EDGE HILL YOUTH and COMMUNITY CENTRE LIMITED
(a company limited by guarantee)
Report and Financial Statements for the Year Ended 31st March 2024
Charity registration number: 1146337 Company registration number: 07659487
| Content | Page |
|---|---|
| Trustees' annual report | 1 -8 |
| Independent examiner's report | 9 |
| Statement of Financial Activities | 10 |
| Balance Sheet | 11 |
| Notes forming part of the Financial Statements | 12-22 |
| The Statement of Financial Activities at 31.03.2023 | 23 |
| Income and expenditure account | 24 |
Edge Hill Youth and Community Centre Limited
Trustees' (Directors') Annual Report for the Year Ended 31st March 2024
Report of the trustees:
The trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31st March 2024, which are also prepared to meet the requirements of the directors' report and accounts for the Companies Act 2006 purposes.
A charity registered in England and Wales; the trustees have had regard to the Commission's guidance on public benefit and the Charities Act 2011; and, as a company, prepared its accounts in accordance with the UK Companies Act 2006.
The charity has prepared its accounts using the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard, applicable in the UK and Republic of Ireland (FRS 102 – second edition), effective 1 January 2019, applicable to all charities in the United Kingdom and Republic of Ireland that follow this SORP for reporting periods beginning on or after 1 January 2019. The trustees are aware of the Charity Commission regulation update: issue 62, effective from 01 April 2019
Chair’s report:
Hello and welcome to our annual report covering the period of 1st April 2023 – 31st March 2024. I think this is the 5th report I have submitted to you all as the chair of the charitable Trust that runs Edge Hill Youth and Community Centre.
The big news from this year was the purchase of a long-awaited new minibus for the club. Residentials and trips are a key part of what the Club offer the community - having our own minibus in good condition makes a huge difference to planning and delivering these activities. I’m sure everyone connected with the club is looking forward to clocking up the miles as we start a fun range of trips.
One personal highlight for me was the first award of the Bill Tavener Prize for citizen of merit. You may recall that Bill Tavener and his family have been key supporters of the charity for many decades. Bill passed away in 2021 and we wanted to have a permanent memorial to him. We decided to set up an annual award for the club member that had best embodied the values of community and good citizenship. The first recipient of the award was Kayla Hardy whose commitment to helping others in the community made her a deserved first winner of the prize.
Every year as a group of trustees, we review the club’s health and safety and safeguarding policies. We also reviewed the measures we have in place to ensure financial probity. Even though we are a micro-charity we still need to have these safeguards in place to ensure that the charity is run well now and in the future.
Once again, the funders, friends and supporters all make this happen. We are a charity that arose out of the need to provide something for the young people of Edge Hill and that is very much what we are still about, so we rely on our key partnership with Liverpool City Council’s Targeted Services for Young People. You can see for yourself in the report the range of funders we have providing a range of donations to allow us to keep the building going and to keeping staff working in the building.
Overall, I am pleased to report that the Club and the Centre are still a viable going concern. That means the people of Edge Hill will still be able to benefit from all the great work going on now and into the future.
Tim Beaumont
Chair
P.S. We are always keen to have new trustees join us who feel that they may have the skills needed to keep the trust going on a sound footing. If you are interested, please get in contact with me or the Centre Manager.
Page 1
Trustees' (Directors') Annual Report for the Year Ended 31st March 2024
Edge Hill Youth and Community Centre Limited
1 Objectives and activities:
Staff of Edge Hill Youth and Community Centre Limited and Management Committee are committed to supporting disadvantaged groups and individual young people aged 7-25 to achieve their full potential and enable them to make a smooth transition to adult life.
The charity’s objects are to help and educate young people up to the age of 25 irrespective of race, colour, sex, disability or social background through their educational and leisure-time activities so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their quality of life may be improved.
This commitment extends further to a variety of community groups and individuals, such as pensioners and other residents and local community members, which the centre serves. Edge Hill Youth and Community Centre Limited focuses on a safe, positive and structured environment, which is accessible, stimulating, fun, affordable and of high quality. This is achieved by providing opportunities for young people to develop and enhance their personal, social and life skills and to widen their experiences, horizons and personal aspirations.
In considering the objectives and activities the trustees have also adhered to the Charity Commission's guidance on public benefit to ensure that the Edge Hill Youth and Community Centre Limited is meeting its Public Benefit requirements.
2 Achievements and performance:
In the financial year 2023/24, Edgehill Youth & Community Centre (EHYCC) continued to positively impact the local community. With a membership exceeding 380 young individuals, our Centre continues to serve as a hub for the local youth.
The Junior and Senior sessions have consistently attracted an average of 30 young people per session. The sessions offer a wide range of activities, to suit different interests and preferences, for example, PlayStation games, pool table games and creative activities like music, dance, and karaoke.
Additionally, our programme includes cookery classes, football, and discussions centred on current events and themes relevant to young people.
The introduction of the Sunday session has seen on average an attendance of 16 young individuals, taking part in a variety of activities.
The installation of Astro Turf has facilitated football training sessions, providing our members with an outdoor space for honing their skills. Geared towards individuals aged 11 and above, there has been a rise in participation among young women on Sundays, which we are very happy with.
During the May and October school half terms, EHYCC welcomed new faces, including many from diverse cultural backgrounds. Throughout the school breaks, our team regularly engages with approximately 60 young individuals, offering them a safe and inclusive space to explore, create, and connect.
The success of our Easter and Summer Playschemes saw over 100 young members actively participating in a range of activities and initiatives. To accommodate the needs of our members, our operational hours were extended to ensure greater accessibility. From daytime activities for younger participants to evenings tailored to older members, our Playschemes catered to a broad range of interests and age groups. The provision of daily hot meals went down very well, especially with our young participants.
