REGISTERED COMPANY NUMBER: 07839526 (England and Wales) REGISTERED CHARITY NUMBER: 1146173
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2019
FOR
WELLOW COMMUNITY BUS GROUP
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
WELLOW COMMUNITY BUS GROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2019
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | ||
| Independent Examiner's Report | 2 | ||
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 9 |
| Detailed Statement of Financial Activities | 10 |
WELLOW COMMUNITY BUS GROUP (REGISTERED NUMBER: 07839526)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2019
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2019. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
OBJECTIVES AND ACTIVITIES
Public benefit
The charity objectives and aims are performed with regard to the Charity Commission guidance on public benefit.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07839526 (England and Wales)
Registered Charity number
1146173
Registered office
Myrtle Cottage High Street Wellow Bath BA2 8QS
Trustees
G White M Clarkson Mrs P Karthauser Mrs C Chauveau Mrs S Wheeler
Independent Examiner
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
....................................................................... M Clarkson - Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WELLOW COMMUNITY BUS GROUP (REGISTERED NUMBER: 07839526)
Independent examiner's report to the trustees of Wellow Community Bus Group ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2019.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Small FCA ICAEW Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Date: .............................................
Page 2
WELLOW COMMUNITY BUS GROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2019
| 2019 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 4,927 Charitable activities Transport 10,186 Other trading activities 2 2,400 Investment income 3 18 Total 17,531 EXPENDITURE ON Charitable activities Transport 24,476 NET INCOME/(EXPENDITURE) (6,945) RECONCILIATION OF FUNDS Total funds brought forward 28,401 TOTAL FUNDS CARRIED FORWARD 21,456 |
2018 Total funds £ 5,199 8,652 4,500 - 18,351 22,889 (4,538) 32,939 28,401 |
|---|---|
The notes form part of these financial statements
Page 3
WELLOW COMMUNITY BUS GROUP (REGISTERED NUMBER: 07839526)
BALANCE SHEET 31 AUGUST 2019
| 2019 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 11,602 CURRENT ASSETS Cash at bank 9,854 NET CURRENT ASSETS 9,854 TOTAL ASSETS LESS CURRENT LIABILITIES 21,456 NET ASSETS 21,456 FUNDS 9 Unrestricted funds 21,456 TOTAL FUNDS 21,456 |
2018 Total funds £ 15,469 12,932 |
|---|---|
| 12,932 | |
| 28,401 | |
| 28,401 | |
| 28,401 | |
| 28,401 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2019.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2019 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. M Clarkson - Trustee
The notes form part of these financial statements
Page 4
WELLOW COMMUNITY BUS GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2019
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor vehicles - 25% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 2019 | 2018 | |
| £ | £ | |
| Sponsorships | 2,400 | 4,500 |
Page 5
continued...
WELLOW COMMUNITY BUS GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2019
3. INVESTMENT INCOME
4.
| INVESTMENT INCOME | ||
|---|---|---|
| 2019 | 2018 | |
| £ | £ | |
| Deposit account interest | 18 | - |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 2019 | 2018 | |
| £ | £ | |
| Depreciation - owned assets | 3,867 | 5,156 |
| Hire of plant and machinery | 1,300 | 550 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2019 nor for the year ended 31 August 2018.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2019 nor for the year ended 31 August 2018.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
7.
| Drivers No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Transport Other trading activities Total EXPENDITURE ON Charitable activities Transport NET INCOME/(EXPENDITURE) Page 6 |
2019 2018 - 1 Unrestricted fund £ 5,199 8,652 4,500 18,351 22,889 (4,538) continued... |
|---|---|
WELLOW COMMUNITY BUS GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2019
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted | ||||
|---|---|---|---|---|
| fund | ||||
| £ | ||||
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 32,939 | |||
| TOTAL FUNDS CARRIED FORWARD | 28,401 | |||
| 8. | TANGIBLE FIXED ASSETS | |||
| Motor | ||||
| vehicles | ||||
| £ | ||||
| COST | ||||
| At 1 September 2018 and 31 August 2019 | 27,500 | |||
| DEPRECIATION | ||||
| At 1 September 2018 | 12,031 | |||
| Charge for year | 3,867 | |||
| At 31 August 2019 | 15,898 | |||
| NET BOOK VALUE | ||||
| At 31 August 2019 | 11,602 | |||
| At 31 August 2018 | 15,469 | |||
| 9. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.9.18 | in funds | 31.8.19 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 28,401 | (6,945) | 21,456 | |
| TOTAL FUNDS | 28,401 | (6,945) | 21,456 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 17,531 | (24,476) | (6,945) | |
| TOTAL FUNDS | 17,531 | (24,476) | (6,945) |
Page 7
continued...
WELLOW COMMUNITY BUS GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2019
9. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||
|---|---|---|
| movement | At | |
| At 1.9.17 | in funds | 31.8.18 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 32,939 |
(4,538) | 28,401 |
| TOTAL FUNDS 32,939 |
(4,538) | 28,401 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 18,351 |
(22,889) | (4,538) |
| TOTAL FUNDS 18,351 |
(22,889) | (4,538) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.9.17 | in funds | 31.8.19 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 32,939 | (11,483) | 21,456 |
| TOTAL FUNDS | 32,939 | (11,483) | 21,456 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 35,882 | (47,365) | (11,483) |
| TOTAL FUNDS | 35,882 | (47,365) | (11,483) |
Page 8
continued...
WELLOW COMMUNITY BUS GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2019
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2019.
Page 9
WELLOW COMMUNITY BUS GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2019
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2019 |
||
|---|---|---|
| 2019 | 2018 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Grants | 4,927 | 5,199 |
| Other trading activities | ||
| Sponsorships | 2,400 | 4,500 |
| Investment income | ||
| Deposit account interest | 18 | - |
| Charitable activities | ||
| Fares | 2,202 | 2,252 |
| School season tickets | 7,049 | 5,787 |
| Group bookings | 935 | 613 |
| 10,186 | 8,652 | |
| Total incoming resources | 17,531 | 18,351 |
| EXPENDITURE | ||
| Charitable activities | ||
| Driver wages | 10,263 | 8,613 |
| Hire costs | 1,300 | 550 |
| Insurance | 1,261 | 1,010 |
| Fuel | 4,976 | 4,583 |
| Maintenance | 2,130 | 1,893 |
| Road fund licence | 255 | 245 |
| Driver training | 160 | 120 |
| Bus depreciation | 3,867 | 5,156 |
| 24,212 | 22,170 | |
| Support costs | ||
| Other | ||
| Telephone | 40 | 60 |
| Postage and stationery | 52 | 257 |
| Sundries | 172 | 402 |
| 264 | 719 | |
| Total resources expended | 24,476 | 22,889 |
| Net expenditure | (6,945) | (4,538) |
This page does not form part of the statutory financial statements
Page 10