Trustees’ Annual Report for the period
From 01.09.2020 To 31.08.2021
Charity name: Friends of St Lawrence C of E Primary School
Charity registration number: 1145941
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. To work with governors and staff of St Lawrence School to enable the strategic vision of the School Development Plan to be realised through genuine partnership. 2. To provide support for school events. 3. To enable parents and friends of St Lawrence to feel welcome and involved in social events out of school hours. 4. To raise funds for the benefit of the whole school community to enrich curriculum experience that cannot be supported by the LEA. 5.To promote the school as the school of choice for the Chobham area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Despite the ongoing Covid-19 restrictions, FoSL have attempted to continue with our fundraising and have hosted many events and initiatives, in the attempt to provide variety and to encourage inclusive practices within our school community. This would not be possible without the support and attendance of FoSL members so thank you on behalf of the FoSL Committee for all your efforts. 1. Second-hand Book Sales x2 – held during school hours. A chance for all children to buy a book/s (all donated by families of the school). Popular and simple event – to be repeated 2. Mini Christmas Fair – attended by children only and held during school hours. A lovely event aimed to bring some Christmas excitement to the children, particularly considering Covid- 19 restrictions meaning a limited number of other activities available in 2020 3. Christmas Raffle–very successful raffle |
| this year, probably due to a lack of other Christmas events hence many more parents supported the raffle 4. Christmas Trail (new event) – wonderful new event designed for families to do together (not as a school group) whilst we were in restricted times / lockdown 5. Easter Egg Hunt – popular and fun event allowing all children to join in with the Egg Hunt and collect several eggs 6. Mini Summer Fair – similar in style to the Mini Christmas Fair. Lovely event for the children – lots of fun on a warm day. Again, no parents allowed due to restrictions on size of gatherings 7. Bags4School x 2 – easy way to raise some funds for FoSL and helpful for all in the community to donate their old clothes etc to a good cause. Popular with both school and wider Chobham community 8. Large fundraising activity (a letter requesting donations) initiated by a member of the school governing body to support the purchase of IT equipment identified as lacking for families during the home-schooling period |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that due regard has been paid to the public benefit guidance, published by the Charity Commission in considering the objectives set out in our Constitution, and in planning our activities during this year. The Charity’s objectives of enhancing the education of the schools’ pupils through developing effective relationships between parents and staff and engaging in fundraising to supplement the schools’ budget funding have been foremost in the minds of the Trustees this year, as in every year. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | |||
|---|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 2020 / 2021 Achievements The FoSL fundraising has contributed to one main school activity this year – the provision of IT equipment. The equipment was designed to improve the lockdown situation for some of our families and is now being used by all children in the school. As per our end of year accounts commentary, FoSL provided funds for the purchase of new iPads, new charging trollies, a full set of headphones and a software subscription. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash funds at 01/09/2020 £2,994 Total receipts £28,470 Total payments (£19,156) Net payments £9,314 Cash funds at 31/8/2012 £12,308 (See annual accounts for full details) |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Going forwards we have a larger balance than we might expect. This is mainly due to the large IT Fund donation during this year and fewer requests for other items. Appropriate spend has also been affected by the Covid-19 pandemic. The school has prioritised the smooth operation of the day to day running of the school over and above the commencement of new projects that we would often be asked to contribute towards. |
| Amount of reserves held | Para 1.22 | £12,308 Specifically: - £4,298 held in the IT Fund - £8,010 held for ongoing FoSL projects |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity
Other
Structure, Governance and Management
| Description of charity’s trusts: |
Members of Friends of St Lawrence decide and vote on FoSL events and expenditure at meetings held at least once an academic term. Chair and Vice Chair, plus one member of staff are listed as trustees of the charity |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are usually comprised of: 1. Staff member at St Lawrence 2. Chair of Friends of St Lawrence 3. Vice Chair of Friends of St Lawrence |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
Charity name Friends of St Lawrence C of E primary school
| Other name the charity uses | N/A |
|---|---|
| Registered charity number | 1145941 |
| Charity’s principal address | St Lawrence C of E primary school Bagshot Road Chobham Surrey Gu24 8AB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Orla Engleman | Chair | |||
| Sharon Whiting | Vice Chair | |||
| Anne Tucker | DeputyHeadteacher | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Funds held as custodian trustees on behalf of others | ||
| Description of the assets held in this capacity |
N/A | |
| Name and objects of the | N/A |
| charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
|
|---|---|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
Orla Engleman |
Sharon Whiting | |
Chair - FoSL |
Vice Chair - FoSL | |
27.09.2021 |
28.09.2021 |
Friends of St Lawrence (FoSL) Receipts and Payments Accounts Year ended 31 Aug 2021
| RECEIPTS Bag2School Book Sales Own Clothes Day Christmas Raffle Christmas Events Easter Egg-travaganza Summer Fair Sponsored Events School Lottery FoSL IT Fund Chobham Carnival Pantomime Disco Quiz Night Sports Day Year 6 Leavers Misc receipts PAYMENTS Admin costs Christmas Raffle costs Christmas Event costs Easter Egg-travaganza costs Summer Fair costs FoSL donations to school FoSL IT Fund donations to school Chobham Carnival costs Pantomime costs Disco costs Quiz Night costs Year 6 Leavers donations Excess of Receipts over Payments STATEMENT OF ASSETS & LIABILITIES Opening Balances as at 1st September 2020 Current Account Cash in Hand Other Less Excess receipts/Deficit for year Closing Balances as at 31st Aug 2021 Current Account Cash in Hand Other |
£ £ 414 630 494 1,026 1,048 898 791 - 357 22,551 - - - - - - 263 28,470 (268) (47) (223) (263) (78) - (18,253) (25) - - - - (19,156) 9,314 2,994 - - 2,994 9,314 12,308 12,308 - - 12,308 12,308 2020/21 |
£ £ 532 - - 966 3,273 - 75 145 - - - 1,615 720 909 169 280 359 9,041 (130) (47) (1,113) - - (21,498) - - (1,140) (65) (309) (295) (24,597) (15,556) 18,550 - - 18,550 (15,556) 2,994 2,994 - - 2,994 2,994 2019/20 |
|---|---|---|
Charity Commission Independent examiner's report on the accounts completed 21.09.2021 Emily Larive FCA (ICAEW)
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name FRIENDS OF ST LAWRENCE C OF E PRIMARY SCHOOL members of On accounts for the year 31[st] August 2021 Charity no 1145941 ended (if any) Set out on pages 1 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | |
|---|---|---|
| 21/09/2021 | ||
| Emily Larive | ||
| FCA (ICAEW) | ||
| 57 Kettlewell Close, Woking, GU21 4HY | ||
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