2024-12-31-accounts

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Geograph Project Ltd

Registered charity number 1145621

Registered company number 7473967

Financial statements for the year ended 31[st] December 2024

Directors’ (Trustees’) annual report

Income and expenditure account

Balance sheet

Notes to the accounts

Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.

Geograph Project Limited Directors’ report (incorporating the Trustees’ annual report) for the year ended 31[st] December 2024

The Trustees, who are also Directors of the charity for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31[st] December, 2024.

The Trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31[st] December 2024 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Full name		Geograph Project Limited	Geograph Project Limited
Registered charity number		1145621
Registered company number		7473967
Registered office		Dept 1706,43 Owston Road	43 Owston Road
		Carcroft
		Doncaster
		South Yorkshire
		DN6 8DA
Patron		Mike Parker
Directors (Trustees)
Mark Anderson	Secretary		(appointed 29/4/24)
Sebastian Ballard
Stephen Craven
Michael Dibb	Secretary & Treasurer	Secretary & Treasurer	(deceased 8/4/24)
William Harrison
Barry Hunter
Christine Johnstone
David Martin	Chair
Richard Rogerson	Treasurer		(appointed 29/4/24)
Ruth Sharville

Bankers

Barclays Bank Plc, 737 Barking Road, London E13 9PL

Governance and management

Geograph Project Limited was established under the Memorandum and Articles of Association dated 20[th] December, 2010 as a company limited by guarantee. The liability of each member in the event of winding up is limited to £1.

At a general meeting of the company held on 15[th] November, 2011 a new Memorandum and Articles of Association was adopted which was acceptable for charity registration and the company became a registered charity with the Charity Commission on 25[th] January, 2012.

Method of appointment or election of Trustees

The management of the company is the responsibility of the Trustees who are elected and coopted under the terms of the Articles of Association. The Trustees have the power to appoint additional Trustees. There is no maximum number of Trustees but the minimum is three.

Risk management

The Trustees have assessed the major risks to which the company is exposed, in particular those related to the operations and finances of the company, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks. The company has procedures in place which use Amazon Web Services to distribute copies of the photographs and associated data to multiple data-centres following established best practices. Copies of our data is deposited within national archive projects including the UK Web Archive and the Internet Archive.

Aims and objectives

The principal objective of the company is “To advance the education of the public in geography and heritage by collecting, organising, publishing and preserving photographs and associated information for every one-kilometre grid square of Great Britain, Ireland, and the Isle of Man and making them available primarily by electronic means free or at minimum charge to the public, with particular facilities for use by schools”

Our activities are as follows:

To maintain a website to which contributors can upload geolocated photographs.
To promote the educational use of the photographs uploaded especially by schools.
To make the photographs available free or at minimum charge to everyone.
To archive the photographs so that future generations may be able to view them.

Photographs are published on the company’s web site under a Creative Commons Licence allowing users to copy and republish the photographs free of charge providing the appropriate acknowledgement of copyright is given, the Creative Commons Licence is quoted and any additional permissions that may be required have been obtained. The photographs have many users, especially amongst those in education.

Achievements and performance

By the end of 2024, some 13,954 people had submitted just over 7.9 million photographs. The rate of submission of photographs and associated data continues at a high level, averaging about 22,300 images each month by an average of 273 active contributors with a total of 621 contributors uploading images of 55,990 separate one-kilometre grid squares during the year.

For Great Britain, Ireland and the Isle of Man as a whole, there are submitted photographs for over 85.19% of the one-kilometre grid squares. For England, Scotland and Wales, the coverage is over 98.69%. Geograph contributors have now photographed 99.0% of the 43,976 settlements within Great Britain (32.2% of them in 2024), and about 86.3% of 2,358 in Ireland (120 of them in 2024).

Over 205,920 one-kilometre grid squares now have more than 4 photographs, 42,088 grid squares have more than 40 images.

The historical value of the photographic archive continues to grow as it now includes photographs taken in all decades from 1880 onwards. There are over 111,675 photographs which were taken before the year 2000. Some 147,780 one-kilometre grid squares now have photographs taken at least five years apart, thus illustrating the change over time.

