Period start date 01
To
Trustees' Annual Report for the period
Period end date
31 December 2020
January 2020
From
Section A Reference and administration details
Charity name St Pauls Preschool
Other names charity is known by Registered charity number (if any) 1146027 Charity's principal address Invicta Hall Strandfield Close, Plumstead London Postcode SE18 1LA
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Janet Peel Chair
2 Stacey Trueman Secretary
3 Natalie Cassidy Treasurer
4 Patricia Miller Trustee
5 Maria Commane Trustee
6 Craig Wright Trustee
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name
Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Pre school Learning Alliance model pre – school Constitution Type of governing document adopted at AGM committee meeting February 2012
- (eg. trust deed, constitution)
Unincorporated Association How the charity is constituted
- (eg. trust, association, company)
Trustees are appointed or re-elected at the annual AGM held on Trustee selection methods 17[th] November 2020
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
All policies and procedures in place for Trustees and reviewed yearly.
DBS checks for all staff/ trustees/ committee members done in March 2015. DBS update services were all renewed as and when needed this year
Member of the Pre– school Learning Alliance.
Work with local children’s centres to deliver the Together for Two programme to families with 2 year olds in need of support.
Work with Local authority and HMRC to deliver the 30 free childcare scheme
Work with SALT, EYIT Social services & Health visitors to ensure that children with additional needs get access to the services they need.
Parents were supported to attend TAC meetings, engaging with support Services
Have a SLA with Greenwich Children’s services for delivering free early learning places for two, three and four year olds
All trustees give their time voluntary and receive no remuneration or other benefits
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Section C Objectives and activities
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such Summary of the objects groups offer opportunities for all children whatever their race, of the charity set out in culture, religion, means or ability; its governing document
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning
Trustees planned the activities and service development mindful of the public benefit requirement.
Worked with the local authority and Children’s Centres to expand on our provision for 2 year olds, providing support to families. Summary of the main Work with Local authority and HMRC to deliver the 30 free activities undertaken for childcare scheme the public benefit in Training has enabled Early identification of any additional needs relation to these objects and Sign posting to services (include within this section the statutory Outings – enabling quality time for families were suspended this declaration that trustees year have had regard to the Ideas for play activities at home guidance issued by the Charity Commission on Role modelling behaviour management public benefit)
Keep parents/ carers updated on what they can access through the Greenwich Local Offer service
Additional details of objectives and activities (Optional information)
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Volunteers support the preschool for all outings, helping the preschool maintain the 1:2 ratio . this was suspended this year due to covid
You may choose to include further statements, where relevant, about:
- policy on grantmaking;
Volunteers support the preschool by helping during promoting activities - this was suspended this year due to covid
Parents / carers were advised not to donate toys / cleaning products / snacks to the preschool this due to Covid
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Covid had a huge impact on our number of children attending Summary of the main this year. We had to close the preschool for 3 months and then achievements of the re opened for key workers children and SEN children. So we had charity during the year only 3 children attending for some months as parents were either working from home or were too scared to send their children out
Vis Zoom Parents and partners are encouraged to attend our committee meetings to hear all about what we have done, what we are doing and what we plan to do. We welcome any feedback and suggestions – all of which are minuted. We also involved parents by holding induction meetings these were done outside the nursery door with appropriate PPE and the emergency doors at the back were opened so parents could view the nursey. We provide parents with parental feedback questionnaires which they are urged to complete and if they would prefer they are told they can do this anonymously.
The preschool had to cancel all open days where families from the local area are invited to come in to see the service offered and speak to practitioners due to Covid. The preschool had to cancel the annual Teddys Bear picnic due to Covid
All visits from our local community which include our community dentist, speech and language therapists and firefighters from our local fire station were cancelled this year due to Covid
The preschool has ensured that all the tracking, 2-year progress checks and supervisions for this year have all been completed on time. This ensures that staff feel supported and encourages them to further their knowledge and keep up to date with guidelines by attending relevant training
The preschool has formed a partnership with the local children’s centres to ensure that all families in need are provided with the services and support they need
The preschool had to cancel this year’s growing project that involves both children and adults due to covid.
