CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
CHARITY REGISTRATION NUMBER - 1145796 COMPANY REGISTRATION NUMBER - 7535484
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025
| Contents | Page No. |
|---|---|
| Report of the Management Committee | 2-6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10-16 |
CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31ST MARCH 2025
Governance Objective and Management
Governance
Caerphilly Miners Centre for the Community is a registered charity (Charity Registration Number 1145796) and is a company limited by guarantee (Company Registration Number 7535484), incorporated in 2011. The charity is governed by its constitution which was initially agreed in January 2011, with revised objects agreed by the Board of Management on December 8th 2011, and subsequently revised by a General Meeting on 5th February 2016. The revised constitution is lodged with Companies House and the Charity Commission.
Objectives
To further or benefit the residents of Caerphilly and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare, for recreation and leisure time occupation, with the objective of improving the conditions of life for the residents.
To advance the education of the public in the history and heritage of Caerphilly and in particular the history of mining and its role in the community and its effect on people’s lives.
To establish or secure the establishment of the property belonging to the charity as a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
Trustees
Members of the Management Committee, who are directors for the purposes of company law and trustees for the charity are recruited from the members of the charity. They are selected on the basis of their skills, experience, and willingness to serve. Trustees’ appointments are subject to approval by members of the charity. They can also be coopted between general meetings.
Trustees
Members of the Management Committee, who are directors for the purposes of company law and trustees for the charity are recruited from the members of the charity. They are selected on the basis of their skills, experience, and willingness to serve. Trustees’ appointments are subject to approval by members of the charity. They can also be coopted between general meetings. .
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
REPORT OF THE MANAGEMENT COMMITTEE (Continued) FOR THE YEAR ENDED 31ST MARCH 2025
The Directors are responsible for managing the business of the charity as a Board subject to its members acting through a quorum of one third of the total committee membership (currently 3 members). The Board of Trustees may raise funds, buy or lease property, borrow money, collaborate with other bodies, generate reserves, establish sub-committees and employ and remunerate staff. The company has public liability insurance, indemnity insurance for the directors, and employers’ insurance covering any paid staff and registered volunteers.
The board identified a need for more operational support at Sub-Committee Level in 2023-24 – in particular, covering finance, people resources, strategic planning, health and safety and buildings. Sub-committees have been set up and populated with trustees and coopted volunteers.
The board reviewed and updated employment, marketing, financial, health and safety, food, social inclusion, environmental and safeguarding policies. It reviewed its 2022-25 Strategic Plan and developed a new Strategic Plan for 2025-2028.
Strategic objectives
To build the capacity of our staff and volunteers to address the challenges of sustaining the building, the wider economic environment and climate change.
To retain our culture, values, mission and vison whilst sustaining our respected and vital community hub.
To develop more inspired business models, project activities, approaches to community engagement, partnerships and marketing.
Six strategic themes:
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Investing in our community
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Building capacity to deliver
-
Breathing ‘new life’ into the Miners
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Supporting community wellbeing
-
Climate change action
-
Celebrating our heritage.
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
REPORT OF THE MANAGEMENT COMMITTEE (Continued) FOR THE YEAR ENDED 31ST MARCH 2025
Corporate Structure
In 2023 we successfully applied for £257,000 National Lottery Community Fund (NLCF) grant tor three years to underpin this structure and make it more sustainable. The NLCF grant, Building our Sustainable Future started in July 2023 and has three objectives:
-
Increasing our people capacity to manage a transformation to greater self-sufficiency 2. Creating new functional spaces
-
Creating new ways of working which achieve financial self-reliance
The Miners expanded its staffing in 2023 to provide a higher level of marketing and project development, to expand its facilities management and cleaning, health and safety, finance and catering. In 2024 we have outsourced or contracted out much of this activity. The cost of running the centre was £206,775 in 2024-25 including £11,202 for project activity (excluding salary and on costs).
Finance
Income generated comes from a mixture of room hire, project income and grants In 2024-2025 the Wellness Hub generated £29,942, community and private hire £54,858, project activities, events and membership £40,034 and grant income £111,202 (including £30,000 from WCVA for the 2025-2026 financial year).
The largest area of spending for the centre was salaries, NI and pension totalling £106,850. Spending on building maintenance £21,400, gas, electric and water £20,365, cleaning £11,366. Project running cost were £11,202 and cafe and catering were £10,764. All other office costs totalled £24,828.
