MOORHAYES COMMUNITY ASSOCIATION
YEAR ENDED 31ST MARCH 2023
Charity Registration Number 1146202
Company number 7550464 (Registered in England and Wales)
| Contents | Page |
|---|---|
| Trustees' report | 1-3 |
| Independent Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7-11 |
| Deatiled income and expenditure account | 12 |
Moorhayes Community Association Moorhayes Community Centre Lea Road Moorhayes Tiverton Devon EX16 6SU
Charity Number 1146202
MOORHAYES COMMUNITY ASSOCIATION TIVERTON, DEVON TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023
Reference and administration details
Charity registration number 1146202 Principal address Moorhayes Community Centre Lea Road Tiverton Devon
Committee
Phillip White - Chairman Malcolm Phillips - Vice Chairman Kim Bolt - Treasurer Dennis Knowles Neal Davey
Structure, governance and management
Moorhayes Community Association is a Company limited by guarantee. Its governing document is the memorandum and Articles of Association. It is registered as a charity with the Charity Commission.
At the AGM of the charitable company an election of trustees takes place.
The board of trustees administers the charity. The board normally meets monthly, and there are sub committees covering the large fund raising events.
Objectives and Activities:
The object of the charity is to further or benefit the residents of the Moorhayes neighbourhood, together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
Public Benefit:
The charity acknowledges its requirement to demonstrate that it has charitable aims and purposes that are for the public benefit. The trustees believe that by providing facilities and open space for general public, community events and organisations demonstrates that our charitable aims are for the benefit of the public and that the trustees have complied with Section 4 of the Charities Act 2006. Further, the Review of Achievements and Performance demonstrates in more detail how the trustees are complying with the Charity Commissioners guidance regarding public benefit.
Achievements and Performance:
The trustees recognise their primary responsibility to protect and maintain the Trust’s assets and there are regular meetings in respect of all property matters.
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Charity Number 1146202
MOORHAYES COMMUNITY ASSOCIATION TIVERTON, DEVON TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023
Financial Review
The accounts under review are for the twelve months to 31 March 2023. Hire fees income of £22,802 (2022 £38,832) have decreased compared to previous year.
Due to the coronavirus pandemic, we lost some of our regular hirers
The hall managed to secure regular income from the vaccination programme by the NHS in 2022
Chair's Report
Thank you to everyone for their support over the last year, a difficult time due to the pandemic and no events have been able to go ahead. The NHS have been using the hall, when they leave the hope is to get back to normal with events and fundraising.
Hoping to have some events to look forward to next year.
Phillip White Chair
Achievements and Performance
Moorhayes Community Association was formed to provide benefits to the residents of Moorhayes. This is done in a number of ways in accordance with the Association’s Constitution:
by providing facilities for the residents to use such as the Community Centre
by promoting those facilities for the enjoyment of the residents
hold exhibitions, meetings, lectures, classes, seminars or training courses all forms of recreational and other leisure time activities
work with local authorities, voluntary groups, charitable trusts and other bodies to advance education provide facilities to improve social welfare
with the object of improving the conditions of life for the residents
Facilities at the Centre include:
the Main Hall – underfloor heating makes this spacious hall ideal for seated banquets,weddingsguests , etc for up to 150 guests, or parties, discos, etc for over 300
the Meeting room – seating up to 35 people
the Kitchen – a full commercial kitchen
outdoor games area – designed for 5 a side football, and suitable for basketball, netball etc a full size football pitch
car parking for 50 cars
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Charity Number 1146202
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023
Regular bookings have been taken from a number of organisations offering sport and leisure activities,
Trustees’ Responsibilities:
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for that the year. In preparing the statement, the trustees are required to:
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Select suitable accounting policies and apply them consistently.
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Observe the methods and principles in the Charities SORP.
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Make judgements and estimates that are reasonable and prudent.
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State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the statement of accounts.
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Prepare the financial statements on the going concern basis unless it is inappropriate to
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presume that the charity will continue its operations.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity at that time and to enable the trustees to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on
______ (date) and signed on their behalf by
______ (name) – Trustee
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MOORHAYES COMMUNITY ASSOCIATION TIVERTON, DEVON INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31ST MARCH 2023
This report on the accounts of the Moorhayes Community Association, Tiverton (Devon) for the period ended 31 March 2023 is in respect of an examination carried out under Section 145 of the Charities Act 2011.
