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2022-05-31-accounts

The Mayors Charitable Trust Annual Report for the Year ended 31 May 2022

SUPPORTING

The Mayors Charitable Trust of The Royal Borough of Kingston upon Thames

ANNUAL REPORT FOR THE YEAR ENDED 31 May 2022 Charity Number: 1145694

Trustees

Councillor Sushila Abraham, Mayor and Chair of Trustees Councillor Margaret Thompson, previous Mayor Honorary Alderman Patrick Codd, TD Colonel Geoffrey Godbold, OBE TD DL Reverend Jonathan Wilkes Reverend John Shepherd (from 29th April 2022) Father Michael Lovell (from 29th April 2022)

Administrative Arrangements

Officers of the Trust

Clerk to the Trustees- Head of Democratic & Electoral Services, Royal Borough of Kingston upon Thames.

Treasurer – Section 151 Officer, Royal Borough of Kingston upon Thames.

Auditors

South West London Audit Partnership Civic Centre, Twickenham TW1 3BZ

Bankers

Natwest Bank 1 Marketplace, Kingston upon Thames

Legal Advice South London Legal Partnership, Gifford House, 67C St Helier Ave, London, Morden SM4 6HYMorden.

Principal Office

c/o Royal Borough of Kingston upon Thames, Guildhall, High Street, Kingston upon Thames, KT1 1EU.

Report of the Trustees for the Year Ended 31 May 2022

The Trustees present their Annual Report of the Charitable Trust for the year ended 31 May 2022.

The financial statements for the year have been submitted separately and prepared in accordance with Charity Commission guidance - Charity reporting and accounting: the essentials November 2016 (CC15d ) - the Trust Deed and S132 Charities Act 2011.

Structure, Governance and Management

The Charitable Trust is a Registered Charity (No. 1145694) and was established on the initiative of the then Mayor of the Royal Borough of Kingston upon Thames, Councillor Patrick Codd. The Trust Deed is dated 28 November 2011 and the Trust was registered with the Charity Commission on 31 January 2012. The Charitable Trust was established to provide a means for the disbursement of funds raised for charitable purposes, through the Charity Appeal of the Mayor of the Royal Borough of Kingston upon Thames. Over the course of the Mayoral year, through a number of fundraising events, and separate donations, funds are raised for distribution amongst local charities. The role of the Trustees is to oversee this process and deal with the disbursement of funds at the end of each Mayoral year.

Trustee appointments

Councillor Sushila Abraham succeeded Councillor Margaret Thompson as Mayor on 18th May 2021.

As agreed at a meeting of the Charitable Trust on 28 May 2012 the incoming Mayor becomes a Trustee and to provide continuity the previous year’s Mayor continues as a Trustee for a further year. Councillor Thompson therefore continued as a Trustee following the conclusion of her Mayoral year, replacing Councillor Thay Thayalan, as the former Mayor Trustee.

Father Michael Lovell and the Reverend John Shepherd were appointed as Trustees on 29th April 2022.

Clerk to the Trustees

Gary Marson, the Corporate Head of Democratic & Electoral Services, continued in office as Clerk to the Trustees.

Aims of the Trust

The aims of the Trust are

  1. To promote social inclusion for the public benefit by the relief of those in need by reason of youth, age, ill health, disability, financial hardship or other disadvantage living within the administrative area of The Royal Borough of Kingston upon Thames and the surrounding area.

  2. To further any purpose for the benefit of the public that is charitable according to the law of England and Wales.

The income of the Trust is applied to furthering these aims. In practice the Charitable Trust applies its income to other organisations which are registered charities which,

in turn, have objects that meet those of the Trust. These are charities chosen by the Mayor to be supported during his/her Mayoral Year

Accounts for 2021/22 and Application of Income

The final accounts for the 2020/21 year ending 31 May 2021 were presented to the Trustees meeting on 10th October 2022. Income for distribution to the two organisations selected for support by Councillor Sushila Abraham during her Mayoral year, namely Milaap and Anstee Bridge, totalled £26,651. A sum of £13,325 would therefore be presented to both of the beneficiary organisations.

