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← Hoot Creative Arts

2024-03-31-accounts

Hoot Creative Arts

Charity number 1146358

A company limited by guarantee number 07980273

Annual Report and Financial Statements

for the year ended 31 March 2024

Hoot Creative Arts

Annual Report and Financial Statements for the year ended 31 March 2024

Contents Page
Trustees' report 2 to 23
Examiner's report 24
Statement of financial activities 25
Balance sheet 26
Statement of cash flows 27
Notes to the accounts 28 to 34

Prepared by West Yorkshire Community Accountancy Service CIO

1

Hoot Creative Arts

Trustees' report for the year ended 31 March 2024

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Name Position Peter Alan Lyster Chair David Barnes Treasurer Claire Richardson Jackie Astbury Charlotte Goulding Jonathan Hague Charity number 1146358 Company number 07980273

Appointed 14 February 2024 Resigned 16 May 2024

Resigned 25 September 2024 Registered in England and Wales Registered in England and Wales

Registered and principal address

Bankers

Bates Mill The Co-operative bank Milford Street PO Box 200 Huddersfield Skelmersdale HD1 3DX WN8 6GH

Independent examiner

E J Beverley FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 7 March 2012. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

Hoot Creative Arts

Trustees' report (continued) for the year ended 31 March 2024

Objectives and activities

The charity's objects

1) The advancement of the arts through, but not limited to, the provision of facilities, equipment and personnel to enable the public to participate in and observe music making, dance and other arts activities.

2) The advancement of health through, but not limited to, the provision of facilities, equipment and personnel to enable the public to participate in and observe music making, dance and other arts activities.

The charity's main activities

To provide arts activities to improve mental health and wellbeing.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.

Achievements and performance

Hoots annual report is as follows:

3

hoot creative arts Annual Report 2023-24 Chalrperson's Introductlon -1 feel like I have a safety net at hoot. never felt it belore from the NHS. I love the group dynamics and how the music is used to benefit wellbeing. The staff are warm and welcoming. it feels like we are a little family, this cory warm feeling I get is important to me as it keeps anxiety to a minimum lor me ond I'm sure others leel thls too. I don't know how you could improve thls service.. I thlnk the staff put IOOX into what they do. We do o lot of things here and it can be very hard worl but with participant feedbock such os the exomple above (elsewhere in this repcrt ond on our website: ) we hear how vital our role at hoot creative arts is for people. Sometimes it con be difficult to kr￿W whot to tell people when they ask us what does hoot do. But the onswer is quite simple: we are in the business ol helping people to recover from. manage or prevent mental111 health and see how b•ing Crnatlve makes you feel good. Of course, we cannot do this for everyone, and it is importont to recognise where our expertise ends, and other support is needed so we work in partnership with a wide ror¥3e of charities ond statutory providers. We do aim to help people who are facing signiticant challenges to their mental. emotional, and social health. to whom it may feel difficult to plot o route through. This yeor we continued to work with os mony people across Kirklees and beyond as possitAe. We have worked with all sorts of people to help them to get in touch

hoot creative arts with their creative self. We otfer them occess to writing, music. donce, painting, poetry, collage, slnging digital music, animotion and more. We work with diverse communities ond ortists who are new and emerglng to develop the skilled workforce the sector requires. We work in prisons, in town halls. and community centres. We see and heor the impact on irKlividuols, arKI we believe that through targeted use of creative activities we can be part of the development of a heolth ormy soclol core sector fit for the 21" century. 2023-24 H hli hts l. We helped more people to access our seNice thon In any previous yeor. 2. We delivered important new workstreoms: Children orKI Young People (Creotive Spoce)," orKI Learning Disobility (Creotive Pothwoys). 3. Klrklees Council re-commissioned hoot for up to 7 years with a controct volue of up to £1,4 million to provide a range of activities throughout the borougtL 4. We positioned hoot to be the resident Creative Heolth organisotion on the Notionol Health Innovotion Compus in Huddersfield. 5. We ochieved a second Quality 4 Health + wellbeing Level 2 accreditation thot places co-production and porticiponts ot the heort of all we do. l. Help more people in more pl¢xes than ever beforel 2 Ensure that in the process of doing more we continue to support the wellbeing of our st(rff. 3. Continue to position ourselves as the local creative lead within the Nationol Health Innovation Compus, and raise aworeriess for Creative Health

