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2024-01-31-accounts

Charity registration No. 1145914

Portsmouth Jami Mosque & Islamic Centre

Annual Report and Unaudited Accounts

31 January 2024

Portsmouth Jami Mosque & Islamic Centre Contents

Page
Legal and Administrative Information 1
Trustee's report 2-6
Independent Examiner's Report 7
Profit and loss account 8
Balance sheet 9
Notes to the accounts 10-14

Portsmouth Jami Mosque & Islamic Centre Legal and Administrative Information

Charity Number 1145914 Principle address Victoria Road North Southsea Portsmouth Hampshire PO5 1PS Trustees Abidur Rahman Choudhury - President Redwan Ahmed - Secretary Fhakruzzaman Khan - Treasurer Jubaer Miah - Assistant Treasurer Independent examiner BC&A Chartered Accountants 161-163 Elm Grove Southsea Hampshire PO5 1LU Bankers Barclays Bank Plc 107 Commercial Road Portsmouth Hampshire PO1 1BT

1

Portsmouth Jami Mosque & Islamic Centre Report of the Trustees for the year ended 31 January 2024

Structure, governance, and management

Governing document

Portsmouth Jami Mosque & Islamic Centre is constituted as a charitable trust registered with the Charity Commission in February 2012 under charity number 1145914. It is governed by a deed of trust last updated in January 2012.

Organizational structure

The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.

The trustees meet as a body at least quarterly and are responsible for all decisions taken in relation to running the Mosque and the community facilities and the activities provided by the charity. To assist in the smooth running of the charity the trustees have appointed a few executive members to help them oversee certain aspects of the charity’s work.

Recruitment and appointment of trustees

Trustees and executive members are elected annually by vote. The nominee must be matured Muslim of Bangladeshi origin; must reside within 18 miles radius of Guildhall Square, Portsmouth; and must pay for annual membership.

Induction and training of trustees

Following appointment, new trustees are introduced to their new role and given copies of the trust deed and a guide to the policies and procedures adopted by our charity. A few publications from the Charity Commission are also provided including guidance on charities and public benefit and on the advancement of religion for the public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act. Initially, new trustees work with an existing trustee assisting on activities and projects run by the charity. After satisfactory feedback from existing trustees, they are then given the task of leading a particular activity or project, reporting progress at trustees’ meetings.

Risk management

The trustees have assessed the risks the charity faces and have drawn up a risk matrix which identifies the major risks by area of activity, the nature of those risks, the likelihood of the risks happening, and the measures taken to manage them. The trustees review this risk matrix regularly at their meetings. The trustees are satisfied that systems are in place, or arrangements are in hand, to manage the risks that have been identified. Insurance cover is in place and the finances of the Mosque are kept under review. Appropriate Criminal Records Bureau (CRB) checks, supported by regularly reviewed policies, are made for all those who work with children or other vulnerable groups within the Mosque or community center.

Objectives and activities

Our aims and objectives

The aims and objects of the Islamic Centre are:

  1. To advance the Islamic Religion in Portsmouth and surrounding areas for the benefit of the public through the holding of Prayer meeting, religious services, lectures, public

2

Portsmouth Jami Mosque & Islamic Centre Report of the Trustees for the year ended 31 January 2024

celebration of religious festivals, producing and /or distributing literature to help enlighten others about the Religious of Islam.

  1. To advance the education of the public but not exclusively by the provision of educational classes.

  2. The promotion of religious harmony for the benefit of the public by promoting knowledge and mutual understanding and respect of the beliefs and practices of different Religious Faith.

  3. To promote for the benefit of the inhabitants of Portsmouth and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need for such facilities by reason of their youth, age infirmity or disablement, financial hardship, or social and economic circumstances or for the public at large in the condition of life of the said inhabitants.

Strategies

We want to make our Mosque an accessible and welcoming venue where all Muslims, or those who wish to know more about our faith, can gather to learn about their religion and worship. The Mosque is always open with daily prayers, the Friday prayers being a focus of our activities.

