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2021-03-31-accounts

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Company Registration Number : 7640743 Registered Charity Number: 1145971

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

CONTENTS Pages
Trustees' annual report (incorporating the directors' report) 1 to 15
Independent examiner's report 16
Statement of financial activities (including income and expenditure account) 17
Statement of financial position 18
Notes to the financial statements 19 to 33

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

1. STRUCTURE, OBJECTIVES AND MANAGEMENT

From its beginning, the Parish Centre was run by St Mary’s Parish Centre [Ambleside] Trust, a registered charity [No 1093947]. The Parish Centre, located at Vicarage Road, Ambleside LA22 9DH, is held on a 28 year lease from 1 January 2002 from the Carlisle Diocesan Board of Finance Limited as set out in a Declaration of Trust dated 10 October 2001, and a Lease and Trust Deed dated 29 January 2002 which set up the original Committee of Management. These trusts were modified by further deeds of 2 April 2008 and 8 August 2008, which established the Sharing Agreement that incorporated the interests of Ambleside Methodist Church and established that the Management Committee should include eight members, five elected and up to three co-opted, who could be drawn from the membership of the two named Churches. A further trust, the Ambleside with Brathay Trust, was created on 25 October 2007 controlling the property of Ambleside Parish Centre, and whose trustees are drawn equally from the two Churches. Ambleside Parish Centre was incorporated under the Companies Act 2006, limited by guarantee [No 7640743], and in this connection has Articles of Association which closely mirror the governing deeds listed above. The company is a registered charity No 1145971. The Articles established that the premises are available for the benefit of the wider community and not just for the two named Churches; the previous Management Committee is replaced by a Board of Directors.

On 1 April 2012 St Mary’s Parish Centre [Ambleside] Trust gifted the whole of its assets and liabilities to the charitable company Ambleside Parish Centre and the charitable company carried on the activities of the former charitable trust as from that date.

On 1 April 2015 the Parish of St Mary’s Church with Holy Trinity Brathay was dissolved and became the Parish of St Mary’s Church Ambleside. This change is now reflected in our formal Constitution.

The members of the Board of Directors are as follows:

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Ambleside Parish Centre, Vicarage Road, Ambleside, Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

2. RESPONSIBILITIES OF THE TRUSTEES

The trustees (who are also the directors of Ambleside Parish Centre for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the income and expenditure of the charitable company for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Ambleside Parish Centre Vicarage Road, Ambleside Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

3. MEMBERS OF THE MANAGEMENT COMMITTEE 2020-21

Dr Rob Ashworth [Chair] Mr John Biggs [retired as Chair 13 August 2020] Mrs Margaret Burford Mrs Jennifer Harrop Mr David Stothard The Revd Beverley Lock Mrs Roma Johnson [retired 18 May 2021] Lady Renna Kellaway [Lake District Summer Music] Mrs Linda Kingdon [Secretary] Dcn Maggie Patchett * Mrs Allison Peak Mrs Catherine Powloski [Our Place Youth Project] The Revd Graham Ransom Mrs Marion Riley [Ambleside Art Society] Mr Tony Sunnucks [Treasurer up until 31 March 2021] Mrs Alison Pickering [appointed Treasurer 16 February 2021] Mr Michael Corin* [appointed 16 February 2021]

NB. * Directors of Ambleside Parish Centre

MEMBERS OF STAFF

Gale Chen All Together Now Co-ordinator [p/t] Juliet Cunningham Older Persons Project Co-ordinator [p/t] Mandy Dorman Cleaner/caretaker [p/t] Caroline Gunning Centre Manager [p/t] until 20 November 2020 Sophie Bryde Centre Manager [p/t] from 9 November 2020 Jane Nattrass Administrator/Booking Co-ordinator [p/t] Teresa Onions Evergreen Co-ordinator [p/t] Einir Roberts Finance Administrator [p/t]

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Ambleside Parish Centre, Vicarage Road, Ambleside, Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

Chris Shepherd Games for Men Co-ordinator [p/t]

CONTRACTED SERVICES

Ian Parr YES Lead Youth Worker [p/t] Debbie Parr YES Youth Worker [p/t]

We are grateful for the service provided by our bankers:

NatWest Bank Charities Investment Fund [COIF] 699 Wilmslow Rd, CCLA Didsbury 80 Cheap Street Manchester London M20 6NW EC2V 6DZ

We would also like to thank our accountants:

Saint and Company

The Old Police Station

Church Street

Ambleside

Cumbria LA22 0BT

and our Solicitors:

Davenport and Scott

Lancaster House

Lake Road

Ambleside

Cumbria LA22 0AD

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Ambleside Parish Centre Vicarage Road, Ambleside Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

4. GOVERNANCE

The Management/Directors group meetings continued throughout the lockdown periods via Zoom, and the AGM was held on Zoom in November 2020. Correspondence between the Centre Manager(s) and relevant Directors was maintained during this time through email and telephone. Due to the restrictions in place as a result of the COVID-19 Pandemic, the governance groups did not meet in person throughout this financial year. As Zoom meetings were not a viable option until the latter part of the year; the governance groups did not formally meet between April and December 2020. The following governance groups met on Zoom for the last quarter of the year January – March 2021:

5. PROGRESS IN ACHIEVING TARGETS SET FOR 2020 - 21

As a result of the COVID-19 Pandemic, 2020 – 2021 was a year like no other. Consequently, this impacted on the Centre’s ability to deliver on the targets set for the year. It also shifted the Centre’s focus and presented new and different priorities throughout this period:

  1. Ensure sufficient income to allow the Centre to remain open and operate in a way that continues to benefit and support the community throughout the coronavirus pandemic.

This very much remained the target throughout the year, and the success of this is evident in the amount of grant funding and donations the Centre received during this year. The income generated was in the form of both restricted grants, for specific use relating to community support work or essential running costs, and unrestricted grants and donations.

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Ambleside Parish Centre, Vicarage Road, Ambleside, Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

The Centre was largely closed to the public during the various lockdowns and tiered restriction periods, but continued to provide essential services to the community. These included hot meals deliveries, access to Fareshare and Foodbank and Chiropody appointments. It was as a result of the funds raised during this period that the Centre, not only stayed operating and covering its core costs, but was able to deliver the essential services it did. The carry over of funds acquired during this period that could not be spent as a result of the Pandemic, have been reassigned to 2021-22 as part of an extensive and rigorous budgeting process. The detail of this will be included in our Annual Report for 2021-22.

  1. Deliver as much practical support, with regards to food, health and well-being as practicable to the community through the coronavirus pandemic e.g. expand food bank, lunch schemes, deliver welfare telephone calls, expand the befriending/home visiting service etc.

From the start of the Pandemic, the Centre took an active and leading role in setting up, delivering and supporting others to provide an array of practical support within the community.

The Centre’s initial response to the Pandemic was to put in place a means of becoming a hub for requests for help (over 70 were received in the first two weeks). Access to Food Bank and Fareshare was expanded. A volunteer programme was developed for people who came forward through direct contact or via local art retailer Cherrydidi, who collected details of community volunteers to walk dogs, do shopping, phone buddies etc. Volunteers were partnered with specific shops and tasks. For example a volunteer for the chemist, the butchers, the grocers; rather than partnering people with people – this approach reduced and limited the number of people moving around the area. Over 50 people in the Ambleside area were receiving weekly welfare/buddy calls in the first lockdown.

