## **MOORHAYES COMMUNITY ASSOCIATION**
## **YEAR ENDED 31ST MARCH 2024**
## **Charity Registration Number 1146202**
**Company number 7550464 (Registered in England and Wales)**
|**Contents**|**Page**|
|---|---|
|Trustees' report|1-3|
|Independent Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7-11|
|Deatiled income and expenditure account|12|
**Moorhayes Community Association Moorhayes Community Centre Lea Road Moorhayes Tiverton Devon EX16 6SU**
**Charity Number 1146202**
# **MOORHAYES COMMUNITY ASSOCIATION TIVERTON, DEVON TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2024**
## **Reference and administration details**
**Charity registration number** 1146202 **Principal address** Moorhayes Community Centre Lea Road Tiverton Devon
## **Committee**
Phillip White - Chairman Malcolm Phillips - Vice Chairman Kim Bolt - Treasurer Dennis Knowles Neal Davey
## **Structure, governance and management**
Moorhayes Community Association is a Company limited by guarantee. Its governing document is the memorandum and Articles of Association. It is registered as a charity with the Charity Commission.
At the AGM of the charitable company an election of trustees takes place.
The board of trustees administers the charity. The board normally meets monthly, and there are sub committees covering the large fund raising events.
## **Objectives and Activities:**
The object of the charity is to further or benefit the residents of the Moorhayes neighbourhood, together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
## **Public Benefit:**
The charity acknowledges its requirement to demonstrate that it has charitable aims and purposes that are for the public benefit. The trustees believe that by providing facilities and open space for general public, community events and organisations demonstrates that our charitable aims are for the benefit of the public and that the trustees have complied with Section 4 of the Charities Act 2006. Further, the Review of Achievements and Performance demonstrates in more detail how the trustees are complying with the Charity Commissioners guidance regarding public benefit.
## **Achievements and Performance:**
The trustees recognise their primary responsibility to protect and maintain the Trust’s assets and there are regular meetings in respect of all property matters.
1
**Charity Number 1146202**
# **MOORHAYES COMMUNITY ASSOCIATION TIVERTON, DEVON TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2024**
## **Financial Review**
The accounts under review are for the twelve months to 31 March 2024. Hire fees income of £20,190 (2022 £22,802) have remained similar level compared to previous year.
## **Chair's Report**
Thank you to everyone for their support over the last year, getting back to normal with events and fundraising. Hoping to have some events to look forward to next year.
Phillip White
Chair
## **Achievements and Performance**
Moorhayes Community Association was formed to provide benefits to the residents of Moorhayes. This is done in a number of ways in accordance with the Association’s Constitution:
by providing facilities for the residents to use such as the Community Centre
by promoting those facilities for the enjoyment of the residents
hold exhibitions, meetings, lectures, classes, seminars or training courses
all forms of recreational and other leisure time activities
work with local authorities, voluntary groups, charitable trusts and other bodies to advance education provide facilities to improve social welfare
with the object of improving the conditions of life for the residents
## Facilities at the Centre include:
the Main Hall – underfloor heating makes this spacious hall ideal for seated banquets,weddingsguests , etc for up to 150 guests, or parties, discos, etc for over 300
the Meeting room – seating up to 35 people
the Kitchen – a full commercial kitchen
outdoor games area – designed for 5 a side football, and suitable for basketball, netball etc
a full size football pitch
car parking for 50 cars
2
**Charity Number 1146202**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2024**
Regular bookings have been taken from a number of organisations offering sport and leisure activities,
## **Trustees’ Responsibilities:**
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for that the year. In preparing the statement, the trustees are required to:
- Select suitable accounting policies and apply them consistently.
- Observe the methods and principles in the Charities SORP.
- Make judgements and estimates that are reasonable and prudent.
- State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the statement of accounts.