At our ‘know Islam better’ events we share the teachings of Islam and the nature of our faith with non-Muslims. In addition to an open day, we also hold an open week each year when we invite congregations from all the local Christian churches to visit us and learn more about Islam.

An important part of our faith is charitable giving, according to one’s wealth, in accordance with Islam and we are pleased to receive Zakat for the sole purpose of the relief of need and financial hardship of Muslims in Northern and Western Africa who have insufficient money to cover their basic needs for shelter, food, clothing, or who are destitute with no means of support.

An important part of our strategy is community welfare and education. All our community facilities and activities including classes, health initiatives and seminars are widely advertised, and we welcome the participation of all in our local community, Muslim, and nonMuslim alike. Most of our activities are free and supported by donations or grant funding. Where a charge is made, concessions are made for students, people on means-tested benefits and pensioners.

Helping people who have moved to Portsmouth settle into the community successfully is important to us.

Use of volunteers

Volunteers are an important resource in both our faith and community work. Volunteers are involved in most of our faith and community activities, and we have over 30 people regularly giving their time. All our trustees also give of their time freely. We encourage all members of our Mosque to be involved in voluntary activities and to share their skills with others. All those volunteers working with projects involving children or other vulnerable groups are CRB checked.

3

Portsmouth Jami Mosque & Islamic Centre Report of the Trustees for the year ended 31 January 2024

Grant-making policy

Those attending our Mosque have given generously to disaster appeals arising from natural calamities affecting various countries around the world.

Activities and achievements

How our activities deliver public benefit

The charity carries out a wide range of activities in pursuance of its charitable aims. The trustees consider that these activities, summarized below, provide benefit both to those who worship at our Mosque and the wider community of Portsmouth.

Religious activities

Our Mosque provides a center for our prayers and worship and for the activities associated with our faith. During the year under review, we offered a range of religious services and activities including:

Prayers: The Mosque is open all day for daily and Friday prayers. During the week we have over 100 people who regularly attend daily prayers and over 500 who regularly attend Friday prayers.

Festivals: The Mosque prepares food during Ramadan for those attending our Mosque who wish to break their fast together. Eid was also celebrated at the Mosque with a family day and communal meal. We also celebrate Saints’ days and offer a monthly service of thanksgiving celebrating the birth of our prophet Muhammad, peace and blessings be upon him, to whom the Qur’an was revealed.

Funeral facilities: The Mosque provides a complete funeral service in line with the teachings of Islam. We relieve the deceased’s bereaved relatives of the burden of organizing burials. We also hold special classes to teach people how to proceed with Islamic burial procedures.

Civil marriage and Nikkah: The Mosque provide Muslim couples with an appropriate location for both their civil marriage and Nikkah (Islamic marriage). Over 30 couples were married at the Mosque in the year.

Hifz classes: Memorization of the Qur’an is considered an important element of religious education and training. We continue to provide this facility for the young people in the Mosque. We are pleased this program continues to run successfully with over 30 young people regularly attending these classes.

Program on the Qur’an: In September we were honored with the visit of two famous Qur’anic reciters. Over 400 people attended the Mosque to hear their recitation.

Islamic awareness: Series of lectures, open to all, to promote Islamic knowledge and awareness. The mosque is open to local schools to come and learn about Islam.

Inter-faith dialogue: Our Mosque is an active member of the Faith Communities Forum for the Portsmouth area. We use this platform to promote inter-faith dialogue and social cohesion.

Zakat: It is a part of our faith that all who are able should offer Zakat. Zakat is collected in proportion to a person’s means, in accordance with the teaching of Islam, and is the giving of

4

Portsmouth Jami Mosque & Islamic Centre Report of the Trustees for the year ended 31 January 2024

money for a few specific purposes, including to help others, and to further the teachings of Islam. A Muslim need not give Zakat through the Mosque, but we do provide the opportunity for those attending the Mosque to give Zakat and we arrange its distribution for approved purposes. The Zakat Committee of the Mosque collects and distributes the Zakat, none of which is used to fund the Mosque. The Mosque makes no charge for the collection and distribution of Zakat.