Councillor Sushila Abraham Chair of the Trustees The Mayors Charitable Trust of The Royal Borough of Kingston upon Thames

10 October 2022

The Mayor's Charitable Trust of the Royal Borough of
Kingston Upon Thames		 The Mayor's Charitable Trust of the Royal Borough of
Kingston Upon Thames		 Charity No 1145694 1145694
Company No
Annual accounts for t he period
Period start date 1/6/2021 To Period end date 31/5/2022
Section A
expenditur		 Statement of financial activities (including summary income and
e account)
Recommended c
Income (Note 3)
Income and endow
Donations and legacies
Charitable activities
Other trading activities
Investments
Separate material item
Other -( interest)		 ategories by activity
Guidance Note

ments from:

S01
S02
S03
S04
of income
S05
S06		 Unrestricted
funds
Restricted
income funds
Endowment
funds
2021/22 Total
funds
2020/21 Prior
year funds
£
£
£
£
£
F01
F02
F03
F04
F05
-
42,107-		 -
--		 -
--		 -
42,107-		 -
11,126-
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--
Total
Expenditure (N
Expenditure on:
Raising funds
Charitable activities ( to
Separate material expe
Other
Total
Net income/(ex
reporting perio
Tax payable
Net income/(ex
investment gain
Net gains/(losses) on
investments
Net income/(ex
Extraordinary
items
Transfers betwe
Other recognise
Gains and losses on re
Other gains/(losses)
Net movement i
Reconciliation
of funds:
Total funds brought for
Total funds carr		 S07
otes 6)
S08
be paid out)
S09
nse item
S10
S11
S12
penditure) before tax for the
d
S13
S14
penditure) after tax before
s/(losses)
S15
S16
penditure)
S17
S18
en funds
S19
d gains/(losses):
valuation of fixed assets for the charity’s own use
S20
S21
n funds
S22
ward
S23
ied forward
S24		 -
42,107-		 -
--		 -
--		 -
42,107-		 -
11,126-
-
13,106-		 -
--		 -
--		 -
13,106-		 -
632-
-
29,001-		 -
--		 -
--		 -
29,001-		 -
10,494-
-
--		 -
--		 -
--
-
42,107-		 -
--		 -
--		 -
42,107-		 -
11,126-
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--

Royal Borough of Kingston Upon Charity No 1145694 Thames Mayor's Charitable Trust Company No

Section B Balance sheet sheet sheet
Guidance Note Unrestricted
funds		 Restricted
income funds		 Endowment
funds		 2021/22 Total
this year		 2020/21 Total
last year
£ £ £ £ £
Fixed assets F01 F02 F03 F04 F05
Total fixed assets B05 - -- - -- - -- - -- - --
Current assets
Debtors (Note 14) B07 - 4,280- - -- - -- - 4,280- - 5,120-
Cash at bank and in hand (Note 16) B09 - 24,721- - -- - -- - 24,721- - 15,003-
Total current assets B10 - 29,001- - -- - -- - 29,001- - 20,123-
Creditors: amounts falling due within one
year (Note 15) B11 - 29,001- - -- - -- - 29,001- - 20,123-
Net current assets/(liabilities) B12 - 0- - -- - -- - 0- - --
Total assets less current liabilities B13 - 0- - -- - -- - 0- - --
Total net assets or liabilities B16 - 0- - -- - -- - 0- - --
Funds of the Charity
Unrestricted funds B19 - -- - -- - --
Total funds B22 - -- - -- - -- - -- - --

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

Date of
Signed by one or two trustees/directors on behalf of all the trustees/directors Print Name approval
dd/mm/yyyy
Signature of director authenticating accounts being sent to Companies House Signature Date
dd/mm/yyyy
Print name

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities . 1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their • and with x accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with x the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) • and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.*

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support the No significant events that cast doubt on the activities of the Charity
conclusion that the charity is a going concern;
Disclosure of any uncertainties that make the going Not Applicable
concern assumption doubtful;
Where accounts are not prepared on a going Not Applicable
concern basis, please disclose this fact together
with the basis on which the trustees prepared the
accounts and the reason why the charity is not
regarded as a going concern.

1.3 Change of accounting policy

The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note { }.

Yes*
x
* -Tick as appropriate
No*
Please disclose:
(i) the nature of the change in accounting policy;
(ii) the reasons why applying the new accounting policy
provides more reliable and more relevant information; and
(iii) the amount of the adjustment for each line affected in the
current period, each prior period presented and the aggregate
amount of the adjustment relating to periods before those
presented, 3.44 FRS102 SORP.

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).

Yes No x

Please disclose:

(i) the nature of any changes; (ii) the effect of the change on income and expense or assets and liabilities for the current period; and (iii) where practicable, the effect of the change in one or more future periods.

1.5 Material prior year errors No material prior year error have been identified in the reporting period (3.47 FRS102 SORP). Yes * -Tick as appropriate No x Please disclose:

(i) the nature of the prior period error; (ii) for each prior period presented in the accounts, the amount of the correction for each account line item affected; and (iii) the amount of the correction at the beginning of the earliest prior period presented in the accounts.