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Trustees' (Directors') Annual Report for the Year Ended 31st March 2024
Edge Hill Youth and Community Centre Limited
Summer Adventures and Experiences
During the summer break, EHYCC offered a series of excursions. Our older members, aged 14 to 16, took part in a trip to the Kingswood Centre, enjoying a two-night, three-day adventure with outdoor activities. This provided an opportunity to build teamworking skills and increase self-confidence.
Our younger members were also treated to their own adventures. Split into two groups, a total of thirty participants enjoyed a week-long retreat at Playaway, followed by an additional twenty-four youngsters attending the Nightingale Centre in Little Hucklow, Derbyshire.
EHYCC also organised a fun outing to the Southport Botanical Gardens in Southport Church Town, where forty children and staff enjoyed in a day of leisure activities and a change from inner city life. Departing at 9am and returning by 3:30 pm, we were lucky with the weather (!!), and all involved enjoyed the outing.
In addition to the outdoor adventures, we also arranged two theatre trips for our members. Twentythree young members loved the performance of the "Demon Dentist" by David Walliams at the Empire Theatre on a Saturday afternoon. A further 20 children went to watch ‘Jurassic Live’. The addition of ice creams at these events only added to the enjoyment!
Finally, we had the privilege of presenting the Bill Tavener Young Person’s Trophy of Merit Award to a remarkable individual aged 13 years old. This award recognised their dedication and commitment to volunteering at our Centre over a two-year period.
Community Support and Sustainability Initiatives
EHYCC is grateful to announce the receipt of a generous grant from Plant and Share. This grant enabled us to purchase thirty small tomato and strawberry plants, which were distributed among our young members. Under our guidance, they were planted both within the Centre and at the homes of the young people. The main goal of this initiative was to support the young people to learn more about food growth as well as develop a sense of achievement in being able to grow, harvest and eat their own homegrown produce.
Our free food programme, operating every Wednesday, continues to serve the local community and is well received. Each week, a group of 20 to 25 individuals benefit from this service, receiving essential food support. During the winter months, we extended our support by offering a warm hub, accompanied by engaging activities like pool. We also were able to provide a free breakfast, attracting an average of 20 to 30 individuals each day.
Additionally, our Pensioners Lunch Club continues to do well, with a consistent turnout of 15 to 20 attendees every Tuesday. This initiative provides a welcoming space for our elderly community members to gather, socialise, and enjoy healthy meals in a supportive environment.
Community Engagement and Gratitude
EHYCC continues to commit to offer a variety of engaging opportunities that cater to the interests and needs of our community, ensuring inclusivity and accessibility for all.
As we reflect on the past year, we are thankful for our hardworking team of staff and volunteers who positively influence the young people attending the Centre, as well as our wider community.
Here's to another year of working together to make a positive difference!
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Trustees' (Directors') Annual Report for the Year Ended 31st March 2024
Edge Hill Youth and Community Centre Limited
3 Financial reviews:
Total income for the period was £108,559 (2023: £220,750) of which £67,936 (2023: £95,947), related to funding for projects upon which restrictions are placed.
Total expenditure for the year was £147,711 (2023: £129,206), which gives us a deficit of £39,152 (2023 surplus: £91,544).
At 31st March 2024 the charitable company's reserves stood at £208,428 (2023: £246,580) of which fixed assets represented £71,839 (2023: £9,722).
4 Plans for the future
As we look to the year ahead, EHYCC continues to be guided by the core messages of the Charity Commission, ensuring that our work continues to provide benefit.
We have developed a set of plans to ensure the future of our youth centre. These initiatives include:
1. Expanding Programmes:
We will continue to offer a broader range of programmes, with an aim to engage individuals from all backgrounds.
2. Collaborative Partnerships:
We will continue to enhance community services, working together with partners and local organisations.
3. Facility Renovation and Upgrades:
We are planning upgrades to our facilities which we hope will help us to better serve the needs of our community.
4. Outreach and Engagement:
We are keen to expand our outreach efforts to attract a wider audience of young people and adults to participate in our programmes. We aim to ensure that EHYCC remains accessible and inclusive to all.
Overview of EHYCC Activities
| Day | Session | Time | Attendance |
|---|---|---|---|
| Mon | Junior (Ages 7-11) | 3:30pm - 6:30pm | 25-35 young people |
| Tue | Senior (Ages 12-17) | 3:30pm - 6:30pm | 15-20 young people |
| Pensioners Luncheon Club | 11:30am - 2:00pm | ||
| Adult Art and Crafts | 1:00pm - 3:00pm | ||
| Weds | Free Food Bags | 9:00am - 10:30am | 20-30 young people |
| Art Therapy | 11:30am - 2:00pm | ||
| Junior Session | 3:30pm - 6:30pm | ||
| Thurs | Nada Ear Acupuncture for Adults | 1:00pm - 2:00pm | 15-20 young people |
| Senior Session | 3:30pm - 6:30pm | ||
| Fri | General Work | 8:00am - 3:30pm | |
| Sun | Senior (Ages 11-17) | 3.30pm-6.30pm | 16-20 young people |
Continuing Our Commitment to our Community
Our annual programming includes four residentials to Playaway in Yorkshire, a residential trip to the Nightingale Centre in Little Hucklow, Derbyshire, a camping trip to Wales, as well as Easter and Summer Playschemes. Additionally, we organise activities during half terms, including Mischief Night and Halloween events, and a festive Christmas programme.
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Edge Hill Youth and Community Centre Limited
Trustees' (Directors') Annual Report for the Year Ended 31st March 2024
To use various communication channels, including our website, Facebook page, and targeted door-todoor leafleting within the local community to publicise our events and programmes. Weather permitting, we carry out weekly outreach sessions to raise awareness of the youth club’s resources.