hoot creative arts 4. Reassess our values ond ensure they remoin relevont ond centrol to oll that we do. S. Continue to address the issues of inclusivity, diversity, equity and eql￿Ity wherever we operate. Peter Lyster (Chair & Director Introduction This year, we're streamlining our annual report to focus on the brood impact of h¢)ot creative arts and the experiences of our F>articipants. New infographics highlight key achievements: vrfho our work is for. the number of sessions delivered. total attendance, ond how porticiponts engaged both in-person OTh online. Additionally, well provide outreoch orKI event statistics. As our Income hos surpassed £500,000 in 2023-24, we'll odhere to enhanced reporting requirements. emphasizing public accountabilty. We will also share a summary of Hooys future plans, objectives, and activities, along with the Trustees, perspective on our direction ond decision-making processes. Objectives and Activities Our primory goal remoins to sustain high-quolty creative octivities that support mental health and emotional well-being. l)oth in-person and oriline. For more detail visit the 'AljoLL￿ page on our website. FurKlroising In 2023-24, we det)ated the pros and cons of re-tendering for the Crecrtive Arts [LOt 2J ~ Community Mental Heolth commission from Kirklees Council ond NHS. This commlssiory volued at £l-1.4 million over frve yeors. offered a secure timescole. However, we were cware that we might need to deliver more with a standstill or reduced budget. The uplift in Arts Council England (ACE) National Portfolio Organis(rtion (NPO) funding from £40.000 to £IIO,000 per year also brought new planning ond reporting demorKls on our Seni(x Leadership Teom (SLT).

hoot creative arts Growth in Workstreoms We aimed to consolldote new workstreoms, Includlng Children arKI Young People (Creotive Space) and Learning Disobility (Creative Pathways). We successfully fulfilled our role as Creativ8 Health lead for Kirklees Year ol Music (KYOM23) ond explored a Creative Ageing workstreom. Hoofs leadership was instrumentol in advoncing the Working Together Better Partnership by recruiting a consultant for strategic business planning - Belng creative hos rnor• ol a posltlve Impoct on my mentol I￿1th than anything else. Better than SSRIS. medication. thernpy or exerclse- PartlCipaT)t Voico InclusiW & Relevance We continued to Integrcrte IDEEA (Inclusion, Diversity, Equity, and Equolity In the Arts) acfOSS all systems and Procedures, from project design to stoff recruitmenL The legocy of YOM23 ployed a signrfbcant role in reaching new orKI diverse artists, venues, partners and community groups. Inclusion. Diversity. Equity and Equality in the Arts Prompted by the resurgence of Black Lives Matter in 2020 we challenged our Indlviduol behoviour, practices ond unconsclous bioses ond thls continues prolessionolty in our recruitment (of stoff ond part￿lpOnts). programming and marketing. We encourage everyone associated with hoot to roise questions ond challenge as this is the only way we will make real progress as on orgonisatiory as indivKluols orKI as o communlty. hoot's IDEEA stotoment

hoot creative arts Staff & Govemonce Using our Trustee Recruitment pacl we began the search for a new Chairperson. The induction of a new Admin Officer allowed our Cornmunicotions team to focus on marketing. design, and PR. Enhanced project manogement processes arKI office systems have begun to free up Senior Leadership Team (SLT) capacity. allowing them to focus on long-term planning and strategic developmenL Premises As we tronsitioned back to ogile ond hybrid workirvJ, we refurbished our premlses to encouroge more in-person interaction, targeting a mlnlmum of 30% or contracted time on- site. We also mointoined COVID-19 contfol measures, Including hand sonitizers HEPA filters ond testing protocols for staff, volunteers orKI participants. EvolLKrtion & Theory of Chonge As portfolio members of nestcfs Arts & Culture Finance progromme, nesta have provided additional expert support including ongoing workshops with Nick Wilsdon to refine our Theory of Change, Social Value metrics. and evaluotion processes for workstreams continuing into 2024-25. Conclusion Despite a busy schedule In Year l of the new NPO, we occomplished several obiectives while others were postponed or oltered due to unforeseen circumstances, such as the inability to develop the NHS Choir during nurses. strikes. We also Mar￿ged si9nrficant changes within the staff team arKI board, forged new partnerships, arKI joined emerging networks. New project management expertise has facilitated necessary changes in our systems and procedures, freeing SLT to focus on k>r¥3-term strategic plonning.

