2025-12-31-accounts

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Geograph Project Ltd

Registered charity number 1145621

Registered company number 7473967

Financial statements for the year ended 31[st] December 2025

Directors’ (Trustees’) annual report

Income and expenditure account

Balance sheet

Notes to the accounts

Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.

Geograph Project Limited Directors’ report (incorporating the Trustees’ annual report) for the year ended 31[st] December 2025

The Trustees, who are also Directors of the charity for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31[st] December, 2025.

The Trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31[st] December 2025 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Full name Geograph Project Limited Registered charity number 1145621 Registered company number 7473967 Registered office Dept 1706, 43 Owston Road Carcroft Doncaster South Yorkshire DN6 8DA Patron Mike Parker

Patron Mike Parker Directors (Trustees) Mark Anderson Secretary Sebastian Ballard Jonathan Billinger (appointed 20 January 2025) Stephen Craven William Harrison Barry Hunter Christine Johnstone Peter McDermott (appointed 20 January 2025) David Martin Chair Richard Rogerson Treasurer Ruth Sharville

Bankers

Barclays Bank Plc, 1 Churchill Place, London, E14 5HP

Governance and management

Geograph Project Limited was established under the Memorandum and Articles of Association dated 20[th] December, 2010 as a company limited by guarantee. The liability of each member in the event of winding up is limited to £1.

At a general meeting of the company held on 15[th] November, 2011 a new Memorandum and Articles of Association was adopted which was acceptable for charity registration and the company became a registered charity with the Charity Commission on 25[th] January, 2012.

Method of appointment or election of Trustees

The management of the company is the responsibility of the Trustees who are elected and coopted under the terms of the Articles of Association. The Trustees have the power to appoint additional Trustees. There is no maximum number of Trustees but the minimum is three.

Risk management

The Trustees have assessed the major risks to which the company is exposed, in particular those related to the operations and finances of the company and are satisfied that systems and procedures are in place to mitigate exposure to the major risks. The company has procedures in place which use Amazon Web Services and Cloudflare to distribute copies of the photographs and associated data to multiple data centres following established best practices. Copies of our data are deposited within internet archive projects including the Internet Archive.

Aims and objectives

The principal objective of the company is “To advance the education of the public in geography and heritage by collecting, organising, publishing and preserving photographs and associated information for every one-kilometre grid square of Great Britain, Ireland, and the Isle of Man and making them available primarily by electronic means free or at minimum charge to the public, with particular facilities for use by schools”

Our activities are as follows:

To maintain a website to which contributors can upload geolocated photographs.
To promote the educational use of the photographs uploaded especially by schools.
To make the photographs available free or at minimum charge to everyone.
To archive the photographs so that future generations may be able to view them.

Photographs are published on the company’s web site under a Creative Commons Licence allowing users to copy and republish the photographs free of charge providing the appropriate acknowledgement of copyright is given, the Creative Commons Licence is quoted and any additional permissions that may be required have been obtained. The photographs have many users, especially amongst those in education.

Achievements and performance

During 2025 Geograph celebrated its 20[th] Anniversary.

By the end of 2025, some 14,081 people had submitted just over 8.2 million photographs. The rate of submission of photographs and associated data continues at a high level, averaging about 22,718 images each month by an average of 276 active contributors with a total of 623 contributors uploading images of 55,815 separate one-kilometre grid squares during the year.

For Great Britain, Ireland and the Isle of Man as a whole, there are submitted photographs for over 84.9% of the one-kilometre grid squares. For England, Scotland and Wales, the coverage is over 98.4%. Geograph contributors have now photographed 99.0% of the 43,976 settlements within Great Britain (31.2% of them in 2025), and about 86.4% of 2,357 in Ireland (197 of them in 2025).

Over 207,921 one-kilometre grid squares now have more than 4 photographs, 43,921 grid squares have more than 40 images.

The historical value of the photographic archive continues to grow as it now includes photographs taken in all decades from 1880 onwards. There are over 112,630 photographs which were taken before the year 2000. Some 154,594 one-kilometre grid squares now have multiple photographs taken at least five years apart, thus illustrating the change over time.

Public benefit statement

The Trustees have read the guidance on public benefit issued by the Charity Commission and are mindful of their duty under the Charities Act 2011 to ensure that all of Geograph Project's activities fall within the scope of the guidance.

Financial Review

Reserves

As the charity is mostly dependent on donations for funding, the Trustees have decided to hold a high level of reserves. Should the level of donations received decline, the Trustees are confident that the current level of reserves are sufficient to allow the charity to continue operations for some time until some other substantial source(s) of funding have been secured.

