the unaudited financial statements or M&sham Town Hall Community Clwity. I report on the accounts of Masham TO Hall Communiry Charity for the year ended 31 March 2024 Set out on pages 8 to 15. ReswtAve resL81b]l]ties of tnl and independent examiner The charity s tNstees (who are also the diffctors of the cowany for purposes of ¢ompany law) are responsible for the preparation of the accounts. The tSteeS consider that an audit is not rwuired for this y&qr uThJer section 144 {2) of the Chariiies Act 2011 and that an indendent examination is e1 Having satisfied myself that the charity is not subject to an audit Ur Company law and is eligible for independent examination. it is my respoL8ibility to: examine the accounts under section 145 of the Charities Act 2011. to follow the procedures laid down in the Ctneral Directions given by the tY Commission under 5tion 145(5)(b) of the 2011 Act. and to state whether particular matters have Con to my attention. Basis of independent examiner's statement My examination was carried out in acCOrdae with the General Directions given by the Chariry Commission. examination ildeS a review of the accounting records kept by the Chlty aThJ a companson of the accounts presented with those records. It also includes consideration of any unusual ilenLS or dÉsclosures in the accounts, and seeking explanations from you &s tnleeS concerning any such rnatte. The pr(Ktduffs undertaken do not provide all the evidence that would be required in an audit. a1 consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's ststement In connection with my examinalioo no matter has con to my attention: (i) which gives reasonable cause to believe that in any Mala] respect the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2(Xk6' and to prepare accounts which accord with accounting records, comply with the accounting requirements of section 396 of the CoTnpanies Aci 2(KK) and wfith the nth(Kls and principles of the Staiement of Recornnnded Practice.. Accounting Reporting by Charities have t Ien mei; or (lll to which. in my opinion. attention sknuld k drawn in order to enable a pn)per utKlerstanding of the accounts to be reached. Fiona Wilkinson FCCA The Bker Partnership Chartered Accountants 44 Kirkgate Ripon North Yorkshirc HG4 IPB 4 October 2024
Masham Town Hall Conununity Charity (A Company limited by guarantee) Statement of financial activities (incorporating the income and expenditure account) For the year ended 31 March 2024 2023 Totsl Total Notes Income and endowments Donations legacies Other trading activities tnvestment IOn 501 127.421 1.811 501 127,421 1.811 10.710 147.359 1.577 Totgl income 129.733 129.733 159,646 Expenditure Staff costs Establishment costs Accountancy fees Communications and IT Other offi¢e exFnses Depreciation and 1mpairnnI Other town hall costs Bad debts Other steam rally costs Major repair works 9.969 36,080 1.736 454 681 9.969 36.080 1,736 454 681 1.154 31.637 8.476 26,743 1.450 458 378 ,257 31.637 51.704 25.972 51.704 25,972 53.886 3,546 Total expenditure 159.387 159.387 141.160 Net incomel(expendithre) for the year (29,654) (29.654) 18.486 Other recognised gains and lo&ses GainyJ(tA)tses) on revaluation of Investnnt assets io 4.643 4.fv13 (2.176) Net movement in funds (25.011) (25,011) 16.310 Total fijnds brought forward 114.861 114,861 98551 Totsl funds (8rried forward 89,850 89,850 114,861 Tr notes on pages I I to 15 forn) an inte1 part of thes¢ fmancial sra*ments.
Masham Town Hall Community Charity (A company limited by guarantee) Balance sheet as at 31 March 2024 2024 2023 Fixed assets Tangible assets Investments 15,562 57.491 10,378 52.848 io 73,053 63,226 Current a&sets Stock8 Debiors C&8h at bank aDd in haDd 2.240 9.245 10,791 2.985 7.359 50.262 22.276 (.6{ Creditors: amounts falling due within one year 12 (5.479) 18.971) Net current ats 16.797 51,635 Net assets 89,850 114.861 Funds Unrestricted income funds.. Unrestricted inconx funds Revaluation reserve 13 72.194 17.656 101,848 13,013 Total unrestricted income funds 89.850 114,861 Total funds 89,850 114,861 The TTrtee.S statements are shown on the following page which foTrnS part of this Balance Slret. The notes on pages I I to 15 fonn an integral part of these financial statell*nts.