hoot , creative arts Achievements and Perforrnance 2023-2024 For numerical dota, refer to the infographics on followirKJ 5 ond to read more about hoot projects just cllck on or copy and paste this link Into your search engine: ti ts NB. Breathing Space infographic engogement numbers include outreach session attendee&

hoot creative arts The numbers ftftw Participatory sessions We reoched o total of Music 1164 individuals with our creative activities Singlng Creotive WrillrvJ Artforms delivered We ran 8690 isual Arts Dlgital Music sessions which people attended 6417 times With a total of We ran sesslons In a rang• ot v•nu￿. Huddersfield Dewsbury 8atley Birstoll Honely Cleckheoron Rawthorpe, Ravensthorpe Denby Dale K•rkt￿rton Hull staff ord Ulnes Wolton 12.859 hours of engagèment Hos beirNJ involved with hoot this yeor hod a positive impoct on y￿r overall health and well-being. 98% Yes 2% 10

hoot creative arts The numbers ftft Outreach/awareness raising We reoched 832 Singing Music Individuals with Artloms deliverecj 31 ual Arts CfPQtiv Wfltirn oworeness roising sessions W• ran s•ssions In: With a total of Huddersfield Dewsbury Botley Preston Durham Aylesbury 1772.5 hours of engagement Website and social media T16 1876 X followers grom f

18,000 www 632 13 website views Youtube plays

hoot creative arts The numbers frftw Project: Outof the Blue Adult Mental Health and Creativity 276 people Number of portlclponts ottending frorn across Kirkléès words QCC8ssed the service wlth totalling 5113 10,311 <Jttendonces at sessions houTS of engagement c7ra represwts 80%of The most common words used in feedback from participants b&tvry inspiring thank you., enJoyb.G) Sstaff 68 tter rclaxcd creative cleas welcomed love:0 ' muiic¢D.a) suppor talk mento,1 healthfun interesting artist 12

hoot creative arts The numbers ftftw Project: Breathing Space Creativity for people living with dementia deliveced 299 people 56- accessed the service hours ol engagement Project: Croatlvo Pathways Creativity for adults with learning disabilities andlor autism 55 people 79 sessions delivered occessed the Service 280 times hours of 13

hoot creative arts The numbers ftftw Project: The Rhythm of Llfe: Kirklees Year of Music 2023 Health and Wellbeing Programme 10 Library venues Sp8ok our Muglc sessions ottended octlvlties ond evenls 299 times We ran Podcast èplsodes pub113hed Project: Muslc In Crlmlnal Justlc• S•ttlngs Nationwide 27 sessions delivered in settings around the UK 103 people occossed sessions 235 times 14

hoot creative arts Marketing Communications. Promotion & Audience Development (MCPAD) Regular MCPAD meetings were held with all Project Managers (PMS) to ensure toilored ogen(kJs ond project-specific needs were CKldressed. The recruitrnent of on Off icelAdmin Monoger freed up the Communications Teom to focus on increasing our social media presence, includirvj reaching 1,000 Insta9rom followers by the end of 2023. OOB Commlssloned Service - Adult Workstream 18+ hoot was re-commissioned for 5-7 years, with a contract value of £l-1.4 million. We contlnued delivering our core program both in-person and onllne. Awareness- raising sessions ond community engogement were key focuses this yeor, olongside our partnerships with NHS colleogues orKI other community orgonizations. Highlights HERD Proiect: Part of the Kirklees Year of Music, where Hoot-created soundscopes were featured In the stunning finole of the proiect. Interoctive reports (listen to music creoted In year) can be found The Big Drow. In portnership with West Yorkshire Print Workshop. we offered an open workshop urKler the theme -DrcMiing with Senses.- Women in Exile: A djembe drumming workshop was delivered to celebrate Refugee Week and promote Hoofs music offerings. New Volunteers: In preparcrtion for the new commissioned service. we recruited ond troined 3 new volunteers who ore reody ond keen to get involved with hoot group& ' I feel welcomed by the group and stoff. I hove learned so much buy attending. I have put my camera on a few times now when l am feeling brave. ft s a goal which I set with the CSW. It I￿S helped me to build up my conlldence too.- Pa rtic Ipa nt 15

