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2021-03-31-accounts

Charity Registration Number 1145664

Y Services for Young People

(A Company Limited by Guarantee)

REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 MARCH, 2021

Registered Company in England and Wales – Number 07530223

Charity Registration Number 1145664

(Company limited by guarantee and not having a share capital)

Y SERVICES FOR YOUNG PEOPLE

INDEX TO THE ACCOUNTS

Page

Page 2 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Registered Company in England and Wales – Number 07530223 Charity Registration Number 1145664

The Management Committee presents its report and financial statements for the year ended 31 March, 2021, which were approved by the Committee on 6[th] November, 2021 in accordance with Section 414 of the Companies Act 2006.

The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102).

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISORS

Principal office

42 Wallis Road Waterlooville Hampshire PO7 7RX

Trustees

Mr A J Kennedy Mr P Bains Ms L Starkey Mr James Hooker Mr Graham Thomas

Resigned 1[st] August 2020

Appointed 19[th] October 2020 Appointed 19[th] October 2020

Independent Examiner

David Fields ACMA Pi Accounting 44 Pennington Close Colden Common Winchester Hampshire SO21 1UR

Page 3 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

MANAGEMENT COMMITTEE REPORT FOR THE YEAR ENDED 31 MARCH, 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

a) Governing Document

The organisation is a charitable Company, limited by guarantee and not having a share capital, incorporated on 15 February, 2011 and registered as a Charity on 27 January, 2012. The Company was established under a Memorandum of Association which established the objects and powers of the charitable Company and is governed under its Articles of Association, as amended by written resolution passed on 3 December, 2011 and registered with Companies House on 24 January, 2012. In the event of the Company being wound up, the Trustees of the Charity are liable to contribute an amount not exceeding £10 to the assets of the Charity. At 31 March, 2021 there were four Trustees of the Charity.

b) Recruitment and Appointment of New Trustees

As set out in the Articles of Association, the Management Committee members are elected on an annual basis and shall consist of not less than three, unless otherwise determined by ordinary resolution, and not subject to any maximum number of members. Any member appointed by resolution by the other directors must retire at the next AGM. One third of members stand down from office at the Annual General Meeting, but are eligible for re-election for the forthcoming year. The members to retire by rotation shall be those who have been longest in their office since their last appointment.

The Trustees are elected to bring a wide range of skills to the Management Committee. Members of the Management Committee, who are directors for the purpose of Company Law and trustees for the purpose of Charity Law, who served during the year are set out below:

Mr A J Kennedy Ms L Starkey Mr Graham Thomas Mr James Hooker Mr P Bains

c) Trustee Induction and Training

Most Trustees are already familiar with the practical work of the Charity having been encouraged to visit relevant projects and meet informally with other Trustees. Additionally new trustees have been encouraged to familiarise themselves with the Charity and the context within which it operates and given relevant national policies and code of conduct for youth work. Trustees are provided with:

Page 4 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

d) How Decisions are taken

Y Services for young people has a team of four Trustees who meet bi monthly and are responsible for the strategic direction and policy of the Charity. At present the Committee has five members from a variety of professional backgrounds relevant to the work of the Charity.

Staff recruitment is the responsibility of the Management Committee. A scheme of delegation is in place and day to day responsibility for the provision of the services rest with the WIC (worker in charge) role along with the Finance Administrator. Budgetary expenditure limits are in place for the specified services based on the funding available. These are approved at the beginning of a project for the year. This lead team of professional practitioners are responsible for ensuring that the Charity delivers the services specified and that key performance indicators are met. Individual supervision of the staff team is undertaken by a professional youth and community worker thus ensuring that the team continue to develop their skills and working practices in line with good practice.

e) Relationship with related parties including subsidiaries

In so far as it is complimentary to the Charity’s objects, the Charity is guided by both local and national policy. At a national level youth work is steered by the Governments ‘Positive for youth ’strategy.

Local partnerships also have the responsibility for delivering "children and young people’s plan" (CYPP) and commissioning services at the local level and includes representatives from amongst others, the local authority, health and voluntary sector agencies.

f) Risk Management and Review

The Management Committee has conducted its own review of major risks to which the Charity is exposed. A Risk Register has been established and is updated at least annually. Where appropriate, systems and procedures have been established to mitigate those risks. Significant external risks to funding have led to the development of a strategic plan which will allow for the diversification of funding and activities.

Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable Company. These procedures are periodically reviewed to ensure that they still meet the needs of the Charity.

OBJECTIVES AND ACTIVITIES

The Charity’s objects as set out on incorporation were updated by Written Resolution on 3[rd] December, 2011 and are specifically restricted to the following:

as mature and responsible individuals.

Page 5 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

We review our aims, objectives and activities each year. This review looks at what we have achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help.

PUBLIC BENEFIT STATEMENT

The Charity is a public benefit entity.

We have referred to the guidance contained in the Charity Commission's general guidance of public benefit when reviewing our aims and objectives and in planning our future activities. In particular we consider how planned activities will contribute to the aims and objectives we have set.

ACHIEVEMENTS AND PERFORMANCE

The focus of our work for the year continued to be the development of youth work within the South of Hampshire.

The strategies used to meet these objectives included

The Charity has progressed in obtaining funding from a number of sources to deliver focused youth work opportunities. This has included a special needs youth club, two rural youth club provisions in partnership with community organisations and detached provision funded by the Office of the Police and Crime Commissioner.

Continued successful partnership work with other youth work charities and local authorities has brought about a major increase in funding and delivery.

In addition to the many commissioned projects which are detailed within the notes (note 17 restricted funds) to the accounts there have been many other notable successes:

Crofton

Y Services are working with Crofton Youth Project, a local charity that provides youth facilities for young people from Stubbington and surrounding areas. The youth work is funded by the Crofton Youth Project Management Committee.

Fratton

Y Services deliver youth work and development work in the Fratton area of Portsmouth. This provision is based at Fratton Community Centre.

Page 6 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Fareham North West Project

This project, funded by Hampshire County Council and Fareham Borough Council, provides a safe environment for young people to meet and take part in activities that include a balance of creativity, sport and leisure.

Frosthole / Scrapstore

Y Services have been given use of a building in North West Fareham to use as a scrap store. Work has been undertaken to renovate the building and the scrap store has registered a number of schools and community groups.

Genesis Youth Centre

Y Services operates Genesis Youth Centre on behalf of Fareham Borough Council. The charity delivers 3 sessions of youth work per week and also attracts user groups to the centre and operates fund raising initiatives such as “Stay and Play” and “Y parties” to raise funds and increase community provision.

LGBT+

Y Services deliver 1 to 1 and group support to LGBT+ young people. Innovative work by the project has included a pivotal role in the development of an LGBT+ youth charter and the delivery of an oral history project. This work is delivered in Winchester, Fareham, Gosport and Havant.

Y Bus Project

Y Services operate a converted double decker bus as a youth and community resource. The bus has been used during Y Services events including a summer programme youth work and play events.

OPCC

Y Services have received funding from the office of the Police and Crime Commissioner for Hampshire to undertake work with young people linked with the Youth Commission priorities

Plans for Future Periods

Y Services for Young People believes in the development of locally delivered youth work that meets local need. The Charity’s development plan - “Bigger, Better, Stronger” sets out the our vision for the next three years.

Coronavirus

Y Services follows the National Youth Agencies guidance for the safe delivery of youth work. The recent move to “Green” status means that a full range of youth work can be delivered. There is however a clear responsibility on the Charity to act to minimise transmission of Coronavirus.

Financial Review

The Charity made a deficit of £21,089 [2020: £3,694] in the period, giving a total fund of £165,300 [2020: £186,389]. The Charity had reduced activities for generating funds from charitable activities at £22,830 [2020: £76,408]. This was achieved through the provision of youth worker and mentoring services for many community based initiatives. These are unrestricted funds and support the Charity in achieving our reserves policy.

Page 7 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Reserves Policy

The total reserves of the Charity at the year-end is £165,300 [2020: £186,389]. After making transfers between funds the total funds consisted of £17,820 [2020: £112,536] restricted funds and £147,480 [2020: £73,853] general funds.

