REGISTERED CHARITY NUMBER: 1146147
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 30 September 2023
for
Me & Dee
Bourne & Co
Chartered Accountants
6 Lichfield Street
Burton-on-Trent
Staffordshire
DE14 3RD
Me & Dee
Contents of the Financial Statements for the Year Ended 30 September 2023
|
Page |
Report of the Trustees |
1 to 3 |
Independent Examiner's Report |
4 |
Statement of Financial Activities |
5 |
Balance Sheet |
6 |
Notes to the Financial Statements |
7 to 13 |
Detailed Statement of Financial Activities |
14 to 15 |
Me & Dee
Report of the Trustees for the Year Ended 30 September 2023
Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended
30September2023.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with
the FinancialReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January
2019).
Invited to trustee meetings:
Miss Maria Hanson MBE (Founder/CEO unwaged)
Mr Mark Harrison (Head of Operations)
Our trusteesare unpaid and work in a purelyvoluntarycapacity.Their commitmentincludesattendance at
quarterlyboardmeetings,sub-committeemeetingsandassociatedtasksrelatingtothegovernance and
promotion of the charity, all of which are performed without any declared conflicts of interest.
Theyeachbringawealthofknowledgeandexperiencegainedfromtheirrespectiveprofessional and
personalcapacities,includingdirectorsandownersofcompanies,aswellasthoseworkingwithin the
volunteersector.Collectively,thetrusteesworktogethertoprovidesupporttoMariaandtheteam, and
to ensure that the aims and objectives of the charity are met, in an effective and compliant manner.
OUR MISSION STATEMENT
me&deehasasimplemission:toensurefamiliesgoingthroughdifficultanduncertaintimesare gifted
withmemoriestheycantreasure,neverlosingsightofwhattrulymatters;becauseitisthose special
momentssharedwiththeoneswelove,nomatterhowcomplicatedthecircumstancesmaybe,that are
most precious of all.
CHARITY ACTIVITY
The charity provides memory-making experiences for families facing short and uncertain futures together.
Inrecentyears,thishasincludedfamilybreaksataluxurylodgeownedbythecharity,located in
Sherwood Hideaway Park, which has provided vital respite for the families that have stayed there.
Asweapproachour18thyear,weareexpandingthetypesofactivitiesweoffertobettermeet the
evolving needs and varied types of support now required.
Abigpartofthisisournew"continuingcareandsupport"programmewhichenablesustosupport a
greaternumberoffamilieswithmemory-makingopportunities,whilstalsocreatinganenvironment for
peer support amongst families facing similar challenges.
Wearealsonowworkingalotmorecloselywiththenursingandbereavementteamsatlocal hospitals,
providingtheright,sensitivesupportwhentheworstimaginablehappens.OurHopeelephant continues
tobeanincrediblesupporttosomany,withhervoicerecorderinoneearandspacefor precious
messagesintheother.Shecanalsoholda tininherearwhichcanholdspecialitemsandevenashes for
those who have been lost.
REPORTING ON PUBLIC BENEFIT
Thecharitywasestablishedin2006toprovidelowcost,buthighimpact,experiencesforwhentime is
short and precious. To date, and 18 years later, thousands of families have now been supported.
ACHIEVEMENTS / PERFORMANCE
Duringthelastyearwehavesupportedarecordnumberoffamilies,witharangeof memory-making
experiences, and ongoing emotional support, including:
46 holidays at our lodge* (incl. memory gifts)
Page 1
Me & Dee
Report of the Trustees for the Year Ended 30 September 2023
-
232 Hope Elephants
-
207 'comfort packs' to support the nursing and bereavement teams at local hospitals
-
25 overnight memory-making experiences (incl. stays at Drayton Manor and Gullivers)
-
120 memory-making day trips, including White Post Farm / Go Active Falconry
-
195 'continuing care' events, including swimming sessions at Moorways sensory pool
*Weareproudtoreportthatwehavehad100%positivefeedbackfromeveryfamilywhohas benefited
froma holidayatourlodge.In addition,wewerealsoabletobringEasterhappinesstoover220 families
across Derby & Burton Hospitals and Longdon School, by providing them with Easter Eggs.
