Annual Report and Accounts Year ended 31st August 2022 ## Contents |Company and Charity Information|| |---|---| ||3| |Chairman's Introduction|4| |Aims and Objectives|5| |Structure, Governance and Management|7| |Activities and Achievements|8| |Raising the Roof and Future Proofing the Centre|15| |Balance Sheet|16| |Income and Expenditure Account|17| |Independent Examiners Report|19| |Notes to the Financial Statements|20| **Page 2** ## Company and Charity **01** Information ## **SOUTH BRENT OLD SCHOOL COMMUNITY CENTRE Ltd** Registered Company Number: 7593522 Registered Charity Number: 1146269 The company was incorporated on 06 April 2011 at which point it took over the activities of the previously unincorporated organisation of the same name (which had managed the Centre from its commencement in 1997) The company was registered with the Charity Commission on 02 March 2012 and is governed by its Articles of Association adopted April 2011. |Registered Office:|Website:| |---|---| |South Brent Old School Community Centre|www.theoldschool.org.uk| |Totnes Road|e-mail:| |South Brent|info@theoldschool.org.uk| |Devon|Tel.:| |TQ10 9BP|07707 723637| Independent Examiner: Ms S Campadelli Bank; Lloyds Bank PLC The Directors have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in 2005 in preparing the annual report and financial statement of South Brent Old School Community Centre. This report has been prepared with the provisions relating to small companies within Part 15 of the Companies Act 2006. **Page 3** ## Chairman's **02** Introduction ## **Welcome to the annual report for the year 2021/2022** Despite the pressures of the Covid pandemic, and the associated closures, the Old School has emerged in a strong and sound position. Art House, which opened as the pandemic began, has prospered and grown into a vibrant, popular and exciting new partner in the building. Similarly, during the year on which we are reporting, discussions began with Sustainable South Brent about them establishing a permanent base in the centre – making use of the Gym room vacated by South Dartmoor Academy. This venture has come to fruition since the close of the year, meaning we have three major partners – South Brent and District Caring, Art House and SSB – making daily use of the centre. With this success come new challenges in running an increasingly busy and complex operation. We urgently need a body of volunteers to support our manager, Rowena, and the trustees in running the centre. This might be as simple as setting up a room for an incoming group or more complex – for example running our booking system or supporting with our digital and social media presence. Please do help if you can spare a little time. The centre is in a sound and viable place financially, with a healthy reserve to insulate us from known and unknown problems in the future. We’ve also managed to raise (and protect in a restricted fund) over £35,000 towards our Raise the Roof fund. But this remains a major challenge – the entire roof will need replacing sustainably in the foreseeable future. So planning and fundraising remain a major focus for trustees, so we are able to ensure the centre remains open for users far into the future. Please help if you can by donating or persuading others to do so; perhaps consider the centre when writing a will – a vibrant and future-proof centre would be a powerful legacy. Finally, during the course of the year Ross Kennerley stepped down – initially temporarily, but now for the long term – as Chair of Trustees after 8 years in the role. Those of you who know the centre well will understand what an impact he has had as chair. We are fortunate to have had the benefit of his wisdom and commitment for the last 8 years, so thank you Ross (he hasn’t escaped entirely though as he remains a trustee and the company secretary). Thank you all, Rik Meek, Chairman South Brent Old School Community Centre **Page 4** ## Aims and **03** Objectives The Old School Community Centre is a charity that has two primary objectives 1 **ESTABLISH A COMMUNITY CENTRE AND MAINTAIN AND MANAGE IT, WHETHER ALONE OR WITH OTHERS** 2 **JOIN IN A COMMON EFFORT TO PROVIDE FACILITIES IN THE INTEREST OF SOCIAL WELFARE AND FOR RECREATION AND LEISURE TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR RESIDENTS OF SOUTH BRENT AND ITS SURROUNDING AREA** The Old School was acquired in 1997 to meet the initial objective. This followed a village wide consultation in 1996 which generated 95% support towards purchasing the vacated Primary School from Devon County Council. The consultation also identified the wide range of facilities and activities that residents wanted to see provided at the Centre. The feedback identified the need for a library, facilities for fitness, adult education, a meeting place for all, computer and IT training and a place for young people. Facilities for local history, a place for music and a range of other activities were identified. The response to the consultation gave the initial trustees the confidence, mandate and momentum to push forward with the acquisition and to raise the funds to rejuvenate and open the centre. In the intervening 25 years the Old School Community Centre has delivered on the second objective of providing facilities with ambition, confidence and with a sense of fun. The charity has provided a very wide range of educational and ... ..recreational facilities and opened the doors to every group and individual in ..... ..the village and local area. The full range of activities and