hoot creative arts Working Together Better Portnershlp (wrB) A collaboration of seven voluntary sector organizirtions. this partnership aims to Improve community mentol health services and increase occessibility, positive outcomes, and eorly interventiorL In 2023-24. we worked closely with all partners to ensure our participants hod access to a wider range of ser￿iCeS. We olso developed a strategic plon to guide future developmenL Bre(rthing Space - Dementia Workstream Thls year. we explored how to rebuild and expand our specialist arts and dementio project Breathing Spoce. which had been affected by COVID-19. We focused on partnerships and rebuilding services. resulting in the successful launch of the Yhursday Group," which grew to 17 participants orKI 4 volunteers. Group evaluations ond feedback sessions helped shape the prograrry ensuring It met the porticipants. needs. Crecrtive Pathwoys - Leamlr¥J Dlsabillty Workstream FurKled by Henry SMI￿ this proiect wos launched at Laurel Court arKI Enfield Dowry exceeding ergagement targets. Creotive Pathways introduced diverse art forms arKI worked with Dark Horse Theatre Company to co-produce a -club night" event A community-based pilot program. Creative Pathways Community, wos also establishecL with portnerships formed with locol organlzations like MENCAP. Creative £upF.a- 'How have you found the sesslons. I've enjoyed them so much and I've had so much help and so much encouragement. I've done some things I would never have done before, I'm not very ortistic at oll but I've lound somethlng. something that I've really enjoyed. so I must thank Sally and Jonathan very much. lor oll the help they've given u&, 16

hoot creative arts You con reod more about projects on our website t￿£ Crlminal Justice Workstream Hoot delivered high-quolity music workshops across the Offender Pefsonolity Disorder Pothwoy (OPDP) in the Criminol Justice System (CJS). A new Project Manager helped odvance this workstreom. particularly following the lifting of COVID-19 lockdowns in prisons. A key focus this year was the research project with the University of Combridge's Deportment of Criminology. We also expanded into South England, recruiting new ortists and holding S￿CesSful troining session& Rhythm of Llfe - Klrklees Year of Muslc 2023 Crecrtlve Heolth Progromme The Rhythm of Lrfe initiotive integrated creative heolth into the wider progromming using music to support mental health and well-being. Key octivities included Speak Our Music (SOM) Wellbeing Sessions. which fostered open porticipotion ond collobofotion, particulorly amorwJ morginolized groups. A session crt the Culture Heolth ond Wellbeing Alliance (CHWA) conference In Bamsley was a notable success. engaging artists and creative health professionals in shaping the agenda for future creative health inltiatives. -It has been really good for my mental health. Learning something new takes my mind oleverything and it's been very enioyable.- _ Rhythm of Llle YoM23 partkipant ilnk to Rhythm of Life webpoge hefe for links to podcasts etc. 17

hoot creative arts Forward View- Development & Objectlves for 2024-25 FurKJroi8ing - Although we ore solvent for 2024-25 without any furKlroising our Income tar9et for 2024125 is circo £300k - £720,000 in addition to confirmed Income of circa £425k. This will allow h¢>ot to octivote several priorities, including Q4H Level 2 report advisories. To do this effectivety ocross Workstreoms and to avoid duplication we will draw up o FurKJra5slng Lckfjder so that Pfogress can be closely monitored. lTrcreose ttrie size of SLT To ensure HR. Postoral Care. Troining & Development functions have copocity required for staff to feel supported not only in their doy-to-doy work, but through boseline troining and training required for coreer progression ond support for personol mentol heotth ond emotiorbol wellbeing. Make better use of the hoot dotabose to support Proqromrne ￿ttl1V9￿ - consistently meosure and report the number of hours of support we provide to our beneficiaries across oll the programmes we operate. Av.'ar@ness - consistently measure the number and demographics of people with whom we believe we hove a meoningful degree of engogement. Dlversity I IDEEA - hoot's reporting will include diversty and IDEEA metrics such os the level of engogement with distinct groups ond progress mod8. Values - hoot Ilalu8s' ore reviewed to ensure olignment with current delivery, development ond chonge plans. As a continuotion of the chonge process at hoot we will host o workshop thcrt defines hoot volues for the next 3-S years. When ogreed these will support a volues~bosed leadership model tt￿t everyone is Qgreed upon and con fully get only)ard wittL Workstreams CYP - Creative Space. We will build o furKling applicatic￿ with partners & commissioners from Emotional Heolth Partnership and perhaps Bamardo's who have recently reached out to hoot to deliver within their summer programme. ACTION: Progress Rayne F'tion bi 18