VOLUNTEERS / FUNDRAISING
We havea smalland dedicatedgroupof volunteers,knownas "me&deeangels".Thisgroupis committed
toassistinguswithfundraisingandpromotionofthecharity.Muchofourfundraisingactivityis through
eventsthatweholdand thatmembersof thepublicholdforus. As a self-fundingcharity,supportsuch as
this is vital and deeply appreciated.
Ourannualball,whichwasattendedandthoroughlyenjoyedbyover300supportersagainthis year,
provideduswiththeopportunitytoraisetheprofileofthecharity,celebrateourachievements and
generateadditionalfunds.That,alongwithmanyothersmallerevents(includingcraftfairs,quiz nights,
golf days etc.)held throughoutthe year,has helpedus to sustaingood levelsof incomeand secure further
support for the charity.
Wealsohavevariousschemesavailableonourwebsitethatenablesupporterstodonatea regular
affordablesumbetween£20and£250+amonth,orgift'Hope'tothefamilieswesupport.All are
acknowledged and kept up to date on the charity's activities and functions.
OFFICE
We are securein our officein the villageof Melbourne,whereare currentleaseruns throughto 2028. This
facilityprovidesa practicaland effectivehub for the charityto be run from,whichis onlythreemiles from
Maria's home. We have forged good working relationships with the business community in the village.
Administrationcostsarekepttoaminimum,withtheFounderandCEObeingunsalaried,twofull time
membersof staff,one part-timeeventscoordinatorand one part-timeadministrator,along with volunteer
support for practical office activities.
FINANCE
Our end of year report is attached.
Our total income for the year was £193,896 (2022 £256,101)
Themajorityofourincomecomprisesdonationsfromindividualsandbusinesses.Thisincludesover £20k
frommonthlybusinesssponsors,whomweareverygratefultofortheirongoingsupport.The remainder
of our income was from other fundraising activities and small grants.
TheCharity'spolicyistoholdaminimumof50%ofafullyear'sexpenditureinreserve,whichallows the
charitytocontinuetooperateatitscurrentlevelofactivity,andplanaccordingly.Attheendof the
Financial year the charity had £242k in reserves, which is greater than the 50% level of reserves required.
The charity does not have any debts, and no funds are held by a custodian trustee.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrustandconstitutesan unincorporated
charity.
Page 2
Me & Dee
Report of the Trustees for the Year Ended 30 September 2023
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1146147
Principal address
18A Castle Lane
Melbourne
Derbyshire
DE73 8JB
Trustees
N Kinsey
E M Horsey
M Hutchings
P G Male
T M Hibbert (appointed 30.1.23)
D P Mather (appointed 17.7.23)
T M Wilson-Szokalo (appointed 17.7.23)
S M Rice (appointed 28.11.23)
C Monk (appointed 28.11.23)
Independent Examiner
Bourne & Co
Chartered Accountants
6 Lichfield Street
Burton-on-Trent
Staffordshire
DE14 3RD
Approved by order of the board of trustees on 19 July 2024 and signed on its behalf by:
P G Male - Trustee
Page 3
Independent Examiner's Report to the Trustees of
Me & Dee
Independent examiner's report to the trustees of Me & Dee
IreporttothecharitytrusteesonmyexaminationoftheaccountsofMe&Dee(theTrust)forthe year
ended 30 September 2023.
Responsibilities and basis of report
AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsin accordance
with the requirements of the Charities Act 2011 ('the Act').
I reportin respectof my examinationof theTrust'saccountscarriedoutunderSection145of theAct and
incarryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharity Commission
under Section 145(5)(b) of the Act.
Independent examiner's statement
Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in
connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which
attentionshouldbedrawninthisreportinordertoenablea properunderstandingoftheaccountsto be
reached.