achievements ....... .....are summarised in **section 5** . **Page 5** ## Aims and Objectives In 2017 the Trustees undertook a review of the activities of the charity under the title **“Reaching out to everyone”** . This recognised that, with the Centre well established, the focus should move to widening the ambition to grow opportunities for everyone to enjoy, and be supported by, the charity. The review established the following seven aims which have guided the charity’s work since then: - **GROW MEMBERSHIP AND VOLUNTEERING** - 1 **WORK WITH OTHER GROUPS** - 2 **FOSTER NEW ACTIVITIES** - 3 - **INVITE EVERYONE IN** - 4 **A HOME FOR OTHER GROUPS AND ORGANISATIONS** 5 **REJUVENATING THE CENTRE** 6 **MARKETING THE CENTRE AND IMPROVING COMMUNICATION** 7 This annual report updates on activity in 2012-22 whilst setting this in the context of continued growth and activity when measured against the charity’s aims and objectives. **The Centre is more than a conventional bookable space – it has a vibrancy and warmth that provides a welcome for all.** **Page 6** ## Structure, Governance and **04** Management The South Brent Old School Community Centre is a charity that is also registered as a limited company. This double designation serves two distinct purposes: The Charitable status means that the organisation must always act in the public benefit and that all funds (including any surplus) are spent for public benefit. The Limited Company status means that members (and thus trustees) have a limited personal liability of £1 should the organisation fail (as long as it has acted responsibly). This protects individuals who support the work of the charity. The Old School is a member-based organisation. This means that it’s a genuine community organisation that is managed and supported by the very people who benefit from it. There are currently over 100 members, and it’s these members who can become trustees and can attend and vote at the Annual General Meeting (AGM). There is individual, family and life membership available. There is currently also a category of “Friends” for those who wish to support the work of the charity but not become formal members with voting rights. **Page 7** ## Structure, Governance and Management The work of the charity and the overall management of the Centre is undertaken by trustees. These trustees are selected from the membership and can either be elected at the AGM or co-opted at other times. There can be up to 18 Trustees, and in recent years there has been a core of 8 – 10 trustees. ## **New trustees are always welcome.** - Elected Trustees at the AGM – up to 13 - Nominated by user groups – at any time – up to 2 Co-option at any time – up to 3 The organisation is managed in accordance with the “Articles” which establish, amongst other matters: - The Objects (normally termed the aims and objectives) - Powers, income and property. - Membership, Trustees and meetings - Administrative arrangements **Page 8** ## Structure, Governance and Management Since its opening, the day-to-day management of the Centre has been undertaken by a Centre Manager. The manager supports the trustees and manages the facilities and activities based in the centre. During the 2021-22 year Rowena Cairns took over from Glyn Richards and has proved excellent in supporting all those who use the Centre. The Trustees are very ably supported by Chris Morgan who provides essential support as minute secretary. A number of the facilities are delivered directly by the charity, with invaluable volunteer support – not least Lyn Dent (library management), Sue Ifould (The Corridor Gallery) and Steph Bradley (The South Brent Archive). ## **Trustees in the accounting year** **Ross Kennerley: Chair Rik Meek: Acting Chair David MacDiarmid: Vice Chair Kay Reynolds Sara Godwin Martin Sibley Mike Baines David Kinross Jane Wellens** **Company Secretary: Ross Kennerley** **Minutes Secretary: Chris Morgan** **Page 9** ## Activities and **05** Achievements The Old School delivers a wide range of activities, but most importantly provides the space and facilities for a much wider range of groups and organisations to undertake their activities. When added together this shared approach drives and deliver community cohesion and community development in South Brent in a way that no single organisation can deliver alone. Most weekdays see a range of activities overlapping and generating a vibrant and lively buzz to the Centre. To help understand the breadth and depth of the benefits the charity delivers, the activities are summarised below. **Page 10** ## Activities and Achievements ## **The facilities we provide** Day to day activity at the Centre takes place in the following spaces which are bookable for educational activities, events, meetings, training and private use 7 days a week. |**The Hall**|The largest room and suitable for meetings, talks,
concerts and classes.| |---|---| ||A large former classroom widely used for educational| |**The Aune Room**|activity and events. Joining double doors allow the
Aune Room to link to the Hall for large scale social| ||events.| ||Hosts the library and archive but available at other| |**The Beacon Room**|times as a quiet meeting room with a more formal| ||atmosphere.| |**The Study**|A small meeting room suitable for private meetings,
