Pathways 4 All Limited (A Company Limited by Guarantee)
Trustees Report and Financial Statements For The Year Ended 31 December 2020
Charity No. 1146161 Company Registration No. 07514356
Legal and Administrative Information
Name:
Pathways 4 All Limited
Reg'd Charity No: 1146161
Trustees: Colin Barnes John Scott Terry McManus Christine Taylor John Burn Anna McConville Martin Wrightson Address: The Tim Lamb Children's Centre The Rising Sun Country Park Whitley Road Benton Tyne & Wear NE12 9SS Bankers: Unity Trust Bank Barclays Independent Examiner: Mark Thompson MAAT VODA Linskill Centre Linskill Terrace North Shields NE30 2AY
PATHWAYS 4 ALL LTD (A COMPANY LIMITED BY GUARANTEE) TRUSTEES' REPORT For the year ended 31 December 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Documents
Pathways 4 All Ltd is a charitable company limited by guarantee, incorporated on 2[nd] February 2011.
It was registered as a charity on 29[th] February 2012. It was established under the Memorandum of Association that established its objects and powers and is governed under its Articles of Association dated 2nd February 2011.
Eligibility for membership of the charity and membership of the Board of Trustees is governed by the Memorandum and Articles of Association. Trustees are selected in accordance with our Articles of Association. Trustees must not be employed by the Charity and receive no salary or fee. No Trustee has any financial interest in the Charity. Any Conflict of interest is expected to be declared prior to any Trustees meeting and they will be exempt from any decisions made. As the Charity provides services to children and vulnerable adults our Trustees are subject to enhanced Disclosure and Barring Service checks which are completed on appointment and updated 3 yearly.
Structure and Governance
The Board of Trustees of Pathways 4 All are the charity Trustees and company Directors.
The charity currently has a Board of 7 non-executive Trustees who bring significant skills to the support of Pathways 4 All’s activities.
| y y 4 All’s activities. |
|
|---|---|
| Board Chair | Colin Barnes |
| Vice Chair | John Scott |
| Treasurer | Terry McManus |
| Secretary | Christine Taylor |
| Parent Representative | Anna McConville |
| User Representative | Vacancy |
| Non-Role Specific | Martin Wrightson |
| John Burn | |
| Vacancy | |
| Advisor to the Board (HR) | Kelly Angus |
The Board meets a minimum of four times per year and conducts an Annual General Meeting usually in Autumn. Detailed written board reports and an agenda are prepared and circulated in advance of meetings.
Day to day management of the company is delegated to the following staff team:
Chief Executive Lynn McManus
The Chief Executive is appointed by Trustees and is accountable to them for the day to day management of the Charity, implementing strategic policy and plans agreed by the Board. She is a volunteer of the Charity, receiving no salary. The Chief Executive is supported in managing the Charity by the Staff Team who run the centre and the services provided there.
| saary. e e xecuve services provided there. |
suppore n managng e ary y e |
|---|---|
| Centre Manager | Victoria Williamson |
| Programme Manager | Lorraine Brewis (Left September 2020) |
| Communications Officer | Leigh Johnson |
| Café Coordinator | Sandra Williams (Left October 2020) |
| Housekeeping | Catherine Laws |
| Funding Officer | Vacancy |
PATHWAYS 4 ALL LTD (A COMPANY LIMITED BY GUARANTEE) TRUSTEES' REPORT For the year ended 31 December 2020
In addition sessional staff cover reception, café and playwork roles. All staff are employed on a part time basis as an efficient way to keep costs down and to attract a wide range of people to fill vacancies and build in flexibility so that the charity can respond to changes in demand.
During 2020, the staff team were all furloughed due to the Covid-19 pandemic which required that the charities’ provision, The Tim Lamb Children’s Centre, had to close. The closure from March 19[th] remained in place throughout 2020. The furlough scheme ensured the financial sustainability of the charity throughout the pandemic.