hoot creative arts Creative A9eing - Re-establish discussions with Nationol lottery heritage fund to secure staff and delivery income for a wide-ranging programme of development (Including care Home Digitol Creative Care Planning work and Breathing Space growth). NB. Julie Mccorthy the Creative Health lead for Greater Monchester is in contact with us for potentiol collaborotion including the NotiorM31 Centre of Excellence Aword Winners Manchester Comerata. ACTION: Progress HLF furKling bid writtng WDrF.plaLe IVÈllb? ng - Sales ond earr)ed Income Initiotive that can be built as a commerclal offer to support the health and sociol care workforce in partnership with Health ond core Portnership for West Yorkshire. EvoliJaiinn Severol new reporting plotfofms must be incorporated into the quarterly & onnuol reporting schedule. Some we ore working to align and reduce duplicoted efforts. Others such os Sociol Volue l Environmental impoct vio Julie's Bicycle and Illuminate (audience monitoring) ore new and will take time to become familiar and ossigned across the team. Marketing I Comms strategy The morketing orKI communications team (HQ) hove plenty of ideas they would like to move forwAird with. SLT need to work with them to decide where the focus for year I needs to be and schedule in the work alongside ongoing delivery relcrted task& 6 doyslweek can hopefully occommodote this worklood. The Chair of the Board hos a morketing bockground so moy wish to be involved In this work area. IDEEA (Inciu5ion, Diversity, Equity & Equality In the Arts) Whole Team and board need to review where we are in our goals for inclusion arid diversity. What legacy work can we take forward from YoM23 and the changes that PMS & HQ have introduced so far. Continue to reach out and porticipote in Kirklees Ethnically Diverse communities Network (KEDCN). 19

hoot creative arts staff Wellbeing Continue the Personal Wellbeing Budgets and ensure that they are utilised by all the team. Ensure thot supervlsiorn approisals orKI performance reviews hoppen fegulorty. Explore Employee Assistance Progrommes ond continue to promote the support ovolloble via the NHS stcth wdlbeing providers. p."oc#dTJrts- Continue to build on the detalled work being done withln the new OOB commission implementotion planning. Pms hove drcffted Systems ond Procedures papers arbd these need to b8 live documents that are present in doy-to-day delivery. Forward View - 5 Year Ambition hoot creative arts will be the resident Creative Health organisation within Building 3 of the Natior￿1 Health Innovation Campus {NHlC): hoot will work towards re-location and embedded delivery within the NHIC building 3. We will identify skill sets required ot Boord level to support SMT and wider team in this ambitiorL hoot Cufrently sits within the plonning of the 'Wellbeing Streey provision of Building 3. Upcoming visits with represent(rtives of key stakeholders (University, Council arKI NHS) will help consolidate krK>wledge bose of Bromley by Bow Wellbeing Centre model and the integral role of Cre(rtive Health within delivery ond training for next generotion ot h￿1th ond care workforce here in Kirklee& Current activty contributing to this ambition Include: Ongoing discussion with university project lead Liz-Towns Andrews. She has built hoot into modelling for building 3. CEO joining Kirklees 2-day visit to Bromley By Bow Centre & Olympic Park with Well North Enterprises. to explore regeneration ond the wellbeing centre model through exploration of 'ploce' ond how hooys expertise in Creotive Heolth con support the development of such a focility for Huddersfiel4 Kirklees arKI West Yorkshire. 20

hoot creative arts hoot's partnership with Social Prescribing Link Workers locolly Is ongoing hoot contributes to the Cultural Strategy being developed for Kirklees Council by 'ctconsults'. Engogement & olignment with West Yorkshlre Combined Authority & K4oyorol ctte re Creative Heolth withln their Culturol Strategy ond announcement of West Yorkshire ICB (Integroted Care Boards) os o 'Creative Health System. that sets out their visio 'That art4 culture and creativity are embraced by our citizens in their everydoy lives ond incorporoted in creative opprooches resulting in lorger lives better lived and stronger, rN)re connected communities.. Currently piloting CPD workshop progromme for socialty engoged artists In partnership wtth Unrversity of Huddersfield School of Arts & Humonities. hoot is supporting development of o Post Doctoral Focal Award on Creative Heolth, Equity ond Environmental impoct of global warming. hoot attends Mental Health sub and main ctte of Kirklees Ethntcolly Diverse Communities Network (KEDCN) hoot crttends & proposes ogenda items crt Mentol Health Allionce (withln Klrklees's ICB structure) hoot contributed to Older Peoples In-Patient Service Transformotion consultation, and we hope to see creotive activities included for wards. hoot Pro}ect Manager (PM) & CEO are in discussion with Leoming Disabilities Doy Servlce Tronsformotion team about how I￿￿t con contribute to o newty conceived model of Leorning Disobility Doy Service. hoot has begun ottending the 'Emotioriol Wellbeing Partnership. for Chiklren orKI Young peoples (cyp) mental health and contributing to the Development of the new Storting Well Emotional Wellbeing Str(rtegy that will sit within the 'Kirklees Keep In Mind Model, that l)os obsorbed the CAMHS contract token from Northorpe Hall. Fundraising & Development plans will be supported by the Sntroduction of high-level project manogement tools orKI a comprehensive Fundraising Lodder. END 21

Hoot Creative Arts

Trustees' report (continued) for the year ended 31 March 2024

Financial review

The net income for the year was £26,861, including net income of £42,461 on unrestricted funds and net expenditure of £15,600 on restricted funds after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £271,133.

