REGISTERED COMPANY NUMBER: 07565394 (England and Wales) REGISTERED CHARITY NUMBER: 1146226 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR THEATR GWAUN COMMUIYITY TRUST (A COMPANY LIMITED BY GUARANTEE) William Marshall & Co Financial Accountants Park View House RopLwalk Fishguard Pembrokeshire SA65 9BT
THEATR GWAUN COMMUNITY TRUST CONTEP4TS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 21)25 Page Report of the Trustees Independent Examiner's Report Stalement of Financial ActiTrities Statement of Financi1 Position Notes to the Flnanrl41 Sla¢ernents
THEATR GIVAUN COMMIINITY TRUST (REGJSTERED NUMBER: 07565394) REPORT OF THE TRUSTEES FOR I'HL YEAR ENDED 31 MARCH 2025 The Iruslees who are also directors of ihe charity for the purwses of Ilie Companies Act £006, present their report with the finaiicial btulcmunt4 of thL Lliurit). t-or thu ycar cndud 31 MuTLh 2025. Thc truslLL% havL udoptcd tlic provisions uf ALLouiiling RLportin¥ by Charilies.. Sialemenl of Recommended Practice applicable 10 charities preparing their a¢coun¢g in accordance with the Financial Reporting Standard applicable in the UK and RepLibliL of Ireland (FRS 102) (effective l JaIiuary 2019). OBJECTIVES ALYD ACTIVITIES ()bjectives and aims The objects ofilie chariiy are.. The advaiiceinent of public educatioii in the arts including draima, theatre, music, daiice and film. ThL pruillotion uf Ilic art% and in partlLLilar but not cxLILi%ivcly thc art of film. To prornote for the bei)efit of the inhabilanls of Fishguard, Pembroke5hire, and the surrounding area the provision of facilities for recreation or other leisure tinie occupation of iiidividiialts who have need of such facilitie% by reasoii ot their youth, agFe, iiifirniity or disablement. fii)ancial l)ardship or social and economic circumstances or for Ille public al large in Ilie inieresls of Sobial welfare and with Ilie objLLI of improving thL Londition of lifc ol. Ihc said iiihabilanls. Volunteers Tlie Iru4t operates with the as4i%tdnce of a leum of volunteers.and the support ot" it.4 &%sociute company, The Friend% ot"Thedlr Gwdun cic. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng doeun)eiit Tlie charity 14 controlled by il% governing document. d deed ot. Iru?it, aiid con.4lilute% d limited company. limited by guarantee, <LS defined by tlie Companies Act 2006. REFERENCE AND ADMI]YISTRATIVE DETAILS Reglstered Company number 7565394 (En¥l&lld dnd Wale4) Registered Charit.v number 1146226 Reg15tered ufflL'e Theatr Gwaun West Street Fi5hguard Pernbrokeshire SA65 9AD Trustees H W Jones (resigTned 31.10.2024} Mrs P L Morgan Re.lired Dr N P Tlioma4 Retired Profe.%%or Ms B R Giacci Relired Civil Servant S A Coton Informatioti Systems Consultant M Ponsford Retired (appointed 28.10.2Q241 Ms C Y willi115 (appoiiileLI 20.(1.2025) Page I
THEATR GIVAUN COMMIINITY TRUST (REGJSTERED NUMBER: 07565394) REPORT OF THE TRUSTEES FOR I'HL YEAR ENDED 31 MARCH 2025 REFERENCE AND ADMINISTRATIVE DET AILS Independent Examiner C W F Mur&hJll FFA William Marshall & Co Financial Accouniants Park View House Ropewalk 'ishguurd PeTnbrokeshire SA65 YBT This report has been prepared in accordance willi the special provisions of Parl 15 of the Companies Act 2006 relatiiiR io small L'ompuniL.%. Approved by order of the board of trustees on 29 December 2025 and signed on ils behalf by: Dr N P Thoma% - Tru.4tee Page 2
INDEPENDENT EXAIWINER'S REPORT TO THE TRUSTEES OF THEATRGWAUN COMMUNITI TRUST Independent examiner's report to the trustees of Theatr Gwaun Community Trust ('the Companv,) I report to the Lharity trustees on my examination of the atitiounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As thc eht)rit>'s trustLL4 of ihL Compaiiy (and also its dirL¥tor% for thc purpotsL4 of Lvnip#ny luwl you arc rcspon4iblL fur thu preparation of the accounts in accordance witli tli¢ requirements of the Companies Act 2006 ('Ihe 2000 Acl'}. Haviii&v satistied Inyselt, that the accounts ot the Company are not required lo be audited uiider Part 