Financial Sustainability
Despite our continued efforts, securing adequate funding to sustain the Club’s operations remains a challenge. Liverpool City Council and EHYCC trustees are supported by a dedicated sessional fundraiser, who seeks additional funding opportunities.
We are grateful for the support received from external sources, for example, PH Holt, The Peoples Lottery, National Community/Million Hours fund and John Moore, which have allowed us to employ sessional support workers. The potential withdrawal of this funding would have adverse effects on EHYCC's operations.
We are always grateful to all supporters, partners, and stakeholders who contribute to the success and sustainability of EHYCC.
5 Structure, governance and management:
Edge Hill Youth and Community Centre Limited (EHYCC), as updated on 9 June 2016, is a charitable company limited by guarantee (registered in England and Wales, (No. 07659487), incorporated on 6th June 2011 and registered as a charity (No. 1146337) on 12th March 2012.
Legal status of Edge Hill Youth and Community Centre Limited: it is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
The Board of Trustees also forms the Executive Committee, which appoints officers who are responsible for the day-to-day running of the youth centre.
Edge Hill Youth and Community Centre Limited is managed and governed by a board of trustees, advisers, staff and volunteer representatives. The Management Committee meetings are held every three months and agenda items include finance, health and safety and staff reports.
The charitable company is governed by its Memorandum and Article of Association, dated 12th May 2011 as updated 9 June 2016 and 27 November 2017.
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Trustees' (Directors') Annual Report for the Year Ended 31st March 2024
Edge Hill Youth and Community Centre Limited
6 Reference and administrative details
Board of Trustees The charitable company in governed by a Board of Trustees/Directors
Trustees / Directors Timothy Beaumont Chairman/Director Susan Dwyer Director Ronald Duncan Director Honorary Treasurer Liliya Logan Company Number 07659487 Charity Number 1146337 Registered office Martindale House 79 Durning Road Liverpool L7 5ND Examiner Samuel Evans BSs (Hons) FCA. Independent Malthouse & Company Chartered Accountants America House, Rumford Court Rumford Place Liverpool Merseyside L3 9DD Bankers’ HSBC plc 99-101 Lord Street Liverpool L2 6PG
7 Appointment of trustees
As set out in the Articles of Association, the chair of the trustees is nominated by committee members. Four trustees are elected annually by the members of the charitable company attending the Annual General Meeting and serve for the ongoing period. The trustees have the power to co-opt up to two further members to fill specialist roles. All members are circulated with invitations to nominate trustees prior to the AGM, advising them of the retiring trustees and requesting nominations for the AGM. When considering co-opting trustees, the Board has regard to the requirement for any specialist skills needed.
8 Trustee induction and training
New trustees undergo an orientation day to brief them on their legal obligations under charity and company law, the Charity Commission guidance on public benefit, and inform them of the content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and recent financial performance of the charity. During the induction day they meet e.g., employees and other trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
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Trustees' (Directors') Annual Report for the Year Ended 31st March 2024
Edge Hill Youth and Community Centre Limited
9 Risk management
The main risks to which the charity is exposed, as identified by the trustees, have been considered and a system has been established to mitigate those risks.
The trustees have a risk management strategy which comprises:
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an annual review of the principal risks and uncertainties that the charity faces;
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the establishment of policies, systems and procedures to mitigate those risks identified in the annual review; and
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the implementation of procedures designed to minimise or manage any potential impact on the charity should those risks materialise.
This work has identified that financial sustainability is the major financial risk for the charity. A key element in the management of financial risk is a regular review of available liquid funds to settle debts as they fall due, regular liaison with the bank, and active management of creditors balances to ensure sufficient working capital.
Attention has also been focused on non-financial risks arising from fire, health and safety of staff and beneficiaries, and food hygiene. These risks are managed by ensuring accreditation is up to date, having robust policies and procedures in place, and regular awareness training for staff working in these operational areas.
10 Reserves policy
It is the policy of the charity to hold in unrestricted reserves, the equivalent of three months running costs and redundancy costs provision. This policy will be reviewed in twelve months’ time.
The trustees discussed the following factors in arriving at their reserves policy:
Money should only be kept in reserve for specific reasons; Total club's unrestricted funds of £180,675 consists of:
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general fund of £143,675
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designated fund of £37,000, which includes:
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3 months of running costs of £18,000;
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provision for redundancy costs of £19,000.
In case of shortage of reserves for these purposes, the plans are: to work hard for the attraction of new funds for core costs. Total amount of funds held at the year-end is £208,428.
11 Going concern
The trustees have reviewed the circumstances of the youth centre and consider that adequate resources continue to be available to fund the activities of the club for the next twelve months. The trustees are of the view that Edge Hill Youth and Community Centre Limited is a going concern. The trustees are aware that the lack of free reserves will provide a challenging environment in the year to come.
The Board confirms it has a reasonable expectation that the EHYCC has adequate resources to continue in operational existence for the next year. For this reason, they continue to adopt the going concern basis in preparing its financial statements.
