## **KAIROS NETWORK CHURCH: CHAIRMAN’S REPORT for AGM – 30 April 2023`** This is now the fourth Kairos Annual Meeting that has acknowledged the presence and persistence of the Covid19 epidemic.. The recent first anniversary of the Russian invasion of Ukraine is yet another reminder of the instability and unpredictability of these times. As we noted last year, with God there is always a redeeming purpose. While we deeply lament the world’s sickness, suffering and violence we also greatly rejoice that the Lord is faithful and trust that his purposes of healing and peace will ultimately prevail. Having been KAIROS Chair of Trustees since 2017 it felt right to step down from this role during the course of last year. Having established the fundamental financial sustainability of Kairos and after securing the extension of the BMO and welcoming a new Bishop’s Visitor this seems like a good moment for such a transition. I was greatly encouraged when David Rosser agreed to take on the role of Chair – he is well placed to provide wise leadership and support in the next leg of the Kairos journey. Anne Harmsen is also stepping down as a Trustee this year – and I want to put on record my appreciation for all that she has contributed over her time in office. Meanwhile, the Revd Jude Smith will be joining the Trustees this year. She will bring a valuable perceptive to Kairos derived from her work as Leeds Diocesan Director Church Rejuvenation. During the last year it has been good to celebrate a variety of post Covid developments in mission – re-energised Gatherings, the formation of Harbour Community, Jen Bradley’s ordination as a priest, a baptism and also encouraging developments in work among children and young people. Trustees remain grateful to God for the generosity of many people who offer prayerful, practical and financial support for Kairos in our mission to _Love God, Build Community, and Share Jesus_ . As I take my leave of the Trustees I will continue to volunteer each week at Resurrection Bikes. When I get my hands oily in the cellar on Thursdays I will continue to pray for Kairos – as you strive to fulfil the 5 year vision by becoming a community of 300 people with 15 communities and 140 new Christians. May the Lord, who is the author of life and source of all spiritual growth, bless you. Continue to be receptive to all that God is doing among you and responsive to all he means to do through you. To Him be the glory! The Ven Paul Hooper. Previous Chair of Trustees I want to begin my part of the Chairman’s Report by paying tribute to Paul as he steps down as a Trustee of Kairos Network Church. He has been a Trustee since 2013 and over the ensuing years has contributed significantly to the development and growth of Kairos in so many different ways. As chairman he has steered us through such issues as the review and renewal of the Bishop’s Mission Order under which we operate, which is no insignificant task. His chairing of Trustee meetings has enabled us to function in a businesslike way, but more importantly with our focus on God and His call and purpose for us as individuals and as a body. Over the past months the Vision and Network teams along with the Trustees have been looking at a 5 year plan for the future development of Kairos. As Ben wrote in his report to Trustees in October, ‘Autumn has proved fascinating so far. It feels as if we are in a time of disruption, opportunity, change and acceleration.’ The response to these opportunities and challenges has been encouraging. Ben will be saying more about this over the coming months. The Trustees are conscious that many people share in the life and leadership of Kairos. Each one is indispensable to the life of Kairos and it’s continuing faithfulness and commitment to the calling to ‘Love God. Build Community. Share Jesus.’ There are many people to thank but our special thanks to Philip Doyne for his continuing role as Treasurer. Finally I want to say how grateful we are to Ben Askew, our Pioneer Minister, and to Helen. Together they are a great team and we are truly blessed through their leadership. As the Lord promised Moses ‘My Presence will go with you, and I will give you rest.’ (Exodus 33:14) That is the Lord’s promise to us also. Thank you Lord for your goodness to us. David Rosser. Chair of Trustees. # Kairos Network Church AGM 30 April 2023 TREASURER’S REPORT ## _**Our accounting process:**_ We have to produce “Statutory Accounts” and you have a copy in the PDF file called **“Kairos Statutory Accounts – Dec 2022”.