THE BESOM IN WITNEY
Accounts- 31st October 2022
## **THE BESOM IN WITNEY**
_(A company limited by guarantee and not having a share capital)_
Charity number: 1146040 _Company number:_ 7844402
Accounts – 31st October 2022
## **INDEX**
- 1-2. Report of the Trustees and General Information 3. Independent Examiner’s Report to the Trustees
4. Statement of Financial Activities
5. Balance Sheet
- 6-9. Notes to the Accounts
1.
## **Registered in England and Wales No: 7844402**
## **THE BESOM IN WITNEY**
## **REPORT OF THE TRUSTEES for the year ended 31st October 2022**
The Trustees are pleased to present their annual report and financial statements of the charitable company for the year ended 31st October 2022 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and the charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland; FRS 102) issued in October 2019.
## **Reference and Administration Details**
The charity’s name is The Besom in Witney.
Charity Registration Number: 1146040
Company Number: 7844402
Registered Office: 22b High Street, Witney, Oxon, OX28 6RB
## **Trustees and Directors**
The Trustees of the charitable company (the charity) are its Directors for the purposes of company law. The Trustees and officers who served during the year and since the year end were as follows:
R Crossley P Ledden S Wingfield Digby D Taylor H St John (appointed 30[th] September 2022)
## **Objectives and Activities**
The main objects of the charity are:
i) To relieve persons in conditions of need or hardship or who are aged or distressed ii) The advancement of education iii) The advancement of the Christian faith
In planning the activities of the charitable company, the directors have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion.
The public benefit objective is achieved through our work in the community outlined below.
## **Achievements and Performance**
For the operating year of 2021-2022 we have seen a return to normal pre-pandemic volumes from a food parcel delivery perspective and an increase on last year from a furniture delivery perspective. The food team delivered 466 food parcels between November 2021 and October 2022, plus 62 Christmas hampers. Emergency food parcels comprised what food gifts we could include, generally a minimum of 3-days worth of food, plus an accompanying supermarket voucher, where appropriate, so that the recipient had the dignity of buying their own fresh food items.
Van runs, collecting and delivering household items and furniture, restarted in earnest in 2022. 26 van runs were completed in total. We also supplemented this with some direct deliveries from Argos. As money giving has remained healthy, we were able to buy emergency items such as mattresses, bedding and some household items to supplement the ‘house packs’ we were providing to those going into housing with very few possessions. At a
2.
## **THE BESOM IN WITNEY**
## **REPORT OF THE TRUSTEES**
**for the year ended 31st October 2022 (** Continued)
## **Achievements and Performance (continued)**
minimum, we could supply something to sleep on, towels and toiletries, essential cooking items (microwave, toaster, kettle) and essentials to be able to cook and eat, alongside a food parcel and/or voucher.
We currently do not have a resource to plan and organise Gardening and DIY Projects. Therefore, we have been unable to accept referrals or offer time giving opportunities this operating year. Projects are therefore on hold until we have a resource available to lead this area of our ministry.
As always, we are very grateful to our wonderful team of time givers at the Besom in Witney.
## **Reserves Policy**
The trustees have considered the charity’s requirements for reserves and presently have a policy of maintaining funds equivalent to four months of average expenditure. This would be in the region of £4,500 currently. We do not directly fundraise and so if there were significant and sustained drops in income this would provide enough time to adapt to changing circumstances. Our premises are sensibly licensed, not leased, to mitigate against potential future variances in income, but we are potentially at the mercy of landlord whims. Our rented properties are rented on a 1 month notice arrangement. Healthy reserves provide flexibility to take on alternative suitable premises at short notice should that become necessary.
Some donations are ring-fenced for particular purposes. There is no deliberate policy of holding such money back from being spent. We will do so as we become aware of needs fitting the criteria specified by the giver. We are grateful that to date we have not turned down a reasonable request for help due to lack of funds.
## **Structure, Governance and Management**
## **Governing Document**
The Besom in Witney is a company limited by guarantee governed by its Memorandum and Articles of Association dated 7th November 2011. It is registered as a charity with the Charity Commission. Members of the charitable company guarantee to contribute amounts not exceeding £10 to the assets of the charitable company in the event of winding up.
## **Appointment of Trustees**
The trustees keep the composition of the board under review and will seek to appoint additional members with appropriate skills and expertise should the need arise. Interested parties are given details of the background of the charitable company in order to make them aware of current activities.