Hoot needs reserves to:

Meet contractual liabilities should the organisation have to close.

To meet unexpected costs

To replace or upgrade equipment as it wears out including upgrades of IT & telecoms systems

Ensure that the organisation can continue to provide a stable and quality service to those who need them.

To provide working capital when funding is paid in arrears and place the organisation in a position where it could bid for other funding which can be paid up to 6 months in arrears.

As previously agreed by trustees, the minimum level of reserves should be the equivalent of three months and ideally 6 months operating costs.

22

Hoot Creative Arts

Trustees' report (continued) for the year ended 31 March 2024

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

approved by the board of trustees on 10/12/2024

Peter Lyster (Trustee)

23

Hoot Creative Arts

Independent examiner's report to the trustees of Hoot Creative Arts

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2024, which are set out on pages 25 to 34.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charitable company's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a fellow of ACCA which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

E J Beverley FCCA

11/12/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

24

Hoot Creative Arts

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2024

Notes
2024
Unrestricted
funds
£
Income from:
Donations and legacies
(2)
110,724
Charitable activities income
(3)
363,482
Investments
(4)
3,281
Total income
477,487
Expenditure on:
Charitable activities
(5)
435,693
Total expenditure
435,693
Net income / (expenditure)
41,794
Transfers between funds
(6)
667
Net movement in funds
42,461
Fund balances brought forward
215,090
Fund balances carried forward
(6)
257,551		 2024
Restricted
funds
£
81,750
-
-
81,750
96,683
96,683
(14,933)
(667)
(15,600)
71,493
55,893		 2024
Total
funds
£
192,474
363,482
3,281
559,237
532,376
532,376
26,861
-
26,861
286,583
313,444		 2023
Total
funds
£
70,971
368,817
362
440,150
422,798
422,798
17,352
-
17,352
269,231
286,583

All incoming resources and resources expended derive from continuing activities.

25

Hoot Creative Arts

Balance sheet

as at 31 March 2024
2024
Unrestricted
£
Current assets
Debtors and prepayments
(8)
21,666
Cash at bank and in hand
(9)
417,669
Total current assets
439,335
Current liabilities:
amounts falling due within one year
Creditors and accruals
(10)
168,202
Total current liabilities
168,202
Total assets less current liabilities
271,133
Creditors: amounts falling due after one year
(11)
13,582
Net assets
257,551
Funds
Unrestricted funds
257,551
Restricted funds
-
Total funds
257,551		 2024
Restricted
£
-
58,591
58,591
2,698
2,698
55,893
-
55,893
-
55,893
55,893		 2024
Total
£
21,666
476,260
497,926
170,900
170,900
327,026
13,582
313,444
257,551
55,893
313,444		 2023
Total
£
35,496
406,249
441,745
134,531
134,531
307,214
20,631
286,583
215,090
71,493
286,583

For the year ending 31 March 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 10/12/2024

Peter Lyster (Trustee)

26

Hoot Creative Arts

Statement of cash flows

for the year ended 31 March 2024

Cash flows from operating activities:
Net cash provided by (used in) operating activities
Cash flows from investing activities:
Bank interest
Net cash provided by (used in) investing activities
Cash flows from financing activities:
Repayments on borrowing
Cash inflows from new borrowing
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
Cash and cash equivalents at the end of the reporting period
Adjustments for:
Depreciation charges
Bank interest
Interest payable on loan finance
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash provided by (used in) operating activities
Analysis of cash and cash equivalents
Notice deposits (less than 30 days)
Total cash and cash equivalents
Reconciliation of net movement in funds to net cash flow
from operating activities
Net movement in funds for the reporting period (as per the
statement of financial activities)
Cash in hand		 2024
£
74,999
3,281
3,281
(8,269)
-
(8,269)
70,011
406,249
476,260
2024
£
26,861
-
(3,281)
1,696
13,830
35,893
74,999
2024
£
172
476,088
476,260		 2023
£
(35,183)
362
362
(8,269)
-
(8,269)
(43,090)
449,339
406,249
2023
£
17,352
7,777
(362)
2,139
(27,292)
(34,797)
(35,183)
2023
£
111
406,138
406,249