The Miners benefited from the following grants in 2024-25: CCBC Warm Hub - £4,000
CCBC SPF IT Support - £2,580 CCBC Community Empowerment Fund - £10,905 GAVO RIF Energy Grant - £2,500 WCVA Newid Small Grant Scheme - £994 People and Places (Lottery) - £60,223
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
REPORT OF THE MANAGEMENT COMMITTEE (Continued) FOR THE YEAR ENDED 31ST MARCH 2025
Part our strategy to become more financially sustainable and less reliant on grants, whilst meeting the needs of our community. The trust continues to innovate, introduce new project activities, review its prices and find new ways of engaging volunteers. Projects include activities for older people, youth, children and early years, gardening, arts and crafts, music, active leisure, language, and support for mental health and wellbeing.
The 2024-2025 accounts also include a restatement of the 2023-2024 accounts. This is due to errors that were noticed in these accounts at year end (April 2025).
Volunteering
Our Volunteer Coordinator is currently supported by our Lottery Project – Building our Sustainable Future. In 202425 there were just over 100 registered volunteers donating an estimated 17,500 hours a year.
In addition is trustee time (750 hours) and the youth volunteering project (750 hours). The estimated monetary value of volunteer time 19,000 hours at the real living wage of £12.60 an hour is £239,400.
In January 2025 the trust successfully applied for 2-year funding from Volunteering Wales to broaden the diversity of our volunteer base and for 1-year funding from Comic Relief to support Youth Volunteering and subsidise early years and children activity. Funding for both projects began in April 2025.
Building work
The building work was largely completed by 2022 when we were able to open the function, music and craft rooms. A further £124,600 was used to complete the kitchen and refurbish the portico in 2023-24. The trust successfully applied to the Community Empowerment Fund in January 2024 for £21,800 of capital works to improve safety, disability access, and comfort. Approximately half this grant was used in 2024-25. Further funds have been secured for ongoing building work. Funding maintenance and repairs to our building remains a challenge.
Partnership working
Community consultation continues to guide and underpin the charity’s work. The company has developed relationships with key stakeholders at strategic, operational and community levels. Caerphilly Miners has a memorandum of understanding to support its partnership working with United Welsh Housing Association. At strategic and operational level level, it has worked with the local authority, Gwent Police, GAVO, learning providers, local health board, other local community centres, churches and chapels, local enterprises and voluntary projects. The project has no political affiliations but has continued to enjoy political support from all political parties at Parliamentary, Welsh Government, County Council and Town Council levels.
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
REPORT OF THE MANAGEMENT COMMITTEE (Continued) FOR THE YEAR ENDED 31ST MARCH 2025
Membership
Members agreed at the 2024 AGM to extend our membership to everyone who uses the building. To date we have recruited 100 members and we hope to extend this in future years. Our membership numbers in 2024-25 increased slightly on the previous year, but remain at 115.
Status of report
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions relating to small companies within part 15 of the Companies Act 2006.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions relating to small companies within part 15 of the Companies Act 2006.
Approved by the Board of Trustees on 28 November and signed on its behalf by:
Catherine Uphill, Company Secretary
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INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31st March 2025.
Respective responsibilities of trustees and examiner
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiners' statement
The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountants.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of
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accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
MRS KATHRYN SHORT
ZEIDMAN & DAVIS
CHARTERED CERTIFIED ACCOUNTANTS 4 STATION TERRACE CAERPHILLY, CF83 1HD
Dated: _____
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31ST MARCH 2025
| Note Incoming resources Incoming resources from generated funds: 2 Incoming resources from charitable activities: Donations & Grants 3 Total incoming resources Resources expended Charitable activities 4 Net incoming resources before other recognised gains Transfers between funds Total funds brought forward Total funds carried forward 8 |
Un- Restricted Funds Restricted Funds Total Funds 2025 Total Funds 2024 As restated £ £ £ £ 124,834 - 124,834 113,956 - 45,810 45,810 160,399 |
|---|---|
| 124,834 45,810 170,644 274,355 125,481 81,294 206,775 303,143 |
|
| (647) (35,484) (36,131) (28,788) - - - - 81,460 53,691 135,151 163,939 |
|
| 80,813 18,207 99,020 135,151 |
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
BALANCE SHEET
AS AT 31ST MARCH 2025
| Note Fixed Assets Tangible assets 7 Current Assets Debtors and Prepayments Cash at bank and in hand Creditors: amounts falling due within one year Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year Net Current Assets Net Assets 8 Unrestricted funds General funds 9 Restricted funds 9 Total Funds |
£ £ £ £ 99,213 99,797 4,335 15,512 104,484 72,549 108,819 88,061 8,905 45,810 15,874 99,914 72,187 244,937 171,984 34,715 36,833 210,222 135,151 80,813 81,460 18,207 53,691 99,020 135,151 111,202 - 2025 2024 As restated |
|---|---|
| 108,819 8,905 |
|
The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
The Financial Report and Accounts were approved by the Board of Directors on 28 November 2025 and signed on its behalf by:
Catherine H Uphill
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
1. ACCOUNTING POLICIES
(a) Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.