Respective responsibilities of the Trustees and Examiner
The Trustees consider that an audit is not required for this period (under section 144(2) of the Charities Act 2011) and that an independent examination is needed.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiners's Statement
In connection with my examination, no matter has come to my attention:
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(i) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with Section 130 of the Act; and
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to prepare accounts which accord with the accounting records and comply with
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the regulations
have not been met; or
- (ii) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts
Bray Accountants Tiverton Devon EX16 6PE
16th December 2023
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MOORHAYES COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31ST MARCH 2023
| Notes INCOMING RESOURCES 3 Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Community centre facilities TOTAL INCOMING RESOURCES RESOURCES EXPENDED 4 Costs of generating funds Costs of generating voluntary income Fundraising costs Charitable activities Governance costs TOTAL RESOURCES EXPENDED NET INCOMING RESOURCES before transfers TRANSFERS BETWEEN FUNDS 10 NET MOVEMENT IN FUNDS FUNDS BROUGHT FORWARD FUNDS CARRIED FORWARD |
General Designated £ £ £ 30,000 30,000 7,987 7,987 42 42 38,029 0 38,029 22,802 22,802 60,831 0 60,831 0 0 100 100 44,017 44,017 580 580 44,697 0 44,697 16,134 0 16,134 0 16,134 0 16,134 210,741 6,444 217,185 226,875 6,444 233,319 Unrestricted funds Total 2023 |
£ 0 10,899 3 Total 2022 |
|---|---|---|
| 10,902 | ||
| 38,832 | ||
| 49,734 | ||
| 0 154 34,396 590 |
||
| 35,140 | ||
| 14,594 0 |
||
| 14,594 202,591 |
||
| 217,185 |
The statement of financial activities includes all gains and losses in the year. All income and expenditure derive from continuing activities.
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MOORHAYES COMMUNITY ASSOCIATION
BALANCE SHEET 31ST MARCH 2023
| Notes FIXED ASSETS Tangible assets 6 Investments 7 CURRENT ASSETS Lloyds TSB Building society Deposit accounts Debtors 8 CURRENT LIABILITIES Creditors 9 Loans NET CURRENT ASSETS NET ASSETS RESERVES Unrestricted funds General fund Designated funds Total income funds 10 Approved by the trustees and signed on their behalf |
£ 161,230 0 161,230 7,890 242 18,998 48,274 75,404 3,315 - 3,315 72,089 233,319 226,875 6,444 233,319 2023 |
£ 140,742 0 140,742 11,784 242 36,222 32,215 80,463 4,020 - 4,020 76,443 217,185 210,741 6,444 217,185 2022 |
£ 140,742 0 140,742 11,784 242 36,222 32,215 80,463 4,020 - 4,020 76,443 217,185 210,741 6,444 217,185 2022 |
|---|---|---|---|
| 217,185 | |||
| 210,741 6,444 |
|||
| 217,185 | |||
……………………………………. P White Chairman
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MOORHAYES COMMUNITY ASSOCIATION
NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES
Basis of Accounting
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice : Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2015, and with the Charities Act 2011.
Income
Income is included in the statement of financial activities when the charity becomes entitled to the income and the amount can be quantified with reasonable accuracy. The following policies apply to particular categories of income:
Where income has related expenditure the income and the expenditure are reported gross.
Grants and donations are included when the conditions for receipt are met.
Investment income is included when receivable.
Expenditure
Expenditure is recognised on an accruals basis when a liability is incurred.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity.
Support costs have been allocated to activity cost categories on a basis consistent with the use of resources.
Tangible fixed assets and depreciation
Tangible fixed assets are depreciated on a reducing balance basis having regard to the useful lives of the assets. The rates used are as follows:
Fixtures, fittings and equipment 20%
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MOORHAYES COMMUNITY ASSOCIATION
NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2023
| 2. EMPLOYEE INFORMATION The average number of full time equivalent employees during the period was: Staff costs for the year were: Wages and salaries 3. ANALYSIS OF INCOMING RESOURCES Donations Donations Other trading activites Fundraising activities Grants received Rent received Investment income Bank interest Charitable activities Communtiy centre facilities Football pitch and MUGA hire |
2023 0 £ 0 0 £ 30,000 30,000 7,987 0 0 7,987 42 42 19,062 3,740 22,802 |
2022 0 £ 0 |
|---|---|---|
| 0 | ||
| £ 0 |
||
| 0 | ||
| 232 10,667 0 |
||
| 10,899 | ||
| 3 | ||
| 3 | ||
| 36,964 1,868 |