The Charity’s stated aim to maintain general reserves to help ensure continuity of services, by providing for a period of at least three months cover of wages and salaries for both its service support staff and administrative staff and core overheads, came under severe pressure this year. As many of the projects undertaken are funded by specific donations, there is limited opportunity to build upon these reserves, other than through the unrestricted charitable income. Additionally unrestricted funds are required to meet commitments of projects funded by restricted funds. The Charity has an estimated monthly payroll of £20,000 and monthly core overheads of £4,000. The current reserves represents approximately seven and a quarter months’ cover [2020: 3 ¾].

Responsibilities of the Management Committee.

Company law requires the Management Committee, as Directors, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity as at the balance sheet date and of the surplus or deficit of the Charity for that financial year.

In preparing those statements the Committee is required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions, to disclose with reasonable accuracy, at any time, the financial position of the Company at that time, and enable them to ensure that any accounts required comply with the requirements of the Companies Act, 2006. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Management Committee on 6[th] November, 2021

Mr A J Kennedy Trustee

Page 8 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Independent Examiner's Report to the Trustees of Y Services for Young People

I report on the accounts of the Company for the year ended 31 March, 2021, which are set out on pages 10 to 25.

Respective responsibilities of Trustees and Examiner

The Trustees, who are also the Directors of the Company for the purposes of company law, are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the Charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of Independent Examiner's Report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

David Fields ACMA Chartered Management Accountant 8[th] November, 2021

Pi Accounting 44 Pennington Close Colden Common Winchester Hampshire SO21 1UR

Page 9 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Y SERVICES FOR YOUNG PEOPLE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH, 2021

2020
Notes
£
Income from
177,174
Donations and legacies
76,408
Charitable activities
4,607
Other trading activities
258,189
Total income
3
Expenditure on
0
Raising funds
261,883
Charitable activities
0
Other costs
261,883
Total expenditure
4
(3,694)
Net Income/expenditure before
transfer
Transfers
0
Gross transfers between funds
18
(3,694)
Net movement in funds
Reconciliation of funds
190,083
Total funds brought forward
186,389
Total funds carried forward
18		 Restricted
Funds
£
51,645
6,120
132
57,897
0
104,233
0
104,233
(46,336)
(48,380)
(94,716)
112,536
17,820		 2021
Unrestricted
Funds
£
96,362
16,710
452
113,524
0
88,277
0
88,277
25,247
48,380
73,627
73,853
147,480		 Totals
£
148,007
22,830
584
171,421
0
192,510
0
192,510
(21,089)
0
(21,089)
186,389
165,300

The notes on pages 13 to 25 are an integral part of these financial statements.

Page 10 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Y SERVICES FOR YOUNG PEOPLE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH, 2021

2020
£
Income
258,189
Grants, donations and other income
258,189
Total income
Direct costs
176,619
Staff wages and salaries
29,146
Other direct costs
205,765
Total direct costs
52,424
Gross margin
56,118
Administrative expenses
(3,694)
Net Surplus of income over expenditure
0
Interest receivable and similar income
0
Interest payable and similar charges
(3,694)
Net Surplus of income over expenditure before
taxation
0
Taxation
(3,694)
Retained surplus for the period
190,083
Retained surplus brought forward
186,389
Retained surplus carried forward		 2021
£
171,421
171,421
90,508
8,930
99,438
71,983
93,072
(21,089)
0
0
(21,089)
0
(21,089)
186,389
165,300

The notes on pages 13 to 25 are an integral part of these financial statements.

Page 11 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Y SERVICES FOR YOUNG PEOPLE BALANCE SHEET

AS AT 31 MARCH, 2021

Y SERVICES FOR YOUNG PEOPLE
BALANCE SHEET
AS AT 31 MARCH, 2021
2020
£
Notes
Fixed Assets
11,100
Tangible assets
11,100
Total fixed assets
Current Assets
29,704
Debtors
167,158
Cash at bank and in hand
196,862
Total current assets
Current Liabilities
21,573
Creditors: Amounts falling due within one year
21,573
Total current liabilities
175,289
Net current assets or (liabilities)
186,389
Total assets
The funds of the Charity
112,536
Restricted income funds
73,853
Unrestricted income funds
186,389
Total Charity funds		 2021
£
0
0
14,440
157,100
171,540
6,240
6,240
165,300
165,300
17,819
147,481
165,300

The Company is entitled to exemption from audit under Section 477(1) of the Companies Act, 2006 for the year ended 31 March, 2021.