Recruitment and Appointment of Board of Trustees
The Charity follows the guidance of the Charity Commission regarding Trustee Appointment, Induction and Training. We continually take guidance and support from North Tyneside Voluntary Organisations Development Agency (VODA) also. New Trustees will attend at least one Trustees’ meeting prior to election and shall be briefed by the Chair of the Board and CEO of their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the authority and responsibilities of the Board and the decision-making process. As the Charity provides services to children and vulnerable adults our Trustees receive regular Safeguarding training. In addition, they are supplied with relevant Charity Commission guidance documents including the Commission's "Strategy for dealing with Safeguarding Children and Vulnerable Adults Issues in Charities". All Trustees are updated on issues and guidance regarding charity and company law and are encouraged to attend appropriate external training events. All trustees have received a copy of Charity Commission Essential Trustee (CC3) Guidance Booklet and are referred to the Charity Commission website on appointment.
Risk Management Strategy
A risk management strategy is in place through which the Trustees seek to minimise those risks which may impact upon the charity, its activities, employees, volunteers and service users. To this end the Trustees review the Charity’s policies annually, covering amongst others, finance, information technology, data protection, publicity and media, health and safety, safeguarding guidelines and volunteer agreements.
Due to the events of 2020, a further policy for pandemic / extreme events will be considered at the next trustees meeting.
Grant-making Policies
The charity does not currently engage in grant-making activity.
OBJECTIVES AND ACTIVITIES
Context
Pathways 4 All was set up by parents/carers of disabled children in recognition of the lack of services and support available to them.
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In the UK there are 800,000 disabled children under age 16. With the North East having the second highest percentage of disabled people at 25%.
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Nationally, the percentage of pupils with an Education, Health and Care (EHC) plan has increased to 3.7%, continuing a trend of increases since 2017. Whilst the percentage of pupils with SEN but no EHC plan (SEN support) has increased slightly, from 12.1% to 12.2%, continuing an increasing trend.
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Over the past five years, to January 20, the number of pupils in North Tyneside special schools increased from 528 to 620, a 17% increase. Since January 20 there has been a further 10% increase in the number of pupils in our special schools (685 at Oct 20). The percentage of children in North Tyneside with an Education Health and Care Plan (EHCP) is higher than is the case regionally and nationally.
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PATHWAYS 4 ALL LTD (A COMPANY LIMITED BY GUARANTEE) TRUSTEES' REPORT For the year ended 31 December 2020
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For those children with an EHCP, the most prevalent Primary Needs are: Autism Spectrum Disorder; Moderate Learning Difficulty; Social Emotional and Mental Health; and Speech Language and Communication Needs.
Charitable Purpose
To further for the benefit of the community of North Tyneside and the surrounding areas, without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions. The advancement of education. The promotion of good health and the provision of facilities in the interests of social welfare for recreation and other leisure time occupations with the objective of improving the conditions of life of the inhabitants
Aims and Intended Impact
From our purposely designed centre, we offer a range of support to families with disabled children or any additional needs. Structured activities are provided in the evenings, weekends and school holidays and all staff are vetted and trained accordingly to provide safe and secure respite time for parents and carers. The activities include a range of recreational, social and skills development, peer group exchange and community learning. Parent/Carer accompanied sessions give access to soft play, IT suite, trampolines, outdoor play, sensory exploration, sibling support, specialist holiday respite, specialist adapted cycles and volunteering opportunities.
Principal Activities
The company's principal activity to further its charitable purposes for the public benefit during the year was to continue to provide family recreational and social sessions (exclusive to families with disabled children) across 7 days of the week all year round except for ten days closure around public holidays.
Beneficiaries and Public Benefit
Pathways 4 All carries out charitable activities for the benefit of families with disabled children. Trustees have paid due regard to the Charity Commission's guidance on public benefit in deciding what activities the charity has undertaken.