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Edge Hill Youth and Community Centre Limited
Trustees' (Directors') Annual Report for the Year Ended 31st March 2024
12 Trustees’ responsibilities in relation to the financial statements
The charity trustees (who are also the directors of the Edge Hill Youth and Community Centre Limited for the purposes of company law) are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity's trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources for that period. In preparing the financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the board of Trustees/Directors Timothy Beaumont, Chairman / Director,
Approved by the board of Trustees/Directors on
22.10.2024
Page 8
Edge Hill Youth and Community Centre Limited Independent Examiner's report to the Trustees/Directors for the Year Ended 31st March 2024
Independent examiners report to the trustees of Edge Hill Youth and Community Centre Limited (“the Company”)
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and As the charity’s trustees of the company (and also its directors for the basis of report purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act Independent I have completed my examination. I confirm that no matters have come to examiner's report my attention in connection with the examination giving me cause to believe: (1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or (2) the accounts do not accord with those accounting records; or (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair” view, which is not a matter considered as part of an independent examination; or (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) Independent I have no concerns and have come across no other matters in connection examiner's with the examination to which attention should be drawn in this report in statement order to enable a proper understanding of the accounts to be reached. Name: Samuel Evans Relevant professional qualification or body: BSs (Hons) FCA Address: Malthouse & Company Chartered Accountants America House, Rumford Court Rumford Place Liverpool Merseyside L3 9DD a a Signature: Date: 04.11.2024 Page 9
Edge Hill Youth and Community Centre Limited Statement of Financial Activities (including Income & expenditure Account) for the Year Ended 31st March 2024
| Note | Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | ||
| 2024 | 2023 | ||||
| £ | £ | £ | £ | ||
| Income from: | |||||
| Donations | 2a | 100 | 320 | 420 | 53,048 |
| Charitable activities | 2b | 27,778 | 67,616 | 95,394 | 157,677 |
| Other | 2c | 12,745 | 12,745 | 10,025 | |
| Investments | 2d | ||||
| Total income | 40,623 | 67,936 | 108,559 | 220,750 | |
| Expenditure on: | |||||
| Charitable activities | 3a, c | 74,545 | 66,632 | 141,177 | 124,504 |
| Other | 3b | 6,534 | 6,534 | 4,702 | |
| Total expenditure | 81,079 | 66,632 | 147,711 | 129,206 | |
| Net income (expenditure) | (40,456) | 1,304 | (39,152) | 91,544 | |
| Transfer between funds | 9a, b | 29,968 | (29,969) | - | - |
| Net movements in funds | (10,488) | (28,664) | (39,152) | 91,544 | |
| Prior year adjustment | 9 | 1,000 | 1,000 | ||
| Reconciliation of funds: | |||||
| Total funds brought forward | 9a, b | 190,163 | 56,417 | 246,580 | 155,036 |
| Total funds carried forward | 9a, b | 180,675 | 27,753 | 208,428 | 246,580 |
The statement of financial activities includes all gains and losses recognised in the year. All the above amounts relate to continuing of the charitable company.
The notes on pages 12 to 23 form part of these accounts.
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Edge Hill Youth and Community Centre Limited Balance Sheet as at 31st March 2024
company number 07659487
| Note | 2024 | 2023 | |
|---|---|---|---|
| £ | £ | ||
| Fixed Assets: | |||
| Tangible Fixed Assets | 6 | 71,839 | 9,722 |
| Current Assets: | |||
| Debtors | 7 | 2,625 | 1,346 |
| Cash at bank and in hand | 135,354 | 237,000 | |
| Total current assets | 137,979 | 238,346 | |
| Liabilities: | |||
| Creditors: amounts falling due within one year | 8 | 1,390 | 1,488 |
| Net current assets or liabilities | 136,589 | 236,858 | |
| Total assets fewer current liabilities | 208,428 | 246,580 | |
| The funds of the charity: | |||
| Unrestricted Funds | 9a | 180,675 | 190,163 |
| Restricted Funds | 9b | 27,753 | 56,417 |
| Total charity funds | 208,428 | 246,580 |
E x e m p t i o n S t a t e m en t :
For the year ending 3 1 st March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Trustees/Directors Responsibilities Statement:
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These accounts have been prepared in accordance with the provisions to companies’ subject to the small companies’ regime (section 382 of the Companies Act 2006).
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The directors acknowledge their responsibility for: complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of its accounts, including preparing financial statements, which give a true and fair view of the state of the affairs of the charity, as at the end of each financial year and of its surplus and deficit for each financial year in accordance with the requirements of Section 394 and 395.
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The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
Approved by the Board of Trustees (Directors) and signed on their behalf on:
Timothy Beaumont, Chairman/Director: 22.11.2024 << 4 Susan Dwyer, Trustee/Director: 22.11.2024
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Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
1 Accounting Policies
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a) Basis of preparation:
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The financial statements of the charitable company which is a public benefit entity under FRS102 have been prepared in accordance with the Charities SORP (FRS102) Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) Financial Reporting standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland and the Companies Act 2006. Assets and liabilities are recognised at historical cost or transaction value.
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b) Preparation of the accounts on a going concern basis: The trustees are optimistic to have adequate funding to secure the youth centre’s activities. On this basis, the assessment of the trustees is that the charity is a going concern.
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c) Income recognition: All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
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Donations are included as income in the Statement of Financial Activities when received. Investment income is recognised when received and the amount can be measured reliably by the charity.
Income from charitable activities is recognised on an accruals basis and includes income recognised as earned (as the related services are provided) under contract.
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d ) G o v e r n m en t G r a n t s :
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Government grants are recognised in the financial statements, when there is a reasonable assurance that the charity will comply with the conditions attached to the grant and the grant will be received. A grant, that becomes receivable as compensation for expenses or losses, already incurred or for the purpose of giving immediate financial support to the company, with no future related costs, shall be recognised as income in the period in which it is receivable.
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e ) E xp en d i t u r e r e c o g n i t i o n a n d i r r ec o v e r a b l e V A T : Expenditure is recognised once there is a legal or constructive obligation to make payment to a third party; it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is shown under the heading. Expenditure on:
- charitable activities;
• other expenditure, those items not falling into any other headings; Irrecoverable VAT is charged as cost against the activity for which the expenditure was incurred.
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f ) I n t e r e s t r e c e i v a b l e : Interest on funds, held on deposit, is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
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g) F u n d st r u c t u r e a n d a c c o u n t i n g : The charity funds consist of unrestricted and restricted funds. Unrestricted funds are available to spend on activities, that further any purposes of the charity.
Designated funds are unrestricted funds of the charity, which the trustees have decided, at their discretion, to set aside to use for a specific purpose.