Section C Notes to the accounts (cont)
Note 2 Accounting policies
This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or
additional policy has been adopted then this is detailed in the box below.
2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING
PRACTICE
Please provide a description of
the nature of each change in Not Applicable
accounting policy
Reconciliation of funds per previous GAAP to funds determined under FRS 102
Start of period End of
period
£ £
Fund balances as previously
stated
Adjustments:
Fund balance as restated
Reconciliation of net income/(net expenditure) per previous GAAP to net income/(net expenditure) under FRS 102
End of
£
Net income/(expenditure) as previously stated
Adjustments:
Previous period net income/(expenditure) as
restated

Section C Notes to the accounts (cont)

Note 2 Accounting policies
2.2 INCOME
Recognition of income
These are included in the Statement of Financial Activities (SoFA) when:
·the charity becomes entitled to the resources;
·it is more likely than not that the trustees will receive the resources;
·the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or
permitted by the FRS 102 SORP or FRS 102.
Grants and donations
Grants and donations are only included in the SoFA when the general income recognition criteria
are met (5.10 to 5.12 FRS102 SORP).
In the case of performance related grants, income must only be recognised to the extent that the
charity has provided the specified goods or services as entitlement to the grant only occurs when
the performance related conditions are met (5.16 FRS 102 SORP).
Legacies
Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of
probate, the executors have established that there are sufficient assets in the estate and any
conditions attached to the legacy are either within the control of the charity or have been met.
Government grants
The charity has received government grants in the reporting period
Tax reclaims on donations
and gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any
Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an
addition to the same fund as the initial donation unless the donor or the terms of the appeal have
specified otherwise.
Contractual income and
performance related grants
This is only included in the SoFA once the charity has provided the related goods or services or
met the performance related conditions.
Donated goods
Donated goods are measured at fair value (the amount for which the asset could be exchanged)
unless impractical to do so.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair
value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting
period in which the stocks are distributed, they are recognised as an expense at the carrying
amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the expected
proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading
activities' with the corresponding stock recognised in the balance sheet. On its sale the value of
stock is charged against 'Income from other trading activities' and the proceeds from sale are
also recognised as 'Income from other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets and
included in the SoFA as incoming resources when receivable.
Gifts in kind for use by the charity are included in the SoFA as income from donations when
receivable.
Donated services and
facilities
Donated services and facilities are included in the SOFA when received at the value of the gift to
the charity provided the value of the gift can be measured reliably.
Donated services and facilities that are consumed immediately are recognised as income with an
equivalent amount recognised as an expense under the appropriate heading in the SOFA.
Support costs
The charity has incurred expenditure on support costs.
Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the
trustees’ annual report.		 Yes
No
N/a*		 Yes
No
N/a*		 Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Income from interest,
royalties and dividends
This is included in the accounts when receipt is probable and the amount receivable can be
measured reliably.
Income from membership
subscriptions
Membership subscriptions received in the nature of a gift are recognised in Donations and
Legacies.
Membership subscriptions which gives a member the right to buy services or other benefits are
recognised as income earned from the provision of goods and services as income from charitable
activities.
Settlement of insurance
claims
Insurance claims are only included in the SoFA when the general income recognition criteria are
met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA.
Investment gains and losses This includes any realised or unrealised gains or losses on the sale of investments and any gain
or loss resulting from revaluing investments to market value at the end of the year.
2.3 EXPENDITURE AND LIABILITIES
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive
obligation committing the charity to pay out resources and the amount of the obligation can be
measured with reasonable certainty.
Governance and support
costs
Support costs have been allocated between governance costs and other support. Governance
costs comprise all costs involving public accountability of the charity and its compliance with
regulation and good practice.
Support costs include central functions and have been allocated to activity cost categories on a
basis consistent with the use of resources, eg allocating property costs by floor areas, or per
capita, staff costs by the time spent and other costs by their usage.
Grants with performance
conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or
output to be provided, such grants are only recognised in the SoFA once the recipient of the grant
has provided the specified service or output.
Grants payable without
performance conditions
Where there are no conditions attaching to the grant that enables the donor charity to realistically
avoid the commitment, a liability for the full funding obligation must be recognised.
Redundancy cost
The charity made no redundancy payments during the reporting period.
Deferred income
No material item of deferred income has been included in the accounts.
Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts
Provisions for liabilities
A liability is measured on recognition at its historical cost and then subsequently measured at the
best estimate of the amount required to settle the obligation at the reporting date
Basic financial instruments
The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7
FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP.
2.4 ASSETS
Tangible fixed assets for
use by charity
These are capitalised if they can be used for more than one year, and cost at least
They are valued at cost.
The depreciation rates and methods used are disclosed in note 14.
Intangible fixed assets
The charity has intangible fixed assets, that is, non-monetary assets that do not have physical
substance but are identifiable and are controlled by the charity through custody or legal rights.
The amortisation rates and methods used are disclosed in note 15.
They are valued at cost.
Heritage assets
The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific,
technological, geophysical or environmental qualities that are held and maintained principally for
their contribution to knowledge and culture. The depreciation rates and methods used as
disclosed in note 16.
They are valued at cost.
Investments
Fixed asset investments in quoted shares, traded bonds and similar investments are valued at
initially at cost and subsequently at fair value (their market value) at the year end. The same
 Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
treatment is applied to unlisted investments unless fair value cannot be measured reliably in