The Directors have not required the Company to obtain an audit of its financial statements for the year ended 31 March, 2021 in accordance with Section 476(1) of the Companies Act, 2006.

The Directors acknowledge their responsibilities for ensuring that the Company keeps accounting records which comply with Section 386 of the Companies Act 2006 and for preparing accounts which give a true and fair view of the state of affairs of the Company as at the end of the financial year and of its surplus or deficit for the financial year, in accordance with the requirements of section 394 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as is applicable to the Company.

These financial statements have been prepared in accordance with the provisions applicable to small companies within part 15 of the Companies Act 2006 and with the Financial Reporting Standard 102.

Approved by the Board of Directors on 6[th] November, 2021 and signed on their behalf by

Mr A J Kennedy Trustee

The notes on pages 13 to 25 are an integral part of these financial statements.

Page 12 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Y SERVICES FOR YOUNG PEOPLE NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH, 2021

1. Accounting Policies

a) Basis of Accounting

The financial statements of the charitable Company, which is a public entity under FRS 102, have been prepared in accordance with:

There are no material uncertainties about the Charity’s ability to continue.

Financial reporting standard 102 – reduced disclosure exemption

The Charity has taken advantage of the exemption in preparing these financial statements, as permitted by FRS 102 ‘The Financial Reporting Standard applicable in the UK and Northern Ireland’ s1.12 (b) not to produce a Statement of Cash Flow as required by Section 7.

The principal policies of the Charity are set out as follows.

b) Financial Statements

These financial statements for the Charity include a separate Statement of Financial Activities and income and expenditure account.

c) Income

All income is recognised in the Statement of Financial Activities once the Charity has entitlement to the funds, it is probable that the income will be received and that the amount can be reliably measured.

Voluntary income including donations, legacies and grants which provide core funding or are of a general nature is only deferred when the donor specifies the grant or donation must be used in a future accounting period, or the donor has imposed conditions which must be met before the Charity has unconditional entitlement.

Income from charitable activities including income received under contract or where entitlement to grant funding is subject to specific performance conditions is recognised when the conditions are met.

d) Expenditure

Liabilities are r�ecognised as expenditure as soon as there is a legal or constructive obligation committing the Charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement of the amount and that the amount of the obligation can be reliably measured.

Page 13 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated on a consistent and equitable basis.

Charitable activities includes the costs of all directly attributable expenditure include and support costs. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity.

e) Asset Policies

Tangible fixed assets are r�ecognised� when costing £500 or more and are stated in the balance sheet at cost less accumulated depreciation. Depreciation is charged to write off the cost of the asset on a straight line basis over the estimated useful life: Equipment 3 years

The income and property of the Charity is applied solely towards the promotion of its objects as set forth in its Memorandum of Association.

f) Debtors

Short term debtors are measured at transaction price, less any impairment. Loans receivable are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method, less any impairment.

g) Cash and cash equivalents

Cash is represented by cash in hand and deposits with financial institutions repayable without penalty on notice of not more than 24 hours. Cash equivalents are highly liquid investments that mature in no more than three months from the date of acquisition and that are readily convertible to known amounts of cash with insignificant risk of change in value.

h) Financial instruments

The Charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other debtors and creditors and loans from banks and other third parties.

Debt instruments (other than those wholly repayable or receivable within one year), including loans and other accounts receivable and payable, are initially measured at present value of the future cash flows and subsequently at amortised cost using the effective interest method. Debt instruments that are payable or receivable within one year, typically trade payables or receivables, are measured, initially and subsequently, at the undiscounted amount of the cash or other consideration expected to be paid or received. However if the arrangements of a shortterm instrument constitute a financing transaction, like the payment of a trade debt deferred beyond normal business terms or financed at a rate of interest that is not a market rate or in case of an out-right short-term loan not at market rate, the financial asset or liability is measured, initially, at the present value of the future cash flow discounted at a market rate of interest for a similar debt instrument and subsequently at amortised cost.

Financial assets that are measured at cost and amortised cost are assessed at the end of each reporting period for objective evidence of impairment. If objective evidence of impairment is found, an impairment loss is �recognised in the Statement of Financial Activities.