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Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
Restricted funds are donations or grants, where the donor has specified to be solely used for particular areas of the charity's work.
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h) S u p p o r t c o s t s : Support costs are those functions that assist the work of the charity, but do not directly undertake charitable activities. Support costs include: special event, payroll and governance costs, which support the Edge Hill Youth and Community Centre Limited activities. These costs have been allocated to unrestricted funds, as there were no funds where such costs could be allocated. The basis on which support costs have been allocated is set out in note 4.
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i) O p e r a t i n g l e a s e s a n d o t h e r fi n a n ci a l c o m m i t m en t s : Commitments under non-cancellable operating leases are charged to the Statement of Financial Activities when payable. This, the only financial commitment, will result in the annual payment of a peppercorn rent.
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j) R e l a t ed Pa rt y T r a n s a ct i o n s
There were no material related party transactions during the year which require disclosure (2021: nil).
- k) F i x e d a s s e t s :
Individual fixed assets costing £200 or more are capitalised at cost and are depreciated over their estimated useful economic lives as follows:
Equipment 20% per annum: reducing balance depreciation method. Provision depreciation for additions in the year has been made on the basis of length of ownership. Fixture and Fitting 20% per annuum: straight line depreciation method.
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l) D eb t o r s :
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Debtors are recognised as the settlement amount due. Prepayments are valued at the amount prepaid.
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m) C a s h a t b a n k a n d i n h a n d : Cash at bank and in hand is held to meet short-term cash commitments as they fall due, rather than for investment purposes.
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n) C r ed i t o r s a n d p r o v i s i o n s : Creditors are recognised where the charity has a present obligation resulting from a past event and the amount due to settle the obligation can be measured or estimated reliably. Accruals are valued at the amount estimated as required in each situation.
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o) fi na ncia l i n s t ru m e n t s :
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The Edge Hill Youth and Community Centre Limited only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
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p) P e n s i on :
The charitable company operates a defined contribution pension scheme. Contributions payable to the scheme are charged to the Statement of Financial Activities in the period to which they relate.
The employer's contributions made to the scheme were £893 (2023: £893) with employer's contribution rate of 3% of pensionable pay. The Edge Hill Youth and Community Centre Limited acts as agent in collection and paying over employee pension contributions. There were no outstanding contributions as at balance sheet date.
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Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
q) C o r p o r a t i o n t a x a t i o n :
The charity is exempt from tax on income and grants falling within section 505 of the Taxes Act 1998 to the extent that these are applied to its charitable objects.
r) Redundancy pays:
Redundancy payments are amounts payable as a result of a decision made by the Trustees to terminate an individual’s employment, or an individual’s decision to accept voluntary redundancy.
Payments are charged on an accruals basis to the relevant activity in the SoFA.
2 Income from:
a ) A n a l y s i s o f I n c o m e f r o m d o n a t i o n s:
| Donations: Unrestricted Restricted Total income from donations |
2024 2023 £ £ 100 52,000 320 1,048 420 53,048 |
|---|---|
The income from donations in 2024 of £420, include and unrestricted donation of £100 from Patrick Gaul – labor group to use on discretion of trustees and restricted donation of £320 from The Send a Child to Hucklow – for Gulliver’s World trip.
b ) A n a l y s i s o f I n c o m e f r o m c h a r i t a b l e ac t i v i t i e s :
| Restricted: Unrestricted: LCC-manager salary grant Garfield Weston-running cost cover Total income from charitable activities |
2024 £ 67,616 27,778 - 95,394 |
2023 £ 94,899 27,778 35,000 |
|---|---|---|
| 157,677 |
Restricted income and expenditure breakdown by funders shown on page 17 in a section 9b "Analysis of movements in restricted funds"
c ) A n a l y s i s o f o t h e r i n c o m e:
| c ) A n a l y s i s o f o t h e r i n c o m e: | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Unrestricted: | ||
| Canteen receipts | 4,984 | 3,375 |
| Member subscriptions | 2,678 | 2,099 |
| Activities subscriptions | 2,379 | 1,805 |
| Acupuncture sessions – income | 470 | 590 |
| Club rent out | 1,405 | 1,300 |
| Pension group subscriptions | 829 | 856 |
| Total from other income | 12,745 |
10,025 |
| Total income: | 108,559 | 220,750 |
Page 14
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
3 Expenditure on:
a ) A n a l y s i s o f e x p e n d i t u r e o n c h a r i t a b l e a ct i v i t i e s :
| Unrestricted: 2024 £ Manager salary 27,778 Running costs 38,833 Insurance costs 2,637 Minibus costs 203 Depreciation 3,693 Governance costs (see note 4) 973 Support costs (see note 4) 428 Total: 74,545 b ) A n a l y s i s o f o t h e r u n r e st r i c t e d e x p e n d i t u r e: 2024 £ Canteen expenses 4,206 Activities subscriptions expenses 1,351 Pension group subscription expenses 977 Total other expenditure 6,534 Total expenditure on unrestricted funds 81,079 c) A n a l y s i s o f e xp en d i t u r e o n ch a r i t a b l e a c t i vi t i e s : Restricted: 2024 £ Rathbone Trust 788 Award for All - P H Holt Fund – 2 2,260 P H Holt Fund – 3 3,120 Mpac-1-May half term 2.225 Mpac-2-summer play 12,172 Mpac-3-Oct half term 2,632 Mpac-5-Feb half term 2,775 Mpac-6-Easter 2022 - Mpac-7-Easter 2023 2,757 Mpac-8-Easter 2024 471 LCVS -G Bibby - The Send a Child to Hucklow Fund 635 Police Fund 690 Post Code Neighbourhood Trust – 1 - Medicash Charitable Trust – 2 1,117 Shepherd Street Trust 3,090 P H Holt-Resilience - Post Code Neighbourhood Trust – 2 12,504 Million Hours Fund 2,406 |
2023 £ 27,778 20,201 1,306 370 2,430 973 437 |
|---|---|
| 53,495 2023 £ 3,483 178 1,041 4,702 58,197 2023 £ 140 1,000 8,922 - 1,610 11,398 2,359 2,500 3,300 827 - 18 320 - 12,182 884 - 8,394 12,064 - |
Page 15
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
| Enterprise Credit Union | 110 | 618 |
|---|---|---|
| LCVS-Community Impact Fund – 2 | 1,621 | - |
| LCVS-Community Impact Fund – 3 | 1,530 | - |
| Hedley Foundation | - | 305 |
| West Derby Waste Lands Charity – 2 | 114 | 731 |
| JMF | 7,500 | 2,500 |
| Tillotson Bradbery | 500 | - |
| Feeding Liverpool 2022 | 1,468 | 431 |
| Feeding Liverpool 2023 | 1,930 | - |
| MPAC | 101 | 391 |
| EL Rathbone Charitable Trust | 965 | - |
| Food for Life = Plants & Share | 150 | 115 |
| HEMBY | 1,000 | - |
| Total expenditure on restricted funds | 66,631 |
71,009 |
| Total expenditure | 147,710 |
129,206 |
4 Support and governance costs:
Edge Hill Youth and Community Centre Limited initially identifies the costs of its support Functions. It then identifies those costs which relate to the governance function. Support and governance costs are charged to general fund.