The Hot Meals Delivery Service that was delivered from the Centre in partnership with Windermere School, began in April 2020 and ran throughout the school term times in 2020-21. Volunteers from across the community came forward to offer to serve, pack and deliver the meals to those shielding and vulnerable households from across the Parish including Grasmere, Hawkshead, Chapel Stile and Troutbeck Bridge. Recipients received 2 courses, 3 days per week; for many these were a lifeline. In the first week it provided meals to 24 households, second week 36 and into the fourth week it had reached over 50 households with nearly 350 meals going out each week. During the initial emergency 12 week period, supplying

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Ambleside Parish Centre Vicarage Road, Ambleside Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

hot lunches 7 days per week, 2170 meals were delivered. Funding was acquired to run the service again throughout the winter of 2020 – 21, with the last day of service being April 1[st] 2021.

For online support , the Centre set up a community Facebook Group which became an increasingly popular platform to share important information and updates regarding the Pandemic on a daily basis. Still active today, the group has over 800 members.

Chiropody appointments continued to be available at the Centre through ‘West Lakes Podiatry’ with Chloe Naismith.

Access to Food Bank and Fareshare was retained throughout the year by opening the Centre for short periods throughout the week. The format was relaxed from a pre-packed food box to a ‘community cupboard’ where items could be chosen as required from the stock available. Volunteers were intrinsic in keeping these services running by collecting items from the local area, bringing to the Centre then staying for the drop-in sessions. As well as food, the Centre began to stock other essential items such as personal hygiene and cleaning products. Children’s activity packs were created; they encouraged participation in weekly challenges under various themes, where all materials were available free from the Centre.

  1. Encourage regular users to return to the Centre, taking into account government and organising body guidelines that are relevant, to provide both revenue and activities for the community.

The lockdown periods dominated this financial year, so at no point was this target appropriate. A national lockdown was still in place by the end of the financial year; therefore, the Centre remained closed to the public (except for essential services) up until and beyond 1 April 2021.

  1. Continue to improve the energy efficiency and reduce the environmental impact of the Centre activities both for the local and global community.

With the new and different priorities relating to the COVID-19 Pandemic, this target was not applicable to this period. The Centre’s affiliation with the local charity Ambleside Action for a Future and broader aims regarding sustainability, have however brought this back to the forefront and will therefore feature as a target for 2021-22.

5. Finalise the legacy giving programme and promote it with local organisations, solicitors etc.

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Ambleside Parish Centre, Vicarage Road, Ambleside, Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

As a result of the Pandemic, this target was not appropriate for this year.

6. OTHER ACHIEVEMENTS AND DEVELOPMENTS

No one could have anticipated the events of 2020, or the impact that the Pandemic would have on the Centre and its community into 2021. However, during this period, the strength and resilience of the community and the Centre can be seen in what was achieved amid such challenging conditions.

● The recruitment of a new Centre Manager in November 2020 saw the appointment of Sophie Bryde to the post. At this stage in the Pandemic, the country had entered a period of tiered restrictions so, although there was no ‘lockdown’ in place, this was still a challenging time

both to recruit and, subsequently, introduce a new Manager to the Centre. Local to the area and already an active member of the community, Sophie was quickly able to immerse herself within the Centre’s work during the Pandemic whilst beginning to plan and prepare for the next stages of its recovery.

● The Towers Project was awarded funding in 2020 and thus given the go ahead. £18,000 (£13,500 in March 2021 and £4,500 in June 2021) from ACTion with Communities in Cumbria* and £1,500 from All Churches Trust Limited was raised towards the total costs of the works. Paul Grout, the original architect for the building, worked with the Centre Manager on a tender process through which Abseil Commercial were awarded the contract. Damage to the tower roofs had become severe, due to water leaking in through the sky lights. The majority of the work was undertaken in March 2021 and completed in April 2021; this work was essential to preserve the building for future generations.

*Referred to as Voluntary Action Cumbria in accounts.

● Christmas Family Hampers

As part of the DEFRA grant the Centre received for the hot meals delivery service, funding was also allocated to provide Christmas hampers to families in the community. Volunteers gathered at the Centre to decorate cardboard boxes and transform them into festive hampers. The hampers were made up with essential items such as fruit, vegetables, bread, a voucher for the butchers and household products all sourced from local shops. Each hamper also had some

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Ambleside Parish Centre Vicarage Road, Ambleside Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

treats added including mince pies and gingerbreads from the local bakery. Ambleside Primary School selected the families who would receive the hampers and they were collected the week before Christmas and were gratefully received.

● HR Review

In January the Centre Manager, Chair and Secretary of the Board carried out a review of all staff contracts and role profiles in line with the Staff Handbook and the Staff Development Policy and Procedure. The results of this review were as follows;

7. TRUST RUN PROJECTS AND GROUPS

Throughout this financial year, Centre staff were furloughed/ part furloughed and project groups were unable to meet or operate in person due to the Pandemic. The Evergreens Coordinator however was able to conduct her work and support her group remotely, whilst the Older Persons Project Coordinator operated on part-furlough which enabled her to provide vital support to the Centre and local community.

1. Evergreens

The Covid pandemic brought challenges for our Evergreen Group who usually met every Wednesday during term time. By applying themselves practically and creatively, Teresa ensured regular links were maintained with everyone to reduce social isolation, pick up on any outstanding needs and provide a sense of connectedness which hopefully fostered well-being through difficult times.

Weekly phone calls were made to most members and monthly newsletters were produced which contained a mixture of information, inspiration and a few brain teasers.

Christmas was still celebrated when a VW van all dressed up with tinsel and lights, delivered goodies door to door with a team of volunteers sporting costumes from turkeys to elves, to

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Ambleside Parish Centre, Vicarage Road, Ambleside, Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

Santas and snowmen. The local school children made cards with messages to warm the heart and a local hotel provided carefully crafted Christmas cake for distribution. Everyone expressed how uplifting this had been in what had been a very long year.

2. All Together Now

This report reflects on the impact of the year 2020 – 21 when Gale was largely furloughed and consequently All Together Now could not meet or operate from the Centre.

During this time however, members of the group retained contact and shared experiences online with thanks to the support of AWAZ and Brockhole. We are grateful to AWAZ and Brockhole who, in providing regular online activities open to all, kept the members of All Together Now connected and supported while Gale was furloughed.

AWAZ Cumbria is a social enterprise and community development organisation aiming to create strong and vibrant BME communities fully engaged in the decisions which affect their growth and development. AWAZ helped keep the members of All Together Now supported at a time when it was really needed. Half of our group were furloughed living in the staff quarters of closed down businesses, left behind by others who had been able to isolate at home. The other half were key workers in public facing roles often feeling unprotected and vulnerable. When most other activities were cancelled, AWAZ offered a way for people to connect. It also

enabled group members to connect with other community groups. It was AWAZ who first put us in touch with Brockhole. This is a partnership we aim to maintain moving forwards.

