# **Company Registered number: 07800298 Charity number: 1146311**
## **South East Dorset Community Accessible Transport**
## **Annual report and financial statements**
## **31 March 2022**
**South East Dorset Community Accessible Transport**
## **Contents**
## **For the year ended 31 March 2022**
||**Page**|
|---|---|
|Legal and administrative details|1-2|
|Report of the trustees|3-9|
|Independent Examiner’s Report|10|
|Statement of financial activities|11|
|Balance sheet|12|
|Notes to the financial statements|13-20|
South East Dorset Community Accessible Transport
## Legal and administrative details For the year ended 31 March 2022
|Charity trustees:|||
|---|---|---|
|(Directors)|Hazel Walker –|(Chair)|
||Paul Payne|(resigned 14 September 2022)|
||Caroline King||
||Martin Davies|(resigned 24 May 2022)|
||Phillip Tarrant||
||Judith Bacon|(resigned 7 January 2022)|
||Vivienne Aird||
||Michael Wood||
|Company number|07800298||
|Charity number|1146311||
|Registered office|Shopmobility Castlepoint||
||Castlepoint Shopping Park||
||Castle Lane West||
||Bournemouth||
||BH8 9XA||
|Operational offices|Shopmobility Castlepoint||
||Castlepoint Shopping Park||
||Castle Lane West||
||Bournemouth||
||BH8 9XA||
|Accountants|Saffery Champness LLP||
||Midland House||
||2 Poole Road||
||Bournemouth||
||Dorset||
||BH2 5QY||
|Bankers|Co-operative Bank||
Page 1
**South East Dorset Community Accessible Transport**
## **Legal and administrative details For the year ended 31 March 2022**
|**Staff**|Natascha Mc Allister|**sedcat** Chief Officer|
|---|---|---|
||Judith Thorpe|Administrator/ Assistant|
||Kim Martin|Assistant/ Booking clerk|
||Cherie Savage|Assistant/Booking clerk|
||Beverley Best|Saturday Shopmobility clerk|
||Nick Farley|Driver/ Support staff|
||Harvey Harkishin|Casual Driver/Fleet Supervisor|
||Michael Odey|Casual Driver|
||Adrian Bramley|Casual Driver|
||Sam Sansome|Casual Driver|
We are of course indebted to the many volunteers who give their time so willingly to enable **sedcat** to offer its services.
Page 2
**South East Dorset Community Accessible Transport**
**Annual report of the Trustees For the year ended 31 March 2022**
## **The Trustees present their report, together with the accounts for the year to 31 March 2022** .
## **Structure and governance**
**sedcat** was set up in April 2012. Prior to that Community Transport had been run by Bournemouth Council for Voluntary Service (BCVS). The trustees of BCVS felt that the service would be better suited to be a standalone charity and steps were taken during 2011/12 to enable the setting up of **sedcat** . Some of the BCVS trustees became trustees of **sedcat** . On 1 April 2012 all the staff that had worked for Community Transport under BCVS were transferred (TUPE) to the new charity and the services continued as before. Funds were also transferred at that time.
**sedcat** is both a registered charity and a company limited by guarantee, and the directors for both are the same.
**sedcat** is governed by the Memorandum and Articles of Association dated 15 September 2011.
The service is one available to anyone who is unable to use public transport due to disability, poor health or from a disadvantaged background.
The Local Authority originally Bournemouth Borough Council (now BCP Council) provided funding under a contract for the services while part of BCVS and BCP Council agreed that the contract and funding be continued with **sedcat** .
The Board of Trustees currently has 7 members and meets at least 3 times a year. There is 1 vacancy on the Board.
Three places on the Board are retained for co-opted members who are recruited for specific skills. Those who are interested in becoming co-opted members of the Board are invited to visit the charity and to learn about its work. They are then interviewed to ensure their suitability for office. If successful they are invited to observe a Board meeting before being formally nominated and voted on to the Board.
New members of the Board are nominated and selected by the Directors at the Annual General Meeting. Currently, one third of the directors retires each year by rotation and is eligible for reelection.
## **Risk management**
The trustees have conducted a review of the major risks to which the charity is exposed. Where appropriate systems or procedures have been established to mitigate any impact they may have on the charity. Risks are minimised by the implementation of internal control procedures for authorisation of all transactions. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the premises. These procedures are regularly reviewed to ensure they continue to meet the needs of the charity.