Investments

Investments
treatment is applied to unlisted investments unless fair value cannot be measured reliably in
which case it is measured at cost less impairment.
Investments held for resale or pending their sale and cash and cash equivalents with a maturity
date of less than 1 year are treated as current asset investments
Stocks and work in progress Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
realisable value.
Goods or services provided as part of a charitable activity are measured at net realisable value
based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
they are measured at the cash or other consideration expected to be received.
Current asset investments
The charity has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity of loss than one year held for investment purposes rather than to meet
short-term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial instruments.		 x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x
Yes
No
N/a*
x

POLICIES ADOPTED ADDITIONAL TO OR None DIFFERENT FROM THOSE ABOVE

Section C Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont)
Note 3 Income
Analysis of income
Unrestricted
funds
Restricted
income
funds
Endowment
funds
2021/22 Total
funds
2020/21
Prior year
£
£
Donations and
legacies:
Donations and gifts		 -
42,103-		 -
--		 -
--		 -
42,103-		 -
11,125-
Gift Aid -
--		 -
--		 -
--		 -
--		 -
--
Legacies -
--		 -
--		 -
--		 -
--		 -
--
General grants provided by government/other
charities		 -
--		 -
--		 -
--		 -
--		 -
--
Membership subscriptions and sponsorships which
are in substance donations
-
--		 -
--		 -
--		 -
--
Donated goods, facilities and services -
--		 -
--		 -
--		 -
--		 -
--
Other -
4-		 -
--		 -
--		 -
4-		 -
1-
Total -
42,107-		 -
--		 -
--		 -
42,107-		 -
11,126-
Charitable
activities:
Other trading
activities:
Income from
investments:
Separate
material item
of income
Other:
TOTAL INCOM
Other informatio		 -
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
Other -
--		 -
--		 -
--		 -
--		 -
--
Total -
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
Other -
--		 -
--		 -
--		 -
--		 -
--
Total -
--		 -
--		 -
--		 -
--		 -
--
Interest income -
--		 -
--		 -
--		 -
--		 -
--
Dividend income -
--		 -
--		 -
--		 -
--		 -
--
Rental and leasing income -
--		 -
--		 -
--		 -
--		 -
--
Other -
--		 -
--		 -
--		 -
--		 -
--
Total -
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
Total -
--		 -
--		 -
--		 -
--		 -
--
Conversion of endowment funds into income -
--		 -
--		 -
--		 -
--		 -
--
Gain on disposal of a tangible fixed asset held for
charity's own use		 -
--		 -
--		 -
--		 -
--		 -
--
Gain on disposal of a programme related
investment		 -
--		 -
--		 -
--		 -
--		 -
--
Royalties from the exploitation of intellectual
property rights		 -
--		 -
--		 -
--		 -
--		 -
--
Other -
--		 -
--		 -
--		 -
--		 -
--
Total
E
n:		 -
--		 -
--		 -
--		 -
--		 -
--
-
42,107-		 -
--		 -
--		 -
42,107-		 -
11,126-
All income in the
provide descript		 prior year was unrestricted except for: (please
ion and amounts)
Where any endo
period, please gi		 wment fund is converted into income in the reporting
ve the reason for the conversion.
Within the incom
(please disclose		 e items above the following items are material:
the nature, amount and any prior year amounts)

Where sums originally denominated in foreign currency have been included in income, explain the basis on which those sums have been translated into sterling (or the currency in which the accounts are drawn up).

Section C Notes to the accounts (cont)

Note 4 Analysis of receipts of government grants

The Charity was not in receipt of any government grant in this financial year.