C Edwards ACA
Bourne & Co
Chartered Accountants
6 Lichfield Street
Burton-on-Trent
Staffordshire
DE14 3RD
19 July 2024
Page 4
Me & Dee
Statement of Financial Activities for the Year Ended 30 September 2023
30.9.23
Unrestricted
fund
as
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
146,071
Charitable activities
Grants and raffles
3,826
Other trading activities
2
43,225
Investment income
3
774
Total
193,896
EXPENDITURE ON
Raising funds
4
203,961
Charitable activities
Grants and raffles
-
Events and fundraising
64,270
Other
16,969
Total
285,200
NET INCOME/(EXPENDITURE)
(91,304)
RECONCILIATION OF FUNDS
Total funds brought forward
As previously reported
335,074
Prior year adjustment
7
(1,572)
As restated
333,502
TOTAL FUNDS CARRIED FORWARD
242,198 |
30.9.22
Total
funds
restated
£
193,761
8,226
54,080
34 |
|
256,101 |
|
158,168
21,757
27,868
20,158 |
|
227,951 |
|
28,150
167,452
137,900 |
|
305,352 |
|
333,502 |
The notes form part of these financial statements
Page 5
Me & Dee
Balance Sheet
30 September 2023
30.9.23
Unrestricted
fund
as
Notes
£
FIXED ASSETS
Tangible assets
8
118,102
CURRENT ASSETS
Debtors
9
22,418
Cash at bank and in hand
130,783
153,201
CREDITORS
Amounts falling due within one year
10
(29,105)
NET CURRENT ASSETS
124,096
TOTAL ASSETS LESS CURRENT LIABILITIES
242,198
NET ASSETS
242,198
FUNDS
12
Unrestricted funds
242,198
TOTAL FUNDS
242,198 |
30.9.22
Total
funds
restated
£
137,900
5,822
218,354
224,176
(28,574)
195,602
333,502
333,502
333,502
333,502 |
|
|
The financialstatementswereapprovedby the Boardof Trusteesand authorisedfor issueon 19 July 2024
and were signed on its behalf by:
P G Male - Trustee
The notes form part of these financial statements
Page 6
Me & Dee
Notes to the Financial Statements
for the Year Ended 30 September 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
Statementof RecommendedPracticeapplicableto charitiespreparingtheiraccountsin accordance
withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS 102)
(effective1January2019)',FinancialReportingStandard102'TheFinancialReporting Standard
applicableintheUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancial statements
have been prepared under the historical cost convention.
Income
Allincomeis recognisedin theStatementof FinancialActivitiesoncethecharityhas entitlement to
the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation
committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefits will
be requiredin settlementand the amountof the obligationcan be measuredreliably.Expenditure is
accountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregateall cost
relatedtothecategory.Wherecostscannotbe directlyattributedtoparticularheadingsthey have
been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its
estimated useful life.
Freehold property- not provided
IT equipment- 20% on cost
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestrictedfundscan be usedin accordancewiththe charitableobjectivesat the discretionof the
trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsof the
charity.Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedfor particular
restricted purposes.
Furtherexplanationof thenatureand purposeof eachfund is includedin thenotesto the financial
statements.
Hire purchase and leasing commitments
RentalspaidunderoperatingleasesarechargedtotheStatementofFinancialActivitieson a
straight line basis over the period of the lease.
continued...
Page 7
Me & Dee
Notes to the Financial Statements - continued
for the Year Ended 30 September 2023
1. ACCOUNTING POLICIES - continued
Pension costs and other post-retirement benefits
The charityoperatesa definedcontributionpensionscheme.Contributionspayableto the charity's
pensionschemearechargedtotheStatementofFinancialActivitiesintheperiodtowhich they
relate.
2. OTHER TRADING ACTIVITIES
Fundraising events
Caravan sales
3.
INVESTMENT INCOME
Deposit account interest
4.
RAISING FUNDS
Raising donations and legacies
Sherwood Hideaway costs
Insurance
Other expenses
Support costs |
30.9.23
£
43,225
-
43,225
30.9.23
£
774
30.9.23
£
19,002
345
33,684
150,930
203,961 |
30.9.22
as
restated
£
38,080
16,000
54,080
30.9.22
as
restated
£
34
30.9.22
as
restated
£
15,078
1,821
26,731
114,538 |
|
|
158,168 |
continued...
Page 8
Me & Dee
Notes to the Financial Statements - continued
for the Year Ended 30 September 2023
5. TRUSTEES' REMUNERATION AND BENEFITS
Therewereno trustees'remunerationor otherbenefitsfor the yearended30 September2023 nor
for the year ended 30 September 2022.
