REGISTERED COMPANY NUMBER: 07934459 (England and Wales) REGISTERED CHARITY NUMBER: 1146118
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
CARLTON PLAYGROUP LTD
Peter Howard & Co 4 Wharfe Mews Cliffe Terrace Wetherby West Yorkshire LS22 6LX
CARLTON PLAYGROUP LTD
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
CARLTON PLAYGROUP LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity serves the Carlton district near Selby and Goole. The objects of the charity are to enhance the development and education of children primarily under school age by encouraging parents to understand and provide for the needs of their children through community groups. The charity offers appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for, and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children regardless of their race, culture, religion, means or ability.
Significant activities
The charity encourages the study of the needs of children and their families and promotes public interest in the recognition of such needs in the local area. It also aims to promote and adhere to the aims of the Pre-school Learning Alliance.
The charity provides affordable playgroup sessions on five mornings and afternoons. Various structured activities including arts, crafting, role-playing, exploring different materials and story time, are offered in conjunction with activities planned in response to the children's interest. Necessary skills are developed through monitored bathroom training and meal times. Sessions open to the family and the wider community are held periodically throughout the year.
Public benefit
The trustees believe that they have complied with the Charity Commission's guidance on public benefit and have delivered public benefit during the year by virtue of the activities undertaken by the charity.
The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity ran sessions for five mornings and afternoons per week for thirty-four registered children who were aged between two and four years old. In addition, the charity has engaged with the local primary school to establish a transition programme to prepare children for the move up to infant classes.
The difference made to the beneficiaries of the charity and wider society
The charity has provided play activities, promoted social development together with personal and educational development and preparation for entry into mainstream education. The charity believes that by providing safe childcare facilities for two to four year olds, it benefits the wider community by building an understanding of the child's place within its community. They have also forged links with the wider community by holding a joint fundraising event with the local village hall.
FINANCIAL REVIEW
Financial position
The trustees consider the financial performance by the charity during the year to have been satisfactory. The charity held reserves of £41,975 (2022 - £26,854) as at 31 March 2023, as shown on pages 5 and 6 of the financial statements. Specific changes in fixed assets are detailed in the notes to the financial statements.
Page 1
CARLTON PLAYGROUP LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Reserves policy
The charity runs five morning and afternoon playgroup sessions per week. The reserves policy is to maintain a sufficient level of reserves to enable normal operating activities to continue over a period of up to one month should a shortfall in income occur and to take account of potential risks and contingencies that may arise from time to time.
In order to make a judgement on the amount of reserves the trustees have considered the risks in respect of expenditure, unrestricted income and where funds can only be realised by the disposal of a fixed asset. Also taken into consideration are any external identified potential major risks to income and expenditure during the year under consideration.
A risk assessment has been undertaken for the year 2022-2023 and the following major risks to the charity have been determined as:
-
Change of government; - Economic environment;
-
Increase in the cost of living.
The charity's reserves policy is to ensure that reserves are sufficient to cover the liabilities such as redundancy, creditors, lease commitments and provide monies to cover advance fees paid by users.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
New trustees are sought from members of the Playgroup's Volunteer Committee. In addition, the charity advertises locally for committee members and trustees. A member of the committee can nominate themselves to be a trustee and are appointed by the Playgroup's Volunteer Committee by majority vote.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07934459 (England and Wales)
Registered Charity number
1146118
Registered office
The Presbytery Station Road Carlton Goole East Riding DN14 9NL
Trustees
Ms D Ineson-Williams (appointed 15.11.22) Ms H E Palmer (appointed 15.11.22) Ms S Brooks (resigned 15.11.22) Ms A C Brough (resigned 15.11.22)
Page 2
CARLTON PLAYGROUP LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Peter Howard & Co 4 Wharfe Mews Cliffe Terrace Wetherby West Yorkshire LS22 6LX
Bankers
Virgin Money 46 Coney Street York YO1 9NQ
E-mail address - carltonplaygroup@gmail.com
Approved by order of the board of trustees on 10 October 2023 and signed on its behalf by:
Ms D Ineson-Williams - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CARLTON PLAYGROUP LTD
Independent examiner's report to the trustees of Carlton Playgroup Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon C Foreman
Peter Howard & Co 4 Wharfe Mews Cliffe Terrace Wetherby West Yorkshire LS22 6LX
18 October 2023
Page 4
CARLTON PLAYGROUP LTD
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 64,024 | 60,912 | |
| Charitable activities | |||
| Charitable activities | 17,506 | 10,335 | |
| Investment income | 2 | 72 | 12 |
| Total | 81,602 | 71,259 | |
| EXPENDITURE ON | |||
| Raising funds | 78 | - | |
| Charitable activities | |||
| Charitable activities | 67,073 | 57,675 | |
| Other | (670) | 2,500 | |
| Total | 66,481 | 60,175 | |
| NET INCOME | 15,121 | 11,084 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 26,854 | 15,770 | |
| TOTAL FUNDS CARRIED FORWARD | 41,975 | 26,854 | |
The notes form part of these financial statements
Page 5
CARLTON PLAYGROUP LTD
BALANCE SHEET 31 MARCH 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible assets | 7 | 778 | - |
| CURRENT ASSETS | |||
| Debtors | 8 | 530 | 313 |
| Cash at bank | 47,239 | 30,656 | |
| CREDITORS | 47,769 | 30,969 | |
| Amounts falling due within one year | 9 | (6,572) | (4,115) |
| NET CURRENT ASSETS | 41,197 | 26,854 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 41,975 | 26,854 | |
| NET ASSETS | 41,975 | 26,854 | |
| FUNDS | 10 | ||
| Unrestricted funds | 41,975 | 26,854 | |
| TOTAL FUNDS | 41,975 | 26,854 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
-
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 10 October 2023 and were signed on its behalf by:
D Ineson-Williams - Trustee
The notes form part of these financial statements
Page 6
CARLTON PLAYGROUP LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The trustees consider that the financial statements give a true and fair view.