Government grant 1
Government grant 2
Government grant 3
Other		 Description
2021/22
2020/21
£
£		 Description
2021/22
2020/21
£
£		 Description
2021/22
2020/21
£
£
-
--		 -
--
-
--		 -
--
-
--		 -
--
-
--		 -
--
Please provide details of any unfulfilled
conditions and other contingencies
attaching to grants that have been
recognised in income.
Please give details of other forms of
government assistance from which the
charity has directly benefited.		 Total -
--		 -
--
tive and fund raising support to the
N/A
The Royal Borough of Kingston Upon Thames gave administra
charity, at no cost to the Charity.
Section C Notes to the accounts Section C Notes to the accounts (cont) (cont)
Note 5 Donated goods,
Seconded staff
Use of property
Other		 facilities and services 2021/22
2020/21
£
£
-
--		 -
--
-
--		 -
--
-
--		 -
--
-
--		 -
--
Please provide details of the accounting
policy for the recognition and valuation of
donated goods, facilities and services.
Please provide details of any unfulfilled
conditions and other contingencies
attaching to resources from donated
goods and services not recognised in
income.
Please give details of other forms of other
donated goods and services not
recognised in the accounts, eg
contribution of unpaid volunteers.		 √
√

The Royal Borough of Kingston Upon Thames gave
administrative and fund raising support to the charity, at no
cost to the Charity.
Section C Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont) Notes to the accounts (cont)
Note 6 Expenditure
Analysis of expenditure		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
21/22 Total
funds
2020/21
Total funds
£
£
Expenditure on
raising funds:		 Incurred seeking donations -
--		 -
--		 -
--		 -
--		 -
--
Incurred seeking legacies -
--		 -
--		 -
--		 -
--		 -
--
Incurred seeking grants -
--
Operating membership schemes and social
lotteries		 -
--
Staging fundraising events -
13,106-		 -
13,106-		 -
632-
Fundraising agents -
--
Operating charity shops -
--
Operating a trading company undertaking
non-charitable trading activity		 -
--
Advertising, marketing, direct mail and
publicity		 -
--		 -
--		 -
--		 -
--		 -
--
Start up costs incurred in generating new
source of future income		 -
--		 -
--		 -
--		 -
--		 -
--
Database development costs -
--		 -
--		 -
--		 -
--		 -
--
Other trading activities
Investment management costs:
Portfolio management costs
Cost of obtaining investment advice
Investment administration costs
Intellectual property licencing costs
Rent collection, property repairs and
maintenance charges
Total expenditure on raising funds
Expenditure on
charitable activities
Grants paid
Total expenditure on charitable activities
Separate material
item of expense
Total
Other
Total other expenditure
TOTAL EXPENDITURE
Other information:
Analysis of expenditure on charitable activities		 Investment management costs: -
--		 -
--		 -
--		 -
--
Portfolio management costs -
--		 -
--		 -
--		 -
--		 -
--
Cost of obtaining investment advice -
--		 -
--		 -
--		 -
--		 -
--
Investment administration costs -
--		 -
--		 -
--		 -
--		 -
--
Intellectual property licencing costs -
--		 -
--		 -
--		 -
--		 -
--
Rent collection, property repairs and
maintenance charges		 -
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
Total expenditure on raising funds -
13,106-		 -
--		 -
--		 -
13,106-		 -
632-
Grants paid -
29,001-		 -
--		 -
--		 -
29,001-		 -
10,494-
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
Total expenditure on charitable activities -
29,001-		 -
--		 -
--		 -
29,001-		 -
10,494-
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
Total -
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
--		 -
--		 -
--		 -
--		 -
--
-
42,107-		 -
--		 -
--		 -
42,107-		 -
11,126-
Activity or
programme		 Activities undertaken directly Grant
funding of
activities		 Support
Costs		 2021/22 2020/21
£ £ £ £ £
Activity 1
Activity 2		 Donated to Charities -
29,001-		 -
29,001-		 -
10,494-
-
--
Other -
--
Total -
29,001-		 -
29,001-		 -
10,494-
Prior year expenditure on charitable activities can
be analysed as follows:		 Monies raised were given to Kingston Race and Equalities Council (KREC), Kingston
Samaritans and Creative Youth to be disbursed for good causes in Royal Borough of
Kingston Upon Thames
Within the expenditure items above the following
items are material: (please disclose the nature,
amount and any prior year amounts)
Where sums originally denominated in foreign
currency have been included in expenditure,
explain the basis on which those sums have been
translated into sterling (or the currency in which
the accounts are drawn up).

Section C Notes to the accounts (cont)

Note 7 Extraordinary items

Please explain the nature of each extraordinary item occurring in the period.

Description 2021/22 2020/21 2020/21
Extraordinary item 1
Extraordinary item 2
Extraordinary item 3
Extraordinary item 4
Total extraordinary items		 N/A N/A
-
--		 -
--
-
--		 -
--
-
--		 -
--
-
--		 -
--
-
--		 -
--

Section C Notes to the accounts

Note 8 Funds received as agent

8.1 Please complete this note if the charity has agreed to administer the funds of another entity as its agent. Note: If a charity is acting as an agent, it should not recognise the income in the Statement of Financial Activities or the Balance Sheet.