M&sham Town Hall Community Charity (A cornpany limited by guarantee) Balance sheet (continued) for the year ended 31 March 2024 For the year 31 March 2024 company was entiijed to the exemption from audit ule[ section 477 of the Companies Act 2(Kh5 relating to small companies . Directors, reSnsIbIlities. • The members have noi required the conwany to obtain an audii of its accounts for the year in question in accordance with section 476. and The directors acknowledge their reSnsibIlitieS for complying with tk requirements of the Act with restrct to accounting records and the prepardtion of accounts. These accouDts have been preparryj in accordance with the provisions applicable to companies subject to the small companies regiwK and in xcordance with FRS102 The Fmancial Rep)rting Stsndard applicable in the UK and Republic of Ireland,. The fmancial statents were approved by the Board on 4 (ktober 2024 and sig1 on its khaif by £lk& (Y/. • James Hunter MBE Director Flo Grainger Director notes on pages I I to 15 forni an integral part of these financial statements. io
Masham Town Hall Community Charity (A cornpany limited by guarantee) Notes to financial Statenllts for the year ended 31 March 2024 General iDforn]ation Tr company is a private company limited by guarantee. registered in England and Waks. The address of the registered office is Masham Town Hall. 9 Little Markei Place. mash RirM)n, HG4 4DY. Statement of compliance Tkse financial statements have been prepared ID compliance with the provisions of FRS 102. Section IA. The Financial Rep)rting Stsndard applicable in the UK aThl Republic of Ireland,. Accounting policieg 1.1. Basis of accounting The financial sthtements are prepared under the hisriCal Cost convention, except for the revaluation of certakn &5sets, and in accordance with Accounting and Reporting by Charities.. Stafrment of Recommended Pral¢C applicable to chartties preparing their accounts in accordance with the Fina121 Reporting Sndan1 applicable in the UK and Republic of ITelaJ¥i (FRS 102) (effective l January 2019) and the Companies Act 2( and the Charities Act 2011. financial statrments a Prepared in sterlin& which is the ful10nal currency of ts entity. 11 Cashfioiv harity has taken advantage of the ex¢mplion in FRS102 from the requirent to prJuCe a hfloW statent because it is a small ¢haTity. IJ. Income All incoming resour¢es a included in the Starennt of fi[wlaR activities when the charity is entitled to the iome aThl the amount can be quantified with re&sonable aUrd¢Y. The ftillowing s[C]fiC tK)li¢ies are applied to panicular categories of Voluntary income is received by way of grants, donations aTrJ grfLS and is included in full in the statellt of financial a1vitieS when receivable. Grants where entidement is not conditional on the delivery of a specific performce by the charity. are recognised when the charity UditionallY entitled io the grant. Donated services and facilities a included at the value to the charity where this Can quantifiuj. The value of services provided by volunteer5 has N)t tren included. Grants. inclwling grants for the purchase of fixed &ts. ar¢ TOgnIsed in full in the statement of financial activities in the year in which they are receivable. Income from investments is included in the year in which il is reccivabk. I. Expenditure Expenditure is recognised on an accrual b&sis &$ a liability is incurred. ExpeThliture Includ any VAT which cannoi be fully recovered, and is reported as part of the expenditu to which it relates. Costs of gen¢r*in8 fimds comprise the cost8 &s%lated with attrncting voluntary income and the co8ts of trading frjr fundraising PUTry)ses. ChaTitabk expenditure comprises those costs in¢u¢d by the chariry in the delivery of its activities and services for its beneficiaries. It includes both costs thai can be all{ated dir¢ctiy to such activities and those costs of an itmlirert nature necessary to supwTrrt thenL li