A combination of Brexit and the Covid Pandemic have changed the makeup of the group. More of the group are people who have chosen to stay long term, there is less need to help people find their feet and more about being somewhere to belong. There are fewer international people in our community right now, this is putting more pressure on those who are here. All of us in hospitality jobs are working harder and longer hours as everywhere is understaffed. It has also left some feeling more isolated as friends and colleagues have left and not been replaced. Overseas travel is still difficult and flights more expensive. Most of the group have not seen their families in the last two years and don’t know when they can.

The Pandemic gave the group opportunities to find new ways of connecting with each other. Zoom meant members could meet from their own homes; meeting with each other's pets and

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Ambleside Parish Centre Vicarage Road, Ambleside Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

house plants but also each other's partners and families. Moving forwards we would like to find ways of bringing our families together in person, perhaps by occasionally meeting at different times or places, especially for celebrations.

The summer of 2020, with the temporary easing of restrictions, gave the group members the opportunity to embrace the outdoors and share some experiences together.

Having experienced different ways of enjoying the area through outdoor activities, the group also want to continue to spend time outdoors; to do more kayaking and perhaps try other Lakeland adventure sports.

3. Our Place Youth Project

Due to the restrictions in place because of Covid, Our Place Youth Club was not able to meet at the Centre for the duration of this financial year. Being unable to meet at the Centre, the Youth Engagement Service (YES) however ran 14 ‘detached’ sessions between 21st July and 3rd November 2020 when Youth Workers walked around Ambleside, talking to young people. Initially the Youth Workers began at 5.00pm and stayed out till 7.00pm. As the nights drew in workers changed to 3.30pm- 5.30pm, the time chosen to catch primary and secondary aged young people. On average, they met with 7 young people a week, having conversations with them to offer to support with the challenges they faced as a result of the Pandemic.

4. Games for Men

Under the restrictions, and with group members identified as vulnerable, Chris Shepherd was furloughed and Games for Men did not meet at the Centre for the duration of this period.

5. Home Visiting Scheme

As the volunteers who ran this scheme and those it supported being identified as vulnerable, the scheme was suspended at the beginning of the Pandemic and was not running at the end of this financial year. Volunteers who ran the scheme regularly phoned the small remaining recipients of support and worked with the local church communities to ensure those members of the local community who had become isolated and vulnerable were being contacted regularly.

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Ambleside Parish Centre, Vicarage Road, Ambleside, Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

6. Fareshare Community Lunches

These lunches were not permitted throughout this period under the government’s Covid restrictions. Fareshare was continued to be collected weekly and made accessible as part of the Food Bank and ‘community cupboard’ services that the Centre provided throughout the Pandemic.

7. Working with Volunteers

With staff working remotely, either on furlough or part furlough, the Centre relied almost entirely on volunteers to deliver the support it provided; particularly during the height of the Pandemic. Many of the Centre’s loyal and committed volunteers found themselves in the clinically vulnerable category and were therefore required to shield. As a result, the Centre welcomed a whole new community of volunteers, many of whom had not previously been involved with, and at times unaware of the Centre and its work. This was a hugely positive outcome of this exceptionally challenging year with the formation of connections with new and different members of the community and it is hoped that this will last well beyond the end of the Pandemic.

8. MANAGEMENT OF RISK

Managing risk during the Pandemic was of upmost importance, for the safety of staff, volunteers and the public. The government’s issuing of guidance was frequent and changeable as the Pandemic developed so it was imperative that the guidance was received, understood and put in place quickly and accurately.

As a not-for profit organisation, it was also extremely important that the considerable changes and complexity in the way the Centre received income were monitored and recorded accurately, and this is evident in our end of year accounts:

1. Financial Scrutiny

Throughout this period, the Centre applied for and received an unprecedented amount of grants and donations as a result of the Pandemic. At the same time the revenue ordinarily raised through room hire, events and activities suddenly ground to a halt. Our Finance Administrator worked remotely throughout this period, maintaining regular and close contact via phone, email and Zoom with the Centre Manager(s) and Fundraising Trustee to accurately record the grants and donations that the Centre was receiving each quarter. In the 3[rd] and 4[th]

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Ambleside Parish Centre Vicarage Road, Ambleside Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

quarters of this period, when the initial response phase to the Pandemic had passed, the Finance Governance Group was able to meet again to ensure the complex and detailed workings from the previous two quarters accurately reflected the Centre’s income and expenditure. The Centre’s Finance Administrator, Einir Roberts, did an excellent job of maintaining these workings documents which informed the quarterly budget monitoring reports, whilst working remotely and on reduced hours. This is visible in the clarity and detail of the end of year accounts.

2. Maintaining growth

During the Pandemic the focus and priorities in relation to growth and development shifted. Ensuring core costs regarding staffing, utilities and other running costs were covered became the priority, along with supporting the local community and particularly those most in need.

Sustainable growth of the organisation is an important element which has featured previously and this will continue as the Centre moves forward into the post Pandemic recovery period. It will be important to monitor the extent to which the shift in how the Centre creates the majority of its revenue from income through room hire and events to grant funding and donations becomes a more long-term change or whether it is a temporary result of the Pandemic.

3. Health and Safety of the Organisation

The Facilities group continues to monitor and plan for the Health & Safety requirements of the building. This includes the annual review and of all policies, including the Health and Safety Policy. Regular risk assessments for each room will continue to be carried out and recorded throughout 2021, as will PAT Testing and relevant training in Fire Safety, Safeguarding and Food Hygiene for all staff and lead volunteers. We continue to hold an incident book to record accidents and incidents.

9. TARGETS FOR 2021-22

SETTING TARGETS FOR 2021 – 2022

Although the initial response phase to the Pandemic has passed, the impact of changes to the way in which society functions are still evident in the local community. Other significant elements such as Brexit are also impacting on the local community and economy.

13 

Ambleside Parish Centre, Vicarage Road, Ambleside, Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

We acknowledge the important role the Centre played during the Pandemic and the vital role it held within the community prior to that.

Looking ahead, the Centre aims to ensure it has the resource to provide a safe and inclusive space that is accessible to all members of the community and beyond. To do this, the Centre aims to provide and facilitate others to deliver experiences which encourage connection with others, improve mental and physical wellbeing, aid recovery and increase community resilience.

These targets reflect the ways in which the Centre will aim to achieve that:

  1. Ensure sufficient income to allow the Centre to remain open and operate in a way that continues to benefit and support the community.

  2. Ensure sufficient income and resource to deliver our project groups, which aim to aid the recovery and increase the resilience of our community.

  3. Support and encourage regular users to provide both revenue for the Centre and experiences for the community that can improve mental and physical wellbeing.

  4. Continue to improve the energy efficiency and reduce the environmental impact of the Centre’s activities both for the local and global community.

  5. Continue to invest in and develop our staff and volunteers to safeguard the Centre’s ability to deliver on the above targets and serve the community long term.

Signed by order of the Trustees:

.................................................................. Dr Rob Ashworth

............................................................... Date

14 

Ambleside Parish Centre Vicarage Road, Ambleside Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee)

ANNUAL REPORT FOR THE YEAR ENDING MARCH 2021

Reserves Policy

The APC Board of Directors has established a Reserves Policy which helps to explain how Unrestricted Funds are managed and provide better clarity in the APC accounts for potential Grant Funders.