## **Charitable Objectives**
_To provide transport facilities in Bournemouth and surrounding areas for people who have special need of such facilities because of age, sickness or disability (mental or physical), poverty, people with young children, or those living in isolated areas where there are no adequate public transport facilities and_
Page 3
**South East Dorset Community Accessible Transport**
## **Annual report of the Trustees For the year ended 31 March 2022**
_others socially excluded from society (being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community)._
## **Public Benefit Statement**
In considering its future strategy, aims and objectives, the charity trustees have paid due regard to the Charity Commission’s guidance on Public Benefit. The trustees are satisfied that through its primary activities the charity provides identifiable benefits consistent with its charitable objects. The trustees do not consider that these activities produce any identifiable detriment or harm. The trustees are satisfied that any private benefit is incidental to its public benefit activity.
## **Aims**
**sedcat** has four overall aims to achieve its vision and mission: -
1. Provide affordable fully accessible transport in South East Dorset
2. Regularly review the local demand for accessible transport and where possible operate and support services to meet it
3. To take a strategic lead to further the development and provision of accessible transport services in the local area
4. Act as a voice on behalf of local service users, community groups and voluntary and charitable organisations requiring accessible transport
## **How we have achieved our Aims over the last reporting period**
## **Provide affordable fully accessible transport in South East Dorset**
Continuing to provide transport services at drastically reduced rates. The trustees have made a decision not to increase **sedcat** prices for the time being taking into consideration the increase in living costs our service users face in these current uncertain economic times and the impact this is having on their disposable funds.
## **Regularly review the local demand for accessible transport and where possible operate and support services to meet it**
**sedcat** conducted a survey during the pandemic to assess the need for a Hospital Hop service based in Poole. The outcome of the survey concluded that 12% of people cancel their important health appointments due to the lack of being able to access transport which is higher than the stated statistics. With this **sedcat** will be starting a Hospital hop service based in the Poole area.
**sedcat** also meets with the local link workers and social prescribers monthly to assess the transport needs of the community and rely on referrals to ensure we are meeting the needs of the community. In our engagements with the local NHS transport management, we are also able to continue assessing the need for Hospital transport services and how we can better serve the community. The pandemic highlighted the importance of providing a service that enables people to access vital medical appointments, including receiving Covid vaccinations.
Page 4
**South East Dorset Community Accessible Transport**
## **Annual report of the Trustees For the year ended 31 March 2022**
## **To take a strategic lead to further the development and provision of accessible transport services in the local area**
**sedcat** sit on various forums in the area that further the development and provision of accessible transport services. During this reporting period sedcat participated in Government’s National Bus Strategy: Bus Back Better sessions which enhanced partnerships with BCP and Dorset council to highlight the importance of including Community Transport in these discussions. Accessible Community Transport has been included as an alternative to public transport services and Dorset Council submitted the required Bus Service Improvement Plan (BSIP) for consideration by the DfT which outlines the Council’s vision and funding requirements.
## **Act as a voice on behalf of local service users, community groups and voluntary and charitable organisations requiring accessible transport**
Over the last reporting period **sedcat** have forged relationships with many other charitable organisations, to mention some, MyTime Young Carers, Help & Care, Abbeyfield Wessex, Prama Life. This has given us the opportunity to understand the needs of the community better and act as a voice to those that don’t have the platform to share the needs of accessible transport. With this **sedcat** endeavour to participate in local council forums which look at improving transport services to the public.
## **Achievements and performance**
The Novel Coronavirus (COVID-19), declared by the World Health Organisation as a “Global Pandemic” on the 11 March 2020 continued to impact the charity in various ways throughout 2021. Travel restrictions continued throughout the first half of 2021. Services slowly resumed as normal from June 2021 and staff who were on ‘furlough’ were brought back earlier than anticipated.
The following measures were taken by the charity to protect resources and retain services into 2021 and beyond:-
- COVID19 recovery grants were sought.
- Meetings with Trustees and senior Management took place monthly or more often as required.
- All activities and services risk assessed and reviewed on a regular basis throughout the pandemic.
- Cutbacks in expenditure were maintained as far as possible.
- Regular communication to be maintained with members, stakeholders and the wider community to meet their transport needs.
