2020-12-31-accounts - Organicarts

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Annual Report 2020

Company Number: 07394459 Charity Number: 1146209

Charity Address : organicARTS, West Town Farm, Ide, Exeter, EX2 9TG

Our Trustees/Directors in 2020

Peter Grainger Chair

Neil Whiter Secretary

Cathy McGarvey

Mike Gardner

Zoe Haigh

Lou Jones (Left Date)

Paid Staff

Christine Duff Co-ordinator

Andrew Sanders Garden Volunteers Manager

Deggie Belton Garden Volunteers Assistant

Philippa Kersey Administrator, monitoring and evaluating

Summer Varley Marketing and Media, Admin support, Makers Group Coordinator

Sessional Staff

Lucy Rockcliffe Ceramicist, Creative sessions

Deggie Belton Willow, Creative sessions

Kevin Cotter Educational Visits

Jo Cotter Educational Visits

Just Sewn Stories Creative sessions

Sophie Holt Creative Sessions

Volunteer Staff

Christine Duff Fundraising and oA development

Lucy Rockcliffe Pottery co-ordination and development

Deggie Belton Willow garden co-ordination and development

Kevin Cotter Education Leader, co-ordination and development, and oA development

Jo Cotter Event co-ordination, education and oA development

Peter Jeffs Clay works and outdoor development

Andrew Sanders Apple and Pumpkin day presser and steward

Judith Badger Mini Bus Driver/ Maintenance

Everyone has worked above and beyond their payed roles in 2020

Trustee Induction and Training

Trustees/Directors are given time to find out about the organisation before becoming a trustee and given time to read the charity commission document CC3 on becoming a new trustee before they decide to take up trusteeship/directorship. We ensure trustees comply with charity law. Trustees are given the opportunity to attend training workshops.

Overview and Structure of organicARTS

organicARTS was formed in July 2004 and is based at West Town Farm in Ide, a small village near Exeter in Devon. We were initially constituted as an unincorporated organisation, organicARTS became a

Chair's Report Peter Grainger

Explore organicARTS with Kevin and Jo Cotter

Number of sessions and individuals worked with

Create Making at organicARTS

Artist call out

Pottery

OA and Abstraction exhibition

Grain Barn

The Makers Group

DRLC Courses

Grow organicARTS and the community Garden Project

Funding

We continue to receive funding from The National Lottery Community’s ‘Reaching Community’ Fund which covers all our costs for the community garden and some of our core costs.

We received funding for a pilot ‘Makers’ group which was followed up by a small Devon Community Foundation grant. This was to form a group of people who had mainly attended courses before to use natural materials to make things which could be sold, the intention being that it becomes a self-funding group

Other unearned funding came through donations and our joint open days with West Town Farm.

Our substantial difference in our balance for this year compared to the previous year are due to:

Reduced grant income but spending of a grant issued in the previous year
No crowdfunding campaign
An agreed increase in administration costs

Summary of Finances

Brought Forward from 2018 £75,855 Total Income in 2019 £60,025 Total Expenditure 2019 £68,968 Surplus for the Year (£8,943) Balance Carried Forward to 2020 £66,912

Outreach/ Visitors

Policies l Training Events

Volunteers

Minibus

Thank You

It’s been a year of change and growth and this would not be possible without the support of the volunteers and commitment of the team that is organicARTS.

A huge thank you and gratitude to goes out to all our volunteers, and ;

Christine Duff For your ongoing vision, guidance and drive to the whole team and charity.

Kevin Cotter For your technical ability and wonderful way of looking at things.

Jo Cotter For your brilliant event coordination and motivating spirit!

Andrew Sanders For your great work on the Garden Project, and apple pressing skills!

Deggie Belton For community garden support, willow development, and wonderful creative mind! Philippa Kersey For having your mind on everything, bringing organisation and positivity always. Lucy Rockiffe For your wonderfully unique creativity and amazing knowledge.

Summer Varley For bringing in your artistic, creative flair, social media skills and new bright ideas

Trustees

Peter Grainger, Neil Whiter, Cathy McGarvey, Mike Gardner, Zoe Haigh.

We are so grateful for your guidance, for all your ongoing support and help, and for your dedicated time! Not forgetting wonderful cake making skills at our events.