Once a reckoning of need had been made, the funds were sent to Muslim leaders in the locality selected with instructions for its distribution. Members of the Zakat Committee obtain a written report of how funds were distributed, or where justified, visit the locality to ensure the proper distribution of the funds.

Community activities

Our community hall and rooms provide a valuable educational and recreational resource to all in our local community. A wide variety of activities are organized and take place in our community center.

Hall and rooms: Our hall and meeting rooms are available for use by local groups and organizations. Local charities are encouraged to make use of our meeting rooms, and we host surgeries with both local Councilors and the MP for Portsmouth. When facilities are not required for community use, they are available for hire on commercial terms. This year alone our facilities have been used on over 100 occasions and over 20 groups or organizations have benefited from the facilities we can offer the local community.

Partnership working and performance review.

In developing our community programs, we are pleased to work in partnership with Portsmouth City Council, who have provided funding and invaluable advice. We look to all our partners, including Portsmouth City Council, to give feedback on the success of our initiatives, and the trustees review the progress and outcomes of our work at each meeting.

Financial review

Reserves policy

The trustees have reviewed the reserves of the charity. Their policy is to hold enough funds to meet operating costs of the Mosque and of our community activities and programs. In calculating the charity’s reserves the trustees have deducted from the total of unrestricted funds of the charity the value of the Mosque and other tangible fixed assets as shown in the accounts and the designated fund. This leaves free reserves on 31 January 2024 of £201,101 which is equal to circa 15 months’ expenditure during the year ended 31 January 2024.

Principal funding sources

The charity’s main source of income is giving. Giving at Friday prayers amounted to £73,761 (£69,671 in 2023) a slight improvement from the previous year, which is generous.

Investment policy and objectives

The charity has no long-term investments. Our cash reserves are held in deposit accounts.

5

Portsmouth Jami Mosque & Islamic Centre Report of the Trustees for the year ended 31 January 2024

Plans for future periods

We plan to continue the series of events we hold, and we will be inviting visiting Imams to our Mosque who can share with us their learning and understanding of Islam and the teachings of the Qur’an. We plan to host three events annually.

We intend to maintain our existing range of community activities working in partnership with the community and to further develop our community projects in collaboration with Portsmouth City Council. We continue to place great importance on sharing a good understanding of Islam with our non-Muslim neighbors whilst gaining an understanding of their culture and traditions.

Statement of trustees’ responsibilities

The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the situation of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Acts. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees for the purposes of charity law who served during the year and up to the date of this report are set out on page 1.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees.

_________ Abidur Rahman Choudhury President 20 November 2024

6

Portsmouth Jami Mosque & Islamic Centre Independent Examiner's Report For the year ended 31 January 2024

To The Trustees of Portsmouth Jami Mosque & Islamic Centre

I report on the accounts of the charity for the year ended 31 January 2024.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

It is my responsibility to:

under section 145(5)(b) of the 2011 Act; and

Basis of examiner’s statement

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s qualified statement

Subject to the limitations upon the scope of my work as detailed above, in connection with my examination, I can confirm that in the course of my examination, no matter has come to my attention.

______ Name: Tahir Ahmed, FCA, ACMA, BSc (Hons)

BC&A Chartered Accountants 161-163 Elm Grove, Southsea, Hampshire, PO5 1LU 20 November 2024

7

Portsmouth Jami Mosque & Islamic Centre Statement of Financial Activities For the year ended 31 January 2024

Unrestricted estricted
Total
Funds
Funds
Funds
Notes
2024
2024
2024
£
£
£
Income and endowments:
Charitable activities
3
148,861
-
148,861
Other trading activities
4
15,081
-
15,081
Other income
5
11,175
-
11,175
Total income and endowments
175,117
-
175,117
Expenditure
Direct cost of generating funds
6
600
-
600
Administrative Costs
7
131,501
-
131,501
Governance costs
8
1,740
-
1,740
Total charitable expenditure
133,841
-
133,841
Net movement in funds
41,276
-
41,276
Fund balances at 1 February 2023
159,825
-
159,825
Fund balances at 31 January 2024
201,101
-
201,101
Total
Funds
2023
£
107,194
12,140
3,600
122,934
-
116,891
1,680
118,571
4,363
155,462
159,825