M&sham Town Hall Community Charity (A company limited by guarantee) Not&s to financial statements for the year ended 31 March 2024 IS. Tangible fixed and depreciation Tangible fixed &ssets are stated at cost less )mulated depreciaticfft. Depreciation is provided at Tates calculated to TIte off the cost or valuation less sidUal value of each asset over its expected useful life. as follows.. Fixtures. fitiings and equlpnnt - Painting IO% strdight li not deprecia I.& EDVOtments Investments held as fixed assets are revalued at mid-markei value & the balance sheet dat aThJ the gain or lo&s taken to the statement of financial activities. 1.7. Stock Stock is valued at the lower of cost and net rea]isab]e val. Donations and legacies 2023 Totsl fun(ts Tot81 Donations Grants receivable 501 501 710 iO,(KK) 501 501 10,710 20 Total funds Total Futhising events Hall lettings and rent Steam rally income 3.417 59.574 64.430 3.417 59.574 64.430 3.156 72.868 71.335 127.421 127,421 147.359 Investment income Unrestricted fun 2024 Total 2023 Total Inenme from UK unlisted inv&stments 1.811 1.811 1577 1.811 1,577 12
M&sham Town Hall Community Cbarity (A company limited by guarantee) Notes to financial statements for the year ended 31 March 20 Net (outgoiDgYmcoming rUrceS for the year 2024 2023 Net (outgoing)fincoming resources is stad afkr charging: Depreciation and other anK)unts WTitten off fallbIe fixed assets 1,154 1.257 Independent examiner remuneration 24 2023 Independent examination fec 650 IDdndellt examination fce - 0r fees: - accounts preparation 1.086 850 Employees Employment costs 2024 2023 Wages and salaries 8.476 No employee received enK1lunnts of ThM)re than £fA).(Th (2023 . None). Number of employe Tr averdge monthly numbers of employees (including the truses) durlng the year. calculatd on the basis of fi1 time equivalents, was as follows: 2024 Number 20 Number Trustees 13 13 Taxation The charity's activiti fall within the exeinptions afforded by the provisions of the Income and Corpordtion Taxes Act 1988. Accordingly. ttKre is no taxation charge in these )unts. 13
Mharn Town Hall Community CharAty (A company limited by guarantee) Notes to financial statements for the year ended 31 March 2024 Tangible fixed a&%ets ilttings and tquipnllt Painting Total At l April 2023 Additions 15.214 6.338 20,214 6.338 At 31 March 2024 21.552 26.552 Depreciation At l April 2023 Charge for the y 9.836 1.154 9.836 1.154 At 31 March 2024 10.91A) lo.) Net book values At 31 March 2024 10.562 15.562 At 31 March 2023 5.378 10.378 io. ed et invostments Investments Tolal Valuation At l April 2023 Revaluations 52.848 4.643 52.848 4.643 At 31 March 2024 57.491 57,491 Historical cost &s at 31 March 2024 39.835 39.835 All fixed asset investnRnts are held within the Unitrd KingdonL ii. Debtors 2n24 20 Trad¢ d¢btors Other (kbtors 1,950 7.295 2,185 5.174 9.245 7.359 14
M&5harn Town Hall Community Charity (A company limited by guarantee) Not£s to financial statements for the year ended 31 March 2024 12. Creditors: amounts falling due within one year 2024 2023 Other creditors Accnthls aThJ deferred income 232 8,739 5.479 5,479 8.971 13. Analysks of net assets between fun Unrestricted fun(ts Total Fund balances ai 31 March 2024 as represented by: Tangible fixed assets tnveslmenl assets Current asseis Current liabilities 15.562 57,491 22,276 (5,479) 15.562 57,491 22,276 (5,479) 89.850 89.850 Unrestricted funds At l Aprll Incoming Outgoing Gains and 2023 At 31 Mkrch 2024 Unrestricted Fund 114,861 129,733 (159.387) 4.643 89,850 Purposes of unrestricted funds unrestricted fund represents trse funds which the trustees are fret to in acwrdance with the charitable objectives. 15. Company limited by guarantee Masham Tovm Hall Cornmunity Charity is a company limited by guarantee and a¢wrdingly does not have a sha capiial. Every member of the company un(krtakes to contributr such amount as may required not exceeding £10 to tt of the ¢l]aritable company in the event of its }ng wound up wm.le he or she is a nymber. or within one year after he or she ceases io be a nrnber. 15