** These get sent to Companies House and the Charities Commission. Because we hold and manage funds for different activities some money that is technically ours is held on behalf of others, so this does not really help us understand what is happening. So, whilst you are welcome to study these and ask questions, I am going to show you a more appropriate and easier to understand view… In order to explain the “core” Kairos funding situation we prepare a simplified report which shows just the income and expenditure that is really Kairos money. This report is in the file **“Kairos Overview Accounts – Dec 2022”.** Hopefully, it is a simpler document. As we did last year we are going to look at: Ø what we said about this year at the AGM last year Ø how it panned out Ø what we have budgeted for 2023. WHAT WE SAID ABOUT 2022 at last years AGM **Last year we set a budget with a deficit (faith target!) of £9,336** **This is what we said we were going to do about the budgeted shortfall …** § **INCREASE INCOME:** § **More regular givers** § **Unplanned Giving** § **Promoted (eg: Gift Day)** § **“Bluebirds”** § **Grants (but generally for capital not running costs)** § **REDUCE EXPENDITURE** § **Running costs** § **Structural change** **So prayer and “do the right thing”** So how did it pan out? **The 2022 final total deficit was £4,223 vs the budgeted deficit of £9,336** What were the causes? ## **Regular giving was £2,328 ABOVE BUDGET – Thank you!** **We continued to benefit from generous giving from Res Bikes** **The big issue this year was hall income was £7,511 BELOW BUDGET** **One off income was £9,575 over budget – matching the faith target of £9,336!** Overall, Income was £4,396 OVER the budget KWROS NE1￿￿￿1￿ CHLRCH OVERVIEW FINANCIAL REPORT for the 12 month perlod Jan-22 to Dec-22 KAIROS OPERATING FUN Income Committed Flxed Committed Varfable Controllabl Surplus I Deflclt Budget Variance Regular Giving GiftAid Res Bikes Income From Hall Recurring Income One-off Income 78,328 16,093 18,500 8,489 121,410 10,725 132,135 78,328 16,093 18,500 8,489 121,410 10,725 132,135 13 76.000 17,100 17,000 16,000 126,100 1,150 127,250 2,328 (1,007) 1,500 7,511 (4,690) 9,575 4,885 89 INCOME GROSS INCOME Less.. Awa Givin NET INCOME 118.946 118,946 114.550 4,396 Network Team Gatherings and Communities Mission Activity Finance and admin Westcliffe Hall (75.349). (2,044). {4,375) (2.439). (728) (12.438). {1,673) (1,228). (1.802). (2,862) (7,872) {9,108) {1.251) (96,887 (15,3931 (10,889 (3,167) (14,111) (5,892) (18,231) (123,169) (4,100) (13,173) (5,750) (19,100) (123,886) 933 (938) (142) 869 COSTS TOTAL COSTS 717 OPERATING SURPLUSIDEFicrr 118,946 (96,887) (15,393) (10,889) 114,550 (94,936) (19,050) (9,900) (4,223) (9,336) (9.336) 5,113 BUDGET TOTALS VARIANCE 4,396 (1.951) 3,657 (989) 5,113 **Our budgeting for expenditure was excellent (£717 out on £123,886 total spend)** ## OK – So we did receive the £9,000 – prayer works (!) … but this was offset by the slower than expected recovery of the hall income following the lockdowns. How long can you continue to run a deficit? You may remember (….!) that last year we planned to and used £7,000 of reserves to allow us to “kick start” the employment of Mandy, our wonderful Children and Families Worker. We started the year with some funds in our operating fund, so we have had to use only £1,230 of reserves towards this year’s operating costs. ## _**Responsible stewardship for 2023 ….**_ _**We need to continue to be both bold and prudent. Therefore, so we must be thinking about next year now as well.**_ _**The Trustees are very aware of, and grateful for the generous and sacrificial giving among members of the Kairos family and everybody’s commitment to our task in hand.**_ _**Last year we not only saw generous one off giving but also generous addition to existing regular giving, and an increase in our numbers of regular givers.**_ _**The trustees and leadership remain confident that pursuing this policy of mission and growth will bring with it a groundswell of financial generosity, as well as a blessing on our “tent making” activities in the Hall and Resurrection Bikes.**_ This is a good news story and a testament to the strength of the Kairos family. Last year we trusted that we could invest in the Children and Families ministry, and we have seen great fruit from it. This year we have been able to continue it without using reserves to do it. What about 2023? You will remember last year we presented the budget with a £9,336 deficit that we presented as a ”faith target” which would have to be found. We have a similar situation this year. **We have not budgeted for unplanned giving and therefore show a projected deficit for this year of £12,140.