16 of the 2006 Act and are eligible for independent examinalion, I report in respecl of my exaininalion of your Lliarity's acbounls as carried out under Section 145 ot thL LharitiL% ALI 2U I I I'IIIL 2U I I ALt')- In Larrying out tlly L'xaininulion I huvL followLd IhL LlircLtions givLn by Ihc charity Commission uiider Section 145{51 (b) of the 201 l Act. Independent exarniner'5 Stglement I have completed Iny examination. I confirn] that no Inalters have come to iny attention in connection with Ilie examination xivinR me L'au%c lo bLIiLwL': accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or the accountb do not accord with those record5. OT the ac¢oun18 do nol comply with the accounting requirements of Section 796 of the ?006 Acl other Ihaii any requireineni Ihal thc aLLounrs givc a truL and t.air viLw whicli is not a rnattLr Lonsidcrcd as part of an indLpcndLnt cxamination; or tlie accounts liave nol been prepared in ac¥ordance with Ilie metljods and principles ol. the Siateinent ol. Recoinmended Practice for accounting and reporting by charities (applicable to cliai'ities preparing their accounts in accordance willi tlie Financial Reportingy Stdiidard dpplicable in the UK and Republic ot Ireland (FRS 102)). I hdvL no conLLrns and have eorne aLross no other n)atlLrs in LonncLILOli Willi thL cxamiiiation lo whiLh fltlcntioii sholild bL drnwii in this r¢port in ord¢r to enable a prop¢r und¢rslanding ot. the accounts to b¢ r¢a¢h¢d. C. W F Marshall FFA The Institute of Finaiicial Accouniants William Murshall & Co Financial Accountants Park Viem, House Ropewalk Fishguard Pernbroke%hire SA65 9BT 29 Deceniber ?025 PagFe 3
THEATR GWAUN COMMUNITY TRUST STATEMELNT OF FINANCIAL ACTIVITIES FOR I'HL YEAR ENDED 31 MARCH 2025 2025 Total tunds 2024 Total funds rLSlutcd Unrestricted fund Restricted fund Noles INCOME AND ENDOWMENfs FROIII Doiialions and legacies 88,656 88,656 87,864 L)tl)er trading activities Other inLome Tolal 118,373 983 208 012 I1¥,373 9113 208.012 112 l)95 1,704 202,561 EXPENDITURE ON Rai4iiibF tunds 155,804 155,1104 104,222 Chrit#ble ctivities Abigail's fund awards 1.250 1,250 1,250 Other Total 46.212 203 266 20.1266 193 122 NET INCOME Traiisfers betten funds Iyet movement in funds 4,746 4,746 9,441 16 12,496 (7,750) 4,746 9,441 RECONCALIATIOLN OF FUNDS Total fiincl% brolighr fnrward 5S,444 TOTAL FUNDS CARRIED FORWARD The notes form part of these financial sl&iemen¢s Page 4
THEATR GIVAUN COMMIINITY TRUST (REGJSTERED NUMBER: 07565394) STA TEMENT OF FINANCIAL POSITIOIY 31 MARCH 2025 2025 Total tunds 2024 Total funds rLSlutcd Unrestricted fund Restricted fund Noles FIXED ASSETS Tanble asse15 12 .IlJ84 31,384 .37,687 CUAiREN'I' A5SL'I'S DebiLirs Cash al bank and in hand 13 7,375 7,.175 12,807 fi7,040 67,040 44,783 CREDITORS Ainount8 tallingi due within one year 14 (21,679) (21,679) (14,585) NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES 76,745 76.745 67,885 CREDITORS Amounts falling due after more than one year (4,114) (4,114) NET ASSETS FUNDS Llnreslricled funds.. General fund Resli'icled funds.. Abi¥uil's Ai1.% Aw4ird Fund TOTAL FUNDS 16 72,631 60,135 The chariiable companv is enlilled to exempiion from audit under Section 477 of the Companies Act 2006 for the year ended 31 Marlh 20?5. The members liave not required the company to obtain an audit ot" ils financial statements for the year ended 31 March 2025 in accordance with Seclioii 476 of the Coinpanie5 Act :. 006. The Irusl¢es a¢knowl¢dge their responsibilities for (a) ensurin&F that the chariLdble Company keeps accountin&y records that ¢oinply with Section$ 38() and 387 ot. the Companies Act 2006 and PILPdriiig finaiiLidl %latLincnt.% which gii'L a truL and fair viLw ut tliL %latc uf iiffair% of thL LharitdblL Lotnpany at IliL Lnd of each financial year and of ils surplus or deficit for each financial year in accordance with the requireinents of Sections .194 and 395 and which othetwise comply with the requiremenis of the Companies Aci 2006 relatiiig to finaiiLial staiemenis, so far as appli¢able to the charitable ¢k?IMpllny. Ib) The notes form part of these financial sl&iemen¢s Page 5 continued..-