Page 14 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

For financial assets measured at amortised cost, the impairment loss is measured as the difference between an asset’s carrying amount and the present value of estimated cash flows discounted at the asset’s original effective interest rate. If a financial asset has a variable interest rate, the discount rate for measuring any impairment loss is the current effective interest rate determined under the contract.

For financial assets measured at cost less impairment, the impairment loss is measured as the difference between an asset’s carrying amount and best estimate, which is an approximation of the amount that the Company would receive for the asset if it were to be sold at the balance sheet date.

Financial assets and liabilities are offset and the net amount reported in the Balance Sheet when there is an enforceable right to set off the �recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

i) Creditors

Short term creditors are measured at the transaction price. Other financial liabilities, including bank loans, are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method.

j) Government grants

Government grants that are performance related are accounted under the performance model as permitted by FRS 102 and by the SORP. The use of the accrual method option is not permitted under the SORP. The income is recognised when the performance conditions are met. If the grant relates to a specific time period then the income is deferred until the start of that time period when it is then recognised in full, unless there are other performance conditions. The deferred element of grants is included in creditors as deferred income.

k) Provision for liabilities

Provisions are made where an event has taken place that gives the Charity a legal or constructive obligation that probably requires settlement by a transfer of economic benefit, and a reliable estimate can be made of the amount of the obligation.

Provisions are charged as an expense to the Statement of Financial Activities in the year that the Charity becomes aware of the obligation, and are measured at the best estimate at the Balance Sheet date of the expenditure required to settle the obligation, taking into account relevant risks and uncertainties.

When payments are eventually made, they are charged to the provision carried in the Balance Sheet.

l) Funds Structure Policy

Restricted income funds are those which the Trustees are obliged to spend on a particular purpose as set out either by the donor or in any appeal document. Unrestricted income funds are available for use at the discretion of the Management Committee in furtherance of the general objectives of the Charity.

The Trustees, at their discretion, may from time to time earmark funds from the General Reserves to be used for a specific project. These funds are referred to as Designated funds.

Page 15 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Specific activities often generate income by way of “subs” from the participants to contribute towards the activity or for refreshments, or may receive general donations. This income is not netted off and is shown as income within its respective category. This income is also treated as unrestricted funds. However if generated through restricted funded activities, the income is only transferred to unrestricted income if there is a cumulative surplus of funds on the activity. Trustees may at their discretion treat these transferred funds as designated funds for the respective restricted activity.

Any cumulative deficit on a restricted fund will be met by a transfer from General Reserves. Any surplus on a restricted fund, will, where permitted, only be transferred back to General reserves on the cessation of the project and if there are no outstanding assets or liabilities other than cash; or to reimburse for any previous deficits that were met by a transfer from the General reserves.

m) Other Policies

Pension

The Charity operates a pension scheme for staff. Under the workplace pension scheme the Charity opted to use NEST as its pension provider and commenced contributions from 1[st] February, 2017.

Irrecoverable VAT

The Charity is not registered for VAT and thus any VAT incurred is wholly irrecoverable and is charged to the specified activity for which it was incurred.

2. Judgments in applying accounting policies and key sources of estimation uncertainty

The Charity makes certain estimates and assumptions regarding the future. Estimates and judgements are continually evaluated based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. In the future, actual experience may differ from these estimates and assumptions. There were no estimates or assumptions made that would have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities within the next financial year.

3. Income

Income have been analysed by their source in the table on the following page:

Page 16 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Donations and legacies
Gosport LGBT
JRS Grants
Hampshire County Council
Fareham Borough Council
H&IOW Community Fund
Police Crime Commissioner
BBC Children In Need
Groundwork UK
National Lottery
Neighbourly Community Fund
The National Foundation For
Music
WAVE Hayling Island
CAMS Hill School
Charitable activities
Provision of Youth Workers
Other trading activities
Subs
Total income		 Defered
income
Bfwd
£
6,781
6,638
1,304
14,723
0
0
14,723		 Received
in Year
£
600
30,078
11,000
3,985
5,296
37,550
24,770
5,241
9,900
400
4,464
133,284
22,830
22,830
584
584
156,698		 Deferred
income
Cfwd
£
0
0
0
0		 Total
for year
£
600
30,078
11,000
3,985
5,296
37,550
31,551
5,241
9,900
400
4,464
6,638
1,304
148,007
22,830
22,830
584
584
171,421