The Charity did not administer funds on behalf of any entity, but received donations as part of its charitable aims.

Amount received Amount received Amount received Amount paid Amount paid out Balance held at Balance held at period end
Description/name of party Related party
(Yes or No) 2021/22 2020/21 2021/22 2020/21 2021/22 2020/21
£ £ £ £ £ £
N/A
- -- - -- - -- - -- - -- - --
N/A
- -- - -- - -- - -- - -- - --
N/A
- -- - -- - -- - -- - -- - --
N/A
- -- - -- - -- - -- - -- - --
N/A
- -- - -- - -- - -- - -- - --
Total - -- - -- - -- - -- - -- - --

8.2 Where a consortia or similar arrangement exists whereby 2 or more charities co-operate to achieve economies in the purchase of goods or services, please disclose details of any balances outstanding between any participating members.

Description/name of party Balance held at Balance held at period end
N/A 2021/22 2020/21
£ £
- -- - --
- -- - --
- -- - --
- -- - --
- -- - --
Total - -- - --

Section C Notes to the accounts

Section C Notes to the accounts Section C Notes to the accounts Section C Notes to the accounts Section C Notes to the accounts Section C Notes to the accounts Section C Notes to the accounts
Note 9 Support Costs
Please complete this note if the charity has analysed its expenses using activity categories
and has support costs.
Support cost
(examples)		 Raising funds
£		 Activity 1
£		 Activity 2
£		 Activity 3
£		 Grand total
£		 Basis of
allocation
(Describe
method)
Governance -
--		 -
--		 -
--
Event Cost -
13,106-		 -
--		 -
--		 -
13,106-		 Direct applicable
cost
Donations -
--		 -
29,001-		 -
--		 -
29,001-		 Direct applicable
cost
-
--		 -
--		 -
--		 -
--
Other -
--		 -
--		 -
--		 -
--
Total -
13,106-		 -
29,001-		 -
--		 -
42,107-
Please provide details of the accounting policy adopted
for the apportionment of costs between activities and any
estimation techniques used to calculate their
apportionment.
Direct costing

Section C Notes to the accounts

Note 10 Details of certain types of expenditure

Note 10.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Please provide details of the amount paid for any statutory external scrutiny of accounts
and other services provided by your independent examiner. If nothing was paid please
enter '0' in the appropriate box(es).
Independent examiner’s fees
Assurance services other than independent examination
Tax advisory fees
Other fees (for example: financial advice, consultancy, accountancy services) paid to the
independent examiner		 2021/22
£		 2020/21
£
0 0
0 0
0 0
0 0

Section C Notes to the accounts (cont)

Note 11 Paid employees

Please complete this note if the charity has any employees (transactions with Trustees dealt with in Note 28)

11.1 Staff Costs

2021/22 2020/21
The Mayor's Charitable Trust has no staff £ £
Salaries and wages - -- - --
Social security costs - -- - --
Pension costs (defined contribution pension plan)
Other employee benefits - -- - --
- -- - --
Total staff costs

Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party

Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000

Band Number of employees
£60,000 to £69,999
£70,000 to £79,999
£80,000 to £89,999
£90,000 to £99,999
£100,000 to £109,999
Please provide the total amount paid to key
management personnel (includes trustees
and senior management) for their services
to the charity. For specific amounts paid to
trustees, see Note 28.
11.2 Average head count in the year 2020/21
Number		 2019/20
Number
The parts of the charity in which the Fundraising - -- - --
employees work Charitable Activities - -- - --
Governance - -- - --
Other - -- - --
Total - -- - --

11.3 Ex-gratia payments to employees and others (excluding trustees) Please complete if an ex-gratia payment is made.

Please explain the nature of the payment Please state the legal authority or reason for making the payment Please state the amount of the payment (or value of any waiver of a right to an asset)

11.4 Redundancy payments

Please complete if any redundancy or termination payment is made in the period.

Total amount of payment

The nature of the payment (cash, asset etc.)

The extent of redundancy funding at the balance sheet date

Please state the accounting policy for any redundancy or termination payments

Section C Notes to the accounts (cont)

Note 12 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.