Declaration

This annual report has been agreed by all trustees on 20[th] September 2020

Signed ...................................................................

anicARTS R¢port of th¢ DIrlOr5 and Examined and Unaudilcd Financial Sialcmenls For the year ended 31 December 2020 Company Regislralion Number 07394459 Charities Commission Registration Number 1146209

ORGANICARTS Trustees, report )'ear end 31 December 2020 The name of the ebarity.. Organic Arts The company registration number.. 7394459 The Charities Commission registration number: 1146209 The address of the principal office of ihe charil>': Wesi Town Fa Ide EX2 9TG The names of the ¢rnslees for the charil).: Michacl Gardner (re8igned 2J June 2021), Cathy McGarvey, Peier Grdinger, Neil Whiler, Zoe Haigh. Judith Badger (appointed I l January 2021 }. Christine Burns {appointed 23 June 2021). This rew)rt has been prepared in accordance with Part 8 of the Charities Act 2011 and constitutes a dire¢ior's report for ihe purtM)se5 of company legislation. Sirufture Governance and Management The nature of the governing document and how. the charit). is constituted.. Org>aniL Atl4 gp()i'¢rning doLum¢ni 14 il% Memorandum and AlliLl¢% ul- Ats%oLialion. Organic Arts is a company limited by guar4nle¢ with no share capilal and a registered charily wilh Ihe C hariiie5 Commission. The method$ adopted for the recruilment 4nd appoinlmenl of new ¢ru$¢ees: New Iruslees are elected at Ihc AGM or seconded during the year between AGMS Objertii'es And Activities A summar). of the objeets of the eharit!. as set out in its goi'ernine document: To JdvaniL Ihl L'diiLJlion ol. IhL publil in Ihl subjL'¢l of IhL art%. larinii)g. nwal and environmental issues. SummAry ofthe main hrtii'ities undertaken in rel8tion lo Ihose objects.. ' L¢arninb7 with the Land.. ini'oli'ing people in creatii'e lam]-ba5ed learning for a healthy future. Working with childrcn. vulnLTablc adu115. families. the public. young pcoplc including those who find conveniional educalion difTiculi. arti515. older people. businesses and ihird seclor organisalions elc. Ihrough educalional visits. community garden. creative workshops and aciivitie5. themed walk5. se&sonal open days. awaydays. ouireach. Achievements and Performallee: As in all other aspLcls of our live& 2020 will k remembered as the year Ihal the Covidlg pandemic began to dominate ihe decision making. aclii ities and very survival of organicAR TS. As a team of INslees, siaff and volunteers we had lo reacl to almost compleie closure of WLSt Town Farm to visitors in March 2020 as the country enlered ihe first lockdown. Fortunately much of our core tunding continued so ihal we were able lo make the decision not lo furlough slatT. Activity on sile consisled largely of garden maintenance. wilh other staff working Irom home and supporting garden i'olunieers and each oiher remoiely. As lockdown gan to be lifted in July we made the site safe for outdoor 'orkIng in small numbcrs and gradually encouragcd people back io ihc Gaidcn group. Thc Makcrs group

ORGANICARTS Trustees, report )'ear end 31 December 2020 resumed with outdoor w01ng only. Some ouldr supported family sessions and children's visits happened. The numbers of visitors and volunteers attending for the year 'ere inevitably down for the year and with virtually no fundraising ei-enls. income suftTered. Some expenditure was also down and we managed io survive financially wilh no redundancies or furloughing of slaff, although some self-employed members had reduced hou and income. We were able lo keep going during ihe so4alled circuil-breaker in late auwmn and even ended the year with our Iradilional seasonal lunch wilh the Wesl Town Fami staff. We delayed the AGM uniil September so we could welcome people in person. ouid(x)rs. but also some online. Business planning and budgeting were extremely di1¢11 as ihe impacts of Covid and byovernment guidance kept changing - somrthing sel to conlinue beyond the end of 2020 with another lockdown looming at the start of 2021. The indoor space in Ihe Grain Barn and Potlery was unable lo be used for much of the year and we LollLeniraied our building etTorts on providing a 5helier from Ihe elemen15 with solid tsbles and b¢n¢h¢s in Ihc arca outside Ihe Ol¢C. This ensured Ihal lunches. rneelings and creative se55ions Lould conlinue outdoors. Financial Review: Polici on reserves.. We keep sufficienl r¢s¢rves for thrtt months activilies DetRils of anv fund materiall!. in deficit and the circumstances gii'ing rise to the deficit And steps being taken to eliminate the deficil.. We have no liinds in deficit. The accounts have been prepared in accordance with Ihe special provision5 applicable io companies subject io the small companies. regirne Trustees, responsibilities in relation to the financial statements The trustecs (who arc also thc dircctors lor thc purposcs ol- coiiipany law) arc responsible for preparing the Tru5leey' Report and financial slalemenis in accordance wilh applicable law and UK Accounting Standards. Company law requires the t51¢¢5 lo prepare financial slalemenls for each financial yearwhich give a true and lair view of the stale of affairs of ihe charitable company and of ihe incoming resources and application of resources ofthe charitable company for Ihal period. In preparing the Iinancial stalemenls Ihe trustees are required to.. select suitable accounting policies and ihen apply them consistently observe the methods and principles of the Charities SORP make judgments and eslimates that are reasonable and prudent statc whcthcr applicable UK accounting standards havc been followed. subject to and departures disclosed and explained in the financial statemenls and prepare the financial statements on a going concern basis unless it is inappropriate to