- Prepare the financial statements on the going concern basis unless it is inappropriate to
- presume that the charity will continue its operations.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity at that time and to enable the trustees to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on
________________________ (date) and signed on their behalf by
________________________ (name) – Trustee
3
## **MOORHAYES COMMUNITY ASSOCIATION TIVERTON, DEVON INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31ST MARCH 2024**
This report on the accounts of the Moorhayes Community Association, Tiverton (Devon) for the period ended 31 March 2024 is in respect of an examination carried out under Section 145 of the Charities Act 2011.
## **Respective responsibilities of the Trustees and Examiner**
The Trustees consider that an audit is not required for this period (under section 144(2) of the Charities Act 2011) and that an independent examination is needed.
## **Basis of Independent Examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiners's Statement**
In connection with my examination, no matter has come to my attention:
- (i) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 130 of the Act; and
- to prepare accounts which accord with the accounting records and comply with
- the regulations
have not been met; or
- (ii) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts
Bray Accountants Tiverton Devon EX16 6PE
16th December 2024
4
## **MOORHAYES COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31ST MARCH 2024**
|**Notes**
**INCOMING RESOURCES**
3
**Incoming resources from generated funds**
Voluntary income
Activities for generating funds
Investment income
**Incoming resources from charitable activities**
Community centre facilities
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
4
**Costs of generating funds**
Costs of generating voluntary income
Fundraising costs
**Charitable activities**
**Governance costs**
**TOTAL RESOURCES EXPENDED**
**NET INCOMING RESOURCES before transfers**
**TRANSFERS BETWEEN FUNDS**
10
**NET MOVEMENT IN FUNDS**
**FUNDS BROUGHT FORWARD**
**FUNDS CARRIED FORWARD**|**General**
**Designated**
**£**
**£**
**£**
52,500
52,500
7,976
7,976
238
238
60,714
0
60,714
23,602
23,602
84,316
0
84,316
0
0
43
43
80,057
80,057
624
624
80,724
0
80,724
3,592
0
3,592
0
3,592
0
3,592
226,875
6,444
233,319
230,467
6,444
236,911
**Unrestricted funds**
**Total**
**2024**|**£**
30,000
7,987
42
**Total**
**2023**|
|---|---|---|
|||38,029|
|||22,802|
|||60,831|
|||0
100
44,017
580|
|||44,697|
|||16,134
0|
|||16,134
217,185|
|||233,319|
The statement of financial activities includes all gains and losses in the year. All income and expenditure derive from continuing activities.
5
## **MOORHAYES COMMUNITY ASSOCIATION**
## **BALANCE SHEET 31ST MARCH 2024**
|**Notes**
**FIXED ASSETS**
Tangible assets
6
Investments
7
**CURRENT ASSETS**
Lloyds TSB
Building society
Deposit accounts
Debtors
8
**CURRENT LIABILITIES**
Creditors
9
Loans
**NET CURRENT ASSETS**
**NET ASSETS**
**RESERVES**
**Unrestricted funds**
General fund
Designated funds
**Total income funds**
10
Approved by the trustees and signed on their behalf|**£**
157,998
0
157,998
6,441
242
19,195
56,257
82,135
3,222
-
3,222
78,913
236,911
230,467
6,444
236,911
**2024**|**£**
161,230
0
161,230
7,890
242
18,998
48,274
75,404
3,315
-
3,315
72,089
233,319
226,875
6,444
233,319
**2023**|**£**
161,230
0
161,230
7,890
242
18,998
48,274
75,404
3,315
-
3,315
72,089
233,319
226,875
6,444
233,319
**2023**|
|---|---|---|---|
|||||
||||233,319|
||||226,875
6,444|
||||233,319|
|||||
……………………………………. P White Chairman
6
## **MOORHAYES COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of Accounting**
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice : Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2015, and with the Charities Act 2011.
## **Income**
Income is included in the statement of financial activities when the charity becomes entitled to the income and the amount can be quantified with reasonable accuracy. The following policies apply to particular categories of income:
Where income has related expenditure the income and the expenditure are reported gross.