12.1 Please complete this note if a defined contribution pension scheme is operated. Amount of contributions recognised in the SOFA as an expense Please explain the basis for allocating the liability and expense of defined contribution pension scheme between activities and between restricted and unrestricted funds. 12.2 Please complete this section where the charity participates in a defined benefit pension plan but is unable to ascertain its share of the underlying assets and liabilities. Please confirm that although the scheme is accounted for as a defined contribution plan, it is a defined benefit plan. Please provide such information as is available about the plan's surplus or deficit and the implications, if any, for the reporting charity 12.3 Please complete this section where the charity participates in a multi-employer defined benefit pension plan that is accounted for as a defined contribution plan. Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms and conditions of the multi-employer plan Explain how any liability arising from an agreement with a multi-employer plan to fund a deficit has been determined.

Section C Notes to the accounts (cont)

Note 13 Grantmaking

Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.

13.1 Analysis of grants paid (included in cost of charitable activities)

Grants to
Analysis Grants to institutions individuals Support costs Total
Help Charitable Institutions In Kingston
Upon Thames - 29,001- - -- - 29,001-
Activity or project 2
Activity or project 3 - -- - --
Activity or project 4 - -- - --
Total - 29,001- - -- - -- - 29,001-

Please enter “Nil” if the charity does not identify and/or allocate support costs.

13.2 Grants made to institutions

Analysis Grants to institutions Grants to
individuals		 Support costs Total Total
Help Charitable Institutions In Kingston
Upon Thames		 -
29,001-		 -
--		 -
29,001-
Activity or project 2
Activity or project 3 -
--		 -
--
Activity or project 4 -
--		 -
--
Total -
29,001-		 -
--		 -
--		 -
29,001-
Please enter “Nil” if the charity does not identify and/or allocate support costs.
13.2 Grants made to institutions
My charity has made grants to particular institutions that are material in the
context of its grantmaking. Details of the institution supported, purpose of the
grant and total paid to each institution is available on the charity's web site.		 Yes Please provide
details of charity's
URL.
No Provide details
below
Names of institution Purpose Total amount of
grants paid £
-
--
-
--
-
--
-
--
-
--
-
--
Total grants to institutions in reporting period
Other unanalysed grants
TOTAL GRANTS PAID		 -
--
-
--
-
--

Section C Notes to the accounts (cont)

Note 14 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

14.1 Analysis of debtors

14.1 Analysis of debtors
Trade debtors
Prepayments and accrued income
Other debtors		 2021/22
£		 2020/21
£
- -
5,119.8-
-
--		 -
--
-
4,280.2-		 -
--
Total -
4,280.2-		 -
5,119.8-

Complete 14.2 where a material debtor is recoverable more than a year after the reporting date.

14.2 Disclosure of debtors recoverable in more than 1 year (included in debtors above)

Trade debtors
Prepayments and accrued income
Other debtors
Total		 2021/22
£		 2020/21
£
-
--		 -
--
-
--		 -
--
-
--		 -
--
-
--		 -
--

Section C Notes to the accounts (cont)

Note 15 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

15.1 Analysis of creditors

15.1 Analysis of creditors
Amounts falling due within Amounts falling due after
one year more than one year
2021/22 2020/21 2021/22 2020/21
£ £ £ £
Accruals for grants payable - 19,853- - --
Bank loans and overdrafts - -- - -- - -- - --
Trade creditors - 270- - -- - --
Payments received on account for contracts or
performance-related grants - -- - -- - -- - --
Accruals and deferred income - -- - -- - -- - --
Taxation and social security - -- - -- - -- - --
Other creditors - 29,001-
Total - 29,001- - 20,123- - -- - --

15.2 Deferred income

Please complete this note if the charity has deferred income.

Please explain the reasons why income is deferred.

Movement in deferred income account 2021/22 2020/21
£ £
Balance at the start of the reporting period - -- - --
Amounts added in current period - -- - --
Amounts released to income from previous periods - -- - --
Balance at the end of the reporting period - -- - --

Section C Notes to the accounts (cont)

Note 16 Cash at bank and in hand

Note 16 Cash at bank and in hand
Short term cash investments (less than 3 months maturity date)
Short term deposits
Cash at bank and on hand
Other		 2021/22
£		 2020/21
£
-
--		 -
--
-
--		 -
--
-
24,721-		 -
15,003-
-
--		 -
--
Total -
24,721-		 -
15,003-

Section C Notes to the accounts (cont)

Note 17 Fair value of assets and liabilities

17.1 Please provide details of the charity's exposure to credit Pledged donations included in the accounts are from reputable risk (the risk of incurring a loss due to a debtor not paying what organisations and individuals, the monies pledged are not is owed) , liquidity risk (the risk of not being able to meet short significant hence the risk of non-payment is insignificant. term financial demands) and market risk (the risk that the value of Nonetheless the Charity from time to time reviews the posibility an investment will fall due to changes in the market) arising from of collection and makes provisions where there are risk of non financial instruments to which the charity is exposed at the end collection. Likewise our suppliers ae selected from reputable of the reporting period and explain how the charity manages organisations that are screened from time to time any risk of of those risks. going concern on their part a provision is made 17.2 Please give details of the amount of change in the fair value of basic financial instruments (debtors, creditors, investments NA (see section 11, FRS102 SORP)) measured at fair value through the SoFA that is attributable to changes in credit risk.