Within this policy there is a designated Operation and Contingency Fund . APC has the ability to continue to operate its core activities (office and maintenance plus a contingency for any staffing issues) and to support key community projects, for a period of 9 months from its Unrestricted Funds . This approach is taken to mitigate any event that could result in lack of Grants and income being received, plus providing time for the APC Directors to review and amend the appropriate business strategies.

Throughout the financial year, the Centre received the Government’s Job Retention Scheme furlough payments where applicable and a number of grants and donations due to the Covid-19 pandemic. Due to the pandemic the lack of revenue due to the inability to open the Centre for room hire was offset by these grants and donations.

The Trustees have agreed to modify Designated Funds as follows and, in particular, the Major Repairs Fund which has been partly utilised in conjunction with the work required to the Towers.

Current Funds, Note 16.

Fund Current Amount £ (March
2021)
Operational & Contingency 45,709
Community Projects Cash Flow
Fund		 1,864
Building Development Fund 6,000
Major Repair Fund 16,800
Equipment Fund 4,365
Total 74,738

15 

Ambleside Parish Centre, Vicarage Road, Ambleside, Cumbria LA22 9DH
Registered Charity No.1145971 Company Limited by Guarantee No.7640743
Registered in England and Wales

AMBLESIDE PARISH CENTRE

(Company Limited by Guarantee)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF AMBLESIDE PARISH CENTRE

YEAR ENDED 31 MARCH 2021

I report on the accounts of the charity for the year ended 31 March 2021 which are set out on the following pages.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on whether the accounts present a 'true and fair view'.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ian Thompson (FCA) Independent Examiner Saint & Co Chartered Accountants & Registered Auditors

The Old Police Station Church Street Ambleside Cumbria LA22 0BT

…………………………………… Date

Page 16

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES

(INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 MARCH 2021

Unrestricted
Fund
Notes
£
INCOME
Donations and legacies
Grants
3
55,026
Donations
4
4,190
59,216
Income from charitable activities
Centre room hire, management
support & service charges
5
8,649
Community projects
6
-
8,649
Other trading activities
7
-
Investment income- bank interest
42
TOTAL INCOME
67,907
EXPENDITURE
Raising funds
Costs of other trading activities
8
137
Charitable activities
9
55,219
TOTAL EXPENDITURE
55,356
NET INCOME/(EXPENDITURE) BEFORE TRANSFERS
12,551
Transfers
16,17
4,965
NET INCOME/(EXPENDITURE) & NET MOVEMENT IN FUNDS
17,516
RECONCILIATION OF FUNDS
Total funds brought forward
85,606
Total funds carried forward
103,122		 Restricted
Funds
£
91,706
20,552
112,258
-
-
-
-
-
112,258
-
114,306
114,306
(2,048)
(4,965)
(7,013)
505,590
498,577		 Total
Funds
2021
£
146,732
24,742
171,474
8,649
-
8,649
-
42
180,165
137
169,525
169,662
10,503
-
10,503
591,196
601,699		 Total
Funds
2020
£
17,481
8,080
25,561
38,066
2,938
41,004
2,781
287
69,633
1,633
154,976
156,609
(86,976)
-
(86,976)
678,172
591,196

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All the above amounts relate to continuing activities.

Page 17

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee) STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2021

Notes
£
£
FIXED ASSETS
Tangible fixed assets
11
453,192
CURRENT ASSETS
Debtors
12
2,305
Cash at bank and in hand
13
150,764
153,069
LIABILITIES
Creditors: Amounts falling due within one year
14
4,562
NET CURRENT ASSETS / (LIABILITIES)
148,507
NET ASSETS
16,17
601,699
FUNDS
Restricted
16,17
498,577
Unrestricted
16,17
103,122
TOTAL FUNDS
16,17
601,699
2021		 £
£
501,652
2,513
114,599
117,112
27,568
89,544
591,196
505,590
85,606
591,196
2020		 £
£
501,652
2,513
114,599
117,112
27,568
89,544
591,196
505,590
85,606
591,196
2020
591,196
505,590
85,606
591,196

The trustees are satisfied that the charity is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.

The trustees acknowledge their responsibilities for:

These financial statements were approved by the Board of Trustees on the ……………………………… and are signed on their behalf by:

………………………………………………………..

Dr Robert Ashworth (Chair)

………………………………………………………..

Alison Pickering (Treasurer)

Company Registration Number : 7640743

Page 18

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of accounting

These financial statements have been prepared on the historical cost basis in compliance with FRS102 "The Financial Reporting Standard applicable in the UK and the Republic of Ireland", the Charities SORP(FRS102) Statement of Recommended Practice applicable to charities and the Charities Act 2011.

The financial statements have been prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Fixed assets

Tangible fixed assets gifted by St Mary's Parish Centre (Ambleside) Trust were added on 1 April 2012 at the net book value stated in the Trust's financial statements as at 31 March 2012.

All other assets, which cost £200 or more or are gifted with a value of £200 or more, are capitalised as tangible fixed assets.

Depreciation

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the estimated useful life of that asset as follows:

Leasehold Property - straight line over the remaining term of the lease ending 31 December 2029
(leasehold depreciation commenced on the the date of practical completion
of the building of the property by St Mary's Parish Centre (Ambleside)
Trust on 8 June 2006)
Centre Fixtures Fittings - 25% reducing balance, commencing when the assets are brought into
& Equipment use
Youth Equipment - 25% reducing balance

Income

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured.

Income given specifically to provide a fixed asset is initially allocated to the appropriate restricted fund .If the use of the asset then acquired is restricted there is no movement on the restricted fund; if the use of the asset is unrestricted the expenditure is reflected by a transfer from the restricted fund to the appropriate unrestricted fund.

Expenditure

This is included in the statements on an accruals basis as a liabilty is incurred. Governance costs are allocated entirely to the Unrestricted Centre General Reserve.

Community Projects

Details of Community Projects are shown in the notes to the accounts. Any restricted Community Project income and expenditure is allocated to the relevant Restricted Fund . It is the Trust's policy to allocate any unrestricted income and expenditure relating to a Community Project to the relevant Designated Fund.

2. TRUSTEES' REMUNERATION AND EXPENSES

No remuneration directly or indirectly out of the funds of the charity was paid or payable for the year to any trustee or to any person or persons known to be connected with any of them.

No expenses have been received by any trustee for services provided to the charity.

