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2021-12-27-accounts

Charity number: 1145741

Company number: 07775159

(England and Wales)

The Queens Hall, Narberth

Report of the Trustees and Unaudited Financial Statements

For the year ended 27 December 2021

The Queens Hall, Narberth Contents Page For the year ended 27 December 2021

Report of the Trustees 1 to 2
Independent Examiner's Report to the Trustees 3
Statement of Financial Activities 4
Statement of Financial Position 5
Notes to the Financial Statements 6 to 13

The Queens Hall, Narberth Report of the Trustees

For the year ended 27 December 2021

There are no trustees in this set of Client Accounts. Either remove the page or add trustees to the accounts.

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and th financial statements for the charitable company for the year ended 27 December 2021. The Trustees have adopted th provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparin their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FR 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objectives are set out in it's Articles of Association, which is its governing document. The object of the charity i to further benefit the residents of Narberth, in the community of Pembrokeshire, without distinction of gender, sexua orientation, age, marriage or civil partnership status, race or of political, religious or other opinions by associating togethe the said residents and local authorities, voluntary and other organisations in a common effort to advance education and t provide facilities in the interests of social welfare for artistic activity including visual arts, music and theatre and recreatio leisure time occupation with the objective of improving the conditions of life for the residents.

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefi running a charity (PB2)'.

FINANCIAL REVIEW

Significant events

January 2021 saw the Queens Hall Narberth still closed due to the ongoing Covid-19 pandemic. We were fortunate t receive Cultural Recovery Funding 1 from Creative Wales to support operations during these very difficult times. Th allowed the charity to continue operating and to support staff wages during this difficult time, but also programme and film six month series of livestreams showcasing an array of musical talent from Pembrokeshire and beyond. The Moondanc Foundation also a grant and has contributed 50% towards the salary costs from October 2021.

In March we welcomed the opening of a new on-site restaurant called Foam Narberth after a long refurbishment due to large fire in 2020.

On June 21st we were granted a Wedding License by Pembrokeshire County Council, which allows couples to get married i the Hall as well as have their reception on-site.

In July, the Trustees brought the management of the on-site bar back in house, with our Treasurer, Caroline Watkins becomming the Designated Premises Supervisor.

September saw the Hall re-open for unrestricted Live Events after a very long period of closure. We were delighted to onc again offer a range of gigs and activities to the public.

2021 saw our longest serving trustee, Arthur Bates sadly pass away, he had been part of the Hall's history since its formatio in 1953.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity was previously known as the Queens Hall, Narberth. On 15th September 2011 Queens Hall Narberth wa incorporated as a charitable company, limited by guarantee. On 1st January 2012 the activities of the unincorporated charit were transferred into the charitable company.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity The Queens Hall, Narberth Charity registration number 1145741 Company registration number 07775159 Principal address Queens Hall High Street Narberth Pembrokeshire SA67 7AS

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The Queens Hall, Narberth Report of the Trustees For the year ended 27 December 2021

Trustees

The trustees and officers serving during the year and since the year end were as follows:

Miss C J Watkins Mr A J Bates (Deceased: 08 March 2021) Mr B Rowe (Resigned: 03 November 2021) Mr C D Goldthorpe Mr D G Norcross (Resigned: 03 March 2021) Mr G P Bird (Resigned: 08 July 2021) Ms G G Cole Ms N Brodie John Crisp (Appointed: 08 July 2021) Samantha Allen (Appointed: 08 July 2021) Ian Gravell (Appointed: 25 July 2021) Malcolm Crawley (Appointed: 08 July 2021) Lee Hind (Appointed: 22 January 2021) Independent examiners A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX Solicitors Martin Everitt Darwin Bowie Ltd 24 High Street Narberth Pembrokeshire SA67 7AR

Approved by the Board of Trustees and signed on its behalf by

............................................................................. 07 July 2022 Miss C J Watkins

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The Queens Hall, Narberth Independent Examiners Report to the Trustees

For the year ended 27 December 2021

I report to the trustees on my examination of the accounts of the charitable company for the year ended 27 December 2021.