Grants and donations are included when the conditions for receipt are met.
Investment income is included when receivable.
## **Expenditure**
Expenditure is recognised on an accruals basis when a liability is incurred.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity.
Support costs have been allocated to activity cost categories on a basis consistent with the use of resources.
## **Tangible fixed assets and depreciation**
Tangible fixed assets are depreciated on a reducing balance basis having regard to the useful lives of the assets. The rates used are as follows:
Fixtures, fittings and equipment 20%
7
## **MOORHAYES COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2024**
|**2. EMPLOYEE INFORMATION**
The average number of full time equivalent employees
during the period was:
Staff costs for the year were:
Wages and salaries
**3. ANALYSIS OF INCOMING RESOURCES**
**Donations**
Donations
**Other trading activites**
Fundraising activities
Grants received
Rent received
**Investment income**
Bank interest
**Charitable activities**
Communtiy centre facilities
Bouncy castles|**2,024**
-
**£**
-
-
**£**
52,500
52,500
7,976
-
-
7,976
238
238
20,190
3,412
23,602|**2,023**
-
**£**
-
-|
|---|---|---|
|||**£**
30,000|
|||30,000|
|||7,987
-
-|
|||7,987|
|||42|
|||42|
|||22,802
-|
|||22,802|
8
## **MOORHAYES COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2024**
|**Note**
**4. ANALYSIS OF RESOURCES EXPENDED**
**Costs of generating voluntary income**
Support costs
5
**Fundraising costs**
Fund raising expenses
Support costs
5
**Charitable activities**
Hire of equipment
Water rates
Rates
Heat and light
Insurance
Cleaning
Premises maintenance
Grounds maintenance
Subscriptions and licences
Support costs
5
**Governance costs**
Support costs
5
**5. SUPPORT COSTS**
**£**
**£**
**£**
Wages and NI
-
Advertising
-
Telephone and internet
2,723
Computer costs
43
43
Bank charges
Accountancy
587
Printing, postage and stationery
-
Legal fees
Loan interest
-
Depreciation
9,928
-
43
13,281
**Voluntary**
**income**
**Fundraising**
**activity**
**Charitable**
**activity**|**Note**
**4. ANALYSIS OF RESOURCES EXPENDED**
**Costs of generating voluntary income**
Support costs
5
**Fundraising costs**
Fund raising expenses
Support costs
5
**Charitable activities**
Hire of equipment
Water rates
Rates
Heat and light
Insurance
Cleaning
Premises maintenance
Grounds maintenance
Subscriptions and licences
Support costs
5
**Governance costs**
Support costs
5
**5. SUPPORT COSTS**
**£**
**£**
**£**
Wages and NI
-
Advertising
-
Telephone and internet
2,723
Computer costs
43
43
Bank charges
Accountancy
587
Printing, postage and stationery
-
Legal fees
Loan interest
-
Depreciation
9,928
-
43
13,281
**Voluntary**
**income**
**Fundraising**
**activity**
**Charitable**
**activity**|**2024**
**£**
-
-
43
43
1,630
4,936
664
44,391
3,122
6,928
2,812
1,029
1,264
13,281
80,057
624
80,724
**£**
587
37
624
**Governance**
**activity**|**2023**
**£**
-
-
100
100
-
10,124
1,882
14,710
2,768
6,137
2,748
-
1,326
4,322
44,017
580
44,697
**£**
-
-
2,723
86
-
1,174
-
37
-
9,928
13,948
**Total 2024**|**£**
-
-
1,896
199
7
1,134
-
13
-
1,753
**Total 2023**|
|---|---|---|---|---|
||-
43
13,281|||5,002|
9
## **MOORHAYES COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2024**
|**6. FIXED ASSETS**|**Buildings**|**Fixtures, fittings**|**Office**||