ORGANICARTS Trustees, report )'ear end 31 December 2020 presume Ihal the charily wtll continue in operation. The Trustce5 arc rcsponsiblc for kccping propcr accounting rccords that disclosc with re&sonable accuracy at any lime the financial wsition of the charilable company and enable them lo ensure that the tinancial statements comply with the Companies Act ?006. They are also responsible for safeguarding the assets of ihe charilable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the Charity's Statement of Recommended Practice.. SORP (FRS102) and in accordance wilh ihe special Provisions of part 16 of the Companies Act 2006 relating io smaller entities. In preparing this report. the Tru51ees have taken advanthge of ihe small companies exemptions provided by seclion 415A of Ihe Companies Act 2(M)6. The dnnual rcport Wa5 approved by ihe trnstees ol Ihe chariiy on 18 October 2021 and signed on lis iKhall by: Peler Grainger

ORGANICARTS Independent Examiner's report Year end 31 December 2020 Independent Eiaminer's Report to the Trustees of organicARTS I r¢rKirt to the charity InL%l¢es on my examirkqiion ol'ihe aL¢ounLs ofthe charitable comwy for the year ended 31 tkCeMlr 2020 which are sd oul on pages 6 10 12. Responsibilities and bgsis of report A% th¢ chariiy ITu%lees ol"Ihe charity latKI also ILS director8 forihe puryxr£s. of company law) you are reifX)nsible lor Ihe preparalion of the ¢0nL$ in accordance '11h the rLNuirLinenLs of Ihe Companies Act 20ffi {'the 21KK) Act'l Having saii5fied myself (hai the acLX)ullLS of ihe CoMnY are noi twuired io audited under Part 16 ofthe 20(kn Act and are eligible for indendent examination. I retx)rl in respecl of my examination of your company's accounL8 &s catticd oui under sLYiion 145 of the C"hl1]L* Acl 2011 I'ihc 2n I I Act'l. In carrying oui my cxaminaiion I hal'e followed the Directio$ given by the Charity Commis%ion under seclion 145{5Xb) ofthe 201 l Act. Independent examiner's 5ta¢ement I have complclLxI my examination. I confiml tkni no mallers have come lo my attention in connection with thc examination giving rnc CaSe io Elieve in any malerial res. acLounling e0rls. were kern in rtspect olthe company a5 r4uired by tion 386 ofthe 2(Kkn Acl: or 2. the accoun15 do not acu)nl with ilx)se records; or 3. thL accounLs do nol comply w'ith Ihe accounting rcquirLinLmts or$Il0n 396 of Ihc 2(X)6 Act uthL'r thJn any requirenk'ni thai ihe accoun15 gijfv'e d 'trt and fair Vic which is nol a mJltL'r consi(krLxI as pall oran in(kpLmdLml examination. or 4. the accounis have noi been prerAraJ in accordance with the metlKy&ts' and principles of the Sral¢m¢nt ofRLYommLndLxI Pradice for accounting and [crting by CharitiL lapplicabl¢ lo cVItieS ptrparing their accounts. in xcorilance with the Fitw]cial RLy)rting Standd applicable in ihe UK and Republic of Ireland IFRS 102)]. I havc no conccrtLS and havc Con across no othcr mattLYS in cOnnlI0n wtih Ihc examination to which attcntion should in thi5 rert in ordcr to enablc a pro understanding of the a¢wunts to reach. Glenn Redler BFP FCA GX Accountancy & Bookkccping Service5 l Fortescue Court Fortcscuc FarTn Thorverton Exctcr EX5 5JN Date: 25 October 2021

