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2020-09-30-accounts

Me & Dee

Charity No. 1146147

Trustees' Report and Unaudited Accounts

30 September 2020

Me & Dee Contents

Pages
Trustees' Annual Report 2
Independent Examiners Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Accounts 9
Statement of Cashflows 16
Detailed Financial Activities 17

Page 1

Me & Dee Trustees Annual Report

The Trustees present their report with the unaudited financial statements of the charity for the year ended 30 September 2020.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1146147

Trustees

The following Trustees served during the year:

N. Kinsey

A.L. Marbrow

K. Moody

H. Skripek

Accountants

SRB Accountancy Limited Compton Offices King Edward Street Ashbourne Derbyshire DE6 1BW

Statement of trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Our trustees are unpaid and work in a purely voluntarily capacity. They have a regular commitment to board meetings, to the promotion and support of the charity and charity events and tasks without any declared conflict of interest.

They each have a wealth of experience through their professional and personal capacities. They include directors and owners of companies along with those working in the volunteer sector. All bring different strengths from predominantly corporate and social backgrounds to promote fluent and transparent working systems, to ensure that the aims and objectives are met, along with overseeing accounts and that the legal systems are adhered to within the operating and running of the charity.

With the circumstances and effects of Covid -19 , their support and involvement has never been more crucial to fulfil me&dee’s mission.

Page 2

Me & Dee Trustees Annual Report

OUR MISSION STATEMENT

me&dee has a simple mission: to ensure families going through difficult and uncertain times are gifted with memories they can treasure, never losing site of what truly matters; because it is those special moments shared with the ones we love, no matter how complicated the circumstances may be, that are most precious of all.

CHARITY ACTIVITY

The charity provides memory making experiences for families facing short and uncertain futures together. This is predominantly through the gifting of a free holiday break in our Lodge, owned by the charity, situated on the Sherwood Hideaway Park, close to Sherwood Forest and day out amenities. It is a small, secluded site, a small number of Lodges well-spaced out and no communal meeting places on site.

It is a luxury Lodge that gives a place of space and extreme peace to spend time together as a family facing a short future together. Every need as far as we can has been addressed to mirror the service we offer. There is a large decking with a hot tub, facing straight into the forest, that can only be seen from above.

We use the site’s excellent housekeeping staff for beautifully made-up beds, fluffy white towels, and cleaning to give a wow factor to families as they enter the Lodge. There is a washing machine as incontinence is a factor for many of our families, a large fridge for medication storage and one room has had a twin bed taken out to allow room for medical equipment where appropriate.

There is a large, ramped decking from the private car parking space to the double doors at the back of the Lodge.

Many of our families are Midlands based and nearing palliative care along with intensive treatment. The location of the Lodge sees it close to Nottingham Hospital for families who unfortunately need urgent medical/hospital treatment whilst they are on their break.

The Lodge site is open 52 weeks of the year meaning that we can support up to 80 families a year in this way by including short breaks for those who can only manage a few days away due to their condition or treatment. We are proud to report that we have had 100% positive feedback from every family supported by a holiday in our Lodge.

ACHIEVEMENTS/PERFOMANCE

Through the lock down periods and Covid – 19 restrictions where the Lodge site has been closed, we have sought other ways to support our families in isolation facing short and uncertain futures. We initiated three very successful schemes:

• ‘Surprise boxes.’ We liaised with a local small business to provide a large box full of little gifts such as colouring books, small games, and a large helium balloon that floated out of the box once open. We have wonderful testimonials and smiles from the 14 families who received these.

• ‘Holiday at home package’. These were particularly aimed at families with extremely poorly children who had siblings affected by this situation but impacted by the need of isolation for the whole family. The package included an indoor tepee, blankets and cushions, torches, story books and rainy-day toys. These created great fun and bonding for the families and have been able to be utilised outdoors when weather has allowed. Some of these children have since passed away, leaving lovely memories for the families.