Public benefit statement

The Trustees have read the guidance on public benefit issued by the Charity Commission and are mindful of their duty under the Charities Act 2011 to ensure that all of Geograph Project's activities fall within the scope of the guidance.

Financial Review

Reserves

As the charity is mostly dependent on donations for funding, the Trustees have decided to hold a high level of reserves. Should the level of donations received decline, the Trustees are confident that the current level of reserves are sufficient to allow the charity to continue operations for some time until some other substantial source(s) of funding have been secured.

Funds in deficit

Not applicable

Principal funding sources

This year there has been income from advertising on the website, a trading profit from the sale of calendars to members and interest has been earned on our invested reserve funds. Notably, the charity also received a legacy of £10,000 from a former member. The main source of funds during the year continued to be donations which were received from some 104 people and companies. This is lower than the previous year, due to a significant reduction in one-off donations.

Exemptions

The Trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).

Small company provisions:

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

Responsibilities of the Trustees

Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the Trustees are required to select suitable accounting policies, as described in the notes to the accounts, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The Trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company, and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

David Martin Chair

GEOGRAPH PROJECT LIMITED

Registered Company No 7473967

Registered Charity No 1145621

Income and Expenditure Account for the year ending 31[st] December 2024

				Year to 31	Year to 31st
				December 2023
	£	£	£	£	£
						£
Incoming resources
Donations of money
(gross inc. Gift Aid)		31,856			22,259
Profit on trading		806			775
Income from advertising		528			2,093
Interest receivable		1,369			699
Total incoming resources			34,559				25,826
Resources expended
Website operational
expenses
Hosting servers	748			504
Cloud Hosting	12,66			13,524
	6
Backup & Recovery	1,665			1,966
Internet	130			103
Systems Administration	9,007			8,600
Total website operational
expenses		24,216			24,697
Administration expenses
Administration and meetings	284			310
AGM & meet costs	646			414
Insurances	471			431
Total administration expenses		1,401			1,155
Financial expenses
Bank fees (collection	145			168

costs)
Depreciation	153			3,002
Total financial expenses		298			3,170
Total resources expended			25,915			29,022
Net income/(expenditure)			8,644			(3,196)

GEOGRAPH PROJECT LIMITED

Registered Company No 7473967 Registered Charity No 1145621

Balance Sheet as at 31[st] December 2024

				31stDecember 2023	31stDecember 2023	December 2023
	£	£	£	£	£	£
Fixed Assets (Net of
depreciation)
Computers & software	152			305
Total fixed assets			152			305
Current Assets
Cash at banks	35,679			32,919
Prepayment & accrued
income	9,404			5,299
Total current assets		45,083			38,218
Current Liabilities
Accounts payable	29			1,909
Accrued expenses	1,000			1,053
Total current liabilities		1,029			2,962
Net current assets			44,054			35,256
Net Assets			44,206			35,561
The funds of the charity
Funds at 1stJanuary		35,561			38,758
Net income (expenditure) for
year		8,645			(3,196)
Total funds at 31st December			44,206			35,562

For the period ended 31[st] December 2024, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Signed on behalf of the charity’s trustees:

Director

Secretary

Dated 3[rd] September 2025

Geograph Project Limited Notes to the accounts for the year ended 31[st] December 2024

1. Accounting policies

Basis of the preparation of the accounts

These financial statements have been prepared under the historical cost convention and in accordance with (i) the Charities Act 2011, (ii) the Companies Act 2006, (iii) the Memorandum and Articles of Association, and (iv) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Incoming resources

All material incoming resources have been included on an accruals and prepayment basis – i.e. they are included if the date receivable falls within the period covered by these accounts.

Resources expended

These have been analysed using a natural classification. All expenditure has been included on an accruals and prepayment basis.

Depreciation

Depreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets with a cost exceeding £50 over their expected useful lives on a straight line basis.