- An awareness of the need to identify any further opportunities of paid work available to the charity
In light of the uncertainties our finance team have provided more frequent financial updates to the Trustees who have assessed the potential financial implications of the pandemic for 2021 and beyond. We have assessed that the Charity has sufficient resources to allow it to continue in operation.
Page 5
**South East Dorset Community Accessible Transport**
## **Annual report of the Trustees For the year ended 31 March 2022**
The ‘Not for Profit’ services have a high proportion of older staff and volunteers. The generation of income continued to be badly affected during the first half of 2021. **sedcat** has received support from the following funders and is extremely grateful for the help received during this period:-
Power to Change Talbot Village Trust Clothworkers Leathersellers Company Charitable Trust
With the surplus unrestricted funds we received during the period **sedcat** were able to upgrade all computer systems including having a new database developed on the Microsoft Access platform to better manage and schedule trips and bookings since the database that was used previously was no longer compatible with Microsoft updates and obsolete.
## **BAT BUS**
Currently there are three Section 19 vehicles in service and registered to **sedcat** including a 2018 Fiat Ducato provided by the Department for Transport Minibus Fund which came into service during 2018. Shopping trips are scheduled to run 4 days a week to Castlepoint and Sovereign Centre shopping venues, a monthly trip to Wimborne Town Centre and twice weekly ‘mini trips’ run to local places of interest. The COVID19 pandemic had impacted heavily on the provision of these services during 2021 and it has only been possible to offer transport when government guidelines have allowed.
The provision of secure parking for 2 vehicles is provided by the Sovereign Centre at Boscombe and drivers are permitted to park free of charge whilst working. Payment by phone when booking transport has minimised hand to hand contact between passenger and driver
We continue to request the wearing of masks to all our service users and make use of on-board hand gels and continue to maintain social distancing where we can.
In total **1937** passenger journeys were made in 2021/22 (2020/21: 747).
**sedcat** has also officially launched our commercial outings which sees us collaborating with other Charities in providing much needed accessible transport to those that need it most to get them out of social isolation and loneliness.
## **BUDDIES ON THE BUS PROJECT**
**sedcat** was funded for a period of 2 years by People’s Health trust using money raised through The Health Lottery in the Southwest to deliver the project ‘Buddies on the Bus’ to help alleviate loneliness and isolation amongst older men in the local area. The project encouraged older men to take part in trips and activities to increase social opportunities, make ties and help to shape and develop the project. Funding was due to end in October 2020, but the funding period had been extended to July 2021 to allow for the project to resume and reach intended outcomes.
## **HOSPITAL HOP**
The Section 19 Hospital Hop Service was introduced in May 2017 to address poor provision of accessible transport to local hospitals. Wheelchair accessible MPV transport to Bournemouth, Christchurch and Poole Hospitals was offered to registered service-users during weekdays.
Page 6
**South East Dorset Community Accessible Transport**
**Annual report of the Trustees For the year ended 31 March 2022**
**sedcat** continued to operate the Hospital Hop service for essential medical appointments, risk assessing and applying safety measures including a sealed bulkhead screen between driver and passenger and providing basic PPE _._ Weekly rapid testing has been available to drivers from midFebruary 2021 through BCP council and drivers continue to be tested. **sedcat** endeavour to offer this service to Poole residents in the future.
In total **1,948** passenger journeys were made in 2021/22 (2020/21: 1,217).
## **SHOPMOBILITY**
Based at Castlepoint Shopping Park on the east side of Bournemouth, Shopmobility hires battery operated scooters, power wheelchairs and push wheelchairs to people who need them.
In the year 2021/22, Shopmobility hired **401** vehicles (2020/21: 118 vehicles). In addition, vehicles were hired on a long loan (longer than 1 day) totalling **917** days (2020/21: 354 days).
The current Shopmobility unit at Castlepoint Shopping Park was relocated to a new purpose-built property within the ground floor car park of Castlepoint Shopmobility. **sedcat** signed a new peppercorn lease with the Landlords of Castlepoint and occupied the new building in June 2021.
**sedcat** endeavour to grow the use of our mobility equipment for longer loan purposes since usage at Castlepoint has dropped dramatically since the pandemic but also due to the ongoing building work that is happening at the centre which has hindered public access to the new building.