A n a l y s i s o f s u p p o r t a n d g o v e r n a n c e c o s t s :
| General support Governance support £ Independent examiner fee 960 Accountancy service 428 Companies House 13 428 973 Analysis of staff costs and trustee’s remuneration and expenses: 2024 £ Wages and salaries 51,469 Employer pension costs 997 52,466 |
Total £ 960 428 13 1,401 2023 £ 58,663 957 59,620 |
|---|---|
5 Analysis of staff costs and trustee’s remuneration and expenses:
No employees had emoluments in excess of £60,000 (2023: nil).
Employer's pension costs are allocated to activities in proportion to the related staffing costs incurred and are charged to unrestricted funds £803 (2023: £678) and to restricted funds £194 (2023: £279).
Page 16
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
The Manager of the Centre, who is the key management personnel of the company has received remuneration of £40,477 for the reporting period (2023: £40,437). Treasurer of Edge Hill Youth and Community Centre Limited, who works as a volunteer, has received recompense for the service of £1,500 in the year (2023: £1,200). This was charged to general fund.
The other charity trustees were not paid or received any other benefits from employment with the Edge Hill Youth and Community Centre Limited, in the year (2023: nil); neither they were reimbursed expenses during the year (2023: nil). No charity trustees received payment for professional or other services supplied to the charity (2023: nil).
S t a f f n u m b e r :
The average monthly head count was 4 staff (2023: 5). All of them are employed in performance of charitable activities.
6 Tangible fixed assets
| Tangible fixed assets | |
|---|---|
| Equipment | |
| £ | |
| Cost: | |
| Balance at 01 Apr 2023 | 20,296 |
| Additions | 65,810 |
| Equipment written OFF | -- |
| Balance at 31 Mar 2024 | 86,106 |
| **Accumulated depreciation: ** | |
| Balance at 01 Apr 2022 | 10,574 |
| Charge for the period | 3,693 |
| Equipment depreciation written OFF | -- |
| Balance at 31 Mar 2024 | 14,267 |
| Net book value at 31 Mar 2024 | 71,839 |
| Net book value at 31 Mar 2023 | 9,722 |
| 7 Debtors: Prepayments Other debtors 8 Creditors: Accruals Sundry creditors |
2024 2023 £ £ 2,580 1,346 45 - 2,625 1,346 2024 2023 £ £ 1,010 1,226 379 262 1,389 1,488 |
|---|---|
Page 17
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
9 Analysis of charitable funds:
a ) A n a l y s i s o f m o v e m en t s i n u n r es t r i c t e d f u n d s :
| Balance | Incoming | Resources | Transfers | Gains & | Funds | |
|---|---|---|---|---|---|---|
| 01 Apr | resources | expended | Losses | 31 Mar | ||
| 2023 | 2024 | |||||
| Unrestricted funds: | £ | £ | £ | £ | £ | £ |
| a) General fund | 158,163 | 40,623 | 81,079 | 24,968 | 142,675 | |
| Prior year adjustment | 1,000 | 1,000 | ||||
| (see below) | ||||||
| b) Designated fund: | ||||||
| i) running cost reserve | 15,000 | 3,000 | 18,000 | |||
| ii) redundancy cost provision | 17,000 | 2,000 | 19,000 | |||
| total unrestricted | 190,163 | 40,623 | 81,079 | 30,968 | 180,675 |
A prior year adjustment has been made to correct a deposit that was paid in the year to 31 March 2023, towards the purchase of a new minibus. This was previously reflected as expenditure rather than as a deposit.
Name of Description, nature and purpose of the fund
unrestricted funds
General fund: The "free reserves", after allowing for designated fund includes:
-
property assets fund, which is a value of unrestricted funds represented by the tangible fixed assets owned, and used by the charity on an on-going basis;
-
the remaining fund is used to finance the charity's core costs.
Designated fund: This fund includes:
-
running costs reserve for 3 months of £18,000 (2023: 15,000) which has been set aside by the trustees to fund urgently occurring unforeseen expenses.
-
redundancy costs provision of £19,000 (2023: 17,000).