This report has been prepared in accordance with the special provisions relating to companies subject to the Small Companies Regime within part 15 of the Companies Act 2006.
Approved by the trustees on 12th February 2023 and signed on its behalf by:
P Ledden
……………………………
Trustee/Director
Witney
**THE BESOM IN WITNEY**
3.
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES**
I report to the trustees on my examination of the accounts of The Besom in Witney for the year ended 31st October 2022.
## **Responsibilities and Basis of Report**
As the charity’s trustees (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A P Williams BSc FCCA A J Carter & Co Chartered Accountants
22b High Street Witney Oxon OX28 6RB 30th March 2023
4.
## **THE BESOM IN WITNEY**
## **Statement of Financial Activities**
_(including an income and expenditure account)_
## **for the year ended 31st October 2022**
|Note
**Income from:**
Donations and legacies
3
Investment income
4
**Total incoming resources**
**Expenditure on:**
Charitable activities
5
**Total expenditure**
**Net income/(expenditure) and net**
**movement in funds for the year**
**Transfer between funds**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2022**
**£**
**£**
**£**
32,598
-
32,598
30
-
30
32,628
-
32,628
34,427
-
34,427
34,427
-
34,427
(1,799)
-
(1,799)
-
-
-
(1,799)
-
(1,799)
22,463
-
22,463
£20,664
£-
£20,664|**Total**
**Funds**
**2021**
**£**
39,306
3|
|---|---|---|
|||39,309|
|||53,280|
|||53,280|
|||(13,971)
-|
|||(13,971)
36,434|
|||£22,463|
There were no recognised gains or losses other than those shown in the Statement of Financial Activities.
The notes on page 6 to 9 form part of these financial statements.
Registered in England and Wales: 7844402
5.
## **THE BESOM IN WITNEY**
## **BALANCE SHEET**
|Note
**Fixed assets**
Tangible assets
9
**Total fixed assets**
**Current assets**
Cash at bank and in hand
**Total current assets**
**Liabilities**
Creditors falling due within one year
10
**Net current assets**
**Total assets less current liabilities**
**Total net assets**
11
**The funds of the Charity**
Restricted income funds
12
Unrestricted income funds
12
Total unrestricted funds
**Total charity funds**|**2022**
**£**
-
-
21,324
21,324
660
20,664
20,664
£20,664
-
20,664
20,664
£20,664|**2021**
**£**
402|
|---|---|---|
|||402|
|||22,697|
|||22,697
636|
|||22,061|
|||22,463|
|||£22,463|
|||-
22,463|
|||22,463|
|||£22,463|
For the year ended 31st October 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
## **Directors Responsibilities**
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
The directors acknowledge their responsibilities for complying with the requirements of the act with respect to the accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the special provisions relating to companies subject to the Small Companies Regime with Part 15 of the Companies Act 2006.
These accounts were approved by the board of directors and authorised for issue on: 12th February 2023 and are signed on their behalf by:
P Ledden
........................................
Trustee/Director
The notes on pages 6 to 9 form part of these financial statements
**THE BESOM IN WITNEY**
6.
NOTES TO THE ACCOUNTS
**for the year ended 31st October 2022**
## 1. **Accounting Policies**
The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## a) **Basis of Preparation**
The financial statements have been prepared in accordance with the Charities: Statement of Recommended Practice (applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Public Benefit Entity**
The Besom in Witney meets the definition of a public benefit entity as defined by FRS 102.
## **Going Concern**
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern
## b) **Income Recognition Policies**
Items of income are recognised and included in the accounts when all of the following criteria are met:
- The charity has entitlement to the funds;
- any performance conditions attached to the items of income have been met or are fully within the control of the charity;
- there is sufficient certainty that receipt of the income is considered probable; and
- the amount can be measured reliably.
Income received in advance of a specific performance or provision of other specified service is deferred until the criteria for income recognition are met.
## c) **Donated Services**
In accordance with the Charities SORP (FRS 102) the general time of volunteers is not recognised in the accounts.
- d) **Interest Receivable**
- Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the bank.
- e) **Fund Accounting**
- Unrestricted funds are available to spend on activities that further any of the purposes of the Charity. Designated funds are unrestricted funds of the Charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for the particular areas of the Charity’s work or for specific projects being undertaken by the Charity.
**THE BESOM IN WITNEY**
7.