## **COMMUNITY CAR SCHEME**
The Community Car Scheme offers a door-to-door service by volunteers using their own cars. Volunteers are repaid for their mileage at the current HMRC agreed rate of 45p per mile. Clients are charged based on their mileage.
Two thirds of volunteer drivers withdrew their service at the start of the pandemic and 30% have not returned in 2021 which has left a gap to fill. **sedcat** is registered with Community Action Network and Dorset Community Action and will use these resources to help recruit new volunteers as well as promoting opportunities whenever possible. The demand for social journeys increased again with the relaxing of the Covid regulations. **sedcat** prioritized medical appointments with the remaining shortage of volunteer drivers and endeavour to go on a recruitment drive to source more volunteer drivers to fill any gaps.
During 2021/22, **1305** (2020/21: 596) journeys were made.
## **VOLUNTEERS**
**sedcat** values the people who volunteer their time and experience. All volunteers are interviewed, and appropriate DBS checks are undertaken, along with personal references. Most of the volunteers provide car journeys under the Social Car Scheme, so additional checks are made regarding suitability of car, insurance, driving licence etc. Other volunteers are deployed in the offices at Shopmobility, and they undertake a range of activities including general office work, hiring out mobility equipment etc.
We continue to assess volunteering opportunities as **sedcat** has identified the impact volunteering opportunities have on people, providing a platform to give people an opportunity to give back to the community and at the same time bring them too out of loneliness.
Page 7
**South East Dorset Community Accessible Transport**
## **Annual report of the Trustees For the year ended 31 March 2022**
## **Ensuring that services remain relevant and accessible to the public**
All **sedcat** services are promoted widely using a varied range of media, outlets, displays etc. **sedcat** undertakes surveys among their clients, and actively promotes feedback and complaints from users. We strive to meet current need as well as identifying gaps in services. **sedcat** is a member of the CTA (Community Transport Association) and one of the providers of community transport services that fulfil a social purpose and community benefit. The CTA provide their members with new ways and opportunities to develop community led solutions that will improve access and inclusion within transport and **sedcat** actively engages with other Community Transport members to share and learn from best practice.
## **Identify gaps in service**
The organisation is guided by its charitable objectives and services are measured for mission impact and value to beneficiaries.
Since **sedcat** has forged relationships with local Social Health prescribers and link workers within the Poole area, the need for a weekly planned social outing within the area has been highlighted as a pertinent need in the area. Since the pandemic the number of people at risk of social isolation and loneliness has increased tenfold and this is leading to other health problems which heighten the burden on the NHS. **sedcat** thus endeavour to apply for funding and start a weekly lunch outing within the Poole area.
## **Plans for the future**
It is recognised within the charity that operational resilience to respond, adapt and develop must be maintained for the future whilst working within the constraints of the virus, tight regulation, and resources. The following priorities prevail:-
1. To build on capacity to deliver services to meet the needs of individuals, groups, and organisations to help achieve our stated outcomes.
2. **sedcat** will continue to develop projects that help reduce social isolation and loneliness amongst specific groups of people and measure outcomes.
3. To improve evaluation of services, for measurement of quality and improvement of services.
4. To develop the Hospital Hop provision within Poole.
5. To start a weekly lunch outing service within Poole.
6. To develop Shopmobility outreach services where there is an identified need.
7. To continue developing partnerships with voluntary and other Health and Social care services where there is a need for accessible transport.
8. There is a need to recruit additional voluntary drivers to provide unmet community car need.
9. To ensure an even spread of services across the whole of the BCP conurbation.
10. Launch a **sedcat** MIDAS Training academy offering MIDAS training to external organizations who require it. This will provide sedcat with another income generating stream.
Page 8
**South East Dorset Community Accessible Transport**
## **Annual report of the Trustees For the year ended 31 March 2022**
## **Financial review**
BCP Council provide some funding to **sedcat** , namely towards the BAT bus, Shopmobility and Social Car Scheme. In addition, Castlepoint Shopmobility receives a small grant from the Castlepoint Management /tenants and this includes costs for a service on Saturdays. The Castlepoint landlords also provide a serviced office space. The Charity recognise that additional funds need to be raised, and this is done by a combination of applying for Grants, donations, and client charges.
The overall legal responsibility for **sedcat** rests with trustees (who are also directors of **sedcat** for the purposes of company law). The current board members will be eligible to stand for re-election and there is a further vacancy for a new trustee.