8

Portsmouth Jami Mosque & Islamic Centre
Balance Sheet
As at 31 January 2024
Notes
2024
£
£
£
Fixed assets:
Tangible assets
11
79,913
Current assets:
Cash at bank and hand
12
128,301
120,697
Debtors
13
17
17
Total current assets
128,318
120,714
Creditors falling due within 1 year
14
7,130
1,694
Net current assets
121,188
Net assets
201,101
The funds of the charity:
Unrestricted funds:
General funds
15
201,101
Total unrestricted funds
201,101
Restricted income funds
-
Total charity funds
201,101
Portsmouth Jami Mosque & Islamic Centre
Balance Sheet
As at 31 January 2024
Notes
2024
£
£
£
Fixed assets:
Tangible assets
11
79,913
Current assets:
Cash at bank and hand
12
128,301
120,697
Debtors
13
17
17
Total current assets
128,318
120,714
Creditors falling due within 1 year
14
7,130
1,694
Net current assets
121,188
Net assets
201,101
The funds of the charity:
Unrestricted funds:
General funds
15
201,101
Total unrestricted funds
201,101
Restricted income funds
-
Total charity funds
201,101
2023
£
40,806
119,019
120,714
1,694
159,825
159,825
-
159,825

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 January 2024.

The trustees acknowledge their responsibility for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

________ Abidur Rahman Choudhury President Approved by the Trustees on 20 November 2024

9

Portsmouth Jami Mosque & Islamic Centre Notes to the accounts For the year ended 31 January 2024

1. Accounting policies

Accounting convention

The accounts have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bullet 1 not to prepare a Statement of Cash flows.

The financial statements are prepared in Sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest pound.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principle accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements .

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation unless performance conditions required deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is unknown, the legacy is treated as a contingent asset.

10

Portsmouth Jami Mosque & Islamic Centre Notes to the accounts For the year ended 31 January 2024

Grants are credited as income in the year in which they are receivable. Grants received for specific purposes are accounted for as restricted funds. Grants are not recognised as receivable until all conditions for receipts have been complied with.

1.5 Resources expended

All expenditure is accounted for on an accruals basis and includes VAT which cannot be recovered.

1.6 Tangible fixed assets

Tangible Fixed Assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures, fittings & equipment: reducing balance method @20%

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

2. Critical accounting estimates and judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and assumptions are based on historical experience and other factors that are relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

11

Portsmouth Jami Mosque & Islamic Centre Notes to the accounts For the year ended 31 January 2024