organicARTS Statement of financial activilies (incorporating inrome and expenditure) For the year ended 31 December 2020 Unreslricted Reslricted 2020 2019 Incoming resources Granis Voluntary income Aeiivilics in furtherance of lh¢ charity's objects Aclii'itlL'% for generaling fLinds Total incoming resources 40.116 40.116 708 31.283 5.509 708 6.795 6.795 20.389 2.844 60,025 7503 40,116 47.619 Charitable expenditure ChAritable a¢tivitie5 TrJininb Project lees & materials Minibus cxpcnscs D¢prL¢ialion on nLw minibus ManA2¢ment and Administration Adtnin Losls OI'IILL Costs Professional fees LicLnLLS & Insurance Building Capacity Total resources expended 1.506 49,102 -1.986 5.940 5,340 36,014 1.418 41,354 1,418 2227 2227 ,395 3.602 295 266 1.161 4.997 413 373 .626 5.365 526 471 1.572 -500 68.968 107 465 .$2,408 Net incomel ex enditure net moi'emenl in fiinds and 12,149) (2,640) (4,789) (8,943) Reconciliation of funds Toldl fiinds brou¥h( futward 61.928 4.984 66,912 75.855 Total funds cxrried fonyard 2J44 62,123 66,912

organicARTS Balance Sheel as at 31 December 2020 Total 2020 To¢al 2019 Note Tangible Fixed Assets 2,227 Current assets Debior% due wiihin l year Cash at bank and in hand 62.147 62.147 64.685 64.685 Current liabilities Other creditors 24 l%et current assets 62.123 64.6115 Total asset5 62.123 66,912 Represented by CAPital And reserves Unr¥slriclLd lunds Rcslriclcd funds Total reserves carried fonvard 59.779 2,-344 62.123 61.928 4.9x4 66.912 For the ycar cnding 31 December 2020 the company was enliiled to exemption from audit under seclion 477 of Ihe Companies Act 26 relating lo srnall companies. The members have nol required the cornpany lo obtain an audil of its accounts for Ihe year in question in accordance wilh section 476. The dir¢¢lors a¢knowl¢dg¢ their responsibilities for complying with th¢ requir¢m¢nls of the Act with respect to accounting records and the preparation olaccounts. These accounts have been prepared in accordance with ihe special provisions laiing io companies subjecl lo the small companies regime within part 15 of Ihe Companies Acl 2(K)6. Approved by the board of dir¢ctors on 18 Ociober 2021 and signed on their behalf by: Peter Grainger

ORGANICARTS Note5 to the accounts for the l'ear ended 31 December 2020 I. AccouTJting policies al The financial slalements have been prepared in accordance wilh Accounting and Rew)rting by Charilies.. Siaicmenl ol Recommcndcd Praclice applicablc io charilie5 preparing Ihcir accounls in accordance wilh Ihe Financial RetK)rting Sthndard applicable in the UK and Republic of Ircland IFRS102) leffeciive l January 2015)- (Charilies SORP {FRS102)l. Ihe Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and Ihc Companies ACL 2006. The address of the regist¢r¢d office is given in the Irustees, report on pag¢ 2. The nalure of Ihc charity's operations and ils principal aclivities are sei out in the irustees. report. OrganicARTS mects ihc definition of a public ner11 entity undcr FRS102. Assels and liabilities are inilially recognised ai hi51orical cost or Iransaclion value unless othenvise stated in the relevanl accounling licY. The funclional and presentational currency of these financial slalemenls is sterling. b) Company Siatus ThL company is a company limil¢d by guar4nl¢¢ incortK)raied in England and Wal¢s. The members of ihc company arc ihe Truslecs narned on page 2. In the event of the company being7 wound up, the liabilily in respecl of the guarantee is limited to £1 per member of the ompany. } Voliinlary income is rCIVed by way of donations and gifts and is included in full in the SialLmLnl of Financial ALIiviiiL'5 when rtt'L'iNable. ThL valuL of sL'rN'iLts providL'd by volunt¢¢rs has noi included. d) In¢om¢ from gov¢rnrn¢nl and oihcr grJnls is rcw¥mis¢d when ihe charity has ¢ntitl¢m¢nt to the lund.%. any perlom)Jnce condilion5 aiiached io ihe granis have been mei and ihe dmuunl can be measured reliably. c) other incoming resources are recognised when it is probable that the income will be received and Ihe amounl of income receivable can be measured reliably. n Expendilure is recognised once ihere is a legal or constructive obligalion to Iransfer economic bcncfil lo a third party. it 15 probablc thal a transfcr of cconomic bcncfit5 will be required in setilemenl and Ihe amount of Ihe obligalion can be measure reliably. Expenditure includes attributablc VAT which cannot be recovered. Rcsources expcnded are allocated to the particular activity where the cost5 relates to that activity. g) Depreciation is provided ai rales calculaied io wriie otT ihe cosi of each a55el over its eslimal¢d useful life: Minibus- 200/0 siraighi line h) General funds are unrestricled funds which are available for use ai ihe discrelion of the Tnistees in fvrtherance of the general objeclives of the company and which have not been designated for other purtK)ses.