## **Reserves policy**
In line with the Charity Commission advice **sedcat** has a reserves policy to ensure viability beyond the immediate future and to provide continuity of service over the longer term. Unspent money is allocated to 2 different types of fund in the accounts - designated and unrestricted. **sedcat** is particularly aware of the need to cover contingency liabilities such as gaps in funding streams, cash flow and meeting the redundancy payments to staff in the event that the services come to an end, or that **sedcat** itself should be forced to close and holds unrestricted reserves equivalent to approximately six months operating costs. At the year-end unrestricted reserves equated to £49,690 (2021: £67,722) of which an amount of £33,865 is designated to redundancy costs and other liabilities in the event of closure.
## **Trustee’s responsibility**
We are required under Company Law to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the surplus or deficit for that period. In preparing these financial statements we are required to; -
- Select suitable accounting policies and apply them consistently
- Make reasonable and prudent judgements and estimates
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue to be in business
We are responsible for
- Keeping proper accounting records
- Safeguarding the company’s assets
- Taking reasonable steps for the prevention and detection of fraud
## **Small company provisions**
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
28 November 2022
This report was approved by the Board on ………………………….
Hazel Walker
**Chairman**
Page 9
**South East Dorset Community Accessible Transport**
## **Independent examiner’s report for the year to 31 March 2022**
I report on the accounts of the company for the year ended 31 March 2022, which are set out on pages 11 to 20.
## **Respective responsibilities of trustees and examiner**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**N Fernyhough For and on behalf of**
Saffery Champness LLP Chartered Accountants Midland House 2 Poole Road Bournemouth BH2 5QY
6 December 2022
Page 10
## **South East Dorset Community Accessible Transport**
## **Statement of financial activities For the year to 31 March 2022**
|**Notes**
**Income from:**
Donations
**2**
Activities for raising funds
**4**
Charitable activities
**3**
**Total income**
**Expenditure on:**
Charitable activities
**5**
**Total resources expended**
**6**
Net (expenditure)/income
Transfers
**Net movement in funds**
**Total funds at 1 April 2021**
**Total funds at 31 March 2022**|
**Unrestricted**
**£**
5,782
474
56,204
62,460
80,492
80,492
(18,032)
-
(18,032)
67,722
49,690|
**Restricted**
**£**
-
-
91,636
91,636
109,598
109,598
(17,962)
-
(17,962)
25,191
7,229|**Total **
**2022 **
**£**
5,782
474
147,840
154,096
190,090
190,090
(35,994)
-
(35,994)
92,913
56,919|**Total**
**2021**
**£**
1,015
907
168,196|
|---|---|---|---|---|
|||||170,118|
|||||153,372|
|||||153,372|
|||||16,746
-|
|||||16,746|
|||||76,167|
|||||92,913|
Page 11
## **South East Dorset Community Accessible Transport**
## **Balance sheet As at 31 March 2022**
|**Notes**
**Fixed assets**
Tangible fixed assets
**8**
**Current assets**
Stock
Debtors and prepayments
**9**
Cash at bank, Building Society and in
hand
**Creditors – amounts falling due with**
**one year**
Creditors and accruals
**10**
Net current assets
Net assets
**Funds**
Unrestricted
**12**
Restricted
**11**|**ddddd2022**
**£**
**£**
3,504
150
3,488
70,219
73,857
20,442
53,415
56,919
49,690
7,229
56,919|**ddddsssssd2021**
**£**
**£**
13,660
150
6,530
87,650
94,330
15,077
79,253
92,913
67,722
25,191
92,913|**ddddsssssd2021**
**£**
**£**
13,660
150
6,530
87,650
94,330
15,077
79,253
92,913
67,722
25,191
92,913|
|---|---|---|---|
||||92,913|
||||67,722
25,191|
||||92,913|
In preparing these financial statements:
- a) The directors are of the opinion that the charitable company is entitled to exemption from audit conferred by Section 477 of the Companies Act 2006.