4. Expenditure

The delivery of our charitable activities necessitates that we have experienced youth workers. Both the training the Charity gives to them and the dedication and professionalism of these staff make them valuable assets to the Charity in that their services are sought by other community lead initiatives. These services are provided both as part of our charitable activities and also as paid for services. This latter income received provides a valuable source of funds for the furtherance of our charitable objectives. The costs associated with these activities include staff costs, other direct costs and its full share of support costs.

Page 17 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Analysis of expenditure on charitable activities

The table below shows the cost of charitable activities including support costs and split between the cost of the work funded directly from the Charity’s resources and work funded by either grants or donations to third parties to undertake the work.

Crofton 121
Fareham Detached
Fareham LGBT
Genesis Centre
Gosport Detached
Havant Detached
Havant LGBT
Southern Parishes Detached
Winchester LGBT
Youth Music
HWB CIN
CORE
Activity
Totals		 Activities
undertaken
directly
£
1,023
9,763
6,338
(4,104)
5,128
4,349
5,442
2,829
5,697
1,753
14,371
61,140
102,601
28,769
131,370
192,510		 Support
Costs
£
3,078
6,156
2,052
4,104
5,130
6,156
2,052
5,130
2,052
3,078
4,104
43,092
(61,560)
18,468
(43,092)
0		 Total Costs
£
4,101
15,919
8,390
0
10,258
10,505
7,494
7,959
7,749
4,831
18,475
104,232
41,041
47,237
88,278
192,510

5. Allocation of Support Costs

The Charity monitors its spend by activity (sometimes referred to as projects). A project code is used for all restricted funded activities as well as the more significant unrestricted funded projects. The costs of any activity include any direct costs plus any overhead costs directly associated with that activity. Overheads that are not directly associated with an activity, referred to as support costs, are allocated across all activities, whether restricted or unrestricted funded, on a pro-rata basis to the amount of income received by that activity.

A breakdown of the total costs, both direct and overhead is givenan the following page:

Page 18 of 25

Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

2020
Notes
£
Direct Costs
177,174
Wages and Salaries
76,408
Other direct costs
253,582
Total direct costs
Administrative Costs
261,883
Directly attributable
costs
0
Allocation of support
costs
0
Other costs
261,883
Total administrative
4
515,465
Total expenditure		 Restricted
Funds
£
64,846
343
65,189
56
43,092
(4,104)
39,044
104,233		 2021
Unrestricte
d
Funds
£
25,662
8,587
34,249
97,120
(43,092)
0
54,028
88,277		 Totals
£
90,508
8,930
99,438
97,176
0
(4,104)
93,072
192,510

The total support costs by activity in total, and non activity is provided at note 4).

6. Movement in total funds for the year

This is stated after charging:

2020 2021
£ £
Depreciation 5,500 3,238
Loss on disposal of assets 7,862
Independent examiner's fee 600 600
Other accountancy services 600 600

7. Staff costs and Trustee remuneration

None of the members of the Management Committee received any remuneration during the year. None of the Trustees were paid any expenses in the year.

No employees had emoluments in excess of £60,000.

The total staff costs incurred during the year was as follows:

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Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Salaries
Employer National Insurance
Employer pension contributions
Total cost		 2020
£
206,607
10,906
3,465
220,978		 2021
£
163,448
8,909
3,349
175,706

Average number of employees 31 32

Employers national insurance costs are before the emplyer allowance of £4,000 for each year.

8. Tangible Fixed Assets

All assets were disposed of during the year.