** **What are we going to do about the projected shortfall of £12,140 …** § **INCREASE INCOME:** § **More regular givers** § **Unplanned Giving** § **Promoted (eg: Gift Day)** § **“Bluebirds”** § **Grants (but generally for capital not running costs)** § **REDUCE EXPENDITURE** § **Running costs** § **Structural change** **So prayer and “do the right thing”** CAPITAL MATTERS ## **CAPITAL PROJECTS** **We have undertaken a number of significant capital projects this year:** - § **Westcliffe Hall Doors** _**(aren't they wonderful!) Completed in 2022 with grant for most of it**_ - § **Office Downstairs windows** _**Completed in**_ **2022 with grant for most of it** - § **Roof Storm Damage** _**Completed in**_ **2022 with insurance funds** - § **Replacement office computer** _**Completed in**_ **2022 with donation from a church member** - § **Replacement Laptop for Ben Askew** _**Completed in**_ **2022** ## **MAINTENANCE SCHEDULE FUND** ## **We have a long term schedule of maintenance for Westcliffe Hall that** - § **contains:** § **Every 3 year items** § **Every 5 year items** § **Every 10 year items** - § **each year we set aside money so we have funds for these large expenses when they arise** § **We also, where possible, apply for grants towards specific projects.** ## **RESERVES** # **The Charities Commission say we should maintain reserves that amount to three months expenditure.** **FUNDS IN HAND - Thanks to a legacy of £14,000 and Step-Up Funds £3,778 our funds in hand amount to 4.2 months expenditure.** In conclusion, we have had a good year in so many ways and we are most grateful. I’ve said this before, but I see no reason to change: _"Now He who supplies seed to the sower and bread for food will supply and multiply your seed for sowing and increase the harvest of your righteousness.”_ _2 Corinthians 9:10_ ## KAIROS NETWORK CHURCH ANNUAL GENERAK MEETING 30 April 2023 ## FINANCIAL POSITION These statements provide additional information over and above the statutory accounts and are provided as additional information of members of Kairos Network Church. An electronic (PDF) copy of the treasurer’s presentation made at the AGM can be obtained by request to: ofce@kairoschurch.net Philip Doyne – Hon Treasurer K￿ROs NETWORK CHURCH OVERVIEW FINANCIAL REPORT for the 12 month perk￿ Jan-22 to Dec-22 2022 Actual Surplus I (Deficit) 78,328 16,093 18,500 8,489 121,410 10,725 132,135 KAIROS OPERATING FUND Income Committed Fixed Committed Variable Controllabl Regular Giving GiftAid Res Bikes Income From Hall Recurring Income One-off Income 78.328 16,093 18,500 8.489 121,410 10,725 132,135 INCOME GROSS INCOME Less.. Awa Givin NET INCOME 118,946 118,946 Network Team Gatherings and Communities Mission Activity Finance and admin Westcliffe Hall TOTAL COSTS (75,349). {2,044)' {4,375) (2,439)" (728) (12,438). {1,673) (1,228). (1,802). (2,862) 7.872 9,108 1,251 (96,887) (15,393) {10,889) (81,768) (3,167) (14,111) (5,892) 18.231 (123,169 COSTS OPERATING SURPLUSIDEFICIT 118,946 (96,887) (15,393) (10,889) 114.550 (94.936) (19,050) (9,900) (4,223) (9,336) BUDGETTOTALS VARIANCE 4,396 (1,951) 3,657 (989) 5,113 ROS ￿ET￿ORK c￿KIRCH FUNDS STATEMENT as at 31 Dec 2022 Capltal Building £8,119 Capltal Mission Operatlng Fund TOTAL Funds at 1 Jan 2021 £18344 £2,993 (723) (3,500) £29,356 (723) Operating defficit before transfer to capital Regular Transfer to Capitsl re Building GENERAL Capitsl Fund Interest Transferfrom Stepup Legacy Doors Gross Cost 3,500 145 145 3,778 14.000 3.778 14.000 (10,058) 9,134 (2,585) 2,000 es Hall New (10.058) 9.134 (2,585) 2.000 Granttowards Doors Office Downstairs Windows Roof Stomi Roof expenditure Damage Roof Insurance Claim BA Laptop New Laptop for BA Office New Computer for Office Computer Giftfor new Office Computer Funds Movement In Jan-22 to Doc-22 Office Windows Diocese Windows Grant (3.900) 3.650 (1,788) {1,158) 1.250 (3,900) 3,650 (1,788) (1,158) 1.250 13,747 17,778 (4,223) Funds at 31 Dec 2022 £8,311 £36.023 (£1,230) £43,104 Avera Month rati Costs £10 264 Months Reserve= 4.20 BUDGET 2023 Total proposed 2023 BUDG SU￿1￿• I KAIROS OPERATING FUND Incom• Commltt•d Fix Commltt•d Varlab 2022 ACTUAL Suwplu• I ID•fkttl Controlknb Comm•nt Regular Giving GIft￿d Res Bikes Income From Hall Recurring Incomg One-off Income GROSS INCOME 80,000 16,028 18,000 8,500 122.528 2.550 125.078 80.000 16.028 18.000 8.500 122,S28 2.550 125.078 78,328 16,093 18,500 8,489 121.410 10.725 132.135 Regular income should hold up or slightty inugase. Cantguarant88 hall will increas8 INCOME We do NOT bud èl for onè off Ivln Less.. Awa Givin NET INCOME 112.570 112J70 118.946 NO￿ork Tgam Galhertngs and Communltles Mission Activity Finance and admin Westcliffe Hall TOTAL COSTS 175.6001 13,0001 14,0001 (2.0501 (1,1 $01 (12,4001 {2.5001 19001 (2,0601 (1,9001 7.650 9.500 2.000 6A50) 116.6101 {11.550) 182,6001 13,2001 114,9001 14,8601 19.150 181.7681 13.1671 114,1111 15,8921 18.231 (123,169) No masslve changes In exp8ndlture genèral inflation and utiiiles up with prudent cost control COSTS OPERATING SURPLUSIDEFicfT 114570 {94550) I1￿610> (11A50) (111401 (4323)