The rates applicable are:	Computers and software	Computers and software	20%
2. Fixed assets
Computers and	Cost	Depreciation		Net Book Value
software
	£		£	£
At 1st January, 2024	12,521		12,216	305
Disposals	(11,758)		(11,758)
Depreciation charge			153
At 31st December, 2024	763		611	152

3. Trustees’ expenses

During the period, all board meetings were held remotely by zoom. One trustee was reimbursed £12,469.92 for payment of invoices received during a change of payment card provider following the death of our former Company treasurer. Another trustee was reimbursed £15.20 for stationery costs. The company has no employees.

4. Glossary of terms

Accruals:

These are services that the company has used during the accounting period but which had not been invoiced.

Prepayments: These are services that the company has paid for, but not used during the accounting period.

Geograph Project Ltd

Registered charity number 1145621

Registered company number 7473967

Financial statements for the year ended 31[st] December 2024

Directors’ (Trustees’) annual report

Income and expenditure account

Balance sheet

Notes to the accounts

Geograph Project Limited Directors’ report (incorporating the Trustees’ annual report) for the year ended 31[st] December 2024

The Trustees, who are also Directors of the charity for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31[st] December, 2024.

Full name		Geograph Project Limited	Geograph Project Limited
Registered charity number		1145621
Registered company number		7473967
Registered office		Dept 1706,43 Owston Road	43 Owston Road
		Carcroft
		Doncaster
		South Yorkshire
		DN6 8DA
Patron		Mike Parker
Directors (Trustees)
Mark Anderson	Secretary		(appointed 29/4/24)
Sebastian Ballard
Stephen Craven
Michael Dibb	Secretary & Treasurer	Secretary & Treasurer	(deceased 8/4/24)
William Harrison
Barry Hunter
Christine Johnstone
David Martin	Chair
Richard Rogerson	Treasurer		(appointed 29/4/24)
Ruth Sharville

Bankers

Barclays Bank Plc, 737 Barking Road, London E13 9PL

Governance and management

Method of appointment or election of Trustees

Risk management

Aims and objectives

Our activities are as follows:

To maintain a website to which contributors can upload geolocated photographs.
To promote the educational use of the photographs uploaded especially by schools.
To make the photographs available free or at minimum charge to everyone.
To archive the photographs so that future generations may be able to view them.

Achievements and performance

Over 205,920 one-kilometre grid squares now have more than 4 photographs, 42,088 grid squares have more than 40 images.

Public benefit statement

Financial Review

Reserves

Funds in deficit

Not applicable

Principal funding sources

Exemptions

The Trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).

Small company provisions:

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

Responsibilities of the Trustees

David Martin Chair

GEOGRAPH PROJECT LIMITED

Registered Company No 7473967

Registered Charity No 1145621

Income and Expenditure Account for the year ending 31[st] December 2024

				Year to 31	Year to 31st
				December 2023
	£	£	£	£	£
						£
Incoming resources
Donations of money
(gross inc. Gift Aid)		31,856			22,259
Profit on trading		806			775
Income from advertising		528			2,093
Interest receivable		1,369			699
Total incoming resources			34,559				25,826
Resources expended
Website operational
expenses
Hosting servers	748			504
Cloud Hosting	12,66			13,524
	6
Backup & Recovery	1,665			1,966
Internet	130			103
Systems Administration	9,007			8,600
Total website operational
expenses		24,216			24,697
Administration expenses
Administration and meetings	284			310
AGM & meet costs	646			414
Insurances	471			431
Total administration expenses		1,401			1,155
Financial expenses
Bank fees (collection	145			168

costs)
Depreciation	153			3,002
Total financial expenses		298			3,170
Total resources expended			25,915			29,022
Net income/(expenditure)			8,644			(3,196)

GEOGRAPH PROJECT LIMITED

Registered Company No 7473967 Registered Charity No 1145621

Balance Sheet as at 31[st] December 2024

				31stDecember 2023	31stDecember 2023	December 2023
	£	£	£	£	£	£
Fixed Assets (Net of
depreciation)
Computers & software	152			305
Total fixed assets			152			305
Current Assets
Cash at banks	35,679			32,919
Prepayment & accrued
income	9,404			5,299
Total current assets		45,083			38,218
Current Liabilities
Accounts payable	29			1,909
Accrued expenses	1,000			1,053
Total current liabilities		1,029			2,962
Net current assets			44,054			35,256
Net Assets			44,206			35,561
The funds of the charity
Funds at 1stJanuary		35,561			38,758
Net income (expenditure) for
year		8,645			(3,196)
Total funds at 31st December			44,206			35,562