Responsibilities and basis of report

As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of th accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act an are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out unde section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given b the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiners statement

Since the Charitable company's gross income exceeded £250,000, your examiner must be a member of a body listed i section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by virtue of my membership of , whic is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX

07 July 2022

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The Queens Hall, Narberth

Statement of Financial Activities (including Income and Expenditure Account) For the year ended 27 December 2021

Notes Unrestricted Restricted 2021 202
funds funds
£ £ £
Income and endowments from:
Donations and legacies 2 30,377 121,657 152,034 206,382
Other trading activites 3 95,673 - 95,673 53,258
Investments 4 9,754 - 9,754 15,980
Other income 5 - - - 45,414
Total 135,804 121,657 257,461 321,034
Expenditure on:
Raising funds 6 (4,083) - (4,083) (1,669
Charitable activities 7/8 (166,397) (112,033) (278,430) (219,699
Total (170,480) (112,033) (282,513) (221,368
Transfers between funds 104,933 (104,933) -
Net movement in funds 70,257 (95,309) (25,052) 99,666
Reconciliation of funds
Total funds brought forward 406,685 132,306 538,991 439,325
Total funds carried forward 476,942 36,997 513,939 538,991

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Registered Number : 07775159

The Queens Hall, Narberth Statement of Financial Position

As at 27 December 2021

Notes 2021 202
£
Fixed assets
Tangible assets 13 460,229 451,840
460,229 451,840
Current assets
Debtors 14 16,625 11,716
Cash at bank and in hand 77,457 82,886
94,082 94,602
Creditors: amounts falling due within one year 15 (7,705) 27,549
Net current assets 86,377 122,151
Total assets less current liabilities 546,606 573,991
Creditors: amounts falling due after more than one year 16 (32,667) (35,000
Net assets 513,939 538,991
The funds of the charity
Restricted income funds 17 36,997 132,306
Unrestricted income funds 17 476,942 406,685
Total funds 513,939 538,991

For the year ended 27 December 2021 the company was entitled to exemption from audit under section 477 of th Companies Act 2006 relating to small companies.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

Miss C J Watkins Trustee 07 July 2022

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The Queens Hall, Narberth Notes to the Financial Statements

For the year ended 27 December 2021

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.

The Queens Hall, Narberth meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Going concern

2. Income from donations and legacies

Unrestricted Restricted 2021 202
funds funds
£ £ £
Donations received 15,377 - 15,377 11,235
Grants received 15,000 121,657 136,657 195,147
30,377 121,657 152,034 206,382

3. Income earned from other activities

Unrestricted funds
Hire of Hall
Shop income		 2021
£
22,458
73,215
95,673		 202
29,021
24,237
53,258

4. Investment income

2021 202
£
Unrestricted funds
Income from investment 9,754 15,980
properties
9,754 15,980

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The Queens Hall, Narberth Notes to the Financial Statements Continued For the year ended 27 December 2021

5. Other income

ther income
2021 202
£
Other income 1 - 45,414
- 45,414

6. Expenditure on generating donations and legacies

Unrestricted funds
Donations
Support costs		 2021
£
3,333
750
4,083		 202
1,669
1,669

7. Costs of charitable activities by fund type

osts of charitable activities by fund type
Unrestricted Restricted 2021 202
funds funds
£ £ £
Miscellaneous Income - 26,135 26,135 3,724
Raising funds 160,883 81,217 242,100 211,654
Support costs 5,514 4,681 10,195 4,321
166,397 112,033 278,430 219,699

8. Costs of charitable activities by activity type

Activities Grant 2021 202
undertaken funding of
directly activities
£ £ £
Grant funding of activities
Miscellaneous Income - 26,135 36,330 8,045
Raising funds 232,854 9,246 242,100 211,654
232,854 35,381 278,430 219,699