27

Hoot Creative Arts Notes to the accounts

for the year ended 31 March 2024

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it

Tangible fixed assets

Tangible fixed assets costing more than £2,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Office equipment: over 3 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

28

Hoot Creative Arts

Notes to the accounts continued

for the year ended 31 March 2024

2 Donations and legacies
Grants for charitable activities
The Henry Smith Charity
Enfield Down
Arts Council England
Third Sector Leaders
Kirklees Council
Other grants and donations
3 Charitable activities income
Sales and Fees
Contracts
4 Investments
Bank interest receivable		 2024
Unrestricted
funds
£
-
-
110,000
-
-
724
110,724
2024
Unrestricted
funds
£
7,081
356,401
363,482
2024
Unrestricted
funds
£
3,281
3,281		 2024
Restricted
funds
£
55,500
1,200
-
50
25,000
-
81,750
2024
Restricted
funds
£
-
-
-
2024
Restricted
funds
£
-
-		 2024
Total
funds
£
55,500
1,200
110,000
50
25,000
724
192,474
2024
Total
funds
£
7,081
356,401
363,482
2024
Total
funds
£
3,281
3,281		 2023
Total
funds
£
-
-
40,905
-
30,000
66
70,971
2023
Total
funds
£
9,566
359,251
368,817
2023
Total
funds
£
362
362

29

Hoot Creative Arts

Notes to the accounts continued

for the year ended 31 March 2024

5a Support costs
2024
Fundraising
activity
Support cost type
£
Salaries and NIC and pensions
7,639
Travel expenses
-
Training
-
Rent, rates and room hire
-
Insurance
-
Telephone, fax and internet
-
Printing, stationery and postage
2
IT support and repairs
-
Advertising and promotion
-
Building maintenance
-
Refreshments
25
Equipment and materials
-
Accountancy and IE
-
Legal and professional
-
Consultancy
-
Subscriptions and membership
-
Other expenses
-
Board expenses
-
7,666
5b Charitable activities expenditure detail
Notes
Salaries and NIC and pensions
5c
Freelance fees and sub contractors
Travel expenses
Training
Rent, rates and room hire
Insurance
Telephone, fax and internet
Printing, stationery and postage
IT support and repairs
Advertising and promotion
Building maintenance
Project costs
Volunteer and user expenses
Refreshments
Equipment and materials
Accountancy and independent examination
Legal and professional
Evaluation fees
Consultancy
Subscriptions and membership
Depreciation
Other expenses
Loan interest
Board expenses		 2024
Charitable
activity
£
107,228
779
-
4,556
308
1,575
137
2,878
-
1,691
107
961
-
355
485
625
2,605
-
124,290
2024
Unrestricted
funds
£
291,920
49,822
2,741
1,543
28,591
1,936
2,288
651
2,590
687
2,457
1,449
122
1,264
5,401
1,750
355
400
30,446
3,966
-
3,575
1,696
43
435,693		 2024
Governance
activity
£
2,094
-
-
-
-
-
-
-
-
-
-
-
2,400
-
-
-
-
43
4,537
2024
Restricted
funds
£
68,994
17,060
559
388
2,580
461
198
404
288
575
108
321
-
2,034
949
650
-
-
420
608
-
86
-
-
96,683		 2024
Total
cost
£
116,961
779
-
4,556
308
1,575
140
2,878
-
1,691
132
961
2,400
355
485
625
2,605
43
136,493
2024
Total
cost
£
360,914
66,882
3,300
1,931
31,171
2,397
2,486
1,055
2,878
1,262
2,565
1,770
122
3,298
6,350
2,400
355
400
30,866
4,574
-
3,661
1,696
43
532,376		 2023
Total
cost
£
116,422
-
143
2,531
157
1,594
8
2,701
67
1,379
31
-
2,310
557
120
216
89
-
128,322
2023
Total
cost
£
281,214
74,486
1,989
600
28,009
2,411
2,428
997
2,701
1,216
2,074
504
174
1,218
2,923
2,310
557
400
905
5,677
7,777
89
2,139
-
422,798