Page 19

AMBLESIDE PARISH CENTRE

(Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

3.
GRANTS
RESTRICTED GRANTS
All Together Now
The Methodist Church - Connexion
The Methodist Church - South Lakes Circuit
Evergreen
Cumbria Community Foundation COVID-19 Response
Dowager Countess Eleanor Peel Trust
Electricity North West Empowering Communities
Gateway Group
Woodroffe Benton Foundation
Games for Men
Dowager Countess Eleanor Peel Trust
Hospital & Medical Transport
Age UK (Cumbria County Council)
Agnes Backhouse Charitable Trust
Lakes Parish Council
Rotary Club - Ambleside & Kirkstone
Rotary Club - Ambleside
South Lakeland District Council
Windermere & Ambleside Lions
Older Persons Project
Dowager Countess Eleanor Peel Trust
Electricity North West Empowering Communities
Evan Cornish Foundation
Our Place Youth Project
Cumbria Community Foundation-
Cumbria Young People's Fund
Kelsick Educational Foundation
Lakeland 100 - Epic Kidz
Lakes Parish Council
Proven Family Trust
COVID-19
Age UK South Lakeland
Cumbria County Council - DEFRA
Cumbria County Council - Wiltshire Farm Foods
Princes Countryside Fund
Roseland Trust
Rotary Club - Ambleside
Skelwith Parish Council
Windermere & Ambleside Lions
Centre
Cumbria Community Foundation COVID-19 Response
Cumbria County Council
Dowager Countess Eleanor Peel Trust
Electricity North West Empowering Communities
Evan Cornish Foundation
Furness Building Society
Gateway Group
Roseland Trust
Voluntary Action Cumbria
Windermere & District Foodbank		 £
£
3,514
1,000
4,514
1,820
1,000
3,120
250
500
6,690
500
-
2,500
-
-
-
-
-
2,500
600
6,240
4,326
11,166
-
-
-
1,500
-
1,500
500
8,900
2,000
2,500
500
500
500
500
15,900
8,596
544
2,900
11,680
674
-
250
3,592
13,500
7,200
48,936
91,706
2021		 £
£
3,436
500
3,936
-
-
-
-
-
-
-
2,000
1,000
1,000
400
1,000
1,000
500
6,900
-
-
-
-
3,500
695
500
1,500
300
6,495
-
-
-
-
-
-
-
-
-
-
-
-
-
150
-
-
-
-
150
17,481
2020		 £
£
3,436
500
3,936
-
-
-
-
-
-
-
2,000
1,000
1,000
400
1,000
1,000
500
6,900
-
-
-
-
3,500
695
500
1,500
300
6,495
-
-
-
-
-
-
-
-
-
-
-
-
-
150
-
-
-
-
150
17,481
2020
17,481

Page 20

AMBLESIDE PARISH CENTRE

(Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

3.
GRANTS(continued)
2021
£
UNRESTRICTED GRANTS
All Churches Trust Limited
1,500
HMRC Covid Job Retention Scheme
12,576
SLDC Covid Business Grants
40,950
55,026
TOTAL GRANTS
146,732
4.
DONATIONS
Unrestricted
Funds
2021
£
Centre - donations
4,041
Centre - gift aid tax claimed
149
Community Projects
All Together Now
-
COVID-19
-
COVID 19 - gift aid tax claimed
-
Games for Men
-
4,190
Unrestricted
Funds
2020
£
Centre - donations
4,621
Centre - gift aid tax claimed
208
Community Projects
COVID-19
-
Evergreen
11
Our Place Youth
81
FareShare Lunches
1,846
FareShare Lunches - gift aid tax
463
Packed Lunches
-
7,230
5.
INCOME FROM CHARITABLE ACTIVTIES:
ROOM HIRE, MANAGEMENT SUPPORT
& SERVICE CHARGES
Notes
£
£
Invoiced by the Centre to external clients
8,649
Invoiced/charged internally from Centre to Community Projects:
All Together Now
9
-
Evergreen
9
-
Fareshare Lunches
9
-
Games for Men
9
-
Older Persons Project
9
-
Our Place Youth
9
-
-
Total use of the Centre
8,649
2021
Unrestricted Funds		 2020
£
-
-
-
-
17,481
Restricted
Total
Funds
Funds
2021
2021
£
£
330
4,371
-
149
400
400
19,159
19,159
463
463
200
200
20,552
24,742
Restricted
Total
Funds
Funds
2020
2020
£
£
-
4,621
-
208
100
100
61
72
-
81
-
1,846
-
463
689
689
850
8,080
£
£
38,066
661
664
1600
490
457
2,306
6,178
44,244
2020
Unrestricted Funds		 2020
£
-
-
-
-
17,481
Total
Funds
2021
£
4,371
149
400
19,159
463
200
24,742
Total
Funds
2020
£
4,621
208
100
72
81
1,846
463
689
8,080
44,244

Page 21

AMBLESIDE PARISH CENTRE

(Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

6. INCOME FROM CHARITABLE ACTIVTIES: COMMUNITY PROJECTS

COMMUNITY PROJECTS
Unrestricted
Funds
2021
Notes
£
Evergreen subs & trips
-
Games for Men subs
-
Our Place Youth:
Door admissions & tuck shop
-
Trips & residentials
-
-
7.
OTHER TRADING ACTIVITIES:
Unrestricted
FUNDRAISING INCOME
Funds
2021
£
Fairs and entertainment
-
AGM
-
Coffee machine
-
-
8.
COSTS OF OTHER TRADING ACTIVITIES:
Unrestricted
FUNDRAISING COSTS
Funds
2021
£
Fairs and entertainment
-
AGM
-
Coffee machine expenses
-
Coffee machine depreciation
137
137		 Total
Funds
2021
£
-
-
-
-
-
Total
Funds
2021
£
-
-
-
-
Total
Funds
2021
£
-
-
-
137
137		 Unrestricted
Funds
2020
£
877
294
796
971
2,938
Unrestricted
Funds
2020
£
1,137
-
1,644
2,781
Unrestricted
Funds
2020
£
158
317
976
182
1,633		 Total
Funds
2020
£
877
294
796
971
2,938
Total
Funds
2020
£
1,137
-
1,644
2,781
Total
Funds
2020
£
158
317
976
182
1,633

Page 22

AMBLESIDE PARISH CENTRE

(Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

9. EXPENDITURE YEAR ENDED 31 MARCH 2021:

a) COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY

Salaries &
Pensions
& Y.E.S. (i)
2021
Notes
£
Community Projects
All Together Now
3,502
COVID-19
-
Evergreen
2,730
Games for Men
2,080
Hospital & Medical Transport
-
Older Persons Project
10,036
Our Place Youth
i)
155
Packed Lunches
-
18,503
Centre
Maintenance, overheads & administration
ii)
40,848
Governance
ii)
-
40,848
COSTS OF CHARITABLE ACTIVITIES BEFORE DEPRECIATION
59,351
Depreciation & deficit on disposals
Leasehold building
Centre fixtures, fitts & equip (excl. Fundraising coffee machine)
Youth equipment
Total costs of charitable activities y/e 31 March 2021
59,351		 Room hire,
Other
management support
costs
& service charges
Total
2021
2021
2021
£
£
£
26
-
3,528
17,603
-
17,603
230
-
2,960
26
-
2,106
550
-
550
26
-
10,062
54
-
209
-
-
-
18,515
-
37,018
33,668
-
74,516
4,369
-
4,369
38,037
-
78,885
56,552
-
115,903
50,822
50,822
2,582
2,582
218
218
53,622
53,622
110,174
-
169,525		 Room hire,
Other
management support
costs
& service charges
Total
2021
2021
2021
£
£
£
26
-
3,528
17,603
-
17,603
230
-
2,960
26
-
2,106
550
-
550
26
-
10,062
54
-
209
-
-
-
18,515
-
37,018
33,668
-
74,516
4,369
-
4,369
38,037
-
78,885
56,552
-
115,903
50,822
50,822
2,582
2,582
218
218
53,622
53,622
110,174
-
169,525
37,018
74,516
4,369
78,885
115,903
50,822
2,582
218
53,622
169,525

i) Youth Services provision

Youth Engagement Service (Y.E.S.) have been contracted to provide the Youth Club services.