Page 3

Me & Dee Trustees Annual Report

• ‘Bespoke wellbeing treats packs.’ Again, the focus for these have been for families in isolation who fit our criteria and to include siblings. Maria worked with the parents (74 to the present day) to create a pack for each child based on age, capability, and condition to use alone or to share as an activity with siblings/the family. These contain items for longevity, for example a painted bird feeder with a book to identify birds using it, cress gardens and such, a personal notebook to write in worries, dreams, wishes etc with a 4-colour pen, a uniquely designed teddy in a hug t shirt with a label saying, “while we cannot give real hugs, we can give you a bear hug”. An accompanying pack contains a cone of hot chocolate mix for each member of the family and a pack of handmade biscuits. We have used a local business for these. Trustees and volunteers have taken these out for a doorstep delivery.

VOLUNTEERS/FUNDRAISING

We have a small and dedicated group of volunteers. One of our trustees, Anita Marbrow is implementing a volunteer group which will be called “me&dee angel volunteers”. This group will be committed to assisting us for fundraising and promotion purposes. Much of our fundraising activity is through events that we hold and that members of the public hold for us. As a self-funding charity, support such as this is vital and deeply appreciated. We have resurrected a logo design from 10 years ago to define this group.

In this current climate around the Covid 19, we have lost a great deal of income, proposed to come through from all organised events that have since been cancelled. We have set up various schemes to engage the public which are going quite well. We have our annual ball, postponed from last year, going ahead for November this year. We also have a craft fair and smaller events arranged and have various members of the public who are arranging their own events or partaking in others along with those making donations from birthdays and in lieu of funeral flowers.

We also have various schemes on our website to allow supporters to donate a regular affordable sum between £50 and £250 + a month. All are acknowledged and kept up to date for the charity activities and functions.

REPORTING ON PUBLIC BENEFIT

The charity was established in 2006 to give low cost but high impact experiences for when time is short and precious. To date, and 15 years later, over 3,000 families have been supported. We assist with bereavement holidays where appropriate and support the families we have come to know with after death care by means of attending funerals, supporting parents who need a coffee and a chat, or need signposting to other relevant services.

We conduct a follow up procedure to allow us to make any necessary improvements, or add any further services, aware and empathetic to the needs of those taking potentially, a last holiday together.

We have forged strong links also across the Midlands Hospitals and Hospices, working closely with palliative care nurses and medical staff for nominations

OFFICE

We are secure in our office in the village of Melbourne with a five-year lease until 2023 at least. We have three parking spaces; our own kitchen and toilet facility and it is only three miles from Maria’s home. Beside the convenience of this, it has also meant a great reduction in fuel costs compared to our previous office in Derby with a twenty mile round trip a day. We have forged good working relationships with the companies in the village and with the Melbourne Assembly Rooms where we are able to hold events and fundraise at their open markets.

Administration costs are kept to a minimum with the founder unsalaried, one full time member of staff, and one self-employed part time administrator along with volunteer support for practical office activities.

Page 4

Me & Dee Trustees Annual Report

FINANCE

Our end of year report is attached.

Our total income for the year is £307,182 (2019 £212,547)

The majority of our income is made up of small donations from individuals and businesses as well as grants. The remainder of our income is from other fundraising activities.

Our running costs represents 26.9% of our fundraising.

The Charities policy is to have 50% of a full years expenditure in reserve, which will allow to charity to continue to operate at its current level of activity. At the end of the Financial year the charity had £88.5k in reserves, which is greater than the 50% level of reserves required.

The charity does not have any debts.

No funds are held by a custodian trustee.

Signed on behalf of the charity's trustees

Nikki Kinsey (Sep 20, 2021 14:09 GMT+1)

Nikki Kinsey

Trustee

30 September 2020

Page 5

Me & Dee Independent Examiners Report

Independent Examiner's Report to the trustees of Me & Dee

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st March 2021, which are set out on pages 1 to 18.