Trustees' expenses
Therewerenotrustees'expensespaidfortheyearended30September2023norforthe year
ended 30 September 2022.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
|
Unrestricted |
|
fund |
|
as restated |
|
£ |
INCOME AND ENDOWMENTS FROM |
|
Donations and legacies |
193,761 |
Charitable activities |
|
Grants and raffles |
8,226 |
Other trading activities |
54,080 |
Investment income |
34 |
Total |
256,101 |
EXPENDITURE ON |
|
Raising funds |
158,168 |
Charitable activities |
|
Grants and raffles |
21,757 |
Events and fundraising |
27,868 |
Other |
20,158 |
Total |
227,951 |
NET INCOME |
28,150 |
RECONCILIATION OF FUNDS |
|
Total funds brought forward |
|
As previously reported |
167,452 |
Prior year adjustment |
137,900 |
As restated |
305,352 |
continued...
Page 9
Me & Dee
Notes to the Financial Statements - continued
for the Year Ended 30 September 2023
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
|
Unrestricted |
|
fund |
|
as restated |
|
£ |
TOTAL FUNDS CARRIED FORWARD |
333,502 |
7. PRIOR YEAR ADJUSTMENT
Datingbacktothe2016year-endtheMe&Deehaspurchasedseveralholidaylodgesto enable
themtoprovidechildrenandtheirfamilieswithpreciousfamilyholidayswhileexperiencing the
effects of life shortening or limiting illnesses.
Due to the sizeof the Me & Deeduringtheseyears,the Charityhas beenableto takeadvantage of
thereceiptsandpaymentsreportingregimeuntil1stOctober2020whichhasresultedin a
cumulativevalueofpurchasesof£240,939beingrecognisedwithin"Otherexpenditure" and
subsequently sales of these holiday lodges totalling £85,291 shown within "Other trading activities"
Atthebalancesheetdate,Me&Deeownedthefinalremainingholidaylodgeandthishas been
reflectedin thesefinancialstatementsviaa priorperiodadjustment.Duetooperational challenges
duetotheshortamountoftimeusersoftheselodgesmayhaveleftwiththeirfamilies,Me& Dee
arecurrentlylookingtosellthisfinalremaininglodgetoenablethemtoprovideawiderrange of
optionsfortheirfamiliesatmuchshorternoticetoensurethatthefamiliesareprovidedwith the
best opportunity possible to experience these precious remaining family moments.
8. TANGIBLE FIXED ASSETS
COST
At 1 October 2022
Additions
Impairments
At 30 September 2023
DEPRECIATION
Charge for year
NET BOOK VALUE
At 30 September 2023
At 30 September 2022 |
Freehold
property
£
137,900
-
(22,900)
115,000
-
115,000
137,900 |
Office
equipment
£
-
978
-
978
127
851
- |
IT
equipment
£
-
2,688
-
2,688
437
2,251
- |
Totals
£
137,900
3,666
(22,900)
118,666
564
118,102
137,900 |
|
|
|
|
|
continued...
Page 10
Me & Dee
Notes to the Financial Statements - continued for the Year Ended 30 September 2023
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
Prepayments
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Bank loans and overdrafts (see note 11)
Taxation and social security
Other creditors
11.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank loans
12.
MOVEMENT IN FUNDS
At
1.10.22
£
Unrestricted funds
General fund
335,074
TOTAL FUNDS
335,074 |
Prior
year
adjustment
£
(1,572)
(1,572) |
30.9.23
£
796
21,622
22,418
30.9.23
£
5,489
1,566
22,050
29,105
30.9.23
£
5,489
Net
movement
in funds
£
(91,304)
(91,304) |
30.9.22
as
restated
£
600
5,222
5,822
30.9.22
as
restated
£
7,389
1,195
19,990
28,574
30.9.22
as
restated
£
7,389
At
30.9.23
£
242,198 |
|
|
|
242,198 |
continued...