ii) Fees paid to the Independent Examiner
Payroll services (includuded in other costs - projects & centre administration)
Accountancy and Independent Exmaination (included in other costs - centre governance)		 2021
£
211
3,920
4,131
b)
COSTS OF CHARITABLE ACTIVITIES BY FUND
Unrestricted
Restricted
Total costs of charitable activities y/e 31 March 2021		 Salaries &
Y.E.S.
2021
£
32,632
26,719
59,351		 Room hire,
Other
management support
costs
& service charges
Total
2021
2021
2021
£
£
£
22,587
-
55,219
87,587
-
114,306
110,174
-
169,525		 Room hire,
Other
management support
costs
& service charges
Total
2021
2021
2021
£
£
£
22,587
-
55,219
87,587
-
114,306
110,174
-
169,525
169,525

Page 23

AMBLESIDE PARISH CENTRE

(Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

9. EXPENDITURE YEAR ENDED 31 MARCH 2020 ( previous year ):

a) COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY

Salaries &
Y.E.S. (i)
2020
Notes
£
Community Projects
All Together Now
5,960
Evergreen
2,730
FareShare Lunches
-
Games for Men
2,080
Hospital & Medical Transport
-
Older Persons Project
10,449
Our Place Youth
i)
9,411
Packed Lunches
-
30,630
Centre
Maintenance, overheads & administration
ii)
33,753
Governance
ii)
-
33,753
COSTS OF CHARITABLE ACTIVITIES BEFORE DEPRECIATION
64,383
Depreciation & deficit on disposals
Leasehold building
Centre fixtures, fitts & equip (excl. Fundraising coffee machine)
Youth equipment
Total costs of charitable activities y/e 31 March 2020
64,383		 Room hire,
Other
management support
costs
& service charges
Total
2020
2020
2020
£
£
£
375
661
6,996
356
664
3,750
281
1,600
1,881
24
490
2,594
1,700
-
1,700
4,290
457
15,196
3,919
2,306
15,636
306
-
306
11,251
6,178
48,059
22,349
(6,178)
49,924
3,974
-
3,974
26,323
(6,178)
53,898
37,574
-
101,957
50,962
50,962
1,592
1,592
465
465
53,019
53,019
90,593
-
154,976		 Room hire,
Other
management support
costs
& service charges
Total
2020
2020
2020
£
£
£
375
661
6,996
356
664
3,750
281
1,600
1,881
24
490
2,594
1,700
-
1,700
4,290
457
15,196
3,919
2,306
15,636
306
-
306
11,251
6,178
48,059
22,349
(6,178)
49,924
3,974
-
3,974
26,323
(6,178)
53,898
37,574
-
101,957
50,962
50,962
1,592
1,592
465
465
53,019
53,019
90,593
-
154,976
48,059
49,924
3,974
53,898
101,957
50,962
1,592
465
53,019
154,976

i) Youth Services provision

Youth Engagement Service (Y.E.S.) have been contracted to provide the Youth Club services.

ii) Fees paid to the Independent Examiner
Payroll services (includuded in other costs - centre administration)
Accountancy and Independent Exmaination (included in other costs - centre governance)		 2020
£
197
3,818
4,015
b)
COSTS OF CHARITABLE ACTIVITIES BY FUND
Unrestricted
Restricted
Total costs of charitable activities y/e 31 March 2020		 Salaries &
Y.E.S.
2020
£
38,198
26,185
64,383		 Room hire,
Other
mgt support &
costs
service charges
2020
2020
£
£
30,470
(3,253)
60,123
3,253
90,593
-		 Total
2020
£
65,415
89,561
154,976

Page 24

AMBLESIDE PARISH CENTRE

(Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

STAFF COSTS
Payroll:
Salaries & Wages
Social Security Costs (net of employer's allowance)
Employer's pension defined contributions
Contract:
Youth Engagement Service		 Charitable
Activities
2021
£
58,670
-
526
59,196
155
59,351		 Raising
Funds
2021
£
-
-
-
-
-
-		 Total
2021
£
58,670
-
526
59,196
155
59,351		 2020
£
54,653
-
427
55,080
9,411
64,491

10. STAFF COSTS

No employee received remuneration of £60,000 or more during the year. The average number of employees during the year was 8 (2020: 8).

11. TANGIBLE FIXED ASSETS
Cost
At 1 April 2020
Additions
Disposals
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
Eliminated on disposals
At 31 March 2021
Net Book Value
At 31 March 2021
At 31 March 2020		 Leasehold
Property
£
902,826
-
-
902,826
406,857
50,822
-
457,679
445,147
495,969		 Centre
Fixtures
Fittings
& Equipment
£
26,699
5,299
(2,320)
29,678
21,817
2,487
(2,088)
22,216
7,462
4,882		 Youth
Equipment
£
4,390
-
(225)
4,165
3,589
195
(202)
3,582
583
801		 Total
£
933,915
5,299
(2,545)
936,669
432,263
53,504
(2,290)
483,477
453,192
501,652

Leasehold Property

It has been agreed by all parties that the charity will adopt the lease previously in place with St Mary's Parish Centre (Ambleside) Trust. At the balance sheet sheet date the new lease had not been signed.

Page 25

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

12. DEBTORS
Grants receivable
Room hire & service charges
Gift aid tax
Prepayments
13. CASH AT BANK AND IN HAND
COIF investment account
Bank community accounts
Building society accounts
Cash
14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
PAYE & NI
Deferred income
Grant
Room hire
Other creditors and accruals		 2021
£
-
1,298
611
396
2,305
2021
£
67,235
79,395
3,950
184
150,764
2021
£
-
-
229
4,333
4,562		 2020
£
-
1,470
661
382
2,513
2020
£
47,193
64,264
2,475
667
114,599
2020
£
1,263
21,040
956
4,309
27,568

15. COMPANY LIMITED BY GUARANTEE

Ambleside Parish Centre is a company limited by guarantee; each member's contribution not exceeding £10 on dissolution.