counselling and one to one discussions.| In combination these spaces were booked for 2674 hours of use during 2021/22. Long established users include Totnes School of Dance, Recorder Group, Shuffle the Deck and Karate/Kickboxercise. **Page 11** ## Activities and Achievements ## **The public services we host** The Centre hosts and supports a wide range of public services. Some of these are long term fixtures in the centre whilst others make regular appearances as part of a busy calendar of community support. There is something available for everyone. **South Brent Library -** The volunteer-run library opens 4 days a week to provide the only lending facility in the village. The Centre has been the home of the library since its establishment in 1997. Run by Centre volunteers. **South Brent Post Office -** Following the announcement of the closure of the Post Office in 2017, the charity campaigned for its retention in the village and offered a long term home to ensure this vital service remained in South Brent. It opens 3 days a week. **Lloyds Bank -** When the bank branch closed in 2017, the charity provided space for the mobile bank to visit the village on a weekly basis. In combination with the Post Office, this continues providing vital financial services in the village. **Shareshed -** The mobile shed arrives every week offering residents the chance to borrow a wide range of home and garden equipment. This encourages sharing and communal use and there are plans to add an indoor storage area to grow use and flexibility. Shareshed is an independent charity. **The Corridor Gallery -** As a Victorian primary School there is no shortage of wall space suitable for art displays. The gallery hosts monthly exhibitions. **South Brent Archive -** Situated in the Library, the archive draws together a wide range of donated materials charting the history of South Brent. Volunteers manage and celebrate this archive. **Community computer and photo-copier -** Available for all during opening hours and widely used by many in the village. **South Brent Community Fridge -** A new service that allows food that would otherwise be wasted to be shared from a fridge that is managed by volunteers so that food is available for all. Supported by Sustainable South Brent. **South Brent Bike Bank -** Bikes are stored can be booked for use at any time. Supported by ..............Sustainable South Brent. **The Servery -** A space for sitting, chatting, reading and having a warming drink. **Page 12** ## Activities and Achievements ## **The partners we work with** The Old School Centre is increasingly used as a base by other organisations to deliver their activities. Hosting these organisations allows the Old School Charity to support those that deliver public benefit well outside the school gates and reach into all parts of the community. These organisations include: **South Brent and District Caring -** Originally nurtured and supported by the Old School Centre SB&DC is now a thriving independent charity providing direct support to vulnerable and disadvantaged residents of all ages. SB&DC has a base in three rooms in the centre. **Art House -** The Centre has always been a base for the arts and the recent establishment of Art House CIC, and their occupation of three rooms in a self contained rooms in the centre, has really consolidated the centre as a place for creativity. Activities include events, classes and exhibitions. **Moor Trees -** A long-established charity that pioneered the creation of woodlands across Dartmoor. A member and volunteer-based organisation, Moortrees is leading the way in the research and activity that supports the expansion of woodlands in the parish and beyond. **Sustainable South Brent -** A charity committed to activities that support the long-term sustainability of the parish working across environmental, social and economic projects. SSB has opened a Sustainability Hub in the Moor Room at the Centre as a base for education and public engagement. **South Brent Community Energy Society** - SBCES has their charity base at the Centre. SBCES established , and manages , the South Brent Community Wind Turbine, recirculating surplus income to community energy projects. **The South Brent Community Land Trust -** SBCLT has the Centre as its base. SBCLT is just embarking on a 13 house local needs housing project in the village. **Page 13** ## Activities and Achievements The combined activities of these partner organisations provide comprehensive support for groups and individuals across South Brent. The Charity aim is to seek further opportunities to draw other charities and organisations into the Centre. ## **The businesses we work with** When the charity acquired the Old School, it also took on the Old Headmaster’s House. This has been converted to 6 offices now used by local businesses as their base in the village. The income from these offices provides the income that allows the charity to employ the manager, grow its activity and be so much more than a passive letting space. **Page 14** ## Raising the Roof and Future Proofing **06** the Centre As far as we are aware the Old School Centre is still protected from the elements by the roof that was put in place when the school was built in 1876. This has clearly served residents of South Brent very well for nearly 150 years; however it is now reaching the point where replacement of both timbers and slates is needed. A structural engineers report has been undertaken and this will guide trustees as they finalise plans and launch a push for the full funds we will need. Plans are in preparation that will include three distinct elements: - **Replacement of the roof Incorporation of energy generation and energy saving Linked refurbishment within