Respective responsibilities of trustees and examiner

As the charity's trustees of Me & Dee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

to follow the procedures laid down in the general Directions given by the Charity Commission under

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

to prepare accounts which accord with the accounting records and comply with the accounting

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed………………………………………….. Date…………………………….. Neil CouplandNeil Coupland (Sep 20, 2021 14:12 GMT+1) Sep 20, 2021

N. Coupland FCA DChA RWB, Chartered Accountants Nottingham

Page 6

Me & Dee Statement of Financial Activities

for the year ended 30 September 2020

Notes
Income and endowments
from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Other
7
Total
Expenditure on:
Raising funds
8
Charitable activities
9
Other
10
Total
Net gains on investments
Net income
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricte
d funds
2020
£
164,155
75,812
66,403
24
787		 Total funds
2020
£
164,155
75,812
66,403
24
787		 Total funds
2019
£
122,612
25,900
64,012
23
-
307,181
27,192
138,254
82,699		 307,181
27,192
138,254
82,699		 212,547
37,831
84,290
90,091
248,145
-		 248,145
-		 212,212
-
59,036
-		 59,036
-		 335
-
59,036 59,036 335
59,036
29,489		 59,036
29,489		 335
29,154

88,525		 88,525 29,489

Page 7

Me & Dee Balance Sheet

at 30 September 2020

Me & Dee
Balance Sheet
at 30 September 2020
Charity No. 1146147
Current assets
Debtors
12
Cash at bank and in hand
Creditors:Amount falling due within one year
13
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
14
Unrestricted funds
General funds
14
Reserves
14
Total funds		 2020
£
2,339
102,439
104,778
(16,253)
88,525
88,525
88,525

88,525
88,525
88,525

88,525		 2019
£
-
29,507
29,507
(18)
29,489
29,489
29,489

29,489
29,489
29,489

29,489

Approved by the trustees on 30 September 2020

And signed on their behalf by:

Trustee

30 September 2020

Page 8

Me & Dee Notes to the Accounts

for the year ended 30 September 2020

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Income

Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 9

Me & Dee Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.

Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 10

Me & Dee

Notes to the Accounts

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.

Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

Page 11

Me & Dee

Notes to the Accounts

2 Statement of Financial Activities - prior year

2
Statement of Financial Activities - prior year
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Total
Expenditure on:
Raising funds
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
3
Income from donations and legacies
4
Income from charitable activities		 Unrestricted
£
164,155
164,155
Unrestricted
£
75,812
75,812		 Unrestricted
funds
2019
£
122,612
25,900
64,012
23
212,547
37,831
84,290
90,091
212,212
335
335
335
29,154

29,489
Total
2020
£
164,155
164,155
Total
2020
£
75,812
75,812		 Total funds
2019
£
122,612
25,900
64,012
23
212,547
37,831
84,290
90,091
212,212
335
335
335
29,154

29,489
Total
2019
£
122,612
122,612
Total
2019
£
25,900
25,900

Page 12

Me & Dee

Notes to the Accounts

5 Income from other trading activities

6
Income from investments
7
Other income
8
Expenditure on raising funds
Fundraising trading costs
9
Expenditure on charitable activities
Expenditure on charitable
activities
Governance costs		 Unrestricted
£
66,403
66,403
Unrestricted
£
24
24
Unrestricted
£
787
787
Unrestricted
£
27,192
27,192
Unrestricted
£
138,254
138,254		 Total
2020
£
66,403
66,403
Total
2020
£
24
24
Total
2020
£
787
787
Total
2020
£
27,192
27,192
Total
2020
£
138,254
138,254		 Total
2019
£
64,012
64,012
Total
2019
£
23
23
Total
2019
£
-
-
Total
2019
£
37,831
37,831
Total
2019
£
84,290
84,290

Page 13

Me & Dee Notes to the Accounts

10 Other expenditure

10Other expenditure
Employee costs
Motor and travel costs
Premises costs
General administrative costs
Legal and professional costs
11Staff costs
Salaries and wages
No employee received emoluments in excess of £60,000.
12Debtors
Prepayments and accrued income
13Creditors:
amounts falling due within one year
Bank loans and overdrafts
Other taxes and social security
Other creditors
Accruals and deferred income
14 Movement in funds
At 1 October
2019
Restricted funds:
Unrestricted funds:
General funds
29,489
Revaluation Reserves:
Total funds
29,489		 Unrestricted
£
9,967
38,177
11,315
13,438
8,275
1,527
82,699
38,177