Page 26

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

16. i) RECONCILIATION OF MOVEMENT IN FUNDS YEAR ENDED 31 MARCH 2021

Restricted Funds
Leasehold Property
Centre Grants & Donations
Restricted Community Projects
All Together Now
COVID-19
Evergreen
Games for Men
Hospital & Medical Transport
Older Persons Project
Our Place Youth
Packed Lunches
Unrestricted Funds
Designated Community Projects
All Together Now
Evergreen
Games for Men
Older Persons Project
Our Place Youth
FareShare Lunches
Youth Equipment
Centre Fixtures Fittings & Equipment
Centre General Reserve
Total		 Incoming
Resources
ye 31.03.21
£
-
49,266
4,914
35,522
6,690
700
2,500
11,166
1,500
-
112,258
2,041
-
1,248
4,231
1
-
-
-
60,386
67,907
180,165		 Outgoing
Resources
ye 31.03.21
£
(50,822)
(34,545)
(1,487)
(17,603)
(2,822)
(437)
(550)
(5,831)
(209)
-
(114,306)
(2,041)
(138)
(1,669)
(4,231)
-
-
(218)
(2,719)
(44,340)
(55,356)
(169,662)		 Net Incoming/
(Outgoing)
Resources
ye 31.03.21
£
(50,822)
14,721
3,427
17,919
3,868
263
1,950
5,335
1,291
-
(2,048)
-
(138)
(421)
-
1
-
(218)
(2,719)
16,046
12,551
10,503

Page 27

AMBLESIDE PARISH CENTRE

(Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

16. i) RECONCILIATION OF MOVEMENT IN FUNDS YEAR ENDED 31 MARCH 2021 (continued)

Restricted Funds
Leasehold Property
Centre Grants & Donations
Restricted Community Projects
All Together Now
COVID-19
Evergreen
Games for Men
Hospital & Medical Transport
Older Persons Project
Our Place Youth
Packed Lunches
Unrestricted Funds
Designated Community Projects
All Together Now
Evergreen
FareShare Lunches
Games for Men
Our Place Youth
Youth Equipment
Centre Fixtures Fittings & Equipment
Trustees Reserves Policy
Operational & Contingency
Community Projects Cash Flow Fund
Building Development Fund
Major Repairs Fund
Equipment Fund
Centre General Reserve
Total Funds		 Funds
Net Incoming /
brought
(Outgoing)
forward
Resources
01.04.20
ye 31.03.21
£
£
495,969
(50,822)
320
14,721
1,944
3,427
100
17,919
271
3,868
-
263
5,200
1,950
-
5,335
1,403
1,291
383
-
505,590
(2,048)
217
-
1,411
(138)
-
-
999
(421)
1,358
1
801
(218)
4,882
(2,719)
54,000
-
1,864
-
6,000
-
18,000
-
4,365
-
(8,291)
16,046
85,606
12,551
591,196
10,503		 Transfers
ye 31.03.21
£
-
(4,965)
-
-
-
-
-
-
-
-
(4,965)
-
-
-
-
-
-
5,299
(8,291)
-
-
(1,200)
-
9,157
4,965
-		 Funds
carried
forward
31.03.21
£
445,147
10,076
5,371
18,019
4,139
263
7,150
5,335
2,694
383
498,577
217
1,273
-
578
1,359
583
7,462
45,709
1,864
6,000
16,800
4,365
16,912
103,122
601,699

Transfers between funds

The Centre Fixtures Fittings & Equipment transfer of £5,299 is in respect of a new photocopier £3,819, ICT equipment £1,150 and a freezer £330; £4,965 being funded from restricted grants and donations and the balance £334 from General Reserve.

At the board meeting in February 2021 the directors agreed to transfer £8,291 from the Operational & Contigency Reserve to the Centre General Reserve in respect of the deficit at 31 March 2020. They also agreed to transfer £1,200 from the Major Repairs Fund to the Centre General Reserve in respect of the shortfall in the Tower Repairs (cost £16,200 less grant funding £15,000).

Page 28

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

16. ii) ANALYSIS OF NET ASSETS BETWEEN FUNDS YEAR ENDED 31 MARCH 2021

Restricted Funds
Leasehold Property
Centre Grants & Donations
Restricted Community Projects
All Together Now
COVID-19
Evergreen
Games for Men
Hospital & Medical Transport
Older Persons Project
Our Place Youth
Packed Lunches
Unrestricted Funds
Designated Community Projects
All Together Now
Evergreen
Games for Men
Our Place Youth
Youth Equipment
Centre Fixtures Fittings & Equipment
Trustees Reserves Policy
Operational & Contingency
Community Projects Cash Flow Fund
Building Development Fund
Major Repairs Fund
Equipment Fund
Centre General Reserve
Total Funds		 Tangible
Fixed
Assets
2021
£
445,147
-
-
-
-
-
-
-
-
-
445,147
-
-
-
-
583
7,462
-
-
-
-
-
-
8,045
453,192		 Current
Assets
2021
£
-
10,076
5,371
18,019
4,139
263
7,150
5,335
2,694
383
53,430
217
1,273
578
1,359
-
-
45,709
1,864
6,000
16,800
4,365
21,474
99,639
153,069		 Current
Liabilities
2021
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(4,562)
(4,562)
(4,562)		 Total
2021
£
445,147
10,076
5,371
18,019
4,139
263
7,150
5,335
2,694
383
498,577
217
1,273
578
1,359
583
7,462
45,709
1,864
6,000
16,800
4,365
16,912
103,122
601,699

Page 29

(Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

AMBLESIDE PARISH CENTRE

17. i) RECONCILIATION OF MOVEMENT IN FUNDS YEAR ENDED 31 MARCH 2020 (previous year )

Restricted Funds
Leasehold Property
Centre Grants & Donations
Restricted Community Projects
All Together Now
COVID-19
Evergreen
Games for Men
Hospital & Medical Transport
Older Persons Project
Our Place Youth
Packed Lunches
Unrestricted Funds
Designated Community Projects
All Together Now
Evergreen
FareShare Lunches
Games for Men
Our Place Youth
Youth Equipment
Centre Fixtures Fittings & Equipment
Centre General Reserve
Total		 Incoming
Resources
ye 31.03.20
£
-
150
3,936
100
61
-
6,900
-
6,495
689
18,331
-
888
2,309
294
1,856
-
-
45,955
51,302
69,633		 Outgoing
Resources
ye 31.03.20
£
(50,962)
(225)
(4,571)
-
-
(2,269)
(1,700)
(15,196)
(14,332)
(306)
(89,561)
(2,425)
(3,750)
(1,881)
(325)
(1,304)
(465)
(1,744)
(55,154)
(67,048)
(156,609)		 Net Incoming/
(Outgoing)
Resources
ye 31.03.20
£
(50,962)
(75)
(635)
100
61
(2,269)
5,200
(15,196)
(7,837)
383
(71,230)
(2,425)
(2,862)
428
(31)
552
(465)
(1,744)
(9,199)
(15,746)
(86,976)

Page 30

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

17. i) RECONCILIATION OF MOVEMENT IN FUNDS YEAR ENDED 31 MARCH 2020 (previous year) (continued)