- b) No notice has been deposited under Section 476 of the Companies Act 2006, and
- c) The director acknowledges her responsibilities for:
- i) ensuring the company keeps accounting records which comply with sections 386 and 387 of the Companies Act 2006, and
- ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of Section 394 and 395 of the Companies Act 2006.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
29/11/2022 The financial statements were approved by the board of directors on ……………………. and signed on their behalf by:
Hazel Walker
## **Company Registration Number: 07800298**
The notes on pages 13 to 20 form part of these financial statements
Page 12
**South East Dorset Community Accessible Transport**
**For the year ended 31 March 2022**
## **Notes to the accounts**
## **1 Accounting policies**
## a) **Basis of accounting**
The financial statements have been prepared under the historical cost convention, with the exception of listed investments which are included at their market value. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Companies Act 2006 and Charities Act 2011.
South East Dorset Community Accessible Transport constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
## b) **Cashflow statement**
The charity has taken the exemption provided in Update Bulletin 1 updating Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) allowing small charities not to prepare a cash flow statement.
## c) **Voluntary income**
Donations represent voluntary amounts received during the period.
## d) **Grants receivable**
Income from grants is included in the accounts in the year of receipt, with adjustments for amounts received in advance being carried forward as deferred funding.
## e)
## **Expenditure**
All expenditure is classified under the Charity’s principal categories of charitable and other expenditure and by the type of expense.
## f) **Operating leases**
Rentals applicable to operating leases where substantially all the benefits and risks of ownership remain with the lessor are charged to the income and expenditure account as incurred.
Page 13
**South East Dorset Community Accessible Transport**
## **Notes to the accounts**
## **For the year ended 31 March 2022**
## g) **Fund accounting**
General unrestricted funds comprise the accumulated surplus or deficit on income and expenditure account. They are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity.
Restricted funds are funds subject to specific restricted conditions imposed by donors.
Designated funds are funds which have been set aside at the discretion of the Trustees for specific purposes.
## h) **Tangible fixed assets**
Expenditure on fixed assets for use by the Charity is capitalised.
Depreciation is charged at the following rates:
Equipment Vehicles
straight line over expected period of use straight line over expected period of use
## i) **Taxation**
The Charity is not liable to direct taxation (Income Tax) on its income as it falls within the various exemptions available to registered charities.
The Charity is not registered for Value Added Tax (VAT) and is therefore unable to reclaim any input tax is suffers on its purchases. Expenditure in the Accounts is therefore shown inclusive of VAT where appropriate.
## j) **Stock**
Stock of stationery is valued at the lower of cost and net realisable value.
## k) **Financial instruments**
The charity has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are recognised initially in the accounts at transaction price, including any transaction costs. At the end of each accounting period, basic financial instruments are recognised at amortised cost. For debt instruments this is calculated using the effective interest rate method.
## l) **Reserves policy**
The charity’s reserves policy is in line with the Charity Commission advice to ensure viability beyond the immediate future and to provide continuity of service over the longer term. **Sedcat** is particularly aware of the need to cover contingency liabilities such as leases, loans and redundancy payments to staff in the event that the services come to an end, or that **sedcat** itself should be forced to close.
Page 14
**South East Dorset Community Accessible Transport**
## **Notes to the accounts**
## **For the year ended 31 March 2022**
## m) **Pension scheme**
Employer contributions to the South East Dorset Community Accessible Transport Personal Pension Plan, employees’ personal pensions and other agreed schemes are charged to the Statement of Financial Expenditure as incurred in the accounting year.
## n) **Critical estimates and judgements and key courses of estimation uncertainty**
In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision effects both current and future periods.