Critical accounting judgements and key sources of estimation uncertainty
There are no areas of the company's accounts which require critical accounting judgements to be made or have estimation uncertainty.
Income recognition
All income (including grants) is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
All income is accounted for gross, before deducting any related fees or costs.
Categories of income
Income is categorised as income from exchange transactions (contract income) and income from non-exchange transactions (gifts), investment income and other income.
Income from exchange transactions is received by the charity for goods and services supplied under contract or where entitlement is subject to fulfilling performance related conditions. The income the charity receives is approximately equal in value to the goods or services supplied by the charity to the purchaser.
Income from a non-exchange transaction is where the charity receives value from the donor without providing equal value in exchange, and includes donations of money, goods and services freely given without equal value in exchange.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Financial instruments
Basic financial instruments are recognised at amortised cost.
Risks and future assumptions
A risk assessment has been undertaken for the year 2022-2023 and the following major risks to the charity have been determined as:
-
Change of government;
-
Economic environment;
-
Increase in the cost of living.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
continued...
Page 7
CARLTON PLAYGROUP LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES - continued
| Tangible fixed assets | |
|---|---|
| Leasehold | - 10% on cost |
| Fixtures and fittings | - 20% on reducing balance |
| Computer equipment | - 33% on cost |
Tangible fixed assets under the cost model are stated at historical cost less accumulated depreciation and any accumulated impairment losses.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Creditors and provisions
Liabilities are amounts due to creditors and any provision made as a result of an obligation to transfer economic benefits, usually in the form of a cash payment, to a third party. Liabilities must be measured at their settlement amount except for certain types of financial liabilities. A liability is recognised for the amount that the charity anticipates it will pay to settle the debt or the amount it has received as an advance payment for goods or services it must provide.
A provision is only recognised when:
-
There is present obligation at the reporting date as a result of a past event;
-
It is probable that a transfer of economic benefit will be required in settlement, and
-
The amount of the settlement can be estimated reliably.
Debtors
Short term debtors are measured at transaction price, less any impairment.
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| Bank interest receivable | 72 | 12 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| Depreciation - owned assets | 31.3.23 £ 54 |
31.3.22 £ 3,830 |
| Independent Examiner's fees | 1,800 | 400 |
3. NET INCOME/(EXPENDITURE)
continued...
Page 8
CARLTON PLAYGROUP LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 31.3.23 | 31.3.22 | |
|---|---|---|
| Playgroup staff | 6 | 7 |
| No employees received emoluments in excess of £60,000. | ||
| COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | ||
| INCOME AND ENDOWMENTS FROM | Unrestricted fund £ |
|
| Donations and legacies | 60,912 | |
| Charitable activities | ||
| Charitable activities | 10,335 | |
| Investment income | 12 | |
| Total | 71,259 | |
| EXPENDITURE ON | ||
| Charitable activities | ||
| Charitable activities | 57,675 | |
| Other | 2,500 | |
| Total | 60,175 | |
| NET INCOME | 11,084 | |
| RECONCILIATION OF FUNDS | ||
| Total funds brought forward | 15,770 | |
| TOTAL FUNDS CARRIED FORWARD | 26,854 | |
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
continued...