Page 11
Me & Dee
Notes to the Financial Statements - continued for the Year Ended 30 September 2023
12. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS
Comparatives for movement in funds
At
1.10.21
£
Unrestricted funds
General fund
167,452
TOTAL FUNDS
167,452
Comparative net movement in funds, included in the above a
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
resources
£
193,896
193,896
Prior
year
adjustment
£
137,900
137,900
re as follows:
Incoming
resources
£
256,101
256,101 |
Resources
Movement
expended
in funds
£
£
(285,200)
(91,304)
(285,200)
(91,304)
Net
movement
At
in funds
30.9.22
£
£
28,150
333,502
28,150
333,502
Resources
Movement
expended
in funds
£
£
(227,951)
28,150
(227,951)
28,150 |
|
|
|
continued...
Page 12
Me & Dee
Notes to the Financial Statements - continued
for the Year Ended 30 September 2023
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
At
1.10.21
£
167,452
167,452 |
Prior
year
adjustment
£
136,328
136,328 |
Net
movement
in funds
£
(63,154)
(63,154) |
At
30.9.23
£
240,626 |
|
|
|
|
240,626 |
A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,included in
the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
resources
£
449,997
449,997 |
Resources
Movement
expended
in funds
£
£
(513,151)
(63,154)
(513,151)
(63,154) |
|
|
|
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 September 2023.
Page 13
Me & Dee
Detailed Statement of Financial Activities
for the Year Ended 30 September 2023
INCOME AND ENDOWMENTS
Donations and legacies
Donations and sponsorships
Other trading activities
Fundraising events
Caravan sales
Investment income
Deposit account interest
Charitable activities
Grants and raffles
Total incoming resources
EXPENDITURE
Raising donations and legacies
Sherwood Hideaway costs
Insurance
Other expenses
Charitable activities
Events and fundraising costs
Gifts and donations
Other
Holiday and caravan costs
Bank loan interest |
30.9.23
as
£
146,071
43,225
-
43,225
774
3,826
193,896
19,002
345
33,684
53,031
26,856
37,414
64,270
16,739
230
16,969 |
30.9.22
restated
£
193,761
38,080
16,000 |
|
|
54,080
34
8,226 |
|
|
256,101
15,078
1,821
26,731 |
|
|
43,630
25,746
21,757 |
|
|
47,503
19,931
227 |
|
|
20,158 |
This page does not form part of the statutory financial statements
Page 14
Me & Dee
Detailed Statement of Financial Activities for the Year Ended 30 September 2023
Support costs
Management
Wages
Social security
Staff recruitment and training costs
Equipment expenses
Rent
Rates
Light and heat
Postage and couriers
Stationery and printing
Telephone, fax and broadband
Subscriptions
Motor and travel expenses
Finance
Bank charges
Information technology
Premises repairs and maintenance
Other
Plant and machinery
Computer equipment
Impairment losses for tangible fixed assets
Governance costs
Solicitor Fees
Total resources expended
Net (expenditure)/income |
30.9.23
as
£
86,695
3,232
1,912
(1,553)
11,289
-
2,754
1,668
4,407
4,549
1,222
11,958
128,133
(18)
401
127
437
22,900
23,464
(1,050)
285,200
(91,304) |
30.9.22
restated
£
71,711
703
1,771
1,553
8,840
357
2,163
2,122
2,054
4,264
1,157
10,292 |
|
|
106,987
21
1,060
-
-
- |
|
|
-
8,592 |
|
|
227,951 |
|
|
28,150 |
This page does not form part of the statutory financial statements
Page 15
Virtual Cabinet Portal Digital Signatures
Digital Signature Verification
You can verify that this is a genuine Virtual Cabinet Document Portal signed document by uploading it to the following secure web page:
https://www.virtualcabinetportal.com/VerifySignedDocument
Signature Dates and Times
All dates and times shown in the signatures below are expressed in Coordinated Universal Time (UTC), which is generally equivalent to GMT. You can find out more about UTC at the following web page:
http://www.virtualcabinetportal.com/WhatIsUTC
Signature 1
Signed by Paul Male using authentication code NFZoaUF3P2csbilD at IP address 188.208.24.42, on 2024/07/19 12:52:56 Z.
Paul Male's e-mail address is: paul.male@procuredsolutions.co.uk.