the centre maximising space and future proofing for energy use** Fundraising has been underway for over three years with now over £34,800 held in a reserve account. This demonstrates a significant commitment by the South Brent community and once plans are finalised Trustees will be seeking the significant funds we’ll need for an estimated £150,000 project to deliver the ambitions. **Page 15** 07 Balance Sheet h Brern Old Schcol CoTh¥￿nity Centre Ltd Ba1￿ce Sheet As ofAuw$t 31, 2022 UNe5tricted F￿d$ Restricted FU￿1$ Total 21r22 Taal 20121 Fixed Asset Tawible asse1$ T(xal FI¥￿ A$$el 545 692 00 £ 545.692.00 545 692 00 538 003 00 £ 545.692.00 £538,003.00 C urrei)t Ass ets Debiors Cash at I￿nk a￿1 in harnl Tcrtal Cwrent Assets 259800 2.598.00 5.867 00 27 584 00 33.028 00 60.612 00 60.394 00 30,182.00 £ 33.028.00 £ 63210.W £ 66.261.00 T[￿le Cwedilf C[￿lI0r$. lalliry within one year T(rtal TI￿le cred11￿9 -74 00 74.00 -74 00 -467 00 74.00 .£ 467.00 Net current assets I liabilitiesl 30.108.00 £ 33.028.00 £ 63,136.(KI £ 65,794.00 Ttxal assets less current li&)ililies Ttxal net assets Iliat¥liliesl S75￿00.1)0 £ 33.028.00 £ 608.828.00 £603.797.00 É 575000.00 £ 33.028.00 £ 608,828.00 £603,197.00 Charity funds Funds b1fv￿1 SuiplusllDefic it) T(rtal Charity funds 603.797 00 5.031.00 £ 608128.00 603.797 00 582 380 00 5.03100 21.417 00 £ 608128.00 £603,797.00 Signature: Date: Page 16 ## **08** ## Income and Expenditure Account Signature: **Page 17** Date: ## Financial and **09** Accounting Policies Basis of preparation of accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005) and applicable accounting standards. The Trustees have availed themselves of paragraph 4(1) of schedule 1 of the large and medium size companies and groups (accounting and reporting) regulations 2008 and adapted the Companies Act 2006 formats to reflect the special nature of the Charity’s activities. Income resources: All income resources are included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Grants received are included in the accounts when the appropriate amount has been quantified. Grants in respect of fixed assets are credited to income. No amounts are included in the financial statement for services donated by volunteers. When the donors of income resources specify that the funds must be used in future accounting periods or donors’ conditions have not been fulfilled, then the income is deferred. The income from fundraising is shown gross, with the associated costs included in fundraising costs. Resources expended: Resources expended are included in the Statement of Financial Activities on an accrual’s basis, inclusive of any VAT, which cannot be recovered. Expenditure, which is directly attributable to specific activities, has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources. Reserves Policy: The Charity operates a reserve policy. This seeks to retain 6 months of operating costs (and at least a minimum of 3 months) in the reserve. Restricted Funds: Where income is allocated to a specific use it will be held in restricted reserves and reflected as such in the annual accounts. Fund accounting: Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Taxation: Based on its status as a registered Charity and the use of funds for charitable purposes, South Brent Old School Community Centre Limited is exempt from corporation tax. Fixed assets and depreciation: Freehold Property was valued at £538,003 by the Directors, on 1 September 2011. There is no depreciation or appreciation of the freehold property, furniture, equipment or refurbishment costs. Trustees and emoluments: The Trustees receive no remuneration and were reimbursed no expenses during the year. Status and Control: The Company is limited by guarantee and is controlled by its Trustees and.Directors. **Page 18** (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examine￿$ Report Report to the trustees South Brent Old School Community Centre Limited On accounts for the year ended 31" August 2022 Charity no Ilf any) 1146269 Set out on pages 16&17 I report to the trustees on my examination of the accounts of the abové harity I'the Trust") for the year ended 3110812022. Responsibilitiès and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thal the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no GOn￿rn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Ms S Campadelli Relevant professional qualification(sl or body (if any): Address: 22 Clobells South Brent TQ10 9JW IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 ## Annual Report and Accounts 2022 South Brent Old School Community Centre Limited Totnes Road, South Brent. DEVON TQ10 9BP T: 01364 72700 M: 07707 723637 E: info@theoldschool.org.uk South Brent Old School Community Centre Ltd. Registered Charity Number 1146269 A Company Limited By Guarantee Number 7593522 Annual Report and Accounts Year ended 31st August 2022 ## Contents |Company and Charity Information|| |---|---| ||3| |Chairman's Introduction|4| |Aims and Objectives|5| |Structure, Governance and Management|7| |Activities and Achievements|8| |Raising the Roof and Future Proofing the Centre|15| |Balance Sheet|16| |Income and Expenditure Account|17| |Independent Examiners Report|19| |Notes to the Financial Statements|20| **Page 2** ## Company and Charity **01** Information ## **SOUTH BRENT OLD SCHOOL COMMUNITY CENTRE Ltd** Registered Company Number: 7593522 Registered Charity Number: 1146269 The company was incorporated on 06 April 2011 at which point it took over the activities of the previously