ACHIEVEMENTS AND PERFORMANCE
Family Memberships – At the start of the year, we continued to see new memberships, especially over the February half term. With us closing for Covid, all memberships were extended to cover the time which we remained closed.
Parent Coffee Forums – Early in the year attendance at the coffee mornings continued to be steady. Whilst the centre needed to remain closed due to Covid a virtual coffee morning was delivered allowing parents to chat openly about the struggles they were having. This remained in place throughout the year.
Caravans – Though bookings were in place for the caravans throughout all school holidays, due to Covid restrictions it was felt this was unsafe to pursue through the year. Therefore, all bookings have been transferred to 2021 in the hopes that restrictions would be lifted.
Annual ball – The 10[th] Annual Ball planned for the 10/10/2020, was postponed due to Covid restrictions. This is provisionally booked for the following year, 09/10/2021. Provided all restrictions are lifted by then we hope to go ahead with a Rio Carnival theme as planned. This is to be the last annual ball, due to the cost and time element involved in running such an event. Though we have been very successful in previous years with this event, it has become increasingly difficult to draw the number of attendees needed to make it viable and we are instead looking at different fundraising opportunities to build on the relationship with the existing donors and build new contacts as well.
PATHWAYS 4 ALL LTD (A COMPANY LIMITED BY GUARANTEE) TRUSTEES' REPORT For the year ended 31 December 2020
Christmas Gift Boxes – With money from The Big Lottery, which was due to be used for our 10[th] birthday event for families, we were able to send gift boxes out to almost 300 families. Containing selection boxes, small Christmas themed toys, messy play item, reindeer dust, hot chocolate, Christmas story or activity book and a specially designed Christmas Card, the packs were put together over 4 days by a small group of volunteers. These were very well received and appreciated with many messages of thanks sent to us via email and on social media. It was fantastic for families to know we were still thinking of them despite being closed at this time.
Garden Improvement Project Update – December 2019 saw the first of our fundraisers for the Garden Improvement Project, a £100,000 revamp that focussed on the accessibility of the garden area for wheelchair users in particular but also to ensure all weather accessibility for all. With the centre closed and fundraising events cancelled, the project relied heavily on grant support instead. Though many grants were aimed at Covid related projects, we still enjoyed success for our Garden Improvement Project, gaining grants from The Sun for £16,000 towards the new Cruiseline – a basket swing zipline hybrid; The Postcode Lottery for £20,000 towards a wheelchair accessible play tower; Morrisons Foundation for £14,500 towards the new wheelchair accessible swing and other small grants towards the project as a whole. At the end of 2020 we had reached the total £74,442 towards our target.
FINANCIAL REVIEW
We are grateful to all grant funders, trusts and foundations who have supported our charity over this year for our programmes and for improvements to our facilities.
Total income for 2020 has been impacted by the centres closure due to Covid-19 restrictions. Being closed did however mean expenditure was much reduced. For 2020, the income was £177,195, against expenditure of £107,922, including furlough receipts for staff salaries. Programme and activity cost were minimal due to closure, but some bookings had already been made and paid for which in most cases we have been able to postpone to when we can reopen.
Grant monies already secured for 2020, have been retained in all cases, used where possible, but for programmes in particular funders have agreed to extend the timescales for these programmes to run from September 2020. Funders have been kept updated regularly with the charities position relating to Covid-19.
Reserves Policy
The Trustees have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission. The Trustees aim to firstly hold a level of unrestricted Reserves which enables the charity to have enough financial resources to meet various liabilities which would crystallise if Pathways 4 All's funding were to be withdrawn and/or it were unable to continue operating.
At present, the Trustees estimate that the Unrestricted Reserves required for such purposes amount to approximately £60,000 equivalent to 6 months core costs.
The optimum level of unrestricted Reserves held is therefore £60,000. The charity's unrestricted Reserves at 31 December 2020 are £54,216
This policy will be reviewed by the Trustees on an annual basis as part of the charity's budgeting processes.