## **2 Voluntary income**
|Bournemouth
Accessible
Transport
Social Car Fund
General donations|**Unrestricted **
**£ **
20
5,360
402
5,782|**Restricted **
**£ **
-
-
-
-|**Total**
**2022**
**£**
20
5,360
402
5,782|**Unrestricted**
**£**
193
685
137
1,015|**Restricted **
**£ **
-
-
-
-|**Total**
**2021**
**£**
193
685
137|
|---|---|---|---|---|---|---|
|||||||1,015|
Page 15
## **South East Dorset Community Accessible Transport**
## **Notes to the accounts**
## **For the year ended 31 March 2022**
## **3 Incoming resources from charitable activities**
|**Unrestricted**
**£**
**Social Car Scheme**
Grants
-
Fees
5,167
Membership
140
**Bournemouth Accessible**
**Transport (BAT)**
Bournemouth
Council
-
Health Trust
Grant
-
Other Grants
16,667
Membership
fees
3,168
Fares
18,451
Fuel Rebate
1,815
**Castlepoint Shopmobility**
Grants
1,000
Visitor and
longer loan hire
6,894
Membership
781
Other income
1,804
Trade income
317
**Total**
56,204|**Restricted**
**£**
20,614
-
-
37,791
1,195
12,098
-
-
-
19,938
-
-
-
-
91,636|**Total**
**2022**
**£**
20,614
5,167
140
37,791
1,195
28,765
3,168
18,451
1,815
20,938
6,894
781
1,804
317
147,840|**Unrestricted **
**£ **
-
4,811
-
-
-
-
3,476
8,067
1,661
-
1,768
691
1,045
132
21,651|**Restricted**
**£**
36,008
-
-
37,791
2,390
45,573
-
-
-
24,783
-
-
-
-
146,545|**Total**
**2021**
**£**
36,008
4,811
-
37,791
2,390
45,573
3,476
8,067
1,661
24,783
1,768
691
1,045
132|
|---|---|---|---|---|---|
||||||168,196|
## **4 Incoming resources from activities for generating funds**
|Castlepoint Shopmobility – fundraising
Social Car Scheme - fundraising
Bournemouth Accessible Transport|**Total**
**2022**
**£**
5
469
-
474|**Total**
**2021**
**£**
28
488
391|
|---|---|---|
|||907|
Incoming resources from activities for generating funds were unrestricted in both years.
Page 16
**South East Dorset Community Accessible Transport**
## **Notes to the accounts**
## **For the year ended 31 March 2022**
## **5 Costs of charitable activities**
|
Staff salaries, pensions
and expenses
Staff training
Volunteer expenses
Post & stationery
Subscriptions
Telephone
Insurance
Advertising
Vehicle hire
Vehicle expenses
Depreciation
Office equipment
Recruitment
Rates
Refreshments
Premises expenses
Bank charges
Cleaning
IT support
Central support costs
Trade equipment
Sundry expenses
Bad Debt
Accountancy|**Unrestricted**
**£**
68,353
-
40
-
17
-
-
-
-
-
1,674
-
1,029
-
200
100
937
-
7,809
-
20
71
-
242
80,492|**Restricted**
**£**
47,857
1,800
4,244
2,458
161
3,943
2,016
1,444
304
25,583
9,818
1,568
-
396
-
1,273
-
757
937
3,300
-
-
-
1,739
109,598|**Total**
**2022**
**£**
116,210
1,800
4,284
2,458
178
3,943
2,016
1,444
304
25,583
11,492
1,568
1,029
396
200
1,373
937
757
8,746
3,300
20
71
-
1,981
190,090|**Unrestricted**
**£**
5,349
15
8
-
18
-
-
-
-
-
760
-
24
-
66
-
459
-
-
-
106
2,401
140
-
9,346|**Restricted**
**£**
100,445
-
1,685
2,085
372
2,699
1,303
1,579
78
10,780
12,069
1,256
-
455
-
102
-
1,482
974
3,432
-
-
-
3,230
144,026|**Total**
**2021**
**£**
105,794
15
1,693
2,085
390
2,699
1,303
1,579
78
10,780
12,829
1,256
24
455
66
102
459
1,482
974
3,432
106
2,401
140
3,230|
|---|---|---|---|---|---|---|
|||||||153,372|
Page 17
**South East Dorset Community Accessible Transport**
## **Notes to the accounts For the year ended 31 March 2022**
## **6 Total resources expended by activity**
|Social Car scheme
Bournemouth
Accessible
Transport (BAT)
Castlepoint
Shopmobility
BAT - Department
of Transport
minibus|**Unrestricted**
**£**
19,385
40,101
21,006
-
80,492|**Restricted**
**£**
21,885
55,800
22,096
9,817
109,598
|**Total**
**2022**
**£**
41,270
95,901
43,102
9,817
190,090|**Unrestricted**
**£**
2,723
532
6,091
-
9,346|**Restricted**
**£**
33,638
69,261
29,054
12,073
144,026|**Total**
**2021**
**£**
36,361
69,793
34,145
12,073|
|---|---|---|---|---|---|---|
|||||||153,372|
## **7 Staff costs**
|Salaries, NIC and pensions
Staff expenses
Staff training|**2022**
**£**
115,847
363
1,800
118,010|**2021**
**£**
105,537
257
15|
|---|---|---|
|||105,809|
Included in the above are social security costs of £4,296 (2021: £3,242).