unincorporated organisation of the same name (which had managed the Centre from its commencement in 1997) The company was registered with the Charity Commission on 02 March 2012 and is governed by its Articles of Association adopted April 2011. |Registered Office:|Website:| |---|---| |South Brent Old School Community Centre|www.theoldschool.org.uk| |Totnes Road|e-mail:| |South Brent|info@theoldschool.org.uk| |Devon|Tel.:| |TQ10 9BP|07707 723637| Independent Examiner: Ms S Campadelli Bank; Lloyds Bank PLC The Directors have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in 2005 in preparing the annual report and financial statement of South Brent Old School Community Centre. This report has been prepared with the provisions relating to small companies within Part 15 of the Companies Act 2006. **Page 3** ## Chairman's **02** Introduction ## **Welcome to the annual report for the year 2021/2022** Despite the pressures of the Covid pandemic, and the associated closures, the Old School has emerged in a strong and sound position. Art House, which opened as the pandemic began, has prospered and grown into a vibrant, popular and exciting new partner in the building. Similarly, during the year on which we are reporting, discussions began with Sustainable South Brent about them establishing a permanent base in the centre – making use of the Gym room vacated by South Dartmoor Academy. This venture has come to fruition since the close of the year, meaning we have three major partners – South Brent and District Caring, Art House and SSB – making daily use of the centre. With this success come new challenges in running an increasingly busy and complex operation. We urgently need a body of volunteers to support our manager, Rowena, and the trustees in running the centre. This might be as simple as setting up a room for an incoming group or more complex – for example running our booking system or supporting with our digital and social media presence. Please do help if you can spare a little time. The centre is in a sound and viable place financially, with a healthy reserve to insulate us from known and unknown problems in the future. We’ve also managed to raise (and protect in a restricted fund) over £35,000 towards our Raise the Roof fund. But this remains a major challenge – the entire roof will need replacing sustainably in the foreseeable future. So planning and fundraising remain a major focus for trustees, so we are able to ensure the centre remains open for users far into the future. Please help if you can by donating or persuading others to do so; perhaps consider the centre when writing a will – a vibrant and future-proof centre would be a powerful legacy. Finally, during the course of the year Ross Kennerley stepped down – initially temporarily, but now for the long term – as Chair of Trustees after 8 years in the role. Those of you who know the centre well will understand what an impact he has had as chair. We are fortunate to have had the benefit of his wisdom and commitment for the last 8 years, so thank you Ross (he hasn’t escaped entirely though as he remains a trustee and the company secretary). Thank you all, Rik Meek, Chairman South Brent Old School Community Centre **Page 4** ## Aims and **03** Objectives The Old School Community Centre is a charity that has two primary objectives 1 **ESTABLISH A COMMUNITY CENTRE AND MAINTAIN AND MANAGE IT, WHETHER ALONE OR WITH OTHERS** 2 **JOIN IN A COMMON EFFORT TO PROVIDE FACILITIES IN THE INTEREST OF SOCIAL WELFARE AND FOR RECREATION AND LEISURE TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR RESIDENTS OF SOUTH BRENT AND ITS SURROUNDING AREA** The Old School was acquired in 1997 to meet the initial objective. This followed a village wide consultation in 1996 which generated 95% support towards purchasing the vacated Primary School from Devon County Council. The consultation also identified the wide range of facilities and activities that residents wanted to see provided at the Centre. The feedback identified the need for a library, facilities for fitness, adult education, a meeting place for all, computer and IT training and a place for young people. Facilities for local history, a place for music and a range of other activities were identified. The response to the consultation gave the initial trustees the confidence, mandate and momentum to push forward with the acquisition and to raise the funds to rejuvenate and open the centre. In the intervening 25 years the Old School Community Centre has delivered on the second objective of providing facilities with ambition, confidence and with a sense of fun. The charity has provided a very wide range of educational and ... ..recreational facilities and opened the doors to every group and individual in ..... ..the village and local area. The full range of activities and achievements ....... .....are summarised in **section 5** . **Page 5** ## Aims and Objectives In 2017 the Trustees undertook a review of the activities of the charity under the title **“Reaching out to everyone”** . This recognised that, with the Centre well established, the focus should move to widening the ambition to grow opportunities for everyone to enjoy, and be supported by, the charity. The review established the following seven aims which have guided the charity’s work since then: - **GROW MEMBERSHIP AND VOLUNTEERING** - 1 **WORK WITH OTHER GROUPS** - 2 **FOSTER NEW ACTIVITIES** - 3 - **INVITE EVERYONE IN** - 4 **A HOME FOR OTHER GROUPS AND ORGANISATIONS** 5 **REJUVENATING THE CENTRE** 6 **MARKETING THE CENTRE AND IMPROVING COMMUNICATION** 7 This annual report updates on activity in 2012-22 whilst setting this in the context of continued growth and activity when measured against the charity’s aims and objectives. **The Centre is more than a conventional bookable space – it has a vibrancy and warmth that provides a welcome for all.