Principal Funding Sources
Pathways 4 All receives most of its funds from grants, trusts and foundations and from earned income (as detailed in the accounts). Whilst this exposes the charity to the risk of discontinued funding from a small number of funders, steps are continually being taken to seek to mitigate this risk. The charity is constantly developing and maintaining
PATHWAYS 4 ALL LTD (A COMPANY LIMITED BY GUARANTEE) TRUSTEES' REPORT For the year ended 31 December 2020
ways it can earn non-grant income whilst working towards its charitable objectives, as well as pursuing as wide a variety of funders as possible and seeking to encourage gifts and donations.
FOUNDERS’ STATEMENT
2020 has certainly been a difficult year for the charity but more importantly for the families we support. Obviously, we were devastated to have to close the centre during the pandemic, leaving families without their safe haven! None of us could have predicted that we would have to stay closed all year and we are so desperate to get back to normal. Though we haven’t been able to open we’ve been in regular contact with families through our email and Facebook page, it’s been heart-warming to read all the comments of how much everyone misses the centre, and surprising that people are contacting for more information about us even in the height of lockdown! Being able to use the Lottery Funding to share some Christmas joy was lovely. So many families thanked us and were overwhelmed with how much we were able to send them. As we are so used to throwing a big party each Christmas, it felt great to do something even though we couldn’t meet together.
The grant success for the garden project has been a huge surprise to us, particularly in these difficult times. It’s been great to share this news with the families and we can’t wait for the new accessible equipment to be fitted and for the children to be back playing on it all.
We are grateful for the furlough scheme enabling us to keep staff secure financially whilst we were closed though we are saddened that some have moved on to other roles during this time. This has given the charity the financial stability to see us through the pandemic whilst sadly we’ve seen other charities close for good. We are hopeful of things turning around in 2021 and trust that we are in a position to reopen as soon as the guidance allows us to.
Lynn McManus
Charity Founder and Volunteer CEO
Small Company Provisions
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
PATrIWAYS 4 ALL LTD {A COMPANY LIMrrED BY GUARATrEE} TrUSTEES' REPORT For year eryled 31 December 2020 PLANS FCII FUTURE PERIIX>S When plannlng future ar(Mtles and prolects the Trustees conslderthe Charty Comml551on's Buldance on publlc berflt. ContSnued Incrementsl growthls budgeted for la5 numbers of disabled children dla8nosed wh Complex neurologKal conditions 15 increa5ire) with the folknwing additional areas for dweknpment and grow1h. De)pment of Outdoor Aw to knprtye wheeldwlr 4c¢¢ year rouThJ-funthalsSn8 •rnl works contlnulng Into 2021. Oevelopment ènd Implementation of new 3 year plan 2022-2025-worklni wlth cranld Tru51 (shorter tlme scale for plan as work postPK>ned from 2020 due to centre closurel Staff structure review- folbww¥ Covid.19 la number of stsff mtr4ed onto new roles, leaving gaps In the staff team for when we can reopen) Buildings Assessment- to plan malntenance works required and pffjd plan of actlon wSth tIm1$ ¥nd C05tin8s fDr work5 M•tten p•rt4lThlr4 toth¢ cam1•$ Art 2(Xfj For the year endld 31 December 2020 the company was entltled to exempth)n from audlt under sectlon 447 of the Companles Att 2(a%. The member5 have requlred ihe company to obtsin an audlt In accordance wlth 5ectlon 476 of the Companies Act 2(. The directors acknowledge their reswinslbility for complying Wlth the requirements of the Act wlth respect to accountln8 rncords and forthe preparalk+n of accounts. Sned: .................-.-.-.-...--.....-.--.....--..-.-.-. on behalf ofTrnstees Print Name: Mr Colln Leslle Barnes Date.. September 2021