38,177
2020
£
2,339

2,339
2020
£
13,000
655
400
2,198

16,253
Incoming
resources
(including
other
gains/losses
)
£
307,181

307,181		 Total
2020
£
9,967
38,177
11,315
13,438
8,275
1,527
82,699
Resources
expended
£
(248,145)

(248,145)		 Total
2019
£
2,787
44,876
9,997
16,848
13,327
2,256
90,091
44,737

44,737
2019
£
-

-
2019
£
-
-
18
-

18
At 30
September
2020
£
88,525
18
88,525

Page 14

Me & Dee Notes to the Accounts

15 Analysis of net assets between funds

15 Analysis of net assets between funds
Net current assets
16Reconciliation of net debt
Cash and cash equivalents
Bank loans
Net debt		 At 1 October
2019
£
29,507
29,507
-
-
29,507		 Unrestricted
funds
£
88,525

88,525
Cash flows
£
72,932
72,932
(13,000)
(13,000)

59,932		 Total
£
88,525

88,525
At 30
September
2020
£
102,439
88,525
102,439
(13,000)
(13,000)

89,439

Page 15

Me & Dee Statement of Cash flows for the year ended 30 September 2020

Cash flows from operating activities
Net income per Statement of Financial Activities
Adjustments for:
Dividends, interest and rents from investments
Increase in trade and other receivables
Increase in trade and other payables
Net cash provided by operating activities
Cash flows from investing activities
Dividends, interest and rents from investments
Net cash from investing activities
Cash flows from financing activities
Repayment of borrowings
Net cash from financing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Components of cash and cash equivalents
Cash and bank balances		 2020
£
59,036
(811)
(2,339)
3,235
59,121
811
811
13,000
13,000
72,932
29,507
102,439
102,439
102,439		 2019
£
335
(23)
-
18
330
23
23
-
-
353
-
353
29,507
29,507

Page 16

Me & Dee Detailed Statement of Financial Activities

for the year ended 30 September 2020

Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
Total income and endowments
Expenditure on:
Costs of other trading activities
Total of expenditure on raising
funds
Charitable activities
Total of expenditure on charitable
activities
Other expenditure
Employee costs
Salaries/wages
Staff training
Motor and travel costs
Travel and subsistence		 Unrestricted
funds
2020
£
164,155
164,155
75,812
75,812
66,403
66,403
24
24
787
787
307,181
27,192
27,192
27,192
138,254
138,254
138,254
9,967
9,967
38,177
-
38,177
11,315
11,315		 Total funds
2020
£
164,155
164,155
75,812
75,812
66,403
66,403
24
24
787
787
307,181
27,192
27,192
27,192
138,254
138,254
138,254
9,967
9,967
38,177
-
38,177
11,315
11,315		 Total funds
2019
£
122,612
122,612
25,900
25,900
64,012
64,012
23
23
-
-
212,547
37,831
37,831
37,831
84,290
84,290
84,290
2,787
2,787
44,737
139
44,876
9,997
9,997

Page 17

Me & Dee

Detailed Statement of Financial Activities

Premises costs
General administrative costs,
including depreciation and
amortisation
Bank charges
General insurances
Postage and couriers
Software, IT support and related
costs
Stationery and printing
Subscriptions
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
Solicitor's fees
Other legal and professional
costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
Rent
Light, heat and power
Premises repairs and
maintenance		 13,438
-
-
1,158
-
2,292
1,432
3,393
8,275
1,177
350
-
1,527
82,699
248,145
-
59,036
29,489
88,525
9,059
1,630
2,749
59,036
59,036
-		 13,438
-
-
1,158
-
2,292
1,432
3,393
8,275
1,177
350
-
1,527
82,699
248,145
-
59,036
29,489

88,525
9,059
1,630
2,749
59,036
59,036
-		 12,766
-
4,082
16,848
2,089
1,192
1,225
1,877
2,088
1,005
3,851
13,327
1,151
-
1,105
2,256
90,091
212,212
-
335
335
-
335
29,154

29,489

Page 18