(b) Fund Accounting
Unrestricted funds are fund available for use at the discretion of the trustees in furtherance of the general objective of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The aim and use of the restricted funds are set out in the notes to the financial statements.
(c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations, subscriptions and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.
Investment income is included when receivable.
Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
(d) Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered, and is reported as part of the expenditure to which it relates:
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities. It includes both costs that can be allocate directly to such activities and those costs of an indirect nature necessary to support them.
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2025
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the cost of preparing the accounts and the costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
(e) Fixed assets
Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions to equipment (those costing below £1,000) are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life. No depreciation is provided on freehold land. The rates used are:
Office and computer equipment - 25% reducing balance
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2025
| 2. | Incoming resources from Generating Funds | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total Funds | Total Funds | ||
| funds | Funds | 2025 | 2024 | ||
| (As | |||||
| restated) | |||||
| £ | £ | £ | £ | ||
| Membership | 1,016 | - | 1,016 | 106 | |
| Local Gaving | - | - | - | 650 | |
| Room Hire | 54,858 | - | 54,858 | 40,309 | |
| Wellness Hub | 29,942 | - | 29,942 | 31,323 | |
| Older people activities | - | - | - | 16,774 | |
| Elderberries | 285 | - | 285 | - | |
| Digital skills | 39 | - | 39 | - | |
| Chair excercies | 1,087 | - | 1,087 | - | |
| Adult dance | 915 | - | 915 | - | |
| Tai Chi | 867 | - | 867 | - | |
| Men's sheds | 1,184 | - | 1,184 | - | |
| Sewing | 260 | - | 260 | - | |
| Stay & Play | 496 | - | 496 | - | |
| Children | - | - | - | 2,788 | |
| Children's Art | 1,597 | - | 1,597 | - | |
| Children's Drama | 377 | - | 377 | - | |
| Y Glowyr Bach | 1,160 | - | 1,160 | - | |
| Café and catering | 15,746 | - | 15,746 | 2,572 | |
| Repair café | 586 | - | 586 | - | |
| Coffee and cards | 127 | - | 127 | - | |
| Menopause Café | 12 | - | 12 | - | |
| Dementia Café | 9 | - | 9 | - | |
| Craft and chat | 232 | - | 232 | - | |
| Wirework classes | - | - | - | 492 | |
| Art classes | 3,368 | - | 3,368 | 3,367 | |
| Adult art | 5 | - | 5 | - | |
| Music group | 407 | - | 407 | - | |
| Music group events | 847 | - | 847 | - | |
| French classes | (25) | - | (25) | 1,007 | |
| Gardening group | 868 | - | 868 | 1,940 | |
| National Open Garden Day | 372 | - | 372 | - | |
| Lego and Train club | 235 | - | 235 | - | |
| Coding club | 15 | - | 15 | - | |
| Insurance | - | - | - | (250) | |
| Events | 4,275 | - | 4,275 | 4,297 | |
| Bus trips | 2,065 | - | 2,065 | - | |
| General fundraising | 1,493 | - | 1,493 | 8,581 | |
| Funds raised for others | 114 | - | 114 | - | |
| 124,834 | - | 124,834 | 113,956 |
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
3. Incoming Resources from Activities to further the Charity's Objects
| Grant income Awards for All CCBC warm hub and fuel CCBC SPF IT support CCBC Community Empowerment GAVO RIF Energy Moondance Grant Welsh Government Catalyst Cymru Heritage Western Power Age Friendly Other small grants WCVA Newid Building Our Sustainable Futures - People & Places Regional Integraqtion Fund older People Caerphilly Town Council WCVA Volunteering in Wales CCBC Local giving |
Unrestricted Restricted Total Funds Total Funds funds Funds 2025 2024 (As restated) £ £ £ £ - - - - 8,250 - - - 400 - - - 11,204 - 4,000 4,000 23,354 - 2,580 2,580 - - 10,905 10,905 - - 2,500 2,500 - - - - 976 - - - 10,242 - 994 994 - - 30,000 30,000 - - - - 38,317 - 60,223 60,223 54,341 - - - 6,980 - - - 998 - - - 1,750 - - - 3,045 - - - 542 |