INDEPENDENT EXAMINER'S REPORT
Report to the trustees of Pathways 4 All Limited
| Report to the trustees of |
Pathways 4 All Limited |
|---|---|
| On accounts for the year ended |
31 December 2020 Charity no 1146161 |
| Respective | The trustees of the organisation are responsible for the preparation of |
| responsibilities of | accounts; they consider that an audit is not required for this year under |
| trustees and | section 144(2) of the Charities Act 2011 and that an Independent |
| examiner | Examination is needed. |
| It is my responsibility to | |
| examine the accounts (under section 145 of the 2011 Act), | |
| follow the procedures laid down in the General Directions given by the | |
| Charity Commission (under section 145(5)(b) of the Act), and | |
| state whether particular matters have come to my attention. | |
| Basis of | My examination was carried out in accordance with General Directions |
| independent | given by the Charity Commissioners. An examination includes a review |
| examiner’s | of the accounting records kept by the charity and a comparison of the |
| statement | accounts presented with those records. It also includes consideration of |
| any unusual items or disclosures in the accounts, and seeking | |
| explanations from the trustees concerning any such matters. The | |
| procedures undertaken do not provide all the evidence that would be | |
| required in an audit, and consequently I do not express an audit opinion | |
| on the accounts. |
Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material statement respect, the trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 41 of the Act); and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 27th September, 2021 Name: Mark Thompson MAAT Address: VODA Linskill Centre Linskill Terrace North Shields NE30 2AY
Pathways 4 All Limited
Statement of Financial Activities for the year ended 31 December 2020
| Receipts Donations and legacies 4 Charitable activities Total Receipts Payments Raising funds Charitable activities Separate material item of expense Other Total Payments Surplus / deficit for the year Funds at 1 January 2020 Funds at 31 December 2020 |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2020 2020 2020 2019 £ £ 32,416 124,692 157,108 65,099 20,087 20,087 160,450 |
|---|---|
| 52,503 124,692 177,195 225,549 |
|
| 723 723 26,145 14,864 27,632 42,496 92,637 12,772 51,568 64,340 103,316 363 363 753 |
|
| 28,722 79,200 107,922 222,851 |
|
| 23,781 45,492 69,273 2,698 31,435 78,460 109,895 107,197 |
|
| 55,216 123,952 179,168 109,895 |
Pathways 4 All Llmltad Balance She¢t 08 at 31 2020 2020 2,019 Flxod A•8•ts Plant & Machinery FLureS & Frtkngs 6.371 52.983 9.816 33.852 59.354 43,468 Curr•nt A•••t• Cash at Bank & In Hand Prepay7rnnts Debto 110.317 11.692 1,617 67.017 11.454 1,661 Total Cash Balanc•• 123.626 80.132 Curront U•bllltl•• Tradè Creditors 3,812 11705 119,814 66M27 N•t A•••ts at 31 D•c•mb•r 2020 179 168 R•pr•unt•d 8y: Restricted Fu Unrn8lrlcted FurKIB 123.952 55,216 78.480 31,435 For endlw 81n2rd Ihe 1X¥nnY gnllw lo rAompl from audit under wllon 4TT of thè Comp 2fTh to wnall ¢¢yfiponN. al The member8 have the uffip8nyto on akllt ol Ils accounts for the >wr in QU In wilh 470, Compan8 Act 2( bl dtre¢torn acknothedge thek rBsponslbllts8s ts coMn9 tt requirgmentj of the Aci with mp•ct lo x1n9 rwds arKI tr the epar8tn of o(twnls. OVi8*JM of thg cPan Ad rnlallw to 8maU C19¥. Signed P081Uon: Chalr of Tru¥tee3 Prlnt Narne: Colln Lwllo Bames