Funds in deficit

Not applicable

Principal funding sources

This year there has been income from advertising on the website, a trading profit from the sale of calendars to members and interest has been earned on our invested reserve funds. The main source of funds during the year continued to be donations which were received from some 137 people and companies. Notably, an appeal to mark the charity’s 20[th] anniversary raised £20,177 in one-off donations, including Gift Aid, and a legacy of £500 was received. Our 2025 AGM venue was provided free of charge.

Exemptions

The Trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).

Small company provisions:

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

Responsibilities of the Trustees

Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the Trustees are required to select suitable accounting policies, as described in the notes to the accounts, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The Trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company, and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

David Martin Chair

GEOGRAPH PROJECT LIMITED

Registered Company No 7473967

Registered Charity No 1145621

Income and Expenditure Account for the year ending 31[st] December 2025

£ 1,017 12,36 6 1,583 104 9,412	£ 42,979 873 422 1,776	Year to 31st December 2024 £ £ £ 31,856 806 528 1,369 34,559 748 12,666 1,665 130 9,007 24,216 284 646 471 1,401 145	Year to 31st December 2024 £ £ £ 31,856 806 528 1,369 34,559 748 12,666 1,665 130 9,007 24,216 284 646 471 1,401 145
		£ 748 12,666 1,665 130 9,007	£ 31,856 806 528 1,369
	24,482 831		24,216 1,401

346 0 485		284 646 471
209		145

Depreciation Total fnancial expenses Total resources expended Net income/(expenditure)	152	361	25,674 20,376	153	298	25,915


						8,644

GEOGRAPH PROJECT LIMITED

Registered Company No 7473967

Registered Charity No 1145621

Balance Sheet as at 31[st] December 2025

£ 0	£ 0 65,704 1,123	31stDecember 2024	31stDecember 2024	31stDecember 2024
		£ 152	£ 45,083 1,029	£ 152 44,054
58,999 6,705		35,679 9,404
0 1,123		29 1,000

	44,206 20,376		35,561 8,645
				44,206
				44,206

For the period ended 31[st] December 2025, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Figures have been rounded to the nearest pound and therefore some totals may not reconcile perfectly.

Signed on behalf of the charity’s trustees:

Director

Dated 8 July 2026

Secretary

Geograph Project Limited Notes to the accounts for the year ended 31[st] December 2025

1. Accounting policies

Basis of the preparation of the accounts

These financial statements have been prepared under the historical cost convention and in accordance with (i) the Charities Act 2011, (ii) the Companies Act 2006, (iii) the Memorandum and Articles of Association, and (iv) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Incoming resources

All material incoming resources have been included on an accruals and prepayment basis – i.e. they are included if the date receivable falls within the period covered by these accounts.

Resources expended

These have been analysed using a natural classification. All expenditure has been included on an accruals and prepayment basis. Bank fees for the period included a one-off incorrect card fee of £120 which was subsequently fully refunded by the bank within the same financial year. As such, the net impact on the charity’s expenditure for the year is £0.

Depreciation

Depreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets with a cost exceeding £50 over their expected useful lives on a straight line basis. At the end of the year Geograph had no remaining tangible fixed assets.

The rates applicable are:

Computers and software 20%

2. Fixed assets

2. Fixed assets
Computers and software	Cost	Depreciation	Net Book Value
	£	£	£
At 1st January, 2025	763	(611)	152
Depreciation charge Disposals	(763)	(152) 763
At 31st December, 2025	0	0	0

3. Trustees’ expenses

During the period, all board meetings were held remotely by zoom. One trustee was reimbursed £121 and another £68 for payments of registration fees. The company has no employees.

4. Glossary of terms

Accruals: These are services that the company has used during the accounting period but which had not been invoiced. Prepayments: These are services that the company has paid for, but not used during the accounting period.

Geograph Project Ltd

Registered charity number 1145621

Contents

Notes to the accounts

Geograph Project Limited Directors’ report (incorporating the Trustees’ annual report) for the year ended 31[st] December 2025

Bankers

Governance and management

Method of appointment or election of Trustees

Risk management

Aims and objectives

Achievements and performance

Public benefit statement

Financial Review

Reserves

Funds in deficit

Principal funding sources

Exemptions

Small company provisions:

Responsibilities of the Trustees

GEOGRAPH PROJECT LIMITED

Income and Expenditure Account for the year ending 31[st] December 2025

GEOGRAPH PROJECT LIMITED

Balance Sheet as at 31[st] December 2025

Signed on behalf of the charity’s trustees:

Director

Secretary

Geograph Project Limited Notes to the accounts for the year ended 31[st] December 2025

1. Accounting policies

Basis of the preparation of the accounts

Incoming resources

Resources expended

Depreciation

2. Fixed assets

3. Trustees’ expenses

4. Glossary of terms