** **Page 6** ## Structure, Governance and **04** Management The South Brent Old School Community Centre is a charity that is also registered as a limited company. This double designation serves two distinct purposes: The Charitable status means that the organisation must always act in the public benefit and that all funds (including any surplus) are spent for public benefit. The Limited Company status means that members (and thus trustees) have a limited personal liability of £1 should the organisation fail (as long as it has acted responsibly). This protects individuals who support the work of the charity. The Old School is a member-based organisation. This means that it’s a genuine community organisation that is managed and supported by the very people who benefit from it. There are currently over 100 members, and it’s these members who can become trustees and can attend and vote at the Annual General Meeting (AGM). There is individual, family and life membership available. There is currently also a category of “Friends” for those who wish to support the work of the charity but not become formal members with voting rights. **Page 7** ## Structure, Governance and Management The work of the charity and the overall management of the Centre is undertaken by trustees. These trustees are selected from the membership and can either be elected at the AGM or co-opted at other times. There can be up to 18 Trustees, and in recent years there has been a core of 8 – 10 trustees. ## **New trustees are always welcome.** - Elected Trustees at the AGM – up to 13 - Nominated by user groups – at any time – up to 2 Co-option at any time – up to 3 The organisation is managed in accordance with the “Articles” which establish, amongst other matters: - The Objects (normally termed the aims and objectives) - Powers, income and property. - Membership, Trustees and meetings - Administrative arrangements **Page 8** ## Structure, Governance and Management Since its opening, the day-to-day management of the Centre has been undertaken by a Centre Manager. The manager supports the trustees and manages the facilities and activities based in the centre. During the 2021-22 year Rowena Cairns took over from Glyn Richards and has proved excellent in supporting all those who use the Centre. The Trustees are very ably supported by Chris Morgan who provides essential support as minute secretary. A number of the facilities are delivered directly by the charity, with invaluable volunteer support – not least Lyn Dent (library management), Sue Ifould (The Corridor Gallery) and Steph Bradley (The South Brent Archive). ## **Trustees in the accounting year** **Ross Kennerley: Chair Rik Meek: Acting Chair David MacDiarmid: Vice Chair Kay Reynolds Sara Godwin Martin Sibley Mike Baines David Kinross Jane Wellens** **Company Secretary: Ross Kennerley** **Minutes Secretary: Chris Morgan** **Page 9** ## Activities and **05** Achievements The Old School delivers a wide range of activities, but most importantly provides the space and facilities for a much wider range of groups and organisations to undertake their activities. When added together this shared approach drives and deliver community cohesion and community development in South Brent in a way that no single organisation can deliver alone. Most weekdays see a range of activities overlapping and generating a vibrant and lively buzz to the Centre. To help understand the breadth and depth of the benefits the charity delivers, the activities are summarised below. **Page 10** ## Activities and Achievements ## **The facilities we provide** Day to day activity at the Centre takes place in the following spaces which are bookable for educational activities, events, meetings, training and private use 7 days a week. |**The Hall**|The largest room and suitable for meetings, talks,
concerts and classes.| |---|---| ||A large former classroom widely used for educational| |**The Aune Room**|activity and events. Joining double doors allow the
Aune Room to link to the Hall for large scale social| ||events.| ||Hosts the library and archive but available at other| |**The Beacon Room**|times as a quiet meeting room with a more formal| ||atmosphere.| |**The Study**|A small meeting room suitable for private meetings,
counselling and one to one discussions.| In combination these spaces were booked for 2674 hours of use during 2021/22. Long established users include Totnes School of Dance, Recorder Group, Shuffle the Deck and Karate/Kickboxercise. **Page 11** ## Activities and Achievements ## **The public services we host** The Centre hosts and supports a wide range of public services. Some of these are long term fixtures in the centre whilst others make regular appearances as part of a busy calendar of community support. There is something available for everyone. **South Brent Library -** The volunteer-run library opens 4 days a week to provide the only lending facility in the village. The Centre has been the home of the library since its establishment in 1997. Run by Centre volunteers. **South Brent Post Office -** Following the announcement of the closure of the Post Office in 2017, the charity campaigned for its retention in the