Page 9
CARLTON PLAYGROUP LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
7. TANGIBLE FIXED ASSETS
| 7. | TANGIBLE FIXED ASSETS | ||||
|---|---|---|---|---|---|
| Fixtures | |||||
| and | Computer | ||||
| Leasehold | fittings | equipment | Totals | ||
| £ | £ | £ | £ | ||
| COST | |||||
| At 1 April 2022 | 38,255 | - | - | 38,255 | |
| Additions | - | 520 | 312 | 832 | |
| At 31 March 2023 | 38,255 | 520 | 312 | 39,087 | |
| DEPRECIATION | |||||
| At 1 April 2022 | 38,255 | - | - | 38,255 | |
| Charge for year | - | 38 | 16 | 54 | |
| At 31 March 2023 | 38,255 | 38 | 16 | 38,309 | |
| NET BOOK VALUE | |||||
| At 31 March 2023 | - | 482 | 296 | 778 | |
| At 31 March 2022 | - | - | - | - | |
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| Trade debtors | 31.3.23 £ 530 |
31.3.22 £ 313 |
|||
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| Trade creditors | 31.3.23 £ 135 |
31.3.22 £ - |
|||
| Social security and other taxes | - | 3,715 | |||
| Accrued expenses | 6,437 | 400 | |||
| 6,572 | 4,115 | ||||
| 10. | MOVEMENT IN FUNDS | ||||
| Unrestricted funds | At 1.4.22 £ |
Net movement in funds £ |
At 31.3.23 £ |
||
| General fund | 26,854 | 15,121 | 41,975 | ||
| TOTAL FUNDS | 26,854 | 15,121 | 41,975 |
continued...
Page 10
CARLTON PLAYGROUP LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
10. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 81,602 | (66,481) | 15,121 |
| TOTAL FUNDS | 81,602 | (66,481) | 15,121 |
| Comparatives for movement in funds | |||
| Unrestricted funds | At 1.4.21 £ |
Net movement in funds £ |
At 31.3.22 £ |
| General fund | 15,770 | 11,084 | 26,854 |
| TOTAL FUNDS | 15,770 | 11,084 | 26,854 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 71,259 | (60,175) | 11,084 |
| TOTAL FUNDS | 71,259 | (60,175) | 11,084 |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Unrestricted funds | At 1.4.21 £ |
Net movement in funds £ |
At 31.3.23 £ |
| General fund | 15,770 | 26,205 | 41,975 |
| TOTAL FUNDS | 15,770 | 26,205 | 41,975 |
continued...
Page 11
CARLTON PLAYGROUP LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 152,861 | (126,656) | 26,205 |
| TOTAL FUNDS | 152,861 | (126,656) | 26,205 |
11. RELATED PARTY DISCLOSURES
There were no transactions with related parties in this or the preceding year, except with regard to reimbursement of trustees' expenses.
12. WINDING UP OR DISSOLUTION OF THE CHARITY
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to another charitable body or bodies having similar objects to the charity.
Page 12
CARLTON PLAYGROUP LTD
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 |
||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Revenue grants from government and public | ||
| bodies | 61,941 | 60,057 |
| Donations and legacies | 2,083 | 855 |
| Investment income | 64,024 | 60,912 |
| Bank interest receivable | 72 | 12 |
| Charitable activities | ||
| Sale of goods & services in accordance with the | ||
| Charity's objects | 17,506 | 10,335 |
| Total incoming resources | 81,602 | 71,259 |
| EXPENDITURE | ||
| Other trading activities | ||
| Bad debts | 78 | - |
| Charitable activities | ||
| Wages | 50,416 | 37,240 |
| Rates and water | 328 | 281 |
| Professional indemnity insurance | 991 | 921 |
| Light and heat | 3,156 | 1,663 |
| Telephone & internet | 911 | 548 |
| Stationery and printing | 535 | 126 |
| Sundries | 339 | 396 |
| Resource costs | 2,499 | 4,689 |
| Training & welfare - staff | 231 | 292 |
| Room hire | 4,800 | 4,800 |
| Cleaning & waste management | 759 | 167 |
| Premises repairs, renewals & maintenance | 600 | 181 |
| Membership subscription | 187 | 436 |
| Equipment expenses | 719 | 1,220 |
| Accountancy fees other than examination or | ||
| audit fees | 548 | 485 |
| Leasehold | - | 3,830 |
| Fixtures and fittings | 38 | - |
| Computer equipment | 16 | - |
| 67,073 | 57,275 | |
| Other | ||
| Donations | 30 | - |
| Carried forward | 30 | - |
This page does not form part of the statutory financial statements
Page 13
CARLTON PLAYGROUP LTD
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES | ||
|---|---|---|
| FOR THE YEAR ENDED 31 MARCH 2023 | ||
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| Other | ||
| Brought forward | 30 | - |
| Corporation tax (reversal)/ charge | (2,500) | 2,500 |
| Support costs | (2,470) | 2,500 |
| Governance costs | ||
| Independent Examiner's fees | 1,800 | 400 |
| Total resources expended | 66,481 | 60,175 |
| Net income | 15,121 | 11,084 |
This page does not form part of the statutory financial statements
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