3
Charitable activities
Donations (Eid-ul Fitre)
Donations (1st&2nd Jamath Eid)
Donations (Friday collections)
Donations (Shabe Qudar)
Donations others
Donations from funerals
Donations from heating
Marriage certificates
Membership Fee
Nominations
Total
4
Other trading activities
Rental income from units
Income from Azan receivers, calendars & mats
Total
5
Other income
Madrasa and Moqtab
Other
Total
6
Direct cost of generating funds
Guest imam
7
Administrative Costs
Azan receivers
Cleaning and waste disposal
Council tax
Depreciation
Donations
Equipment expensed
Fire & security
Insurance
Interests
Legal & professional
Light & heat
Others expenses
Printing & posting
Penalties & fines
Repairs and maintenance
Staff cost
2nd Imam
Teachers
Telephone/ fax / broadband
Water
Total
Unrestricted
Restricted
Total
Funds
Funds
Funds
2024
2024
2024
£
£
£
8,875
-
8,875
-
-
-
73,761
-
73,761
-
-
-
54,700
-
54,700
1,900
-
1,900
2,390
-
2,390
1,600
-
1,600
3,600
-
3,600
2,035
-
2,035
Total
Funds
2023
£
5,101
3,074
69,671
1,252
1,476
2,950
15,095
2,100
4,440
2,035
148,861
-
148,861
107,194
Unrestricted
Restricted
Total
Funds
Funds
Funds
2024
2024
2024
£
£
£
8,800
-
8,800
6,281
-
6,281
Total
Funds
2023
£
10,600
1,540
15,081
-
15,081
12,140
Unrestricted
Restricted
Total
Funds
Funds
Funds
2024
2024
2024
£
£
£
7,430
-
7,430
3,745
-
3,745
Total
Funds
2023
£
3,490
110
11,175
-
11,175
3,600
Unrestricted
Restricted
Total
Funds
Funds
Funds
2024
2024
2024
£
£
£
600
-
600
Total
Funds
2023
£
-
600
-
600
-
Unrestricted
Restricted
Total
Funds
Funds
Funds
2024
2024
2024
£
£
£
2,242
-
2,242
4,045
-
4,045
2,641
-
2,641
9,823
-
9,823
8,750
-
8,750
1,655
-
1,655
1,181
-
1,181
5,125
-
5,125
28
-
28
6,675
-
6,675
22,505
-
22,505
2,219
-
2,219
4,285
-
4,285
5,062
-
5,062
6,251
-
6,251
41,426
-
41,426
700
-
700
3,855
-
3,855
650
-
650
2,383
-
2,383
Total
Funds
2023
£
1,802
4,030
2,445
9,734
-
679
576
4,850
9
3,840
24,419
2,750
250
-
17,874
33,308
4,825
2,400
809
2,291
131,501
-
131,501
116,891

12

8
Governance costs
Audit and accountancy fees
9
Employees
Average number of employees
Employment costs
Wages and salaries
Social security costs
2024
£
1,740
2023
£
1,680
1,740 1,680
2024
Number
3
2023
Number
4
3 4
2024
£
36,646
4,780
2023
£
29,801
3,507
41,426 33,308

There were no employees whose annual remuneration was £60,000 or more.

10 Trustees None of the trustees (or any persons connected to them) received any remuneration during the year.

11
Fixed assets: tangible assets
Cost
As at 1 February 2023
Addition
Disposals
At 31 January 2024
Depreciation
As at 1 February 2023
Charge for the year
Disposals
At 31 January 2024
Net book value
At 31 January 2024
At 31 January 2023
12
Analysis of cash movement
Balance b/fwd
Income
Expenses
Opening bal adjs for accruals
Depreciation
Accruals
Assets additions
Net Wages
PAYE/NI & interests
Paye/NI payments
Balance c/fwd
13
Analysis of debtors
Pension
14
Analysis of creditors
Accruals and deferred income
Taxation and social security
Net wages
Fixtures &
fittings and
equipment
Total
£
£
165,793
165,793
48,930
48,930
-
-
Fixtures &
fittings and
equipment
Total
£
£
165,793
165,793
48,930
48,930
-
-
2023
£
17
214,723
214,723
124,987
124,987
9,823
9,823
-
-
134,810
134,810
79,913
79,913
40,806
40,806
£
120,697
175,117
-133,841
-343
9,823
2,649
-48,930
3,073
5,567
-5,511
128,301
2024
£
17
17
2024
£
2,649
1,408
3,073
7,130
128,301
2024
£
17
17 17
2024
£
2,649
1,408
3,073
2023
£
343
1,351
-
7,130 1,694

13

15 Analysis of charitable funds

Analysis of fund movemen
Unrestricted funds:
Unrestricted general funds
Designated funds
Restricted funds:
Zakath, fithra, etc
t
Balance
b/fwd
Incoming
resources
Resources
expended
Transfers
Fund
c/fwd
£
£
£
£
£
159,825
175,117
-133,841
-
201,101
-
-
-
-
-
159,825
175,117
-133,841
-
201,101
Balance
b/fwd
Incoming
resources
Resources
expended
Transfers
Fund
c/fwd
-
-
-
-
-
-
-
-
-
-

16 Related Party Transactions

There were no disclosable related party transactions during the period (2023 – none).

14