## NOTES TO THE ACCOUNTS
**for the year ended 31st October 2022**
- f) **Expenditure and Irrecoverable VAT**
- Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:
- Expenditure on Charitable activities.
- Other expenditure represents those items not falling into any other heading.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## g) **Tangible Fixed Assets**
Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on the straight-line basis as follows:
|**Asset**|**Annual**|
|---|---|
|**Category**|**Rate**|
|Motor vehicles|25%|
## h) **Debtors**
Trade and other debtors are recognised at the settlement amounts due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.
- i) **Cash at Bank and in Hand** Cash at bank and cash in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
- j) **Creditors and Provisions**
- Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## 2. **Legal Status of the Charity**
The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £10.
## 3. **Income from donations**
Gifts and donations
|2022
£
32,598
£32,598|2021
£
39,306|
|---|---|
||£39,306|
8.
## **THE BESOM IN WITNEY**
## NOTES TO THE ACCOUNTS
**for the year ended 31st October 2022**
## 4. **Investment income**
|Interest|2022
£
30
£30|2021
£
3|
|---|---|---|
|||£3|
## 5. **Analysis of expenditure on charitable activities**
|Supporting those in need
Motor and travel
Administration and publicity
Insurance
Independent examiner's fee
Depreciation
**Total**|2022
Total
£
30,979
1,252
712
422
660
402
£34,427|2021
Total
£
47,063
1,157
1,553
423
636
2,448|
|---|---|---|
|||£53,280|
## 6. **Net income/(expenditure) for the year**
|_This is stated after charging:_
Depreciation
Independent examiner's fee|2022
£
402
660|2021
£
2,448
636|
|---|---|---|
## 7. **Related party transactions**
During the year there have been no transactions with any of the trustees which require separate disclosure within the financial statements.
No trustees received any remuneration or were paid any expenses during the year (2021: £Nil).
## 8. **Corporation tax**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
**THE BESOM IN WITNEY**
9.
## NOTES TO THE ACCOUNTS
**for the year ended 31st October 2022**
## 9. **Tangible fixed assets**
|Cost:
As at 1 November 2021
Additions
As at 31 October 2022
Depreciation:
As at 1 November 2021
Charge for year
As at 31 October 2022
Net book value:
As at 31 October 2022
As at 31 October 2021
10.**Creditors: amounts falling due within one year**
Accruals
11.**Analysis of net assets between funds**
General
Designated
Fund
Funds
£
£
Tangible fixed assets
-
-
Cash at bank and in hand
21,324
-
Other net current assets/(liabilities)
(660)
-
**Total**
£20,664
£-
12.**Analysis of charitable funds**
**Analysis of movements in unrestricted funds**
Balance
Incoming
Resources
01.11.2021
resources
expended
£
£
£
General fund
22,463
32,628
(34,427)
**Total**
£22,463
£32,628
£(34,427)|Cost:
As at 1 November 2021
Additions
As at 31 October 2022
Depreciation:
As at 1 November 2021
Charge for year
As at 31 October 2022
Net book value:
As at 31 October 2022
As at 31 October 2021
10.**Creditors: amounts falling due within one year**
Accruals
11.**Analysis of net assets between funds**
General
Designated
Fund
Funds
£
£
Tangible fixed assets
-
-
Cash at bank and in hand
21,324
-
Other net current assets/(liabilities)
(660)
-
**Total**
£20,664
£-
12.**Analysis of charitable funds**
**Analysis of movements in unrestricted funds**
Balance
Incoming
Resources
01.11.2021
resources
expended
£
£
£
General fund
22,463
32,628
(34,427)
**Total**
£22,463
£32,628
£(34,427)|**year**
General
Designated
Fund
Funds
£
£
-
-
21,324
-
(660)
-|Motor
Vehicles
£
9,784
-
9,784
9,382
402
9,784
£-
£402
2022
£
660
£660
Restricted
Funds
£
-
-
-
£-
Transfers
£
-
£-|Total
£
9,784
-|
|---|---|---|---|---|
|||||9,784|
|||||9,382
402|
|||||9,784|
|||||£-|
|||||£402|
|||||2021
£
636|
|||||£636|
|||||Total
£
-
21,324
(660)
£20,664|
|||£20,664
£-|||
|||||Funds
31.10.2022
£
20,664|
||£22,463
£32,628
£(34,427)|||£20,664|