THEATR GIVAUN COMMIINITY TRUST (REGJSTERED NUMBER: 07565394) STATEMENT OF FINANCIAL POSITION - eontinued 31 MARCH 2025 These finanLi81 statements have been prepared in accordance with the provisions applicable lo charitable Lompanies subject lo the small companies regitlle. The fjnancial slateinents were approi'ed the Board of Truslees and aulhorised for issue on 29 December 2025 and were signed oil its behalf by- Dr N P Thomas - Trustee P L Morgai) - Trustee B R GiaLci Trustcc S A Coloii - Trustee The notes form part of these financial sl&iemen¢s Page 6
THEATR GWAUN COMMUNITY TRUST P40TES TO THE FINANCI.4L STATEMEINTS FOR THE YEAR ENDED 31 MARLH 2025 ACCOUNTING POLICIES Basis of preparing the finanei#l tytatements The financial slaienieiils of tlie chariiable company, which is a public benefil eniily under FRS 102, have been prepatEd iii accordanLe with the Charities SORP (FRS 102) 'Accounting and Reporting bv Charities.. Sialernent of Recommended Practice applicable to charities preparinbF their accounT5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} (effectiiie l January 2019),, Financial Reporting Standard 102 'The Financial KLpuning Slanddrd appliLablL in thL' UK dnd RLpubliL of IrLland' and IhL LonipuniL% Act 20U6. 1.hc tinanLial sthtLmLnt have been prepai'ed under the hisLorical cosl convenlion. Incorne All incorne is recoAnised in the Siateinenl of Financial AclivLties once ihe chariiy lias entitlement lo ihe funds, il is probable that th= inLome will be reLeivcd und thc dmounl Lan bc mLd%urcd rLliably. Expendlture LiLlbil ities are recogTnised as expeiiditure as soon tliere is a legyal OT constrLiCtive obligvation cominittingy the charity to that exi)endi(ure, il is probable thai a tran.sfer of ecoiiomic benefits will be required iii seiileinenl aiid the amoiii)l of the obligation can bc mcasurcd rLliably. ExpcndilurL is dLcountcd for on an aLcruals basis and has bccn Llassified undcr hcadings that aggregate all cost relaled to the Lalegoiy. Wliere costs cannot be directly allribuled to particular headings tliey have been Ilocaled to Ilclivilies on a basis Lonsibienl witli tlie use ol resources. Gi-an15 offered subject lo conditions which have not been Inei al Ihe year end dale are noled as a cominilmenl bul not accrued YAS Lxpcnditurc. Tanglble fixed assets Depreciation 1% provided <11 the tollowing annual riJle.% in order to write off eacli over it4 e4timated u%eful life, Plaiil aiid rnachinery Computer equipmeni 00/0 on redu¢ingy balance )30/th on cosi Taxation The Lharily is exempt from corporation tax on ils charitable aLlivities. Fund accountlng Uni'eslriLied fundt> cun be used in uLLordanLe with the Lharilable objeL'iives ut the ditr>Lreiion ot Ihe irusiee8. Restricted fund& can only be used for particular restricted purposes M'iihin the objeLls of the charity. Restrictions arise when specitied by the doiior or when funds are rais¢d lor particular restricted purposes. DONATIONS AND LEGACIES 2025 as restated Donations Grant 34,603 27,626 87.864 Page 7 continued..-
THEATR GWAUN COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR I'HL YEAR ENDED 31 MARCH 2025 DONATIONS.4ND LEGACIES- continued CJrunts rclcivcd, inLludcQ in thu abtsvL, ttrL follow's-. 2025 2024 as reslaled Uther &Trants OTHER TRADING ACTIVITIES 2025 2024 as reslatd Fundrnising evenls Social lolt¢ries 6,1137 840 1,175 705 54,915 9,420 27,S79 2,274 1.954 5,289 4,483 SatLllilc scrccnin¥s Live rrOrniabes Booking r¢¢eipis Adverlisiiig Meinbersliip fee% Hire of Theatr Support services 17.956 22,625 2,648 118373 RAISING FIINDS RAi5ing donations and legacie5 2025 2U24 as resialed Support cos15 Olher trading ictivities 2025 2024 as reslaled Siatl costs Film rintal & tr4n.qport Perforniaiice fees Manabieinent fee Technical fees Booking services & lickeling system 27,300 37,233 25,480 3U.610 26.359 2,042 5,(KlO 6.484 Page 8 continued..-