30

Hoot Creative Arts

Notes to the accounts continued

for the year ended 31 March 2024

----- Start of picture text -----
5c Staff costs and numbers 2024 2023
£ £
Gross salaries 323,607 254,402
Social security costs 26,371 19,321
Employment allowance (5,000) (5,000)
Pensions 15,936 12,491
360,914 281,214
----- End of picture text -----

The average number of employees during the year was 14.5, being an average of 8.7 full time equivalent (2023: 13.1, 7.3 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme
Costs of the scheme to the charity for the year
6 Restricted funds
Balance b/f
£
Creative Pathways Henry Smith
-
Kirklees Libraries
13,225
Total KMC YoM
24,934
Nesta Investment
33,334
71,493		 Incoming
£
56,700
-
25,050
-
81,750		 Outgoing
£
38,297
2,203
41,993
14,190
96,683		 2024
£
15,936
Transfers
£
-
-
-
(667)
(667)		 2023
£
12,491
Balance c/f
£
18,403
11,022
7,991
18,477
55,893

Fund name

Purpose of restriction

Creative Pathways Henry Smith Towards project for people with learning disabilities. Kirklees Libraries Delivery of creative activities across a number of Kirklees Libraries. Total KMC YoM Towards the Project management and programme of delivery for the YOM Nesta Investment The advancement of the charitable purpose of promoting the arts and, in particular, for the purpose of scaling its existing Offender Personality Disorder Pathway programme for offenders in custodial settings to the East and South of England and in London. The funder has agreed that the initial expenditure can be to further the overall aims of the charity. The transfer relates to reallocating legal fees incurred in the previous year to this fund after the year-end.

Tangible assets
Cost
At 1 April 2023
Disposals
At 31 March 2024
Depreciation
At 1 April 2023
Depn reversed re. disposals
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023		 £
30,491
(2,594)
27,897
30,491
(2,594)
27,897
-
-
Office
equipment		 Total
£
30,491
(2,594)
27,897
30,491
(2,594)
27,897
-
-

7 Tangible assets

31

Hoot Creative Arts

Notes to the accounts continued

for the year ended 31 March 2024

8 Debtors and prepayments
Debtors
Prepayments
9 Cash at bank and in hand
Cash at bank
Cash in hand
10 Creditors and accruals
Cultural Impact Development Loan
Creditors
Deferred income (see note below for analysis)
Other creditors
11 Creditors: amounts falling due after one year
Cultural Impact Development Loan
12 Deferred income
Contracts
Sales
Item name
Reason for deferral
Contracts
Sales
Portion of contract not yet delivered.
Item billed in March relating to April 2023.		 2024
£
21,156
510
21,666
2024
£
476,088
172
476,260
2024
£
7,048
14,599
146,750
2,503
170,900
2024
£
13,582
13,582
Deferred to
next year
£
146,750
-
146,750		 2023
£
34,735
761
35,496
2023
£
406,138
111
406,249
2023
£
6,573
10,806
117,152
-
134,531
2023
£
20,631
20,631
Released
from last
year
£
116,602
550
117,152

32

Hoot Creative Arts

Notes to the accounts continued

for the year ended 31 March 2024

13 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £90,229 (previous year: £84,779).

Other transactions with trustees or related parties
Victoria McKenzie
Sister-in-law of David
Barnes (trustee)
Employment
Name of trustee
or related party
Relationship to
charity
Description of transaction		 2024
£
18,908
18,908		 2023
£
17,808
17,808

33

Hoot Creative Arts

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024

2024
2023
Unrestricted Unrestricted
funds
funds
£
£
Income
Donations and legacies
110,724
70,971
Charitable activities income
363,482
338,756
Investments
3,281
362
Total income
477,487
410,089
Expenditure
Charitable activities
435,693
407,802
Total expenditure
435,693
407,802
Net income / (expenditure)
41,794
2,287
Transfers between funds
667
2,797
Net movement in funds
42,461
5,084
Fund balances brought forward
215,090
210,006
Fund balances carried forward
257,551
215,090		 2024
Restricted
funds
£
81,750
-
-
81,750
96,683
96,683
(14,933)
(667)
(15,600)
71,493
55,893		 2023
Restricted
funds
£
-
30,061
-
30,061
14,996
14,996
15,065
(2,797)
12,268
59,225
71,493		 2024
Total
funds
£
192,474
363,482
3,281
559,237
532,376
532,376
26,861
-
26,861
286,583
313,444		 2023
Total
funds
£
70,971
368,817
362
440,150
422,798
422,798
17,352
-
17,352
269,231
286,583

34