For the period ended 31[st] December 2024, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Signed on behalf of the charity’s trustees:

Director

Secretary

Dated 3[rd] September 2025

Geograph Project Limited Notes to the accounts for the year ended 31[st] December 2024

1. Accounting policies

Basis of the preparation of the accounts

Incoming resources

All material incoming resources have been included on an accruals and prepayment basis – i.e. they are included if the date receivable falls within the period covered by these accounts.

Resources expended

These have been analysed using a natural classification. All expenditure has been included on an accruals and prepayment basis.

Depreciation

The rates applicable are:	Computers and software	Computers and software	20%
2. Fixed assets
Computers and	Cost	Depreciation		Net Book Value
software
	£		£	£
At 1st January, 2024	12,521		12,216	305
Disposals	(11,758)		(11,758)
Depreciation charge			153
At 31st December, 2024	763		611	152

3. Trustees’ expenses

4. Glossary of terms

Accruals:

These are services that the company has used during the accounting period but which had not been invoiced.

Prepayments: These are services that the company has paid for, but not used during the accounting period.

Independent examinerfs report to the trustees of Geograph Project Ltd {"the Comparf) I report to the charity trustee5 on my examination of the accounts of the Company for the year ended 31 Dember 2024. Respon5ibilides and ba515 of report As the trustees of the Company (and also its dirertors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companles Act 2006 {'the 2006 Act'}. Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charivs accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'}. In carrying out my examination I have followed the Direction5 given by the Charity Commission under section 145(5) (b) of the 2011 Act. Independent examiner's statement I have completed my eKamination. I confimi that no matters have come to my attention in connectron with the examination giving me cause to believe: l. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair" view which is not a matter considered as part of an independent examlnation; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: lan Capper Address: 12 Beaufort Close, Reigate, Surrey RH2 90G Date: 3 kptember 2025

Geograph Project Ltd

Registered charity number 1145621

Contents

Notes to the accounts

Geograph Project Limited Directors’ report (incorporating the Trustees’ annual report) for the year ended 31[st] December 2024

Bankers

Governance and management

Method of appointment or election of Trustees

Risk management

Aims and objectives

Achievements and performance

Public benefit statement

Financial Review

Reserves

Funds in deficit

Principal funding sources

Exemptions

Small company provisions:

Responsibilities of the Trustees

GEOGRAPH PROJECT LIMITED

Registered Company No 7473967

Income and Expenditure Account for the year ending 31[st] December 2024

GEOGRAPH PROJECT LIMITED

Balance Sheet as at 31[st] December 2024

Signed on behalf of the charity’s trustees:

Director

Secretary

Geograph Project Limited Notes to the accounts for the year ended 31[st] December 2024

1. Accounting policies

Basis of the preparation of the accounts

Incoming resources

Resources expended

Depreciation

3. Trustees’ expenses

4. Glossary of terms

Geograph Project Ltd

Registered charity number 1145621

Contents

Notes to the accounts

Geograph Project Limited Directors’ report (incorporating the Trustees’ annual report) for the year ended 31[st] December 2024

Bankers

Governance and management

Method of appointment or election of Trustees

Risk management

Aims and objectives

Achievements and performance

Public benefit statement

Financial Review

Reserves

Funds in deficit

Principal funding sources

Exemptions

Small company provisions:

Responsibilities of the Trustees

GEOGRAPH PROJECT LIMITED

Registered Company No 7473967

Income and Expenditure Account for the year ending 31[st] December 2024

GEOGRAPH PROJECT LIMITED

Balance Sheet as at 31[st] December 2024

Signed on behalf of the charity’s trustees:

Director

Secretary

Geograph Project Limited Notes to the accounts for the year ended 31[st] December 2024

1. Accounting policies

Basis of the preparation of the accounts

Incoming resources

Resources expended

Depreciation

3. Trustees’ expenses

4. Glossary of terms