THEATR GWAUN COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR I'HL YEAR ENDED 31 MARCH 2025 RAISING FUNDS- continued Investment management costs 2025 2024 as reslatd Property repairs Agoregate amounts 155 804 CHARITABLE ACTIVITIES COSTS CTrant funding of {see note Abigail's fund awards GRAL¥TS PAYABLE 2025 2024 as reslaled Abigail's fund awards SUPPORT COSTS Iiiformation lechiiolob'y Governance Finance Other Tnlal Raiging donations and leg¢i¢ies Other re%ource% expended 47818 32.912 47,418 39.9fi9 124 124 IYET INCOME/{EXPEP4DITURE) Net iiicomel(expendilure) is stated after charging/(crediling}: 2025 2024 as restated Depre¢ialion - owned assels Other uperdling led%es 6,303 4,350 Page 9 continued..-
THEATR GWAUN COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR I'HL YEAR ENDED 31 MARCH 2025 TRUSTEES, REMUNERATION AND BENEFITS Thurc wurc trustcc%' rLinuncrbtion or othLr bLncfil4 for thc ycttr cndLd 31 Marvh 20?5 nor tor thL yLur LndLd 31 Nqtsrch 2024. Trustees, expenses Tl)ere were no Iruslees, expenses paid foy Ihe year ended 31 Marcl) 2025 nor for the year ended I l March 2024, io. STAFF COSTS 2025 2024 as reslaled Wagwes &iid salarie5 Oihei. pension costs 72,685 63,S33 738 64.571 The alerage nionthly nuiiiber of employees duriT]g the year was as follom's.. 2025 2024 <L% res1(Iled Cineina and support staff 10 No eniployees received emoluments in excess of £60.000, PRIOR YEAR ADJUSTMENT ThL original solar paiicl insiallalion in 2022 has bicn rcclassifiLd from revL'nuc L.KpcnditurL lo D fixid assct.[NLI adjuslmcni £16,999 less depreciation £4,534 - £12.455] 12. TANGIBLE FIXED ASSETS The TrLisI operated Thealr GwaLin, Fishguard, in acLordaiice with the objects of the TrLISI under a lease froiii Pembrokeshire Couiily Council until 17 Deceinber 2018. The Iheatre land and buildiiiiTS were transferred lo the Trus1 on that date by the Council by Ineans of a fom]al C.omrnunity Asset Transfer. No costs were incurred by the TrLisI in relation to the transfer. A vuluution ot the lund and building% wus not dVdil(Ible the time ot. this reporl. P¥AEe l O continued..-
THEATR GWAUN COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR I'HL YEAR ENDED 31 MARCH 2025 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 21125 2024 rLslutcd Trade debtors Other debtors Friends of Thealr Gwaun CIC. 283 1,721 3,783 6,066 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 21125 2024 IL% re%taled Tr4de creditors VAT 16,478 6,958 77 Other creditors 5.201 CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAIY ONE YEAR 21125 2024 as reslaled Youtli thealer provision 16. MOVEMENT IIY FUNDS Nel Inovenieiit in funds Transfers helween funds Ai Ai 1.4.24 Unre5trlcied funds GLncral fund 60,135 4,746 7,750 72,631 Restrleted funds Abigail's Arts A ward Fund 7,750 (7,750) TOTAL FUNDS P¥AEe I I continued..-
THEATR GWAUN COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR I'HL YEAR ENDED 31 MARCH 2025 16. MOVEMENT IN FUNDS - continued Nct movcmLnt in funds, iiiLludcd in thu ab()N'L arL fL)IIvws'. Incoming resources Resources expended Movement in fruniLg Unrestricted funds General fund 208,012 (201,266) 4,746 TOTAL FUNDS 208 012 20.1266) Comparatlves for movement In tunds Prior yLar adjuslinent Net movLmcnl in funds At 31.3.24 At 1.4.23 UnrestriLted funds General fund 36.988 12,456 10.691 60,135 Restricted funds Abigail's Ai'ls Award Fund 9,000 11,250) 7.750 TOTAL FULNDS 12.456 Comparaiive nei moveineni in funds, included in Ilie above are as follows.. Incoining resources Resources expeiided Movement iii fLiiids Unre5trlcted funds GLnLrJl fund 202.563 (191,872) 10,691 Restricted funds Abisvail'.5 Art¥ A ward Fund (1,250) {1,250) TOTAL FUNDS 202 f63 193 122) P¥AEe 12 continued..-
THEATR GWAUN COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR I'HL YEAR ENDED 31 MARCH 2025 17. RELATED PARTY DISCLOSURES Thuru wcrc nv rblutcxl p#rty trun.%aLtionq for Ihc yc&r cmdcd 31 March 2025. Page 13
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