The average number of employees during the year was 13 (2021: 12).
No employees received emoluments in excess of £60,000 in the period (2021: none).
Page 18
**South East Dorset Community Accessible Transport**
## **Notes to the accounts For the year ended 31 March 2022**
## **8 Tangible fixed assets**
|**Cost**
1 April 2020
Additions
Disposals
31 March 2021
**Depreciation**
1 April 2020
Charge for the period
On disposals
31 March 2021
**Net Book Value**
31 March 2022
31 March 2021
**9**
**Debtors and prepayments**
Outstanding project income
Other debtors
**10 Creditors and accruals**
Trade creditors
Accruals and deferred income
PAYE and NI
Pensions|**Equipment**
**£**
7,027
1,100
-
8,127
6,297
542
-
6,839
1,288
730||**Vehicles**
**£**
99,896
200
-
100,096
86,966
10,914
-
97,880
2,216
12,930
**2022**
**£**
260
3,228
3,488
**2022**
**£**
2,212
15,563
2,158
509
20,442|||**Total**
**£**
106,923
1,300
-|
|---|---|---|---|---|---|---|
|||||||108,223|
|||||||93,263
11,456
-|
|||||||104,719|
|||||||3,504|
|||||||13,660|
|||||
||**2021**
**£**
235
6,295|
|||||||6,530|
|||||||**2021**
**£**
-
14,185
892
-|
|||||||15,077|
All creditors are due within one year.
Page 19
**South East Dorset Community Accessible Transport**
## **Notes to the accounts For the year ended 31 March 2022**
## **11 Restricted funds**
|**Current year**
Social Car Scheme
Castlepoint Shopmobility
Bournemouth Accessible
Transport (BAT)
BAT - Department for
Transport Minibus|**01/04/2021**
**£**
713
(4,271)
21,324
7,425
25,191|
**Incoming**
**£**
20,614
19,938
51,084
-
91,636|**Outgoing**
**Transfer**
**£**
**£**
21,885
-
22,096
-
55,800
-
9,817
-
109,598
-|**31/03/22**
**£**
(558)
(6,429)
16,608
(2,392)|
|---|---|---|---|---|
|||||7,229|
Restricted funds in deficit above continue to be funded post year-end.
|**_Prior Year_**
**01/04/20**
**Incoming Outgoing**
**Transfer**
**£**
**£**
**£**
**£**
Social Car Scheme
(1,657)
36,008
33,638
-
Boscombe Shopmobility
(92)
-
-
92
Castlepoint Shopmobility
-
24,783
29,054
-
Bournemouth Accessible
Transport (BAT)
4,831
85,754
69,261
-
BAT - Department for Transport
Minibus
19,498
-
12,073
-
22,580
146,545
144,026
92
**12 Unrestricted funds**
**2022**
**£**
Designated funds
Funds set aside to protect against the loss of currently funded
projects
Funds set aside for redundancy costs and other liabilities in the
event of closure
9,379
33,865
General unrestricted funds
6,446
49,690|**_Prior Year_**
**01/04/20**
**Incoming Outgoing**
**Transfer**
**£**
**£**
**£**
**£**
Social Car Scheme
(1,657)
36,008
33,638
-
Boscombe Shopmobility
(92)
-
-
92
Castlepoint Shopmobility
-
24,783
29,054
-
Bournemouth Accessible
Transport (BAT)
4,831
85,754
69,261
-
BAT - Department for Transport
Minibus
19,498
-
12,073
-
22,580
146,545
144,026
92
**12 Unrestricted funds**
**2022**
**£**
Designated funds
Funds set aside to protect against the loss of currently funded
projects
Funds set aside for redundancy costs and other liabilities in the
event of closure
9,379
33,865
General unrestricted funds
6,446
49,690|**31/03/21**
**£**
713
-
(4,271)
21,324
7,425|
|---|---|---|
|||25,191|
|||**2021**
**£**
4,271
36,000
27,451|
|||67,722|
## **13 Trustees’ expenses and related party transactions**
During the year no remuneration was paid to the Trustees and no Trustee received reimbursement for expenditure (2021: none)
There were no related party transactions during the year (2021: none)
Page 20