||
| 38,832 |
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MOORHAYES COMMUNITY ASSOCIATION
NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2023
| Note 2023 £ 4. ANALYSIS OF RESOURCES EXPENDED Costs of generating voluntary income Support costs 5 0 Fundraising costs Fund raising expenses 0 Support costs 5 100 100 Charitable activities Water rates 10,124 Rates 1,882 Heat and light 14,710 Insurance 2,768 Cleaning 6,137 Premises maintenance 2,748 Equipment hire 0 Subscriptions and licences 1,326 Support costs 5 4,322 44,017 Governance costs Support costs 5 580 44,697 5. SUPPORT COSTS £ £ £ £ Wages and NI 0 Advertising 0 Telephone and internet 1,896 Computer costs 100 99 Bank charges 7 Accountancy 567 567 Printing, postage and stationery 0 Legal fees 13 Loan interest 0 Depreciation 1,753 0 100 4,322 580 Voluntary income Fundraising activity Charitable activity Governance activity |
2022 £ 0 0 154 154 5,569 0 14,280 1,275 4,868 2,930 109 1,446 3,919 34,396 590 35,140 £ 0 0 1,896 199 7 1,134 0 13 0 1,753 5,002 Total 2023 |
£ 0 0 1,641 308 7 1,180 0 41 0 1,486 Total 2022 |
|---|---|---|
| 4,663 |
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MOORHAYES COMMUNITY ASSOCIATION
NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2023
| 6. FIXED ASSETS | Buildings | Fixtures, fittings | Office | |
|---|---|---|---|---|
| improvements | and equipment | equipment | Total | |
| £ | £ | £ | £ | |
| Cost | ||||
| At 1 April 2022 | 182,116 | 44,641 | 226,757 | |
| Additions | 12,986 | 9,255 | 22,241 | |
| Disposals | ||||
| At 31 March 2023 | 195,102 | 53,896 | 248,998 | |
| Depreciation | ||||
| At 1 April 2022 | 47,313 | 38,702 | 86,015 | |
| Charge for the period | 1,753 | 1,753 | ||
| Eliminated on disposals | - | |||
| At 31 March 23 | 47,313 | 40,455 | 87,768 | |
| Net book amounts | ||||
| At 31 March 2023 | 147,789 | 13,441 | 161,230 | |
| At 31 March 2022 | 134,803 | 5,939 | 140,742 | |
| 7. INVESTMENTS | ||||
| The charity has control of a trading subsidiary Moorhayes Country House | Limited which | |||
| is incorporated in England and Wales. The company was formed in April | 2014 and | |||
| started trading on 1 April 2014. Any profits of the company will be paid to | the charity | by | ||
| gift aid. | ||||
| 2023 | 2022 | |||
| £ | £ | |||
| 8. DEBTORS | ||||
| Trade debtors | 6,450 | 1,175 | ||
| Loan to trading company | 41,824 | 24,344 | ||
| Prepayments and accrued income | - | 6,696 | ||
| 48,274 | 32,215 | |||
| 9. CREDITORS AND ACCRUALS | ||||
| Payments received on account | - | - | ||
| Trade creditors | 2,415 | 3,120 | ||
| Accruals and deffered income | 900 | 900 | ||
| 3,315 | 4,020 |
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MOORHAYES COMMUNITY ASSOCIATION
NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2023
10. MOVEMENTS IN FUNDS
| Unrestricted funds General fund Capital equipment/Repair fund Property fund |
£ £ £ £ £ 210,741 60,831 44,697 226,875 6,444 6,444 0 0 At 1 April 2022 Other incoming resources Outgoing resources At 31 March 2023 Transfers |
|---|---|
| 217,185 60,831 44,697 0 233,319 |
Purposes of designated funds:
Capital equipment fund: A fund to provide for the replacement of equipment and property maintenance and other capital initiatives.
Property fund : This fund will be established to provide resources to develop the future growth of the charity. The fund is to provide for the purchase of the charity property and has been named the Property Fund.
11. TRANSACTIONS WITH TRUSTEES
No directors received any remuneration from the company during the year (2021: nil)
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MOORHAYES COMMUNITY ASSOCIATION TIVERTON, DEVON
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31 MARCH 2023
| Income Fees Lettings and session payments Regular hirers Football pitch and MUGA Grants Donations Fund raising Interest Expenditure Insurance Rates Water Light and heat Cleaning Repairs and maintenance Telephone Computer expenses Hire of equipment Subscriptions and licences Other expenses Accountancy Bank charges Depreciation Surplus/deficit for the year Transfers between funds Funds brought forward Funds carried forward |
£ 13762 5300 3740 30,000 7,987 42 60,831 2,768 1,882 10,124 14,710 6,137 2,748 1,896 199 0 1,326 13 1,134 7 1,753 44,697 16,134 - 210,741 226,875 General Fund |
£ 0 0 0 6,444 6,444 Restricted Funds |
£ 13,762 5,300 3,740 0 30,000 7,987 42 60,831 2,768 1,882 10,124 14,710 6,137 2,748 1,896 199 0 1,326 13 1,134 7 1,753 44,697 16,134 - 217,185 233,319 2023 |
- | £ 129 36835 1868 10,667 232 3 2022 |
|||
|---|---|---|---|---|---|---|---|---|
| 49,734 | ||||||||
| 1,275 0 5569 14280 4868 2930 1641 308 109 1446 41 1180 7 1486 |
||||||||
| 35,140 | ||||||||
| 14,594 - 202,591 |
||||||||
| 217,185 |
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