ORGANICARTS Note5 to the accounts for the l'ear ended 31 December 2020 Designaled funds comprise unrestricted funds Ihal have been set astde by the Truslees for Particular purposes. Thc aim and use of cach designaied fund is sei oui in the noic5 to ihe financial stalemenls. Reslricted funds are funds which are lo be used in accordance wilh s¢If1¢ restrictions imposed by donor5 or which have been raised by ihe cornpany lor particular purEK)ses. The costs of rdising and administering such funds are charged against the specific fund. The aim and use of cach reslricled lund is scl oui in ihe nolcs lo thc financial slatemenls. 2. Incoming resources Unrestri¢ted R¢stricl¢d Funds Funds ToiAI 2020 Total 2019 Grants Rcaching Communilies Recovery Devon Devon Community Foundation Awards ForAII 29.152 200 3.361 7.40.1 40,116 29.152 200 3.361 7.403 40,116 28.68.1 600 2,0(10 31283 Voluntary Income Donations Friends Subscriplions 624 X4 708 624 X4 708 5,407 Actii'ities in furtherance of the ¢harit1 5 objects Prii'alL Ejookings Use of minibus Educational visils 530 145 6.120 530 145 6.120 6,795 4.637 2.054 13,698 20J89 Activities for generating funds Fundraising 2,844 TOTAL 7.503 40.116 47,619 60,025

ORGANICARTS Note5 to the accounts for the l'ear ended 31 December 2020 3. Resources Expended Unrestrieted Restrieted Funds Funds Total 2020 Total 2019 CharitAble Activities Training Community Garden Artists/Educalor fe&mat¢rials Educational access Minibus ¢XnSeS Dcprccialion - Minibus Grain Bam 1.506 22.475 17.287 3.050 3.986 5.940 6.290 60,-$34 28.694 4.5511 2.762 1.418 28.694 9.878 2.762 1.418 2.227 20 44.999 5,320 2227 20 7.$67 37,432 anagement and Adminislralion AdminislrJtion LxpLnsLs Ollice expenses Profcssional fees Li¢¢nc¢s & Insurance Building Capaciry 1.395 118 107 465 3.602 295 266 4.997 413 373 1,626 5.365 526 471 1.572 500 ,434 7,409 TOTAL 68,968 4. Statf costs and numbers Staff salarie5 £17.562 No employee received emoluments of more than £60.(KX> The averagye number of employees during the year. calculad on ihe basis of fvll tim¢ quivalcnls was as follows Garden volunlccr co-ordinalor (iarden volunteer support worker Admin and garden support Nothing was reimbursed to trustees of the company in the year. for out of pocket expenses. No Iruslee received any remunerdiion in Ibe curreni or preceding year. io

ORGANICARTS Note5 to the accounts for the l'ear ended 31 December 2020 5. Taxation The charilable company is exempi from corJx)rniion tsx on its chariiable aciivilies 6. Fixed Assets Minibus Co$¢ As at l January 2020 and at 31 Deccmbcr 2020 29.700 Depreciation Aq al l January 2020 Chargie lor thL year As al 31 Dcccmber 2020 27,473 2.?27 29.700 Net Book Nalue Ay at 31 December 2020 As al 31 December 2019 2.227 7. Credilors Total 2020 Total 2019 Other crediiors 24 8. AnAlysis of net assets between funds GenerAI Funds Restricted Funds Total 'ix¢d Assels Curreni As5els Currcnl Liabilities 59.803 (?4) 2.344 62.147 1?4) 62.123 2J44 li

ORGANICARTS Note5 to the accounts for the l'ear ended 31 December 2020 9. Moi'ement in funds Balance blf 4.9114 61.9?8 6&912 Balance elf 2.344 59.779 62,123 Income EIpeDditure Reslricled ProjIS ()ee bvluw) Unrcylricied funds Total 40.116 7.503 47,619 9.652 52,408 Restricted funds Balance bir BAIAnce clf Income Expendilure Garden project Reaching Communities Rccovcry Dcvon 2.640 29.152 2(M) 31.792 Creativit). DL'vun Community Foundation Awards For All 3.361 7,403 3.361 7,403 Poni Access DOn Counly Coun¢il 1.844 Farm M'ebsile Naturdl Engldiid SW 500 TOTAL 40,116 2,344 Internal Designated Funding Replacement Minibus.. £21.(M)0 (7 Yr5 Cio £3000, assuming the life ofihe minibus lo be 10 years) 12