## Trustees' Annual Report
## For the period
|From (start date)||**1**|**8**|**0**|**7**|**2**|**2**|**2**||**1**|**8**|**0**|**7**|**2**|**3**|
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|**Section A**||||**Reference and administration details**||||||||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||Skegness,Spilsbyand District Scouts
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
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5
6
7
8
9
10
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12
13
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
|---|---|---|---|
||Mark Holdsworth|Chair||
||Janet Boultby|Treasurer||
||Caroline Crowe|Secretary||
||Simon Henry|-||
||Joshua Newman|-||
||NickyCoxon|-||
||Claire Litster|-||
||Nigel Jarvis|-||
||Jan Waite|-|Until 25/04/2023|
||Gemma Holland|-||
||Josh Williams|-||
||Pete Talbot-Jones|-||
||Lyn Henry|-||
||Caroline Holdsworth|-||
||Ian Hall|-||
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (3rd December 2018)
## **Section B Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The District is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The District is managed by the District Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Policies and procedures adopted for: Chair, Treasurer and Secretary together with the District a) the induction and training of trustees; Commissioner, various ex-officio, elected and nominated b) trustee' consideration of major risks members and meets every 3 months. and the systems and procedures to manage them Members complete training within the first 5 months of joining the committee. This District Trustee Board exists to support the District Commissioner in meeting the responsibilities of their appointment and is responsible for: The maintenance of District property; The administration of District finance; The insurance of persons, property and equipment; Appointing any sub committees that may be required;
2 LT700001 (3rd December 2018)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. TheDistrict
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. Through
the capitation fees contributions to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The District is reliant
upon income from subscriptions and fundraising. The District
does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income
to the Districton an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
groups. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or a group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. Groups provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|
3 LT700001 (3rd December 2018)
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
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Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further statements, where relevant, about:
• policy on grantmaking;
- contribution made by volunteers;
- policy on investments.
4 LT700001 (3rd December 2018)
Public benefit statement
The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
5 LT700001 (3rd December 2018)
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year||
||
Oversaw the growth of scouoting within the District over a
very difficult year as we steadily rebuild our lives following
the period of lockdown. In our current challenging financial
climate, the district has continued to support local scouting
to the best of our abilities.|
|**Section E**|**Financial Review**|
|---|---|
|Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
District Trustee Board considers that the District should hold
a sum equivalent to 6 months running costs, circa £5000.00|
||The District held reserves of approximately £5000.00 against
this at year end. This is at the level required for operating
expenses.|
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The District Treasurer regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Treasurer considers the cash flow requirements.
6 LT700001 (3rd December 2018)
|**Section F**|**Other Optional Information**|
|---|---|
|Plans for future periods (details of any
significant activities planned to achieve
them)||
||Continue to guide Tom Thumb Holt campsite on the path to
recovery, renewal and reopening.|
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date||||||||
|---|---|---|---|---|---|---|---|
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||Mark Holdsworth||||||Janet Boultby|
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||Chair||||||Treasurer|
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7 LT700001 (3rd December 2018)
## **District Accounts April 2022 - March 2023**
|**Income**||**Expenditure**|
|---|---|---|
|Subs Wainfeet/Kraken|£ 3,811.77|Camp/Activiti|
|Camp/Activities|£ 7,546.43|David Sneddo|
|Capitation|£ 9,630.50|Badges/Unifor|
|Co-op Wainfeet|£ 2,137.35|General Costs|
|Donation Activities|£ 1,000.00|District Equip|
|Donation Circus|£ 100.00|Items paid by|
|Income from other group||Groups|
|for items paid by District|£ 5,615.22|Launch Linc|
|**Expenditure**||
|---|---|
|Camp/Activities|£ 7,395.92|
|David Sneddon|£ 66.24|
|Badges/Uniform/Paltinum/RIP|£ 3,323.84|
|General Costs|£ 583.87|
|District Equipment|£ 7,226.94|
|Items paid by District for other||
|Groups|£ 8,663.53|
|Launch Linc|£ 390.00|
|Insurance|£ 42.00|
|Capitation|£ 11,327.00|
## **Total Income**
## **###**
## **Total Expenses**
## **###**
**Opening Balance ### Income 2023 - 2024 ### Total ### Expediture ### Closing Balance ###**
## **Scrutineer's Report to the Trustees of the Skegness, Spilsby & District Scout Council**
I report on the accounts of the Group/District for the year ended 31[st] March 2023
## Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
## Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on page 5
## Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Steven Cornish 14 Elizabeth Crescent Ingoldmells Skegness PE25 1NQ
Date 23/06/2023
Signed