Restricted Funds
Leasehold Property
Centre Grants & Donations
Restricted Community Projects
All Together Now
COVID-19
Evergreen
Games for Men
Hospital & Medical Transport
Older Persons Project
Our Place Youth
Packed Lunches
Unrestricted Funds
Designated Community Projects
All Together Now
Evergreen
FareShare Lunches
Games for Men
Our Place Youth
Youth Equipment
Centre Fixtures Fittings & Equipment
Trustees Reserves Policy
Operational & Contingency
Community Projects Cash Flow Fund
Building Development Fund
Major Repairs Fund
Equipment Fund
Lift Replacement Fund
Coffee Machine Replacement Fund
Photocopier Replacement Fund
Centre General Reserve
Total Funds		 Incoming
Resources
ye 31.03.20
£
Funds
Net Incoming /
brought
(Outgoing)
forward
Resources
01.04.19
ye 31.03.20
£
£
546,931
(50,962)
395
(75)
2,579
(635)
-
100
210
61
2,269
(2,269)
-
5,200
13,060
(15,196)
9,548
(7,837)
-
383
574,992
(71,230)
2,642
(2,425)
4,273
(2,862)
-
428
1,030
(31)
806
552
958
(465)
4,563
(1,744)
54,000
-
4,000
-
-
-
-
-
-
-
14,000
-
4,000
-
4,000
-
8,908
(9,199)
103,180
(15,746)
678,172
(86,976)		 Outgoing
Resources
ye 31.03.20
£
Transfers
ye 31.03.20
£
-
-
-
-
-
-
-
2,136
(308)
-
1,828
-
-
(428)
-
-
308
2,063
-
(2,136)
6,000
18,000
4,365
(14,000)
(4,000)
(4,000)
(8,000)
(1,828)
-		 Net Incoming/
(Outgoing)
Resources
ye 31.03.20
£
Funds
carried
forward
31.03.20
£
495,969
320
1,944
100
271
-
5,200
-
1,403
383
505,590
217
1,411
-
999
1,358
801
4,882
54,000
1,864
6,000
18,000
4,365
-
-
-
(8,291)
85,606
591,196

Page 31

AMBLESIDE PARISH CENTRE (Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

17. i) RECONCILIATION OF MOVEMENT IN FUNDS YEAR ENDED 31 MARCH 2020 ( previous year )(continued)

Transfers between funds

The deficit £2,136 on the Older Persons Project was funded by the Operational & Community Projects Cash Flow Fund. Youth equipment was purchased at a cost of £308 using restricted Our Place Youth funds.

A new cooker was purchased at a cost of £2,063 using the surplus of £428 from FareShare Lunches and £1,635 from the Equipment Fund.

Equipment Fund movement of £4,365 consists of £6,000 from the General Reserve less cooker contribution £1,635.

Trustees Reserves Policy and Centre General Reserve deficit

At the board meeting on 19th November 2019 the directors agreed to increase the Trustees Reserves Policy designated funds from £80,000 to £88,000. Their decision was based on the reserves per the statutory accounts for the year ending 31 March 2019 and a budget of break-even for the year to 31 March 2020. However due to a number of factors, especially the unforeseen COVID-19 lockdown, the general unrestricted income was significantly less than expenditure, resulting in a loss for the year. The directors will revise the designated reserves downwards after these accounts are appproved and in light of the on-going COVID-19 situation.

17. ii) ANALYSIS OF NET ASSETS BETWEEN FUNDS YEAR ENDED 31 MARCH 2020 ( previous year )

Restricted Funds
Leasehold Property
Centre Grants & Donations
Restricted Community Projects
All Together Now
COVID-19
Evergreen
Games for Men
Hospital & Medical Transport
Older Persons Project
Our Place Youth
Packed Lunches
Unrestricted Funds
Designated Community Projects
All Together Now
Evergreen
Games for Men
Our Place Youth
Youth Equipment
Centre Fixtures Fittings & Equipment
Trustees Reserves Policy
Operational & Contingency
Community Projects Cash Flow Fund
Building Development Fund
Major Repairs Fund
Equipment Fund
Centre General Reserve
Total Funds 31 March 2020		 Tangible
Fixed
Assets
2020
£
495,969
-
-
-
-
-
-
-
-
495,969
-
-
-
-
801
4,882
-
-
-
-
-
-
5,683
501,652		 Current
Assets
2020
£
-
12,000
1,944
100
3,391
-
5,200
6,240
1,403
383
30,661
217
1,411
999
1,358
-
-
54,000
1,864
6,000
18,000
4,365
(1,763)
86,451
117,112		 Current
Liabilities
2020
£
-
(11,680)
-
-
(3,120)
-
-
(6,240)
-
-
(21,040)
-
-
-
-
-
-
-
-
-
-
-
(6,528)
(6,528)
(27,568)		 Total
2020
£
495,969
320
1,944
100
271
-
5,200
-
1,403
383
505,590
217
1,411
999
1,358
801
4,882
54,000
1,864
6,000
18,000
4,365
(8,291)
85,606
591,196

The negative General Reserve asset balance of £1,763 has been caused by internal bank borrowings of £4,637 offset against the bank balances represented in other Unrestricted Funds (bank current account overall in hand £64,264).

Page 32

(Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS

AMBLESIDE PARISH CENTRE

YEAR ENDED 31 MARCH 2021

18. INCOME & EXPENDITURE - COMMUNITY PROJECTS & CENTRE

18. INCOME & EXPENDITURE - COMMUNITY PROJECTS & CENTRE NTRE
Unrestricted
Fund
INCOME
Notes
£
Donations and legacies
Grants
3
7,520
Donations
4
-
7,520
Income from charitable activities
Community projects
6
-
Investment income- bank interest
1
TOTAL INCOME
7,521
EXPENDITURE
Charitable activities
Depreciation
9
218
Other
9
8,079
TOTAL EXPENDITURE
8,297
NET INCOME/(EXPENDITURE) BEFORE TRANSFERS
(776)
Transfers
16,17
-
NET INCOME/(EXPENDITURE) & NET MOVEMENT IN FUNDS
(776)
Unrestricted
Fund
INCOME
Notes
£
Donations and legacies
Grants
3
47,506
Donations
4
4,190
51,696
Income from charitable activities
Centre room hire, management support & charges
5
8,649
Other trading activities
7
-
Investment income- bank interest
41
TOTAL INCOME
60,386
EXPENDITURE
Raising funds- Costs of other trading activities
Depreciation
8
137
Other
8
-
Charitable activities
Depreciation & deficit on disposals
9
2,582
Other
9
44,340
TOTAL EXPENDITURE
47,059
NET INCOME/(EXPENDITURE) BEFORE TRANSFERS
13,327
Transfers
16,17
4,965
NET INCOME/(EXPENDITURE) & NET MOVEMENT IN FUNDS
18,292
TOTAL MOVEMENTS COMMUNITY AND CENTRE
17,516		 COMMUNITY PROJECTS
Total
Restricted
Funds
Funds
2021
£
£
42,770
50,290
20,222
20,222
62,992
70,512
-
-
-
1
62,992
70,513
-
218
28,939
37,018
28,939
37,236
34,053
33,277
-
-
34,053
33,277
CENTRE		 Total
Funds
2020
£
17,331
3,251
20,582
2,938
8
23,528
465
48,059
48,524
(24,996)
1,708
(23,288)
Restricted
Funds
£
48,936
330
49,266
-
-
-
49,266
-
-
50,822
34,545
85,367
(36,101)
(4,965)
(41,066)
(7,013)		 Total
Funds
2021
£
96,442
4,520
100,962
8,649
-
41
109,652
137
-
53,404
78,885
132,426
(22,774)
-
(22,774)
10,503		 Total
Funds
2020
£
150
4,829
4,979
38,066
2,781
279
46,105
182
1,451
52,554
53,898
108,085
(61,980)
(1,708)
(63,688)
(86,976)

Page 33