village and offered a long term home to ensure this vital service remained in South Brent. It opens 3 days a week. **Lloyds Bank -** When the bank branch closed in 2017, the charity provided space for the mobile bank to visit the village on a weekly basis. In combination with the Post Office, this continues providing vital financial services in the village. **Shareshed -** The mobile shed arrives every week offering residents the chance to borrow a wide range of home and garden equipment. This encourages sharing and communal use and there are plans to add an indoor storage area to grow use and flexibility. Shareshed is an independent charity. **The Corridor Gallery -** As a Victorian primary School there is no shortage of wall space suitable for art displays. The gallery hosts monthly exhibitions. **South Brent Archive -** Situated in the Library, the archive draws together a wide range of donated materials charting the history of South Brent. Volunteers manage and celebrate this archive. **Community computer and photo-copier -** Available for all during opening hours and widely used by many in the village. **South Brent Community Fridge -** A new service that allows food that would otherwise be wasted to be shared from a fridge that is managed by volunteers so that food is available for all. Supported by Sustainable South Brent. **South Brent Bike Bank -** Bikes are stored can be booked for use at any time. Supported by ..............Sustainable South Brent. **The Servery -** A space for sitting, chatting, reading and having a warming drink. **Page 12** ## Activities and Achievements ## **The partners we work with** The Old School Centre is increasingly used as a base by other organisations to deliver their activities. Hosting these organisations allows the Old School Charity to support those that deliver public benefit well outside the school gates and reach into all parts of the community. These organisations include: **South Brent and District Caring -** Originally nurtured and supported by the Old School Centre SB&DC is now a thriving independent charity providing direct support to vulnerable and disadvantaged residents of all ages. SB&DC has a base in three rooms in the centre. **Art House -** The Centre has always been a base for the arts and the recent establishment of Art House CIC, and their occupation of three rooms in a self contained rooms in the centre, has really consolidated the centre as a place for creativity. Activities include events, classes and exhibitions. **Moor Trees -** A long-established charity that pioneered the creation of woodlands across Dartmoor. A member and volunteer-based organisation, Moortrees is leading the way in the research and activity that supports the expansion of woodlands in the parish and beyond. **Sustainable South Brent -** A charity committed to activities that support the long-term sustainability of the parish working across environmental, social and economic projects. SSB has opened a Sustainability Hub in the Moor Room at the Centre as a base for education and public engagement. **South Brent Community Energy Society** - SBCES has their charity base at the Centre. SBCES established , and manages , the South Brent Community Wind Turbine, recirculating surplus income to community energy projects. **The South Brent Community Land Trust -** SBCLT has the Centre as its base. SBCLT is just embarking on a 13 house local needs housing project in the village. **Page 13** ## Activities and Achievements The combined activities of these partner organisations provide comprehensive support for groups and individuals across South Brent. The Charity aim is to seek further opportunities to draw other charities and organisations into the Centre. ## **The businesses we work with** When the charity acquired the Old School, it also took on the Old Headmaster’s House. This has been converted to 6 offices now used by local businesses as their base in the village. The income from these offices provides the income that allows the charity to employ the manager, grow its activity and be so much more than a passive letting space. **Page 14** ## Raising the Roof and Future Proofing **06** the Centre As far as we are aware the Old School Centre is still protected from the elements by the roof that was put in place when the school was built in 1876. This has clearly served residents of South Brent very well for nearly 150 years; however it is now reaching the point where replacement of both timbers and slates is needed. A structural engineers report has been undertaken and this will guide trustees as they finalise plans and launch a push for the full funds we will need. Plans are in preparation that will include three distinct elements: - **Replacement of the roof Incorporation of energy generation and energy saving Linked refurbishment within the centre maximising space and future proofing for energy use** Fundraising has been underway for over three years with now over £34,800 held in a reserve account. This demonstrates a significant commitment by the South Brent community and once plans are finalised Trustees will be seeking the significant funds we’ll need for an estimated £150,000 project to deliver the ambitions. **Page 15** 07 Balance Sheet h Brern Old Schcol CoTh¥￿nity Centre Ltd Ba1￿ce Sheet As ofAuw$t 31, 2022 UNe5tricted F￿d$ Restricted FU￿1$ Total 21r22 Taal 20121 Fixed Asset Tawible asse1$ T(xal FI¥￿ A$$el 545 692 00 £ 545.692.00 545 692 00 538 003 00 £ 545.692.00 £538,003.00 C urrei)t Ass ets Debiors Cash at I￿nk a￿1 in harnl Tcrtal Cwrent Assets 259800 2.598.00 5.867 00 27 584 00 33.028 00 60.612 00 60.394 00 30,182.00 £ 33.028.00 £ 63210.W £ 66.261.00 T[￿le Cwedilf C[￿lI0r$. lalliry within one year T(rtal TI￿le cred11￿9 -74 00 74.00 -74 00 -467 00 74.00 .