We repaired and updated a lot of the outside area and repainted the numbers and letters on the outside floor
We invested in and made a chill out area in the nursery to ensure children have a quiet place to sit and re focus if they need to
We had a mural painted in the children’s bathroom which shows the children the stages of washing and drying their hands in line with Covid instructions
Our yearly bill with BT for phone and internet was reduced this year as a goodwill gesture because we had to close the building
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Section D Achievements and performance
Section E Financial review
Brief statement of the charity’s policy on reserves
The Pre-school aims to maintain 3 months running costs in reserves to allow for fluctuations in the numbers of children attending the pre-school.
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
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You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The preschools main source of income continues to come from the governments free 15 and 30 hours per child a week schemes, administered through Greenwich Local authority
Covid had a huge impact on our finances this year. In March 2020 we were advised to throw away any material type toys/ cloth based furnishings etc. This had to al be replaced later in the year.
Covid also added to our financial otlay with things like signage, PPE, a Mural and 3 specialised Deep Cleans of the building
We received Pupil premium funding and a deprivation grant from the Local Authority to support the development of the children in our preschool this was used to purchase additional equipment.
We received over £3000 in fees this year a much higher figure than we have had previously due to the governments childcare voucher scheme
Section F Other optional information
Future plans
We will be doing a leaflet drop in the area advertising our Preschool and put banners back up
We will do a risk assessment to check toys / equipment are still safe and replace any broken items.
We plan to attend the Teddy Bears picnic and the Make Merry festival in 2021 to provide children and families with a fun day out and also to promote our preschool.
We are looking at designer a new entrance to the outside of the nursery to make it look more stimulating and “a Live” as we believed after lockdown it looked very uninviting and depressing
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Janet Peel Position (eg Secretary, Chair Chair, etc) Date 12/07/2021
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- St Pauls Pre school
INCOME AND EXPENDITURE FOR THE YEAR ENDED 31ST DECEMBER 2020
2020
INCOME £
£
Headcount
Headcount 94,783.50 Local Authority Grant 3,307.05 Fees 3,015.00 Total Income
101,105.55
EXPENDITURE
Food and Children’s Welfare 7,905.99 Children’s art and craft, toys equipment 12,384.98 Marketing / Advertising 210.00 Staff Salaries 53,230.06 Rent 2,250.00 Insurance 509.36 Cleaning 7,175.00 Telephone 29.50 Internet 178.00 Printing / Stationery/Ink 537.00 Repairs & Renewals 3,000.90 Affiliation fees 159.99 OFSTED & DBS updates 89.00 Office equipment depreciation 465.30
Total Expenditure 88,125.08
Excess expenditure over income 12,980.47
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Inde Chari ndent examlner'$ re number 1146027 rt to the trustees of St Paul8 Preschool I report on the accounts of the chanty for the year ended 31 December 2018, which are set out on pages 1 to 6 Respectlve The charity's trustees are responslble for the responslbllllle$ of preparation of the accounts. The charity's trustees trustees and consider that an audit is not required for this year under examiner section 144 of the Charities Act 2011 (the Charities Acll and that an independent examifiation is needed. 11 Is my responsibility to". examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145{$1{bl of the CP7arities Act, and to slate whether particular matters have come to my attention, Basis of My examination was carried out in accordance with independent general Directions given by the Charity Commission. examiner's An examination includes a review of the accounting statement records kept by the charity and a comparison of the accounts presented with those re¢ords. 11 also includes consideration of any unsjsual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given a5 to whether the accounts present a'true and fairf view and the report is limited to those matters set out in the statement below. Independent In connection with my examination. no matter has come examlneV8 to my attention (other than that disclosed below") statement 1. which gives me reasonable cause to believe that in, any material respect. the requirements.. lo keep a¢¢ounting records in a¢¢ordance with Sect) 130 of the Charities Act., and to prepa accounts which accord with the accounting ¢ordS and comply with the accounting requirements of the Charities Act have not been mel-, or 2. to which. in rry opinion, attention should be drawn in ordÈr to enable a proper understanding of the accounts to be reached. Slgned: Date: 2L¥loziiL Name: Relevant profes$lonal quallfl¢atlonlsl or body (If any): OAIV Addro65: APrT LA'Q.L