Pathways 4 All Limited
Notes to the accounts, 2020
1. Basis of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
Pathways 4 All Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates:
| Plant & Machinery | 20% | straight line |
|---|---|---|
| Fixtures & Fittings | 25% | straight line |
| Trustees and Staff | ||
| No Trustees were remunerated or received expenses payments. | ||
| Total Salary Costs | £ | 52,599 |
| Average no of staff was | 12 |
2. Trustees and Staff
3. Costs of financial services
The cost for the Independent Examination for the financial period will be £350
4. Funding
| Funding received through the year: | 2020 |
|---|---|
| The 1989 Willan Charitable Trust | 10,000 |
| R W Mann Trust | 1,500 |
| BBC Children In Need | 6,825 |
| The Joicey Trust | 4,500 |
| Community Foundation | 600 |
| Community Foundation | 10,000 |
| NewsUP-AP | 16,000 |
| Bernicia Foundation | 9,767 |
| COVID-19 Response | 25,000 |
| The Morrisons Foundation | 14,500 |
| Masonic Charitable MCF | 5,000 |
| Postcode Local Trust | 20,000 |
| Groundwork UK - TE GWUK | 1,000 |
| Total | 124,692 |
5. Fund Analysis
| Fund Analysis | ||||
|---|---|---|---|---|
| Restricted Funds | Jan'20 | Income | Expend | Dec'20 |
| Masonic Charitable | 4,167 | 4,167 | - | |
| Sir James Knott | 2,000 | 2,000 | - | |
| Community Foundation | 6,334 | 2,474 | 3,860 | |
| St James's Place | 8,759 | 1,990 | 6,769 | |
| Zurich Community | 2,000 | 2,000 | ||
| Community Foundation | 2,700 | 2,700 | - | |
| The Edward Gostlin | 2,500 | 1,500 | 1,000 | |
| The 1989 Willan Charitable Trust | 10,000 | 3,000 | 7,000 | |
| R W Mann Trust | 1,500 | 1,500 | - | |
| BBC Children In Need | 6,825 | 6,825 | ||
| The Joicey Trust | 4,500 | 4,500 | - | |
| Community Foundation | 600 | 600 | - | |
| Community Foundation | 10,000 | 1,334 | 8,666 | |
| NewsUP-AP | 16,000 | 8,010 | 7,990 | |
| Bernicia Foundation | 9,767 | 9,767 | ||
| COVID-19 Response | 25,000 | 6,250 | 18,750 | |
| The Morrisons Foundation | 14,500 | 6,378 | 8,122 | |
| Masonic Charitable MCF | 5,000 | 417 | 4,583 | |
| Postcode Local Trust | 20,000 | 10,593 | 9,407 | |
| Groundwork UK - TE GWUK | 1,000 | 1,000 | - | |
| Space 4 Us | 10,000 | 10,000 | ||
| Art Studio Project | 15,000 | 15,000 | - | |
| Garden Project | 25,000 | 5,787 | 19,213 | |
| Total | 78,460 | 124,692 | 79,200 | 123,952 |
6. Related party transactions
There were no significant transactions between the project and any related parties during the period. No payments have been made to Trustees.
7. Fixed Assets
| Fixed Assets | Plant & | Fixtures & | |
|---|---|---|---|
| Machinery | Fittings | Total | |
| Cost | |||
| As at 1 January 2020 | 63,037 | 111,820 | 174,857 |
| Additions | 56,701 | 56,701 | |
| Disposals | |||
| As at 31 December 2020 | 63,037 | 168,521 | 231,558 |
| Depreciation | |||
| As at 1 January 2020 | 53,221 | 78,168 | 131,389 |
| Charge for the year | 3,445 | 37,370 | 40,815 |
| Disposals | |||
| As at 31 December 2020 | 56,666 | 115,538 | 172,204 |
| Net Book Value at 31 Dec 2020 | 6,371 | 52,983 | 59,354 |
| . | |||
| Net Book Value at 31 Dec 2019 | 9,816 | 33,652 | 43,468 |