-
b ) A n a l y s i s o f m o v e m en t s i n r e s t r i ct e d f u n d s :
| Balance | Incoming | Resources |
Transfers | Gains & | Funds | |
|---|---|---|---|---|---|---|
| 01 Apr | resources | expended | Losses | 31 Mar | ||
| 2023 | 2024 | |||||
| £ | £ | £ | £ | £ | £ | |
| El Rathbone Charitable Trust | 3,000 | (3,000) | - | |||
| Rathbone Trust Company | 2,993 | 787 | 2,206 | |||
| Big Lottery Fund (Award for | 3,263 | (3,263) | - | |||
| All) | ||||||
| PH Holt Foundation – 2 | 2,260 | 2,260 | - | |||
| PH Holt Foundation – 3 | 9,360 | 3,120 | 6,240 | |||
| MPAC-1 May half term | 2,500 | 2,225 | (275) | - | ||
| MPAC-2 Summer play | 13,000 | 12,172 | (828) | - | ||
| MPAC-3 Oct half term | 3,000 | 2,633 | (367) | - |
Page 18
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
| MPAC-5 Feb half term | 3,000 | 2,775 | (225) | - | ||
|---|---|---|---|---|---|---|
| MPAC-7 Easter half term 2023 | 3,173 | 2,757 | (416) | - | ||
| MPAC-7 Easter half term 2024 | 3,500 | 471 | 3,029 | |||
| LCVS-Bibby | 1,194 | 1,194 | ||||
| The send a child Hucklow | 320 | 635 | 315 | |||
| Police Fund | 690 | 690 | - | |||
| Clothworkers | 5,000 | (5,000) | - | |||
| Medicash Foundation – 2 | 1,116 | 1,116 | - | |||
| Shepherd Street Trust | 2,000 | 3,090 | 1,090 | - | ||
| Post Code Neighbourhood | 12,504 | 12,504 | - | |||
| Trust – 2 | ||||||
| Million Hours Fund | 7,220 | 2,406 | 4,814 | |||
| National Lottery | 10,000 | (10,000) | ||||
| Community Fund | ||||||
| Friends of Enterprise Lottery | 110 | 110 | - | |||
| LCVS – | 1,621 | 1,621 | - | |||
| Community Impact Fund 2 | ||||||
| LCVS – | 1,530 | 1,530 | - | |||
| Community Impact Fund 3 | ||||||
| West Derby | 114 | 114 | - | |||
| Waste Land Charity – 2 | ||||||
| West Derby | 3,000 | 3,000 | ||||
| Waste Land Charity – 3 | ||||||
| John Moore’s Foundation | 5,000 | 7,500 | 7,500 | 5,000 | ||
| Pilkington Charities’ Fund | 7,500 | (7,500) | - | |||
| Tillotson Bradbery | 500 | 500 | - | |||
| Household Support Fund 2022 | 1,468 | 1,468 | - | |||
| (Feeding Liverpool) | ||||||
| Feeding Liverpool 2023 | 4,066 | 1,930 | (500) | 1,636 | ||
| MPAC award | 101 | 101 | - | |||
| EL Rathbone | 1,500 | 966 | 534 | |||
| Food for Life Get Together | 250 | 150 | 100 | |||
| Fund | ||||||
| Hemby Charitable Fund | 1,000 | 1,000 | - | |||
| total restricted | 56,417 | 67,936 | 66,632 | (29,969) | 27,753 | |
| Total | 246,580 | 108,559 | 147,711 | 1,000 | - | 208,428 |
Restricted funds appointment:
Funds held on specific trusts under charity law are classed as restricted funds.
- c ) D i s cl o su r e o f t r a n s f e r b et w e en g e n e r a l an d r e s t r i c t e d fu n d s :
| Fixed assets bought from restricted -transfer to unrestricted Restricted funds shared overheads -transfer to unrestricted Deposit from last year has been extracted to fixed asset Prior year adjustment Total: |
27,358 2,610 1,000 ~~30~~,968 |
|---|---|
Page 19
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
Name of restricted funding bodies: Description, nature and purpose of the fund
| Elizabeth Rathbone Charitable | Capital purchase: towards purchasing a new minibus. |
|---|---|
| Trust | The grant has been spent in full. Account – closed. |
| Rathbone Trust Company | Towards improving the lives of residents in the Edge Hill |
| area. | |
| Big Lottery Fund | Capital purchase: Balance was used to buy a new |
| (Award for All) | vehicle. |
| The grant has been spent in full. Account – closed. | |
| P H Holt Foundation – 2 | Towards staff cost and various activities for young |
| people to have choice and learn new things with their | |
| friends. 2 years grant of £16,284. | |
| The grant has been spent in full. Account – closed | |
| P H Holt Foundation – 3 | Towards staff cost and various activities for young |
| people to have choices and learn new things with their | |
| friends. 2 year grant of £9,360. | |
| 1styear of the grant | |
| MPAC: Merseyside Play Action | To provide play schemes during the year such as Easter, |
| Centre + HAF: Healthy Activity and | May half term, summer play, Oct half term, Feb half |
| Food grant programme +HAF | term. Also, to support celebration of events: Halloween, |
| Steering Group | Christmas. |
| (On behalf of LCVS) | All grants are spent in full in the correct period. |
| LCVS - G Bibby | To support local charity for various activities |
| The Send a Child to Hucklow | This donation was towards experiences during the “Send |
| a Child to Hucklow” week – Gulliver’s World trip. | |
| Merseyside Police Fund | Towards diversionary activities during Halloween 2023. |
| The grant has been spent in full. Account – closed | |
| The Clothworkers’ Foundation | Capital purchase: towards purchasing a new minibus. |
| The grant has been spent in full. Account – closed. | |
| Medicash Foundation – 2 | Towards residential and camping trips. |
| The grant has been spent in full. Account – closed | |
| Shepherd Street Trust | Towards the repairs of a karaoke and dance machine. |
| The grant has been spent in full. Account – closed | |
| Post Code Neighbourhood Trust - 2 | Towards staff salaries to continue Youth Centre weekly |
| activities. Total amount awarded: £24,568. | |
| The grant was for 18 months, has been spent in full. | |
| Account – closed | |
| Million Hours Fund | Towards staff salaries for additional weekend youth |
| provision. Grant awarded in total of £32,294 for 116 | |
| weeks. | |
| Started from 01 February 2024 |
Page 20
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
National Lottery Community Fund Towards purchasing of football cage. The grant has been spent in full. Account – closed
Friends of Enterprise Lottery
Donation to be spent on discretion of Trustees The donation has been spent in full. Account – closed
LCVS – Community Impact Fund - 2 LCVS – Community Impact Fund – 3
Towards residential and camping trips The grant has been spent in full. Account – closed
Towards sessional staff for 4 months. The grant has been spent in full. Account – closed
West Derby Waste Lands Charity-2 Towards a number of residential and day trips throughout the year. The grant has been spent in full. Account – closed
West Derby Waste Lands Charity-3 Towards a number of residential and day trips throughout the year.