Section C Notes to the accounts (cont)

Note 18 Charity funds

27.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (whi fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the chari

Fund names Type PE, EE R
**or UR ***		 Purpose and Restrictions Fund
balances
brought
forward
£		 Fund
balances
brought
forward
£		 Income
£		 Expenditure
£
Unrestricted Funds Unrestricted -
0-		 -
42,107-		 -
42,107-
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
Other funds (balancing figure) N/a N/a -
--		 -
--		 -
--
Total Funds as per balance shee
Fund balances carried forward include assets and liabilities denominated in a foreign currency		 t -
0-		 -
42,107-		 -
42,107-
Yes
No
X

ich should include revaluation reserve and

ity; and U - unrestricted funds

Transfers
£		 Gains and
losses
£		 Fund
balances
carried
forward
£
-
--		 -
--		 -
0-
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
--
-
--		 -
--		 -
0-

Section C Notes to the accounts (cont)

Note 19 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note.
19.1 Trustee remuneration and benefits
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (Tru FALSE
In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by t
Amounts paid or benefit value
2021/22 2020/21
Remuneration Pension contributRedundancy (includi Other TOTAL
Name of trustee
Legal authority (eg order, go
£		 £ £ £ £ £
Cllr Abraham
Governing
Cllr Thompson
Governing
Please give details of why remuneration or other employment benefits weThe Trustees of the Mayor's Charity is made up of the Mayor, Councillors and other independent Truste
Where an ex gratia payment has been made to a trustee, provide an expN/A
If a third party has been reimbursed for providing one or more trustees, sN/A
State the number of trustees to whom retirement benefits are accruing unN/A
19.2 Trustees' expenses
If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter
No trustee expenses have been incurred (True or False) TRUE
Type of expenses reimbursed 2020/21 2019/20
£ £
Travel
Subsistence
Accommodation
Other (please specify):
TOTAL
Please provide the number of trustees reimbursed for expenses or who h

19.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent f There have been no related party transactions in the reporting period (True or False) TRUE Name of the trustee or relatedRelationship toDescription of the transactioAmount Balance at period enProvision for bad debts at per Amounts written £ £ £ £ In relation to the transactions above, please provide the terms and condi

For any related party, please provide details of any guarantees given or r

ioff durlfflo

The Mayor’s Charitable Trust of the Royal Borough of Kingston Upon Thames Charity Number 1145694

Financial Accounts for Year: 1 June 2021 to 31 May 2022

Enclosed are the annual accounts for the Mayor’s Charitable Trust, which are prepared in accordance with FRS102 Statement of Recommended Practice.

Income and Expenditure

The charity received income in 2021/22 of £42,107, which is an increase of £30,981 above 2020/21. However, this is still some way below pre-covid-19 pandemic levels of £56,074 in 2018/19.

The charity intends to claim Gift Aid on a proportion of income, calculated at £248, as the purchasers of tickets agreed for their payment to be treated as a donation in light of events being cancelled.

Expenditure for the year matches income at £42,107. £29,001 (which includes £2,350 paid to Malden Golf Club on 01.07.2022) of this sum represents an agreement to pay available monies over to the nominated charities.

Balance Sheet

This statement holds amounts that transfer between financial years. Key items are:

Debtors: is represented by gift aid funding to be claimed £248, and pledged donations not received by 31 May 2022, of £4,032.42. These pledges have been received in full at the date of writing this report.

Creditors: this represents the payments to nominated charities that have been agreed, but not yet made. The balance of £29,001 as at May 31st, 2022 (which includes £2,350 was paid on 01.07.2022 to Malden Golf Club) comprises the 2021-22 creditors to be paid to charities. Thus, the total amount therefore due to be split between the two organisations in the 2021-22 Mayor’s appeal year is actually £26,651.

Cash: represents the amounts held in two bank accounts on 31 May 2022.

Independent Person Review

The Charity Commission requires a review by an Independent Person where turnover exceeds £25,000. This has continued as it represents good practice.

My review confirmed activity to the bank statement, and identified no errors in how the financial statements had been prepared.

Once the accounts have been agreed, it remains necessary to submit them to the Charities Commission, and settle the creditor sums owing to charities.

Ian Geary Head of Financial Reporting & Control Shared Finance Service London Borough of Sutton