|---|---|
| - 111,202 111,202 160,399 |
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025
| 4. | Resources expended Core & Building Costs Salaries Employers NIC Employers Pension Telephone & internet Electricity & gas Cleaning Water rates Repairs & maintenance Room hire Insurance Office Costs Photocopying , printing and postage Subscriptions Accountancy fees Bank charges Legal & professional fees Cost of project activities Equipment depreciation Café and catering General expenses Loan interest Website costs Donations Training Grant released to buildings additions |
Unrestricted Restricted Total Funds Total Funds funds Funds 2025 2024 (As restated) £ £ £ £ 35,881 54,714 90,595 35,654 8,875 4,381 13,256 3,256 2,346 653 2,999 5,172 5,590 2,580 8,170 3,826 15,150 4,278 19,428 21,011 11,366 - 11,366 9,545 937 - 937 890 9,224 12,176 21,400 15,938 - 108 108 - 1,012 - 1,012 3,167 1,653 525 2,178 1,885 - - - 1,758 3,768 - 3,768 2,064 113 - 113 77 4,988 - 4,988 - 9,323 1,879 11,202 68,461 584 - 584 1,558 10,764 - 10,764 - 922 - 922 - 1,074 - 1,074 3,939 - - - 36 - - - 304 1,911 - 1,911 - - - - 124,602 |
|---|---|---|
| 125,481 81,294 206,775 303,143 |
5. Trustee Remuneration & Related Party Transactions
No members of the management committee received any remuneration during the year.
6. Taxation
As a charity, Caerphilly Miners Centre for the Community Limited is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025
7. Fixed Assets
| Cost As at 1st April 2024 Additions Grants As at 31st March 2025 Depreciation As at 1st April 2024 Charge in the year As at 31st March 2025 Net Book Value As at 31st March 2025 As at 31st March 2024 Analysis of Net Assets Between Funds Fixed Assets Current assets Current liabilities Long Term Liabilities Net assets |
Equipment, fixtures and fittings Long Leasehold Buildings Total Funds 2025 Total Funds 2024 £ £ £ £ 20,504 93,897 114,401 113,173 - - 125,830 - - - (124,602) |
|---|---|
| 20,504 93,897 114,401 114,401 |
|
| 14,604 - 14,604 13,046 584 - 584 1,558 |
|
| 15,188 - 15,188 14,604 |
|
| 5,316 93,897 99,213 99,797 |
|
| 5,900 93,897 99,797 100,127 |
|
| General Funds Restricted Funds Total Funds 2025 Total Funds 2024 As restated £ £ £ £ 88,046 11,168 99,213 99,797 97,445 7,040 108,819 88,061 (8,905) 8,905 (15,874) (34,715) 34,715 (36,833) |
|
| 141,870 18,207 251,652 135,151 |
8. Analysis of Net Assets Between Funds
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CAERPHILLY MINERS CENTRE FOR THE COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025
9. Movement in Funds
| Regional Integration Fund Moondance Age Friendly Awards for All Western Power Warm Hub Total restricted funds Unrestricted funds Total funds Community Empowerment Newid SPF IT Support Big Lottery People & Places Volunteering in Wales |
At 1st April 2024 As restated - 6,444 2,945 3,839 1,750 38,713 - - - - - |
Incoming Resources 2,500 - - - - 60,223 10,905 994 2,580 30,000 4,000 |
Outgoing Resources Transfers between funds At 31st March 2025 2,500 - - 6,444 - - 2,192 - 753 3,839 - - - - 1,750 51,563 - 47,373 12,176 - (1,271) - - 994 2,580 - - - - 30,000 - 4,000 |
|---|---|---|---|
| 53,691 | 111,202 | 81,294 - 83,599 |
|
| 81,460 135,151 |
124,834 236,036 |
(125,481) - 80,813 (44,187) - 164,412 |
10. Prior period adjustment
The accounts have been restated to incorporate the impact of monies received during the year ended 31 March 2025 which fell due during the year ended 31 March 2024 and monies paid out during the year ended 31 March 2025 for which the liability arose during the year ended 31 March 2024. The change has resulted in reserves at 31 March 2024 increasing by £11,128
| Summary of the prior year accouning impact Increase in debtors Increase in creditors Increase in cash at bank and in hand |
£ 15,512 (9,156) 4,772 |
|---|---|
| 11,128 |
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