£ 467.00 Net current assets I liabilitiesl 30.108.00 £ 33.028.00 £ 63,136.(KI £ 65,794.00 Ttxal assets less current li&)ililies Ttxal net assets Iliat¥liliesl S75￿00.1)0 £ 33.028.00 £ 608.828.00 £603.797.00 É 575000.00 £ 33.028.00 £ 608,828.00 £603,197.00 Charity funds Funds b1fv￿1 SuiplusllDefic it) T(rtal Charity funds 603.797 00 5.031.00 £ 608128.00 603.797 00 582 380 00 5.03100 21.417 00 £ 608128.00 £603,797.00 Signature: Date: Page 16 ## **08** ## Income and Expenditure Account Signature: **Page 17** Date: ## Financial and **09** Accounting Policies Basis of preparation of accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005) and applicable accounting standards. The Trustees have availed themselves of paragraph 4(1) of schedule 1 of the large and medium size companies and groups (accounting and reporting) regulations 2008 and adapted the Companies Act 2006 formats to reflect the special nature of the Charity’s activities. Income resources: All income resources are included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Grants received are included in the accounts when the appropriate amount has been quantified. Grants in respect of fixed assets are credited to income. No amounts are included in the financial statement for services donated by volunteers. When the donors of income resources specify that the funds must be used in future accounting periods or donors’ conditions have not been fulfilled, then the income is deferred. The income from fundraising is shown gross, with the associated costs included in fundraising costs. Resources expended: Resources expended are included in the Statement of Financial Activities on an accrual’s basis, inclusive of any VAT, which cannot be recovered. Expenditure, which is directly attributable to specific activities, has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources. Reserves Policy: The Charity operates a reserve policy. This seeks to retain 6 months of operating costs (and at least a minimum of 3 months) in the reserve. Restricted Funds: Where income is allocated to a specific use it will be held in restricted reserves and reflected as such in the annual accounts. Fund accounting: Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Taxation: Based on its status as a registered Charity and the use of funds for charitable purposes, South Brent Old School Community Centre Limited is exempt from corporation tax. Fixed assets and depreciation: Freehold Property was valued at £538,003 by the Directors, on 1 September 2011. There is no depreciation or appreciation of the freehold property, furniture, equipment or refurbishment costs. Trustees and emoluments: The Trustees receive no remuneration and were reimbursed no expenses during the year. Status and Control: The Company is limited by guarantee and is controlled by its Trustees and.Directors. **Page 18** (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examine￿$ Report Report to the trustees South Brent Old School Community Centre Limited On accounts for the year ended 31" August 2022 Charity no Ilf any) 1146269 Set out on pages 16&17 I report to the trustees on my examination of the accounts of the abové harity I'the Trust") for the year ended 3110812022. Responsibilitiès and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thal the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no GOn￿rn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Ms S Campadelli Relevant professional qualification(sl or body (if any): Address: 22 Clobells South Brent TQ10 9JW IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 ## Annual Report and Accounts 2022 South Brent Old School Community Centre Limited Totnes Road, South Brent. DEVON TQ10 9BP T: 01364 72700 M: 07707 723637 E: info@theoldschool.org.uk South Brent Old School Community Centre Ltd. Registered Charity Number 1146269 A Company Limited By Guarantee Number 7593522 I CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees South 8rent Old School Communty Centre Limited 31* August 2022 On accounts for tho year ended Charity no Irf any 1146269 Set out on pages 16&17 I report to the trustees on my examination of the ac￿untS of the above ¢haTity (Ihe Trust.) for the year ended 3110812022. As the chanty's trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charities Act 2011 I'the Act"). Responsibilities and basis of raport I report in ￿SpeCt of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the apKAicable Direction$ given by the Charity Commission under section 145151{b) ot the Act. Independent I have comFAeted my examination. I confimi that no material matters have examine￿$ statement come to my attention in conneclion wilh the examination which gives me cause to believe that in, any material respect.. the accounling records were not kept in accordance with section 130 of the Charrties Act-, or the accounts did not accord wrth the accounting records., or the accounts did not comply wth the applicable requirements con￿mIng the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no other matters in connection with the examination to vthich attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signad: Date: l JOJ Nama: Ms S Campadelli Relevant professional qualificatlon{sl or body (if any): Addr•ss: 22 Clobells Solrth Brent TQ10 9JW IER Oct 2018