John Moore’s Foundation
Towards sessional staff salaries, grant £22,500 for 3 years. This is the second year.
Pilkington Charities’ Fund
Capital purchase: towards purchasing a new minibus The grant has been spent in full. Account – closed
Tillotson -- Part of Elizabeth Rathbone Charitable Trust
Towards residential trips.
The grant has been spent in full. Account – closed
Household Support Fund 2022 (Feeding Liverpool)
Aim of this fund is to support, by providing food, for those residents who are in need in this difficult time. The grant has been spent in full. Account – closed
Household Support Fund 2023 (Feeding Liverpool)
Aim of this fund is to support, by providing food, for those residents who are in need in this difficult time.
MPAC-Award
Award for good job our organisation is doing, to use on discretion of trustees.
The award has been spent in full. Account – closed
Eleanor Rathbone Charitable Trust Towards seasonal residentials Food for Life Get Together Towards gardening activities Hemby Charitable trust To buy a new cooker for the centre.
To buy a new cooker for the centre. The grant has been spent in full. Account – closed
Page 21
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
10 Analysis of Net Assets between funds:
| Tangible Fixed Assets Net Current Assets Unrestricted fund: General fund 71,839 71,836 Designated fund: running costs reserve 18,000 redundancy costs provision 19,000 71,839 108,836 Restricted funds: Rathbone Trust Company 2,205 P H Holt Foundation – 3 6,240 MPAC – Easter 2024 3,029 LCVS-G Bibby 1,194 Million Hours Fund 4,814 West Derby Waste Land Charity-3 3,000 John Moore’s Foundation 5,000 Household Support Fund (Feeding Liverpool) 1.636 EL Rathbone 535 Food for Life Get Together 100 27,753 Total: 71,839 136,589 The Lease disclosure note: a) amount due in 12 months £10 b) amount due in 2 – 5 years £40 c) amount due after more than 5 years £310 |
Total 143,675 18,000 19,000 180,675 2,206 6,240 3,029 1,194 4,814 3,000 5,000 1.636 534 100 27,753 208,428 |
|---|---|
11 The Lease disclosure note:
Page 22
Edge Hill Youth and Community Centre Limited Notes to the accounts for the year ended 31st March 2024
12 The Statement of Financial Activities at 31.03.2023:
| Unrestricted Fund | Restricted Funds | Total Funds 2023 | |
|---|---|---|---|
| £ | £ | £ | |
| Income from: | |||
| Donations | 52,000 | 1,048 | 53,048 |
| Charitable activities | 62,778 | 94,899 | 157,677 |
| Other | 10,025 | 10,025 | |
| Total income | 124,803 | 95,947 | 220,750 |
| Expenditure on: | |||
| Charitable activities | 53,495 | 71,009 | 124,504 |
| Other | 4,702 | 4,702 | |
| Total expenditure | 58,197 | 71,009 | 129,206 |
| Net income (expenditure) | 66,606 | 24,938 | 91,544 |
| Transfer between funds | 2,502 | (2,502) | |
| Net movements in funds | 69,108, | 22,436 | 91,544 |
| Reconciliation of funds: | |||
| Total funds brought forward | 121,055 | 33,981 | 155,036 |
| Total funds carried forward | 190,163 | 56,417 | 246,580 |
Page 23
Edge Hill Youth and Community Centre Limited Detailed Statement of Financial Activities for the year ended 31[st] March 2024
| Income: Donations Grants – unrestricted Running cost cover grant Grants – restricted Canteen receipts Member’s subscriptions Activities subscriptions Acupuncture session income Club hire Pension group subscriptions Gross income in the reporting period Expenditure: Wages and salaries Rent and rates Insurances Heat & light Travelling Office costs Other expenses Telephone, internet Cleaning materials Premises costs Vehicle costs General maintenance Activities Fundraising costs Canteen expenses Volunteers’ expenses Staff training Subscriptions Companies house Bank charges Casual worker salary Payroll fees Independent examiner costs Total expenditure for the reporting period Depreciation and charges for impairment of fixed assets Total expenditure in the reporting period Net expenditure for the financial year |
2024 £ 420 27,778 - 67,616 4,984 2,678 2,379 470 1,405 829 108,559 52,466 1,497 2,637 5,558 48 10 1,788 1,804 272 12,797 203 1,432 50,481 2,945 4,206 161 396 443 13 65 3,408 428 960 144,018 3,693 147,711 (39,152) |
2023 £ 53,048 27,778 35,000 94,899 3,375 2,099 1,805 590 1,300 856 220,750 59,620 2,259 1,306 3,714 99 690 1,395 1,528 264 5,133 370 402 36,783 3,961 3,482 166 - 2,255 13 74 1,855 447 960 126,776 2,430 129,206 91,544 |
|
|---|---|---|---|
(This page does not form part of the statutory accounts.)
Page 24