Cost
At 1 April, 2020
Additions
Disposals
At 31 March, 2021
Depreciation
At 1 April, 2020
Charge for the year
Deprn on disposals
At 31 March, 2021
At 31 March, 2021
At 1 April, 2020		 Totals
£
28,745
(28,745)
0
17,645
3,238
(20,883)
0
0
11,100

9. Debtors

Debtors all fall due within one year and comprise the following:

Trade debtors
Other debtors		 2020
£
29,704
29,704		 2021
£
3,534
10,906
14,440

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Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

10. Cash and cash equivalents

Cash at bank
Cash in hand		 2020
£
167,134
24
167,158		 2021
£
157,100
157,100
11. Creditors
Creditors all fall due within one year and comprise the following:
2020 2021
£ £
Trade creditors 573 582
Accruals 600 600
Other creditors 5,678 5,058
Deferred income 14,722
21,573 6,240
12. Financial Instruments
2020 2021
FINANCIAL ASSETS £ £
Financial assets measured at fair value
through Statement of financial activities		 29,704 14,440
Financial assets that are debt instruments
measured at amortised cost 167,158 157,100
196,862 171,540

Financial assets measured at fair value through the Statement of financial activities comprise trade debtors. This excludes any debtors for grants or donations that are not of a contractual nature.

Financial assets that are measured at amortised cost comprise cash and cash equivalents. Although for the purposes of the Balance Sheet and fund accounting the overdrawn bank balances on any restricted funds are separated, here they are netted off and not treated as a financial liability as the overdrawn bank balance would be met by cash balances from unrestricted balances.

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Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

FINANCIAL LIABILITIES
Financial liabilities measured at amortised
cost		 2020
£
21,573
21,573		 2021
£
6,240
6,240

13. Deferred Income

Income is deferred when there is a contractual entitlement to the funds but there is an obligation to spend the money in a future period or finance expenditure in a future period. This may occur when there are performance conditions or the donor may specify the time period over which the expenditure of resources on a service can take place or when a multi period grant is approved and is to be paid on the basis of agreed annual budgets. Where this is in the form of a non-government grant the income is recognised on a “completion method” and where a government grant is recognised on a “performance method.”

Government Grants

Government grants, subject to performance conditions may be deferred in this way (the “performance method”). Grants for projects which are not performance related would be recognised on a systematic basis over the period in relation to the costs for which the grant is intended to compensate (the “accruals method”). However, the use of the “accruals method” for government grants, although permitted by FRS 102, is not permitted by the Charities SORP. Therefore government grants, not subject to performance conditions are recognised when there is a contractual entitlement to the funds whereas other government grants are recognised on entitlement.

There was no derferred income at end of this year.

14. Taxation

Y Services for Young People is a charity within the meaning of the Charities Act 2011 and as such is a charity within the meaning of Part 11, Corporation Tax Act 2010. Accordingly, the Charity, which is a registered with the Charity Commission, is potentially exempt from taxation in respect of income or gains received within Part 11, Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that such income or gains are applied exclusively to its charitable purposes. During the year its income and chargeable gains were applicable and only applied for charitable purposes. The Charity is also registered with HMRC for Corporation tax and gift aid purposes.

15. Provisions

T he Charity has no funding commitment that is not recognised as a liability or a provision in the accounts.

16. Funds held as custodian trustee

The Charity operates the Genesis Centre on behalf of their Management Committee and in turn Fareham Borough Council. The following table summarises the income and expenditure incurred as custodian:

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Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)

Balance brought forward
Income
Expenditure
Balance carried forward		 2020
£
(725)
20,409
(18,093)
1,591		 2021
£
1,591
5,967
(18,465)
(10,907)

17. Analysis of net assets between funds

The funds of the Charity at the year end are analysed below:

Tangible fixed assets
Current assets
Current liabilities		 2020
Total
£
11,100
196,862
(21,573)
186,389		 Restricted
£
0
20,149
(2,329)
17,820		 2021
Unrestricted
£
0
151,391
(3,911)
147,480		 Total
£
0
171,540
(6,240)
165,300

18. Analysis of restricted and general funds

Details of the major restricted fund activities are described in the Achievments and Performance section of the Trustees Report. An analysis of all the restricted and unrestricted funds activities is given on the table below:

Brought Brought Carried
forward Income Expend Transfers forward
£ £ £ £ £
Restricted funds
AAA 1,131 0 0 (1,131) 0
Broadlaw 0 0 (31) 31 0
Fareham Detached 17,361 9,000 (15,919) 0 10,442
Fareham LGBT 0 2,600 (8,390) 5,790 0
Fareham NW 626 0 0 0 626
Focus 0 0 (1,865) 1,865 0
Genesis Youth 0 132 (4,476) 4,344 0
Havant Detached 0 9,840 (10,505) 665 0
Havant LGBT 0 2,700 (7,494) 4,794 0