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The Queens Hall, Narberth Notes to the Financial Statements Continued

For the year ended 27 December 2021

9. Analysis of support costs

nalysis of support costs
Governance costs
Net income/(expenditure) for the year
This is stated after charging/(crediting):
Depreciation of owned fixed assets
Accountancy fees
Staff costs and emoluments
Total staff costs for the year ended 27 December 2021 were:
Salaries and wages
Administrative		 2021
£
10,945
2021
£
9,246
750
2021
£
69,944
69,944
2021
5
5		 2020
5,990
202
11,003
750
202
43,319
43,319
202

10. Net income/(expenditure) for the year

11. Staff costs and emoluments

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The Queens Hall, Narberth

Notes to the Financial Statements Continued

For the year ended 27 December 2021

12. Comparative for the Statement of Financial Activities

Unrestricted Restricted 202
funds funds
£ £
Income and endowments from:
Donations and legacies 62,809 143,573 206,382
Other trading activites 53,258 - 53,258
Investments 15,980 - 15,980
Other income 45,414 - 45,414
Total 177,461 143,573 321,034
Expenditure on:
Charitable activities (208,432) (11,267) (219,699
Total (208,432) (11,267) (219,699
Net income/expenditure (30,971) 132,306 101,335
Reconciliation of funds
Total funds brought forward 439,325 - 439,325
Total funds carried forward 408,354 132,306 540,660

13. Tangible fixed assets

Land and Plant and Fixtures and
Cost or valuation Buildings Machinery Fittings Tota
£ £ £
At 28 December 2020 407,828 3,643 232,476 643,947
Additions - 9,798 7,837 17,635
At 27 December 2021 407,828 13,441 240,313 661,582
Depreciation
At 28 December 2020 - 729 191,378 192,107
Charge for year - 1,906 7,340 9,246
At 27 December 2021 - 2,635 198,718 201,353
Net book values
At 27 December 2021 407,828 10,806 41,595 460,229
At 27 December 2020 407,828 2,914 41,098 451,840

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The Queens Hall, Narberth Notes to the Financial Statements Continued

For the year ended 27 December 2021

14. Debtors

Debtors
2021 202
£
Amounts due within one year:
Trade debtors 9,359 4,450
Prepayments and accrued income 1,284 1,284
Other debtors 5,982 5,982
16,625 11,716

15. Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Trade creditors
Other creditors
Accruals and deferred income
Creditors: amounts falling due after more than one year
Loans and overdrafts		 2021
£
9,714
(4,479)
2,470
7,705
2021
£
32,667
32,667		 202
11,073
(42,288
3,666
(27,549
202
35,000
35,000

16. Creditors: amounts falling due after more than one year

17. Movement in funds

Unrestricted Funds

General
General		 Balance at
28/12/2020
£
406,685
406,685		 Incoming
resources
£
135,804
135,804		 Outgoing
resources
£
(170,480)
(170,480)		 Transfers
£
104,933
104,933		 Balance a
27/12/202
476,942
476,942

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The Queens Hall, Narberth Notes to the Financial Statements Continued

For the year ended 27 December 2021

Unrestricted Funds - Previous year

Balance at Incoming Outgoing Transfers Balance a
28/12/2019 resources resources 27/12/202
£ £ £ £
General
General 439,325 177,461 (210,101) - 406,685
439,325 177,461 (210,101) - 406,685
Restricted Funds
Balance at Incoming Outgoing Transfers Balance a
28/12/2020 resources resources 27/12/202
£ £ £ £
Grant funding 132,306 121,657 (112,033) (104,933) 36,997
132,306 121,657 (112,033) (104,933) 36,997
Restricted Funds - Previous year
Balance at Incoming Outgoing Transfers Balance a
28/12/2019 resources resources 27/12/202
£ £ £ £
Grant funding - 143,573 (11,267) - 132,306
- 143,573 (11,267) - 132,306

Purpose of restricted funds

Grant funding

The general funds are held for general charitable purposes as deemed appropriate by the Trustee's.