|---|---|---|---|---|
||**improvements**|**and equipment**|**equipment**|**Total**|
||**£**|**£**|**£**|**£**|
|**Cost**|||||
|At 1 April 2023|195,102|53,896|-|248,998|
|Additions|-|6,696||6,696|
|Disposals||||-|
|At 31 March 2024|195,102|60,592|-|255,694|
|**Depreciation**|||||
|At 1 April 2023|47,313|40,455||87,768|
|Charge for the period|6,908|3,020||9,928|
|Eliminated on disposals||||-|
|At 31 March 24|54,221|43,475|-|97,696|
|**Net book amounts**|||||
|At 31 March 2024|140,881|17,117|-|157,998|
|At 31 March 2023|147,789|13,441|-|161,230|
|**7. INVESTMENTS**|||||
|The charity has control of a trading subsidiary Moorhayes Country House|||Limited which||
|is incorporated in England and Wales. The company was formed in April|||2014 and||
|started trading on 1 April 2014. Any profits of the company will be paid to|||the charity by||
|gift aid.|||||
|||**2024**||**2023**|
|||**£**||**£**|
|**8. DEBTORS**|||||
|Trade debtors||3,168||6,450|
|Loan to trading company||53,089||41,824|
|Prepayments and accrued income||-||-|
|||56,257||48,274|
|**9. CREDITORS AND ACCRUALS**|||||
|Payments received on account||-||-|
|Trade creditors||2,222||2,415|
|Accruals and deffered income||1,000||900|
|||3,222||3,315|
10
## **MOORHAYES COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2024**
## **10. MOVEMENTS IN FUNDS**
|**Unrestricted funds**
General fund
Capital equipment/Repair fund
Property fund|**£**
**£**
**£**
**£**
**£**
226,875
84,316
80,724
230,467
6,444
6,444
0
0
**At 1 April**
**2023**
**Other**
**incoming**
**resources**
**Outgoing**
**resources**
**At 31 March**
**2024**
**Transfers**|
|---|---|
||233,319
84,316
80,724
0
236,911|
## **Purposes of designated funds:**
_**Capital equipment fund:**_ A fund to provide for the replacement of equipment and property maintenance and other capital initiatives.
_**Property fund :**_ This fund will be established to provide resources to develop the future growth of the charity. The fund is to provide for the purchase of the charity property and has been named the Property Fund.
## **11. TRANSACTIONS WITH TRUSTEES**
No directors received any remuneration from the company during the year (2023: nil)
11
## MOORHAYES COMMUNITY ASSOCIATION TIVERTON, DEVON
## INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2024
|Income
Fees
Hall and facilities lettings
Bouncy castle hire
Grants
Donations
Fund raising
Interest
Expenditure
Hire of equipment
Insurance
Rates
Water
Light and heat
Cleaning
Repairs and maintenance
Grounds maintenance
Telephone
Computer expenses
Subscriptions and licences
Other expenses
Accountancy
Bank charges
Depreciation
Surplus/deficit for the year
Transfers between funds
Funds brought forward
Funds carried forward||£
20,190
3,412
-
52,500
7,976
238
84,316
1,630
3,122
664
4,936
44,391
6,928
2,812
1,029
2,723
86
1,264
37
1,174
-
9,928
80,724
3,592
-
210,741
214,333
General Fund||£
-
-
-
6,444
6,444
Restricted
Funds|£
20,190
3,412
-
52,500
7,976
238
84,316
1,630
3,122
664
4,936
44,391
6,928
2,812
1,029
2,723
86
1,264
37
1,174
-
9,928
80,724
3,592
-
233,319
236,911
2024|£
22,802
-
-
30,000
7,987
42
2023|
|---|---|---|---|---|---|---|
||||||||
|||||||60,831|
|||||||-
2,768
1,882
10,124
14,710
6,137
2,748
-
1,896
199
1,326
13
1,134
7
1,753|
|||||||44,697|
|||||||16,134
-
217,185|
|||||||233,319|
12