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Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)
HCC 121
0
0
HWB CIN
0
6,781
Crofton 121
0
4,480
LGBT events
109
0
Odyssey
0
0
OPCC 507 Y Safe and Healthy
10,526
0
Playrangers
12,504
0
Southern Parishes Detached
0
7,300
Utility block conversion
1,632
0
Voices for Heritage
12,880
0
Winchester LGBT
2,404
3,300
Wecock Youth
2,482
0
Youth Music
0
4,464
Doris Campbell Memorial Grant
4,204
0
OPCC
5,739
0
Our Place Positive Futures
2,806
0
LGBT
11,219
0
Streetgames
2,990
0
Gosport Detached
15,712
7,300
Health and Wellbeing
8,211
0
Total Restricted funds
112,536
57,897
Unrestricted funds
CORE
112,797
67,134
Fratton Big Local
4,711
0
Brookfield School - ACE
(3,170)
758
Crofton
(8,942)
2,985
Crookhorn College
5,384
0
Eastleigh College
(1,631)
(655)
Fareham College
9,710
0
Fareham College 121 and
engagement
11,455
0
Fareham College HWB
(2,132)
0
Fareham College summer transition
(1,072)
0
Forton
(298)
0
Frosthole
0
0
Genesis Clay
(2,004)
0
Genesis Lego
(472)
0
Genesis Messy Play
(605)
32
Gosport Detached
(8,629)
0
Gosport LGBT
(9,074)
2,800
HWB Henry Cort School
(303)
0
Identity
(4,480)
25
Knife Crime Awareness
0
5,750
Scrapstore
(13,752)
4,086
HCC Sparks
0
0
LGBT sold services
(560)
212		 (1,023)
(18,475)
(4,101)
0
(733)
0
(190)
(7,959)
0
0
(7,749)
(234)
(4,831)
0
0
0
0
0
(10,258)
0
(104,233)
(41,040)
0
(2,651)
(3,122)
0
(82)
0
0
0
0
0
(2,543)
0
0
(17)
0
(7,274)
0
0
(4,142)
(3,373)
(328)
(2,629)		 1,023
11,694
0
(109)
733
(10,526)
(12,314)
659
(1,632)
(12,880)
2,045
0
367
(4,204)
(5,739)
(2,806)
(11,219)
(2,990)
(8,629)
(8,211)
(48,380)
8,589
(4,711)
5,063
9,079
(5,384)
2,368
(9,710)
(11,455)
2,132
1,072
298
2,543
2,004
472
590
8,629
13,548
303
4,455
(1,608)
13,039
328
2,977		 0
0
379
0
0
0
0
0
0
0
0
2,248
0
0
0
0
0
0
4,125
0
17,820
147,480
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

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Y SERVICES FOR YOUNG PEOPLE

(Company limited by guarantee and not having a share capital)
Lorna's CIN
0
17,989
Oasis
(6,827)
0
Pottery workshops
1,570
0
SEHCO Cre8
370
179
Stay and Play
(580)
245
Supporting Families Fareham
(884)
0
Supporting Families Gosport
(1,301)
0
Supporting Families Covid
0
0
Therapeutic art
218
0
Whiteley
(811)
0
Y Bus
(1,753)
0
Y Parties
3,157
50
WAVE
0
6,638
Teachers Training
140
0
Saturday Kids Club
(786)
0
NW Fareham
(5,842)
0
Conceptions and Misconceptions
249
0
HIWCF
0
5,296
Total Unrestricted funds
73,853
113,524
Total Funds
186,389
171,421		 0
(2,698)
0
(3)
(158)
0
0
(7,383)
0
0
0
0
(4,281)
0
0
0
0
(6,553)
(88,277)
(192,510)		 (17,989)
9,525
(1,570)
(546)
493
884
1,301
7,383
(218)
811
1,753
(3,207)
(2,357)
(140)
786
5,842
(249)
1,257
48,380
0		 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
147,480
165,300

Page 25 of 25