18. Analysis of net assets between funds

Analysis of net assets between funds
Tangible Net current Creditors > Net Asset
fixed assets assets / one year
(liabilities)
£ £ £
Unrestricted funds
General
General 460,229 49,380 (32,667) 476,942
Restricted funds
Grant funding - 36,997 - 36,997
460,229 86,377 (32,667) 513,939

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The Queens Hall, Narberth Notes to the Financial Statements Continued

For the year ended 27 December 2021

Previous year

Previous year
Tangible Net current Creditors > Net Asset
fixed assets assets / one year
(liabilities)
£ £ £
Unrestricted funds
General
General 451,840 (10,155) (35,000) 406,685
Restricted funds
Grant funding - 132,306 - 132,306
451,840 122,151 (35,000) 538,991

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The Queens Hall, Narberth Notes to the Financial Statements Continued For the year ended 27 December 2021

INCOME AND ENDOWMENT
Donations and legacies
Donations
Community Cohesion Grant
Pembrokeshire Association Grant
Cultural Recovery Grant
Pembrokeshire Cc Covid Grant
Job Retention Scheme Grant
Moondance Foundation Grant
Arts Council Of Wales
Other trading activities
Hire Of Hall
Queen'S Hall Events
Bar Income
Investments
Rents Received
Other income
Insurance Claims
Total incoming resources
EXPENDITURE
Raising donations and legacies
Donations
Charitable activities
Rhyme Time Expenses (Miscellaneous Income)
Memories Day Expenses (Miscellaneous
Income)
Community Facilities Program Expenses
(Miscellaneous Income)
Cultural Recovery Grant (Miscellaneous Income)
Moondance Foundation Expenses
(Miscellaneous Income)
Staff Costs - Wages & Salaries (Raising Funds)
Light, Heat And Water Charges (Raising Funds)
Telephone (Raising Funds)
Postage And Stationery (Raising Funds)
Sundries (Raising Funds)
Repairs & Renewals (Raising Funds)
Licences & Permits (Raising Funds)
Adverts (Raising Funds)		 £
2021
15,377
-
-
86,803
15,000
-
33,072
1,782
152,034
22,458
54,708
18,507
95,673
9,754
9,754
-
-
257,461
(3,333)
(3,333)
(25)
-
(426)
-
(25,684)
(69,944)
(7,089)
(979)
(1,831)
(6,854)
(21,052)
(4,184)
(6,792)		 £
2020
11,235
2,026
2,000
139,547
30,000
21,574
-
-
206,382
29,021
24,237
-
53,258
15,980
15,980
45,414
45,414
321,034
-
-
(905)
(2,061)
(558)
(200)
-
(43,318)
(8,126)
(981)
(1,791)
(2,471)
(108,080)
(45)
(683)

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The Queens Hall, Narberth

Detailed Statement of Financial Activities

For the year ended 27 December 2021

Queens Hall Event Expenses (Raising Funds)
Bad Debts Written Off (Raising Funds)
Bar Costs (Raising Funds)
Depreciation - Fixtures And Fittings (Raising
Funds)
SUPPORT COSTS
Governance costs
Accountancy Fees
Legal Fees
Household & Cleaning (Miscellaneous Income)
Bank Charges (Miscellaneous Income)
Insurance (Miscellaneous Income)
Total resources expended
Net Expenditure		 (97,129)
-
(17,000)
(9,246)
(268,235)
(750)
-
(4,036)
(1,478)
(4,681)
(10,945)
(282,513)
(25,052)		 (16,381)
(18,775)
-
(11,003)
(215,378)
(750)
(919)
(451)
(1,160)
(2,710)
(5,990)
(221,368)
99,666

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This page does not form part of the statutory financial statements